C-1714 Riverfront-IBT Rehab - Wickes to Ojibway (CMF Sparks Grant) - compressed.pdf

CITY OF SAGINAW

1315 S WASHINGTON AVE

SAGINAW MICHIGAN 48601

C-1714

RIVERFRONT ITB REHAB FROM

WICKES PARK TO OJIBWAY ISLAND

This project is funded with assistance from a Michigan Department of Natural Resources/ Council of Michigan Foundations grant;

relevant state and federal requirements will apply.

BID OPENING

TUESDAY, NOVERMBER 18, 2025

3:00 PM

TABLE OF CONTENTS

C-1714

RIVERFRONT-IBT REHAB - WICKES to OJIBWAY (CMF SPARKS GRANT)

SEALED BID INSTRUCTIONS

GENERAL INFORMATION

GENERAL INSTRUCTIONS TO BIDDERS

DIVISION 1: GENERAL CONDITIONS – CITY OF SAGINAW

NOTICE TO BIDDERS – CONSULTANTS/ INSURANCE/BONDS.………………………………………………….…32

NOTICE TO BIDDERS – IRAN SANCTIONS

NOTICE TO BIDDERS – PREFERENCE TO LOCAL BIDDERS

NOTICE TO BIDDERS – REQUIREMENTS PER COUNCIL OF MICHIGAN FOUNDATIONS

PREVAILING WAGES ON STATE FUNDED PROJECTS: General Decision Number: MI20250071 09/05/2025

NOTICE INVITING SEALED BIDS

BID FORM

COPY OF CONTRACT

SCOPE OF WORK

PROGRESS CLAUSE

TECHNICAL SPECIFICATIONS

PRE-QUALIFICATION

SUBCONTRACTOR LIST

UTILITY COORDINATION

LIQUIDATED DAMAGES

PERMITS

SPECIAL PROVISION – PERMIT REQUIREMENTS

PAVT, REM, MODIFIED

POST, REM

AGGREGATE BASE, MODIFIED

CURB AND GUTTER, CONCRET, DETAIL_MODIFIED

GATE REMOVAL, SALVAGE, AND INSTALLATION

TEMPORARY PEDESTRIAN TYPE II BARRICADE

MAINTAINING TRAFFIC

BOLLARD, REMOVABLE

BOULDER, DECORATIVE

TURF ESTABLISHMENT, PERFORMANCE

CMF TRAIL_BOUNDARY MAP ............................................................................................... 281-284

CMF TRAIL PLANS ................................................................................................................. 285-304

REV 9-2021

City of Saginaw, Michigan Purchasing Division

(989) 759-1430

SEALED BID INSTRUCTIONS

SEALED BIDS MUST BE SUBMITTED ACCORDING TO THE FOLLOWING

INSTRUCTIONS OR YOUR BID WILL BE DISQUALIFIED

1. Bids must be submitted on printed forms furnished by the City Purchasing Office. Voluntary alternates may be attached to bid form, if necessary.

2. Bids must be in ink or typewritten.

3. Bids must contain bidder's complete name, address, and telephone number.

4. Bids must be signed in ink and dated.

5. Bids must include delivery or completion time.

6. If an addendum is issued by the City, it must be signed, dated, and returned with bid.

7. An original bid bond, bank money order, certified check, or cashier's check in the amount of five percent (5%) of the total amount bid must be submitted with any bid in excess of $100,000. The AIA Document A310 – 2010 bid bond is the preferred format. If the agreement is for multiple years, each year should be combined to get your total cost. Facsimiles or copies of bid bond will not be accepted, and bid will be disqualified if submitted.

8. All erasures or corrections to pricing information must be initialed in ink.

9. If this is a Davis-Bacon Prevailing Wage Project, it will include a wage decision and Division 2.

The City of Saginaw does not have a Prevailing Wage ordinance.

10. In case of a discrepancy between a unit price and its extension, the unit price will be considered correct, and the bid will be recalculated to determine the amount bid. All addition errors will be corrected, and the total bid will be adjusted to reflect the corrections.

11. All bids must be in the City Purchasing Office, 1315 S. Washington Ave. Saginaw, MI 48601 by the date and time specified on bid forms. The Purchasing Office is located at Saginaw City Hall in room #105.

12. Each bidder’s envelope, FED EX box/letter, UPS box/letter, or any other method of sealed delivery must have the bid number or contract number on the outside of the container. UNMARKED BIDS WILL BE DISQUALIFIED.

13. EACH BID MUST BE ENCLOSED IN A SEPARATE SEALED ENVELOPE WITH SEALED

BID AND THE BID NUMBER MARKED ON THE FRONT. A COPY OF THE ORIGINAL

BID MUST ALSO BE INCLUDED IN THE BID.

RIGHT OF CITY TO ACCEPT OR REJECT BIDS

THE CITY RESERVES THE RIGHT TO ACCEPT OR REJECT ANY AND ALL BIDS, OR PARTS

THEREOF, AND TO WAIVE ANY IRREGULARITIES WHICH DO NOT MATERIALLY AFFECT

THE BID DOCUMENT OR OTHERWISE CONFLICT WITH STATUTE OR ORDINANCE. ANY

REJECTION OF BIDS SHALL BE MADE ONLY IF THERE IS A SOUND DOCUMENTED REASON

FOR SAME.

