C01 Award Notice - Medical Coding and Auditing.pdf
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- Attached to
- Medical Coding & Auditing
- Solicitation number
- 36C26227P0044
About this file
This is an Award Notice for a Department of Veterans Affairs contract for medical coding and auditing services. The award was issued to Cooper Thomas LLC on October 1, 2026, under solicitation number 691-27-1-4097-0001, with an award number 36C26227P0044 and total award amount of $127,462.75. The contract covers line items 0001-0004 and is classified under NAICS code 541219 (Other Professional, Scientific, and Technical Services) and Product Service Code Q601. This is an SBA set-aside contract.
The contracting office is the Department of Veterans Affairs, NCO 22 - Network Contracting, located at 3601 S. 6th Avenue, Tucson, AZ 85723, with contract specialist Jamie ElBedawi (jamie.elbedawi@va.gov) as the point of contact. Cooper Thomas LLC, headquartered at 1617 Longfellow St NW, Washington, DC 20011 (UEI: H5SKYKTMDMS6), must provide medical coding and auditing services for the VA Greater Los Angeles Health Care System. The contractor is responsible for assigning appropriate International Classification of Diseases (ICD), Common Procedural Terminology (CPT), and Healthcare Common Procedural Coding System (HCPCS) codes based on health record documentation for outpatient, surgical, and inpatient care, as well as conducting coding audits of inpatient and outpatient encounters as requested. This was a three-month urgent contract awarded to Cooper Thomas as the incumbent contractor with an already-approved FITARA, selected to ensure uninterrupted service delivery and prevent delays to veteran care that would result from onboarding a new vendor.
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Text version
Award Notice
*= Required Field Award Notice
SUBJECT* Medical Coding & Auditing
GENERAL INFORMATION
CONTRACTING OFFICE’S ZIP CODE* 85723
SOLICITATION NUMBER* 691-27-1-4097-0001
BASE NOTICE TYPE
ARCHIVE 30 DAYS AFTER THE AWARD DATE
RECOVERY ACT FUNDS N
PRODUCT SERVICE CODE* Q601
NAICS CODE* 541219
SET-ASIDE SBA
CONTRACTING OFFICE ADDRESS Department of Veterans Affairs
NCO 22 - Network Contracting 3601 S. 6th Avenue Tucson AZ 85723
POINT OF CONTACT* Contract Specialist ElBedawi, Jamie jamie.elbedawi@va.gov
AWARD INFORMATION
AWARD NUMBER* 36C26227P0044
AWARD AMOUNT* $127,462.75
LINE ITEM NUMBER 0001-0004
AWARD DATE (MM-DD-YYYY)* 10-01-2026
AWARDEE NAME* COOPER THOMAS LLC
CONTRACTOR’S UEI H5SKYKTMDMS6
AWARDEE ADDRESS LINE * 1617 LONGFELLOW ST NW
AWARDEE CITY WASHINGTON
AWARDEE STATE DC
AWARDEE ZIP CODE 20011
ADDITIONAL INFORMATION
AGENCY’S URL https://www.va.gov/ URL DESCRIPTION Department of Veterans Affairs
AGENCY CONTACT’S EMAIL ADDRESS
EMAIL DESCRIPTION
DESCRIPTION
The VA Greater Los Angeles Health Care System had an urgent requirement for medical coding and auditing services. The Contractor must assign current, appropriate International Classification of Diseases (ICD), Common Procedural Terminology (CPT), and Healthcare Common Procedural Coding System (HCPCS) codes based on health record documentation for outpatient, surgical, and inpatient care and services provided at all Veterans Affairs Los Angeles Healthcare System locations. Additionally, the Contractor must conduct coding audits of inpatient and outpatient encounters as requested by the medical facility. This was an urgent requirement to ensure the timely and accurate processing of healthcare documentation and billing to prevent disruptions to veteran care.
A three-month contract was urgently required to ensure uninterrupted service delivery while allowing sufficient time for the proper procurement and competition of a new long-term contract.
Cooper Thomas was the only vendor able to meet this requirement because they are the incumbent contractor with an already-approved FITARA. Engaging a new vendor would necessitate a separate FITARA approval and a full onboarding process, both of which would introduce significant delays and risk to mission continuity. Therefore, to maintain continuity and meet urgent operational needs, only Cooper Thomas can fulfill the requirement within the necessary timeframe.
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