C 08.0 Attachment 2 - Kardex-Space Saver PWS - Final_Redacted.pdf

PERFORMANCE WORK STATEMENT (PWS)

Description: Kardex/Space saver Vertical Storage Systems Maintenance, Repair and Maintenance Work.

Activity: PSNS & IMF, Bangor Code 329/Shop 31M Place of Performance: Naval Base Kitsap Bangor Trident Refit Facility (TRFB), Silverdale, WA

General Information

1. GENERAL: This is a non-personnel services contract to provide maintenance and repairs for Kardex and Space Saver vertical storage systems used for storage, protection and retrieval of material used to support TRFB. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

TRFB’s mission is to maintain and modernize the Navy’s SSBN and SSN fleet. TRFB provides our Navy with high quality, on-time maintenance, modernization and support that helps assure America's dominance at sea. TRFB is the largest command at Naval Base Kitsap, Bangor, near Silverdale, Washington. Work in this performance work statement will be performed at NBK Bangor, which is located two miles northwest of Silverdale, WA, on the Hood Canal, which opens to Puget Sound and then the Pacific Ocean. It is comprised of 7,200 mostly forested acres

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, transportation, tools, materials, supervision, and other items necessary to perform maintenance and repairs on Kardex and Space Saver vertical storage systems as defined in this Performance Work Statement. The contract is a Firm Fixed Price type contract, with a base, plus (4) option years. The contractor shall perform to the standards in this contract.

Currently TRFB has (5) Kardex and (5) Space Saver vertical storage systems in use. The Contractor will service the vertical storage systems during the contract. All Kardex and Space Saver vertical storage systems are located on TRFB for onsite work.

1.2 Period of Performance: The period of performance shall be for a base 07/01/22– 06/30/23, plus four

(4) option periods

2. Background: TRFB currently has (5) Kardex and (5) Space saver Vertical Storage and handling systems used for storage, protection and retrieval of material used to support TRFB evolutions. Storage systems are unique pieces of equipment utilized by various shops requiring trained technicians for safe maintenance and repairs. These systems require routine maintenance and timely periodic repairs to ensure materials are available as required to meet the needs of SSBN refit and repair evolutions so as to not become a source of signal point failure

3. Management and Administration

3.1 Definitions (applies to scope of the work)

3.1.1 Contracting Officer: The warranted individual(s) designated by PSNS & IMF will administer the contract. Any changes to the base contract or task orders must be made by a Contracting Officer through a modification.

3.1.2 Contract Discrepancy Reports (CDRs) is a report sent by the Government to the Contractor, which the contractor is required to complete when performance is unsatisfactory. The CDR requires the Contractor to explain to the Contracting Officer, in writing within 10 calendar days, why performance is unsatisfactory, how performance shall be returned to satisfactory levels, and how recurrence of the problem shall be prevented in the future.

3.1.3 Contracting Officer Representative: The Contracting Officer delegates a Contracting Officer Representative (COR). The COR is the Contractor's point of contact for technical contractual matters and is responsible for day-to-day performance functions. The COR’s function is to ensure contract compliance. It should be noted that these individuals are not authorized to change the terms of the contract or commit the Government with respect to project scope, time or money. Only a warranted Contracting Officer has that authority.

3.1.4 Corrective Action Plan: The Contractor's proposed corrective actions for identified Contract deficiencies.

3.1.5 Deficiency/Defect: One or more documented poor performances or nonperformance.

3.1.6 Quality Control: The contractor is responsible to ensure all maintenance is performed in accordance with OEM requirements and is solely responsible for the quality of services provided. As verified by the Government Representative.

3.1.7 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

3.2 Management and Administration

3.2.1 Regular Working Hours: The Government's regular working hours are from 7:30 AM-4:00 PM, five days per week, Monday through Friday, except observed Federal holidays. These hours represent the core hours for work on this contract.

3.2.2 Observed Holidays: The Government observes the following holidays: New Year’s Day, Martin Luther King Jr.’s Birthday, President’s Day, Memorial Day, Independence Day, Labor Day, Juneteenth, Columbus Day, Veterans’ Day, Thanksgiving Day, and Christmas Day.