C-1714 Riverfront-IBT Rehab

See Title 1: Administrative Code - Chapter 14: Finance and Purchasing Rev 9-2018

GENERAL INFORMATION

MAIL OR DELIVER ALL SEALED BIDS TO THE FOLLOWING ADDRESS BY THE DATE AND

TIME SPECIFIED ON BID FORM

CITY OF SAGINAW PURCHASING OFFICE – ROOM #105

1315 S. WASHINGTON AVENUE, SAGINAW, MICHIGAN 48601

SEALED BID DOCUMENTS

EFFECTIVE IMMEDIATELY: All interested bidders may obtain bid document forms, proposal instructions, general specifications, and bid results from the City of Saginaw website (www.saginaw-mi.com).

NO CONTRACT SHALL BE VALID UNLESS APPROVED BY CITY COUNCIL

Pursuant to the Charter of the City of Saginaw, written contracts involving the Expenditure of $2,000 or more shall require the approval of City Council. No City Employee has the authority to bind the City to such a contract.

ALTERATION OF BID BY BIDDER

After bids have been opened, the bidder will not be allowed to withdraw, modify or correct any bid.

Substitutions and alternates: If a document is issued with the language “No Substitutions, then none will be considered. If a document does not include this language the respective bidder can include a substitution and/or alternate of which the Cit reserves the right to determine equivalent.

EVIDENCE OF BIDDER’S QUALIFICATIONS

Bidders may be required to give some satisfactory evidence that they have been regularly engaged in the business or are reasonably familiar therewith, and that they are fully prepared with the necessary capital, materials, and machinery to complete the work or to furnish the material contracted for the satisfaction of the city.

FAMILIARITY OF BIDDER WITH CONTRACT REQUIREMENTS

Bidders are warned that they must inform themselves of the character and amount of work, labor, or material to be furnished under the contract.

CONTRACT ASSIGNMENTS OR TRANSFERS PROHIBITED

The assignment or transfer of a contract or of interest in the contract are prohibited unless approved by the proper City department and City Council.

CITY INCOME TAX COMPLIANCE

Bidders are hereby notified that the City of Saginaw has an income tax. All successful bidders will be subject to income tax withholding and compliance is mandatory. Per section 14 of the City of Saginaw uniform income tax ordinance, the tax percentage is 1.5% on income earned from the City. The tax shall apply on the taxable net profits of a corporation doing business within the City, being levied on such part of the taxable net profits as is earned by the corporation as a result of work done, services rendered and other business activities conducted with the City as determined in accordance with this ordinance.

WITHHOLDING FROM PAYMENTS

As part of the consideration for any bid/contract, all bidders agree to have withheld from any payment due them, any amounts for taxes, fees, or other charges due the City of Saginaw.

C-1714 Riverfront-IBT Rehab http://www.saginaw-mi.com/ http://www.saginaw-mi.com/

See Title 1: Administrative Code - Chapter 14: Finance and Purchasing Rev 9-2018

CONTRACT COMPLIANCE ORDINANCE

The City of Saginaw has a Contract Compliance Ordinance, which requires bidders to submit documentation furnished by the City indicating compliance with the Ordinance. Contract compliance forms must be sent to the City Purchasing Office; 1315 S. Washington Avenue; Saginaw, Michigan 48601. Forms may be obtained by calling (989) 759-1430.

BID FORMS

A copy of the original bid form is to be enclosed in the bid envelope (original plus a complete copy). “All or None” means bidders are required to submit pricing for all years and/or all items requested. Any proposal received that does not meet this requirement will be disqualified. If said bid is not listed as "All or None" the City reserves the right to split said bid to our best benefit. If you receive a bid copy from our website and have never conducted business with us you can also complete a copy of the “Vender Compliance From” are return it to us or contact our Purchasing Office so you can be formally added to the respective bidder list for that good or service. (989) 759-1430.

BID RESULTS

A bid tabulation sheet showing the initial results will be posted on our website within 48 hours of the bid opening date. Once the respective department reviews the bids, they will make a recommendation on who our City Council should award the bid to. At that time, the recommendation will also be posted on the tabulation sheet as a secondary notice.

INSTRUCTIONS AS PART OF CONTRACT

These instructions are to be construed with and made part of the contract or purchase order.

a

GENERAL INSTRUCTION TO BIDDERS

1. INTENT

It is the intent of the City, unless otherwise specified, that work on any contract awarded under the advertisement, to be started no later than Thirty (30) calendar days after award of the contract or the date specified in the contract documents, and that the work shall be carried on with due diligence, at such points and at such times and seasons, and with such force and in such manner as to secure its completion on or before the completion date as specified in the advertisement or as determined by the proposal or construction schedule, submitted by the Contractor.

2. INTERPRETATIONS OR ADDENDA

No oral interpretation will be made to any bidder as to the meaning of the contract documents or any part thereof. Every request for such an interpretation shall be made in writing to the City Engineer. Any inquiry received seven (7) or more days prior to the date fixed for the opening of bids will be given consideration. Every interpretation made to a bidder will be in the form of an addendum to the contract documents and when issued will be on file in the office of the City Purchasing Officer and the office of the City Engineer. In addition, it shall be the bidder's responsibility to make inquiry as to the addenda issued. All such addenda shall become part of the contract documents and all bidders shall be bound by such addenda, whether or not received by the bidder.

