C_-_26-6-RFQ_-_Continuing_Coastal_Engineering_Services_-_Addendum_1.pdf

This is Addendum No. 1 to a Request for Qualification (RFQ) issued by the City of Sebastian, Florida's Procurement Division for Continuing Coastal Engineering Services (26-6-RFQ). The addendum clarifies that this represents a new solicitation with no incumbent contractors from prior agreements. The RFQ seeks to select multiple highly qualified consulting firms to provide coastal engineering services for the city's interior waters, adjacent waters, and Indian River Lagoon shorelines, including shore protection, erosion control, waterway and channel management, and project management involving complex permitting with federal and state agencies. Questions were due by January 22, 2026, at 2:00 PM local time, with proposals due electronically via VendorLink by February 6, 2026, at 2:00 PM and a virtual proposal opening scheduled for 2:05 PM on the same day. The contract will be structured as a non-exclusive agreement with an initial three-year term and potential for three additional one-year renewal periods upon mutual agreement.

The addendum addresses procedural questions regarding proposal submission requirements, clarifying that professional licenses and certifications should be provided only once within the proposal submittal rather than duplicated in both the compliance check and proposal sections, and that such documentation counts toward the 50-page proposal limit. Projects will be awarded to selected firms through mutually negotiated Continuing Services Agreements (CSAs) on a task basis, with consultants required to provide detailed scopes of work, schedules, and not-to-exceed or lump sum budgets. The evaluation will utilize an adjectival-based scoring system assessing proposals across five key areas: firm profile, coastal engineering knowledge, regulatory methodology, staff credentials, and references, with a maximum of 100 points possible. Minimum qualifications require firms to have been in continuous business for at least five years, hold appropriate Florida professional licenses, possess at least five years of relevant municipal, county, state, or federal project experience, and maintain professional certifications. The City reserves the right to award contracts to a minimum of three firms and may conduct oral discussions with top-ranked firms before making final recommendations to the City Council.