In addition to the above listed holidays, Puget Sound Naval Shipyard is normally closed for all except necessary services during the week between Christmas and New Year's Day. Necessary services/ frequencies for various facilities are noted on the detail sheets and work contracted for shall be performed during this period unless otherwise directed by the Contracting Officer. Exact number of closure days may vary from year to year. Actual requirements will be determined in advance of the closure. On site work performed by the Contractor for the Contractor's convenience during this time must also be specifically requested by the Contractor in writing and approved by the Contracting Officer in advance.

3.3 General Administration Requirements

3.3.1 Protection of Government Property: During execution of the work, the Contractor shall protect Government property. The Contractor shall return areas damaged as a result of negligence/accident under the contract to their original condition at no cost to the Government.

3.3.2 Laws, Regulations, and Local Procedures: The Contractor shall comply with all laws, regulations and local procedures, including directives, instructions and references that are current for the term of the contract:

3.3.3 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

These meetings shall be at no additional cost to the government.

3.4 Management and Personnel

3.4.1 Management: The Contractor shall manage the total work effort associated with the services required herein to meet the performance objectives and standards. Such management includes but is not limited to planning, scheduling, teaching materials, report preparation, establishing and maintaining records, and quality assurance. The Contractor shall provide personnel with the necessary expertise to ensure performance objectives, related information and standards are met.

3.4.2 Employee Qualifications: The Contractor shall provide technicians to perform Safe Annual Preventive Maintenance and repairs to the Kardex and Space Saver storage systems.

3.4.3 Employee Conduct: Contractor employees shall conduct themselves in a proper, efficient, courteous and businesslike manner.

3.4.4 Identification of Employees: Contractor employees shall identify themselves as Contractor personnel by introducing themselves or being introduced as Contractor personnel and displaying distinguishing badges or other visible identification for meetings with Government personnel. All Contractor employees shall appropriately identify themselves as contractor employees in telephone conversations and in formal and informal written correspondence.

3.4.5 Removal of Employees: The Contractor shall remove from the site any individual whose continued employment is deemed by the KO to be contrary to the public interest or inconsistent with the best interests of National Security.

3.4.6 Quality Management: The Contractor shall establish and maintain a complete quality management and provide an effective and efficient means of identifying and correcting problems throughout the entire contract. The Contractor shall identify what procedures will be implemented to ensure that proper problem identification and appropriate corrective actions are taken. Ensure the proper execution of all services in terms of quantity, quality, and timeliness per the terms of this contract. Apply continuous efforts to prevent instances of non-performed or unsatisfactory work.

3.4.7 Government Representative: The Government Representative monitors all technical aspects of the contract and assists in contract administration. The Government Representative is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. The Government Representative is not authorized to change any of the terms and conditions of the resulting order.

Government Representative Name Phone

3.4.8 Contractor Contract Manager: The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 7:00 a m. to 5:30p.m., Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

4 Objectives:

• Provide technicians to perform Safe Annual Preventive Maintenance and repairs on Kardex and Space Saver vertical storage and handling systems.

• Provide one preventative maintenance inspection per option.

• Timely response within (2) business day for repair calls.

• Installation of required maintenance and repair parts.

5 Scope:

5.1 The Contractor shall service for Kardex and Space Saver vertical storage and handling systems to ensure systems will perform trouble free to the OEM original standards. Currently TRFB has (5) Kardex and (5) Space saver vertical storage and handling systems. The systems needing service will be located in various locations located at TRFB

The current inventory of Hanel vertical storage and handling systems are as follows:

Model Name Quantity Kardex 5

Space Saver 5

5.2 Services The Contractor shall provide at least one preventative maintenance inspection per option and labor for maintenance, repair and instillation of equipment in the event of equipment failure. This includes the Contractor providing technicians to perform Annual Preventive Maintenance on each Kardex and Space Saver vertical storage and handling systems ensuring systems will perform trouble free to the OEM original standards. Annual Preventive Maintenance will be performed accordance with Kardex and Space Saver technical manual. Further, this includes Annual preventive Safety Inspection, Annual Preventive Service inspection, timely response within (2) business day for repair calls and installation of required parts. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures and NFPA 70 National Electrical Code 2020.

6 Security Requirements: Contractor personnel performing work under this contract must have, at the time of the proposal submission, and must maintain the level of security required for the life of the contract. See attachment 1 (Security Requirement)

Christina Tobin is the POC and will be the sponsor for Security.