3. INSPECTION OF SITE

Each bidder should visit the site of the proposed work and fully acquaint themselves with the existing conditions there relating to the work and should inform themselves as to the facilities involved, the difficulties and the restrictions attending the performance of the contract. The bidder shall thoroughly examine and familiarize themselves with the drawings, specifications, and all other contract documents. The Contractor by the execution of the contract shall in no way be relieved of any obligation under it due to their failure to receive or examine any form or legal instrument or to visit the site and acquaint themselves with the conditions there existing. The City of Saginaw will be justified in rejecting any claim based on facts regarding which he should have been on notice as a result thereof.

4. BIDS ON MORE THAN ONE CONTRACT

Any bidder may submit a proposal on any single contract, or on any number of contracts, or on all the contracts included in the advertisement. Bidders are cautioned to give full consideration to other commitments which might effect the starting date, schedule of progress, or completion date for any contracts awarded hereunder.

5. DEFINITIONS

The term "City Engineer" shall mean the Director of Public Service, or the City Engineer of the City of Saginaw.

b

The term "Department of Engineering" shall mean the Department of Public Services and Engineering of the City of Saginaw.

6. CORRECTIONS

All erasures or corrections to pricing information must be initialed in ink.

7. COLLUSIVE AGREEMENT (SEE PROPOSAL)

Each bidder submitting a bid to the City of Saginaw for any portion of the work contemplated by the documents on which bidding is based shall by signing the proposal form sheet agree that the bid is genuine and not sham or collusive or made in the interests or on behalf of any person not therein named. That the bidder has not directly or indirectly induced or solicited any bidder to put in a sham bid or any other person or corporation to refrain from bidding, and that the bidder has not in any manner sought by collusion to secure himself an advantage over other bidders.

8. STATEMENT OF BIDDER'S QUALIFICATIONS

Each bidder shall, upon request of the City of Saginaw, submit a statement of the bidder's qualifications, their construction experience, and their organization and equipment available for the work contemplated, and when specifically requested by the City of Saginaw, a detailed financial statement. The City of Saginaw shall have the right to take such steps as it deems necessary to determine the ability of the bidder to perform their obligations under the contract, and the bidder shall furnish the City of Saginaw all such information and data for this purpose as it may request. The right is reserved to reject any bid where an investigation of the available evidence or information does not satisfy the City of Saginaw that the bidder is qualified to carry out properly the terms of the contract.

9. ALTERNATIVE BIDS

No alternative bids will be considered unless specifically requested.

10. BIDS

a. Bidders are warned that they must inform themselves of the character and amount of work, labor, or material to be furnished under the contract. All bids must be submitted on forms supplied by the City of Saginaw and shall be subject to all requirements of the contract documents, including the drawings and these INSTRUCTIONS TO BIDDERS. All bids must be regular in every respect and no interlineations, excisions or special conditions shall be made or included in the Bid Form by the bidder. After bids have been opened, permission will not, in any case, be given for the withdrawal, modification or correction of any bid.

b. Bid documents, which are mailed shall include the bid, the bid guaranty (when required), the non-collusion affidavit, and the statement of bidder's qualification (if requested) and shall be enclosed in envelopes (outer and inner) both of which shall be sealed and clearly labeled "Sealed c

Bid", (outer envelope properly addressed to "City of Saginaw Purchasing Office, 1315 S.

Washington Avenue, Saginaw, Michigan 48601") project name and number, name of bidder, and date and time of bid opening, in order to guard against premature opening of the bid. All proposals must be either filled out in ink or typewritten; typewritten is preferred. Bids to include a copy along with the original.

c. The City of Saginaw may consider as irregular any bid on which there is an alteration of the bid form hereto attached and at its option may reject the same.

d. If the contract is awarded, it will be awarded by the City of Saginaw to a responsible bidder on the basis of the bid most favorable to the City of Saginaw. The contract will require the completion of work according to the contract documents. Transfer of contract or of interests in contract are prohibited unless approved by the proper City agency.

e. Each bidder shall include in his bid the following information:

I. Bidder Name II. Address

III. City, State, Zip Code IV. Telephone Number V. E-mail

VI. Status

11. BID GUARANTY (When Applicable) (Effective February 16, 1984)

a. Bids of $100,000 or more must be accompanied by a bid guaranty which shall not be less than five percent (5%) of the total contract cost of construction including all overhead items. The bid bond shall be secured by a guaranty, or a surety company listed in the latest issue of U.S.

Treasury Circular 570 and authorized to transact surety business in the State of Michigan. The amount of such bid bond shall be within the maximum amount specified for such company in said Circular 570. At the option of the bidder, the guaranty may be a certified check, cashier’s check, bank money order or a bid bond in the amount specified. The AIA document A310 – 2010 bid bond is the preferred format. No bid will be considered unless it is accompanied by the required guaranty. The certified check, cashier’s check, bank money order or a bid bond must be payable to the order of the City of Saginaw. The bid guaranty shall insure the execution of the agreement and the furnishing of the surety bond or bonds by the successful bidder, as required by the contract documents.

b. Revised bids submitted before the opening of bids, representing an increase in excess of two percent (2%) of the original bid, must have the bid guaranty adjusted accordingly, otherwise the bid will not be considered.

