C02_01_Pre-Solicitation_Synopsis_with_PWS_1.pdf

Presolicitation Notice

Purchase Request Number: 44049589, UFO Pump Relocation Project

This Presolicitation Notice is drafted in accordance with FAR 5.101(c).

1. Point of Contact

a. Name: Brendan Koop, Contract Specialist.

b. Email: brendan_koop@ios.doi.gov.

c. Address: 1150 N Curtis Road, Boise, Idaho, 83706.

d. Contracting Officer: Jeri L. Wahl (Lynn); jeri_wahl@ios.doi.gov.

2. Set-Aside

a. This requirement will be set aside for a total small business.

3. Codes for Services

a. PSC: N043; Installation of Equipment – Pumps and Compressors

b. NAICS: 811310; Commercial and Industrial Machinery and Equipment (except

Automotive and Electronic) Repair.

4. See attached Draft Performance Work Statement (PWS) for the scope of this requirement.

5. Place of Performance

a. Hermiston, Oregon.

6. Period of Performance

a. Two weeks from contract award.

All responsible sources may submit a quotation which will be considered for award.

PERFORMANCE WORK STATEMENT (PWS)

U.S. Bureau of Reclamation – Umatilla Field Office

UFO Pump Relocation Project

1. Background The Bureau of Reclamation, Umatilla Field Office located in Hermiston Oregon, has a requirement to move the #2 Fairbanks Morse 3 stage vertical pump which is currently in the Government’s possession and in operation, located approximately 10 feet from the location it needs to be installed. The contractor will also be responsible for having it brought to operational capacity.

Description of the Government furnished components

• Pump: Fairbanks Morse, Model# 36XHC6927UW250, and is Approximately 31 feet long. Weight:

30,000 lbs.

• Motor: U.S. Motor, Inverter Duty Weight: 20,600 lbs.

2. Scope

The contractor shall provide all equipment, labor, and materials necessary to complete the scope of this requirement. This requirement is to disconnect Pump #2 (Fairbanks Morse Model 36XHC6927UW250) from its current operation and reinstall the pump in a new position approximately 10 feet away, disconnect the currently operational synchronous motor and relocate it to a position where it will not be operational, install a 2,500‑HP inverter‑duty VFD motor, align and couple it, and conduct motor trim balancing.

3. Period of Performance

Two weeks from contract award.

4. Place of Performance

The pump is located at the Columbia River Pumping Plant near Hermiston Oregon off HWY 730 (next to Sand Station Park). The coordinates are latitude: 45.922865, longitude: -119.122338.

5. Tasks

a) Pump and Motor Relocation.

Contractor will be responsible for:

• Unbolting and removing the current motor from the pump, a spare motor pedestal will be provided, the spare motor pedestal is 60 feet from current pump location. The pump motor will have electrical, RTD’s and vibration probes disconnected by Reclamation personnel.

• Unbolting and removing the pump from the manifold and pump base.

• Supplying a new flange gasket for the pump to manifold flange.

• Relocate pump and motors in accordance with Section 2 of this document.

b) Installation After relocating the pump and motor the contractor will:

• Secure the pump to the manifold and pump base with the new flange gasket.

• Re-install the VFD motor ensuring proper alignment and coupler adjustments.

Draft

• Trim balance the motor. Reclamation personnel will complete electrical hook up, reconnect the RTD, and vibration probes.

6. Deliverables

Deliverable

Description / Required Content

Due Date Acceptance Criteria

Lift & Rigging Plan

Contractor’s plan detailing crane configuration, rigging method, equipment load ratings, safety controls, and sequencing for pump/motor removal and installation.

Minimum 5 business days prior to lifting operations

Meets OSHA/ASME standards; includes all required load calculations and safety controls.

Alignment Report

Documentation of final motor-to-pump alignment, including pre-alignment readings, final readings, tolerances, and verification that OEM specifications were met.

Within 3 business days after alignment completion

Alignment readings fall within OEM tolerances;

complete dataset provided.

Trim Balance Report

Vibration/trim balancing data including baseline vibration values, corrective actions/weights added, final vibration levels, and confirmation of OEM compliance.

Within 3 business days of trim balancing

Final vibration readings meet OEM specifications;

report includes all required measurements.

Installation Verification Report

Confirmation that pump and motor were installed correctly, including torque verification, gasket installation, coupler fit, and visual inspection of mechanical connections.

Within 5 business days of installation

All required checkpoints completed and documented; no deficiencies noted.

7. Performance Requirement Summary

Performance Requirement Summary Performance Requirement

Method of Surveillance

Acceptable Quality Level

(AQL)

Performance Standards (PRS) Performance Measurement

Services necessary to install pump and motor

COR

Inspection After Task Completion

Successful testing and operation of pump and motor;

contractor also submits all deliverables within the timeframes stated in section 6 of this PWS.

Fully operational prior to two (2) weeks after award

COR inspection that 100% of the task has been achieved