c. Certified checks or cashier’s check, bid bonds, and bank money orders of unsuccessful bidders, will be returned as soon as practicable after award of a contract.

d

12. UNIT PRICE BIDS

The unit price for each of the several items in the proposal of each bidder shall include its pro-rata share of overhead so that the sum of the products obtained by multiplying the quantity shown for each item by the unit price bid represents the total bid. In case of a discrepancy between a unit price and its extension, the unit price will be considered correct, and the bid will be recalculated to determine the amount bid. All addition errors will be corrected, and the total bid will be adjusted to reflect the corrections. Special attention of all bidders is called to this provision, should conditions make it necessary to revise the quantities. No limit will be fixed for such increased or decreased quantities nor extra compensation allowed, provided the net monetary value of all such additive and subtractive changes in quantities or such items or work shall not increase or decrease the original contract prices by more than twenty percent (20%) unless mutually agreed upon in writing by the City Engineer and Contractor, that extra work, that is work not covered in the drawings and specifications, shall not increase the original contract by more than twenty percent (20%).

13. PUBLIC ACT 524 OF 1980 (When Applicable)

Sec.2 (1) 1980 P.A. 524 states as follows:

The construction contract shall designate a person representing the Contractor who will submit written requests for progress payments, and a person representing the public agency to whom request for progress payments are to be submitted. The written requests for progress payments shall be submitted to the designated person in a manner and at such times as provided in the construction contract.

Therefore, the Contractor shall state on “Bid Proposal” the name of the person who will be submitting request for progress payment and the request shall be made to the City Engineer.

14. TIME FOR RECEIVING BIDS

Bids received prior to the time of opening will be securely kept unopened. The Purchasing officer will decide when the specified time has arrived. No bid received thereafter will be considered, except that when a bid arrives by mail after the time fixed for opening, but before the reading of other bids is completed, and it is shown to the satisfaction of the City of Saginaw that the non-arrival on time was due solely to delay in the mails for which the bidder was not responsible, then such bid will be received and considered.

15. OPENING OF BIDS

At the time and place fixed for the opening of bids, the City of Saginaw open and publicly read aloud every bid received within the time set for receiving bids, irrespective of any irregularities therein. Bidders and other persons properly interested may be present, in person or by representative.

e

16. WITHDRAWAL OF BIDS

Bids may be withdrawn on written or telegraphic request dispatched by the bidder in time for delivery in the normal course of business prior to the time fixed for opening, provided that written confirmation or any telegraphic withdrawal over the signature of the bidder is placed in the mail and postmarked prior to the time set for bid opening. The bid guaranty of any bidder withdrawing his bid in accordance with the foregoing conditions will be returned promptly.

17. AWARD OF CONTRACTS: REJECTION OF BIDS

a. The contract will be awarded to the lowest responsible bidder complying with the conditions of the SEALED BID INFORMATION, provided such bid is reasonable and it is to the interest of the City of Saginaw to accept it. The City of Saginaw, however, reserves the right to accept or reject any and all bids or parts thereof, and to waive any irregularities in a bid except those specific any mentioned in the "Sealed Bid Instructions".

b. The City of Saginaw reserves the right to consider as unqualified to perform the contract, any bidder who does not habitually perform with his own forces, the major portions of the work involved.

c. On contracts of $50,000 or more, the bidder to whom the Purchasing Committee recommends for award will be required to provide bonds prior to award as outlined in Division 1, Section 121.

18. CONSTRUCTION SCHEDULE

In addition to the progress clause incorporated in the proposal, the successful bidder on any single contract, when so requested by the City Engineer, shall submit a schedule of the maximum number of calendar days required for the completion of the contract. The number of calendar days so stated, when approved by the City Engineer, shall be added to the starting date specified in Paragraph 1, and the date thus determined shall become the completion date of such contract unless otherwise specified in the contract.

The successful bidder on any two or more contracts, or the successful bidder on any single contract who also has uncompleted work on other City of Saginaw construction contracts previously awarded, shall prepare a Construction Schedule for submission to and approval by the City Engineer. When so requested by the City Engineer, the Construction Schedule shall be submitted immediately after the tabulation of bids in order that the information therein contained may be considered in the recommendation as to award of contracts. In any case, the Construction Schedule shall be submitted prior to the preparation of contract documents and not later than five

(5) days after the tabulation of bids.

The Construction Schedule shall indicate the proposed sequence of operations, including any previously awarded City of Saginaw construction contracts not completed. The schedule shall show the total calendar days required for each contract and the date for starting and completion in each instance.

f

The schedule shall show whether or not the Contractor proposes to use more than one construction crew and, if requested, shall itemize the types and quantities of machinery and equipment available for the work.

19. SUBCONTRACTS

The Contractor's attention is directed to the requirements as outlined in Section 103, "SUBCONTRACTS", under Division 1, "General Conditions".

20. PRE-CONSTRUCTION MEETING

If so requested by the City Engineer, the Contractor shall make themselves available for a pre-construction meeting. The time and place of the meeting to be designated by the City Engineer.

21. PURCHASING ORDINANCE

The Purchasing Ordinance of the City of Saginaw, §14.30-14.45, applies to all contracts, sub-contractors, or purchase orders except where portions of the Ordinance may be preempted by law:

22. CONTRACT COMPLIANCE DOCUMENTATION

The following documents are to be filled out “Contract Compliance Agreement” and the “City of Saginaw Vendor Information” which are provided by the Purchasing Department.

23. MICHIGAN’S ELLIOTT-LARSEN CIVIL RIGHTS ACT, PUBLIC ACT 453 of 1976, as amended

All contracts in which the City of Saginaw is a party shall contain a covenant by the Contractor and any subcontractors not to discriminate against an employee or applicant for employment with respect to hire, tenure, terms, conditions, or privileges of employment, or a matter directly or indirectly related to employment because of race, color, religion, national origin, age, sex, height, weight, sexual orientation, gender identity, marital status, or membership in another class of persons protected by law. Breach of this covenant may be regarded as a material breach of the contract.

24. MICHIGAN’S PERSONS WITH DISABILITIES CIVIL RIGHTS ACT, PUBLIC ACT

220 of 1976, as amended

All contractors and subcontractors shall be subject to and comply with the Michigan Persons with Disabilities Civil Rights Act which prohibits discriminatory practices, policies, and customs in the exercise of the civil rights of individuals with disabilities. A violation of the act may be regarded as a material breach of the contract.

g

25. AMERICANS WITH DISABILITIES ACT (ADA) of 1990, as amended

All contractors and subcontractors shall be subject to and comply with all the provisions of the Americans with Disabilities Act (ADA) of 1990. A violation of the Act may be regarded as a material breach of this contract.

26. CIVIL RIGHTS ACT OF 1964, as amended

All contractors and subcontractors shall be subject to and comply with all the provisions of the Civil Rights Act of 1964 which prohibits discrimination based on race, color, religion, sex, and national origin. A violation of the act may be regarded as a material breach of the contract.

27. GENETIC INFORMATION NONDISCRIMINATION ACT OF 2008 (GINA), as amended

All contractors and subcontractors shall be subject to and comply with all of provisions of the Genetic Information Nondiscrimination Act of 2008 which prohibits the use of genetic information in making employment decisions. A violation of the act may be regarded as a material breach of the contract.

Rev 4-9-2024

Table of Contents

Division 1 – General Conditions Page

101. Definitions 2

102. Application of Conditions 2

103. Subcontracts 3

104. Assignment of Contract 3

105. Responsibilities of Contractor 3

106. City Engineer’s Power 4

107. Contracts for Other Work 4

108. Progress 5

109. Contractor’s Employees 5

110. Drawings 5

111. Changes in the Work 6

112. Right of City to Take Over Contract 7

113. Extension of Time 8

114. Liquidated Damages 9

115. Disputes 9

116. Service of Notice 10

117. Qualifications of Contractor 10

118. Indemnity 10

119. Insurance 10

120. Patents, Royalties, Trademarks, Etc. 10

121. Performance Bonds and Payment Bond 10

122. Facilities and Notices for Inspection 11

123. Materials and Workmanship 12

124. Samples, Certificates and Tests 12

125. Permits and Codes 13

126. Care of Work 14

127. Review by the City of Saginaw 14

128. Sanitary Facilities 15

129. Water 15

130. Stoppage of Work and Crossings 15

131. Privileges of Contractors in the Street 15

132. Excavations under Railroads 16

133. Barricades and Traffic Controls 16

134. Grade Stakes 17

135. Street Monuments 17

136. Sunday and Night Work 17

137. Test Borings, Test Holes or Test Pits 17

138. Cleaning Up 17

139. Correcting Work 17

140. Accident Prevention 18

141. Request for Supplementary Information 18

142. Warranty of Title 18

Division I General Conditions

143. Fair Employment Practices 19

144. Acceptance 20

145. Guarantee 20

146. Michigan Sales & Use Tax 20

147. Final Inspection 20

101. Definitions

Wherever used in any of the Contract Documents, the following meanings shall be given to the terms herein defined:

a. The term “Contract” is defined as the Contract executed by the City of Saginaw and the Contractor, of which these General Conditions, Specifications and Divisions are incorporated into by reference.

b. The term “Contractor” is defined as the person(s), firm, partnership, company, sole proprietorship, or corporation entering into the Contract with the City of Saginaw to construct and install the improvements, or otherwise undertake the activities, embraced in this Contract.

c. The term “City Engineer” is defined as the City Engineer of the City of Saginaw acting personally or, in the absence of the City Engineer, through their designee.

d. The term “Engineer” is defined as the City engineer acting directly or indirectly through their authorized representatives acting within the limits of the respective authority delegated to them. Any determination, directions, or approval of such authorized representatives shall be subject to review by the City Engineer.

e. The term “Contract Documents” is defined as and shall include the following: Executed Agreement, Addenda (if any), Invitation for Bids, Instructions to Bidders, Signed Copy of Bid, Specifications, Divisions, Special Conditions, Technical Specifications and Drawings

f. The term “Technical Specifications” is defined as that part of the Contract Documents which describes, outlines, and stipulates the quality of the materials to be furnished; the quality of the workmanship required; and the methods to be used in carrying out the construction work to be performed under this Contract.

g. The term “Addendum” or “Addenda” is defined as any changes, revisions or clarifications of the Contract Documents which have been duly issued by the City of Saginaw to prospective Bidders prior to the time of receiving Bids.

102. Application of Conditions

These conditions and the clauses on the following pages, printed as well as written, shall apply to all branches of the work with equal force, whether the work is done under one entire Contract or under several separate Contracts.

103. Subcontracts

The Contractor shall, as soon as practicable after signing the Contracts, but in any event prior to the performance of any work by any subcontractor, notify the City in writing of the names of subcontractors proposed for the work, designating the portions of work to be performed by each. The Contractor is as fully responsible to the City for the acts and omissions of the Subcontractors and of persons either directly or indirectly employed by them as for the acts and omissions of persons directly employed by the Contractor.

Nothing contained in the Contract Documents shall create any contractual relationship between any subcontractor and the City.

104. Assignment of Contract

a. It is agreed that the Contractor shall not assign or transfer this Contract, or any part of the work embraced in it, except with the written consent of the City to do so.

b. It is further agreed that all parts of the work which may be performed by a subcontractor shall conform to the Plans and Specifications and be subject to all the provisions of this Agreement exactly as if performed by the Contractor and the Contractor’s immediate employees. No subcontracting of the work shall in any way diminish or weaken the responsibility of the Contractor for all parts of the work or lessen the obligations and liabilities of the Contractor under this Agreement.

c. It is likewise agreed that the Contractor shall not assign, either legally or equitably, any of the monies payable to the Contractor under this Agreement, or the Contractor’s claim thereto, except with the written consent of the City.

105. Responsibilities of Contractor

a. The Contractor shall be held to have examined the premises and line of work and shall take the whole responsibility of the work. Should any unforeseen difficulty or obstruction be encountered in the prosecution of the same, involving a greater expenditure of money than expected at the time of bidding, the Contractor shall proceed, nevertheless, with the work, and no allowance will be made therefore.

b. It shall not be incumbent upon the City to notify the Contractor when to begin, to cease or to resume work, nor in any way to manage the work so as to release the Contractor of responsibility, or of any consequence of neglect or carelessness by the Contractor or anu subordinates.

c. The Contractor shall devote time and management/superintendence to the fulfillment of this Contract and shall keep the same under the Contractor’s control.

d. The Contractor shall assume and have sole charge and possession of all work included in this contract, until the termination thereof, unless otherwise specified in this contract, and shall be solely liable for all damages to persons or property occasioned in any way by the

Contractor’s acts or omissions, or that of the Contractor’s agents, employees, subcontractors, or any persons in and about the work embraced in this Contract.

e. Prior to the start of construction in the public right-of-way, it shall be the responsibility of the Contractor to notify the TRAFFIC ENGINEERING DIVISION of said work.

In the case where complete street closure is necessary, it shall be the responsibility of the Contractor to notify the TRAFFIC ENGINEERING DIVISION, FIRE DEPARTMENT AND POLICE DEPARTMENT at least forty-eight (48) hours prior to the start of said work.

106. City Engineer’s Power

All work and material furnished under this contract shall be furnished under the direction of and to the satisfaction and approval of the City Engineer. Should any dispute arise as to quality or fitness of the materials or workmanship, the decision shall rest strictly with the City Engineer and shall be based upon the requirements that all work done and materials furnished shall be performed in a good and workmanlike manner, conform to all Technical Specifications and Drawings and other requirements of the Contract in every respect, and what is useable and customary shall in no way enter into any consideration or decision whatsoever. The City Engineer shall have power to condemn all work and reject all material which, in his or her opinion, is not done or furnished in accordance with this Contract.

However, this power and authority shall be confined to the direction or specification of what is to be done under this Contract and shall not extend to the actual execution of the work which shall be under the control of the Contractor, and for which the Contractor alone shall be responsible.

107. Contracts for Other Work

a. In case any additional work shall be required in connection with the work contemplated under this Contract, the City shall have the right to have such additional work done by any person other than the Contractor, and the Contractor shall in no way interfere with the work of such person(s), and shall suspend such part of the work herein specified, or will carry on the same in such manner as ordered by the City Engineer, so as to afford all reasonable facilities for doing such additional work, and the Contractor shall make no claims for damages or for privileges or rights by reason of the suspension and the doing of such additional work, except for such extension of time to perform this Contract as may be certified by the City Engineer.

b. The City reserves the right to lay or relay, construct or repair any water mains, gas mains, sewers, conduits and all other pipes and any connections thereto, or to grant permits to those having franchise rights from the City to install or reinstall, construct or repair such water mains, gas mains, sewers or conduits and other pipes and connections thereto at any time, and to do such other underground work in the street or streets, easements or vacated Right of Way, along the line of work as shall be necessary, or grant permits for same, at any time prior to the completion of the foundation for the paving material within the limits of this improvement, and to that end shall have the right to suspend the work on the said improvement, or any part thereof, and the Contractor shall not interfere with or place any obstruction in the way of any person or persons who may be engaged in doing any of the work herein specified, and shall not be entitled to damages because of such work or any delay caused thereby.

108. Progress

In addition to the progress clause incorporated in the Contractor’s proposal/response, the Contractor shall be required to submit, on demand of the City Engineer, an outline of the proposed order of work and to indicate the dates of completion of the major items of the work.

This outline, when approved by the City Engineer, may be incorporated in, and become a part of the Contract.

109. Contractor’s Employees

a. The Contractor shall employ suitable superintendents and forepersons, who, in the absence of the Contractor, shall be present while any work is being done under this Contract, and who shall follow, without delay, all orders and instructions of the City Engineer. Any notice given to a superintendent or foreperson relative to deviation from any of the requirements of this Contract shall be equivalent to a notice to the Contractor.

b. The superintendents, forepersons, employees, mechanics, and others employed by the Contractor shall be skilled in the assignment of work given them to do. Any employee of the Contractor who uses profane or abusive language to the Engineer or any Inspector, or otherwise impedes or embarrasses him in the performance of his duties, or who obstructs the progress of the work shall upon the request of the City Engineer be immediately removed from the project/worksite and not again employed at same without the consent of the City Engineer.

c. In doing any work contemplated by this Contract, eight (8) hours shall constitute a legal day's work by any laborer or worker employed by the Contractor.

d. Residents of the City of Saginaw shall be employed upon the work of this Contract as far as possible to do so.

110. Drawings

a. These Specifications and accompanying Drawings are intended to be cooperative, and what is called for by either shall be as binding as if called for by both. Should it appear that the work hereby intended to be done, or any of the materials or matters relative thereto, are not sufficiently detailed or explained on said Drawings or in said Specifications, or should any error, discrepancy or inconsistency appear between any of the Drawings and Specifications, or between any of the several Drawings, or should any doubt or misunderstanding arise as to the meaning of said Drawings or Specifications, the City Engineer shall furnish such additional drawings, detail or explanation, and he shall have power to interpret, correct, adjust and explain all errors, omissions, discrepancies, doubts and misunderstandings between such Drawings and Specifications, or between several Drawings, and the decision of the City Engineer therein shall be final and conclusive.

Explanations received from officers and employees other than the City Engineer will be considered of no avail in a case of dispute.

b. Preference shall be given to the figured dimensions on the Drawings rather than to scale measurements. Figures, unless witnessed by lines and points, are approximate only, and shall not be taken to regulate the dimensions of the structure of improvement. The figures, when so witnessed, are intended to show the exact dimension for the construction of the structure or improvement, but the Contractor, without extra charge, shall make such slight alterations as may be necessary to make adaptable parts fit to fixed parts, leaving all complete and in proper shape when done. It shall be the duty of the Contractor to verify all dimensions given on the Drawings, and to report any error or inconsistency to the City Engineer before commencing work.

111. Changes in the Work

a. No deviation from the Drawings and Specifications shall be made in the execution of the work without the written order and approval of the City Engineer, nor shall any work in the nature of additional work, or any work not contemplated by the Specifications or Drawings, be performed, except on written order of the City Engineer, and if any extra work be proceeded with or executed by the Contractor without previous order given in writing under the hand of the City Engineer as herein provided, no compensation for the same will be allowed. Extra work shall be defined as work not contemplated in the Contract, not covered in the Drawings and Specifications, and for which no unit prices have been stipulated.

b. Should it be deemed expedient by the City Engineer, at any time previous to commencing work, or while the work is in progress, to increase or diminish the dimensions, quantities of material or work, or alter the situation or levels, or vary from the form or dimensions of any part of said work, or vary in any other way the work herein contracted for, the City Engineer shall have full power to do so and to order and direct any such increase, diminution, alteration, or extra work to be made or performed, and without in any way deviating or affecting this Contract; and the Contractor hereby waives any claim to right to damages that the Contractor may be entitled to by reason of such changes. The Contractor shall, in pursuance of such order and directions received in writing from the City Engineer, execute the work thereby ordered and directed, and the difference in expense occasioned by such increase, diminution or alteration, shall be added to or deducted from the amount payable under this Contract.

c. The Contractor shall perform any extra work (work in connection with the Contract but not provided for herein as defined in subparagraph a. of his section) when and as ordered in writing by the City Engineer, either (a) at the price agreed upon before such work is commenced and named in the written order for such work, or (b) if the City Engineer so elects, for the reasonable cost of such work, as determined by the Contractor and approved by the City Engineer, plus a percentage of such cost, as set forth below. No extra work shall be paid for unless specifically ordered as such in writing by the City Engineer.

The cost of extra work done under subparagraph b. of this section shall include the reasonable cost to the Contractor of materials used and equipment installed, common and skilled labor, and forepersons, and the fair rental for all machinery and equipment used on the extra work for the period of such use.

At the request of the Engineer, the Contractor shall furnish itemized statements of the cost of the extra work ordered as above and give the Engineer access to all records, accounts, bills and vouchers and correspondence relating thereto.

The fair rental of all machinery and equipment shall be based upon the most recent edition of the Michigan Department of Transportation Equipment Rental Rates (Schedule C), or a similar publication approved by the City Engineer. Rental for machinery and equipment shall be based upon an appropriate fraction of the approved monthly rate schedule. If said extra work requires the use of machinery or equipment not already on the site of the work, the cost of transportation, not exceeding a distance of 100 miles, of such machinery or equipment to and from the Job Site or Work Location shall be added to the fair monthly rental; provided, however, that this shall not apply to machinery or equipment already required to be furnished under the terms of the Contract.

The Contractor shall not include in the cost of extra work any cost or rental of small tools, buildings, or any portion of the time of the Contractor, the superintendent, or the office and engineering staff.

To the cost of extra work done by the Contractor’s own forces under (b) above (determined as stated above), the contractor shall add 15 percent to cover the overhead, use of capital, the premium on the bonds as assessed upon the amount of this extra work, and profit.

If extra work is done under subparagraph b. of this section, the Contractor and/or subcontractor shall keep daily records of such extra work. The daily record shall include the names of people employed; the nature of the work performed, and hours worked, materials and equipment incorporated, and machinery or equipment used, if any, in the execution of such extra work. This daily record, to constitute verification that the work was done, must be signed both by the Contractor’s authorized representative and by the Engineer. A separate set of daily records shall be submitted for each extra work order.

d. The City Engineer may order the Contractor to proceed with desired changes in work provided that the net value of all such changes does not increase or decrease the original total amount shown in the Contract by more than twenty percent (20%) unless mutually agreed upon in writing by the City Engineer and the Contractor and further, that "extra work" shall not increase the original Contract by more than twenty percent (20%) in accordance with the section entitled “Unit Price Bids” under “General Instructions to Bidders.”

112. Right of City to Take Over Contract

If the work to be done under this Contract shall be abandoned, or if the Contractor shall become insolvent or shall assign this Contract or subcontract the work hereunder without the written consent of the City Engineer, or if at any time the City Engineer shall be convinced that the work is unnecessarily or unreasonably delayed, or that the Contractor is not making such progress in the execution of the work as to indicate its completion within the required time, or that the conditions or agreements of the Contract are being willfully violated or executed carelessly or in bad faith, the City Engineer shall provide the Contractor with a 24-hour notice, in writing, and, after the delivery thereof to the Contractor, the City Engineer shall then have the power and right to place additional laborers and equipment on said work and supply additional material, if necessary, and do such work as deemed advisable for the completion of this Contract, and may use any materials or implements belonging to the Contractor, or the City Engineer shall have the power and right to notify the Contractor to discontinue all work, or any part thereof, under this Contract, and upon such notifications, the Contractor shall discontinue said work, or such parts thereof, as the City Engineer may designate, and the City shall thereupon have the right and power to re-let this Contract, or any part thereof, or to employ, by contract or otherwise, and in such manner and at such prices as it may determine, any person or persons, and obtain any vehicles, applications, machinery, tools, another means of construction, and to procure all proper materials which it may deem necessary to work at and to be used to complete the work herein described; also the power to use such appliances, tools, and materials and means of construction of every description as may be found upon the line of work, both such as entered into the completed work and such as are necessarily used in and about the same in the course of construction, and to procure other proper materials for the completion of the same; and it shall charge the expense of all such labor, materials, vehicles, appliances, machinery, tools and other means of construction, and all expense of inspection and engineering and all other expenses, to said Contractor, and the Contractor shall be liable to the City for the amount of the whole cost of accomplishing the object contemplated by this Contract in excess, if any, of the amount herein agreed upon, together with such other elements of damage as may have been sustained by the City by reason of said Contractor's failure to complete and perform this Contract. In determining the liability of the Contractor hereunder, the City shall not be required to obtain the lowest figures for the work of completing the contract, but all sums actually paid for such completion shall be credited to the City, together with other elements of damage above mentioned, and the certificate of the City Engineer as to the amount of such liability shall be final and conclusive.

113. Extension of Time

a. An extension of time for completion of the work under the Contract may be granted by the City Engineer, subject to the conditions of this paragraph, but only upon the written application of the Contractor. In general, an extension of time will be granted by the City Engineer only if the delay is unavoidable and substantial, not the fault of the Contractor, and could not be reasonably anticipated or adequately guarded against. The Contractor will not be liable for liquidated damages during the period for which time of completion is extended by the City. The Contractor shall be entitled to a reasonable extension of time for unavoidable delay in completion caused solely by the following:

I. Any act or omission of the City, its officer or employees;

II. Any act of other public authorities;

III. Causes not reasonably foreseeable by the parties at the time of the execution of this Contract and which are entirely beyond the control and without the fault or negligence of the Contractor, including, but not limited to, act of God, or the public enemy, war or other national emergency making performance temporarily impossible or illegal, acts or omissions of other contractors (but not the Contractors subcontractors), strikes and labor disputes not brought on by any act or omission of the Contractor, fires, floods, epidemics, quarantine restrictions, freight embargoes, weather of unusual severity such as cyclones or tornadoes, or excessively abnormal weather such as would interfere with the work.

b. The City Engineer will make a determination, based on the ascertained facts and the terms of this Contract, if an extension of time is justified, and, if so, will extend the time for completing the work for a period commensurate with the period of excusable delay. The determination made by the City Engineer shall be binding and conclusive on the Contractor.

114. Liquidated Damages

In the event of delay in the completion of the entire work beyond the period herein prescribed or beyond the period to which such time may be extended by the City, the City of Saginaw shall be paid the sum that is listed on the “Special Provision For Liquidated Damages.” for each and every calendar day that the time consumed in said performance and completion extends beyond the final date herein specified, and this sum will be considered liquidated damages that the City will suffer by reason of said delay and default. As indicated in Article 6 of this Contract, this provision for liquidated damages applies separately to each proposal contained in the Contract.

115. Disputes

a. All disputes arising under this Contract or its interpretation, whether involving law or fact or both, or extra work, and all claims for alleged breach of contract shall within ten (10) days of commencement of the dispute,…