SOW_-_FEMA_Region_I_Public_Safety_Tower_Refurb_FY18_V3.pdf

v.1.03

Statement of Work Public Safety Radio Tower Overhaul Project

Maynard, MA

July 2018

Contracting Officer's Technical Representative:

Grant Fournier, Telecommunications Specialist

Project Engineers:

Robert K. Reinke, Jr, Telecommunications Specialist

John F. Robinson, Jr, Telecommunications Specialist

LOCATION:

DHS-FEMA

Federal Regional Center, Region 1

63 Old Marlboro Road

Maynard, MA 01754

Project Introduction

The project consists of a variety of structural, mechanical, and telecommunications trade related tasks on a 190-foot Rohn guyed public safety tower. The project requires the winning bidder to work closely with the FEMA project technical representatives and commit to an aggressive period of performance schedule in order to reduce critical system off-air time.

Project Points of Contact

The Contractor or his/her delegated job site alternate or supervisor shall communicate only with specified FEMA Contract Officer’s Technical Representative

“COTR”, the COTR’s Alternate (if appointed), Contract Officer or the FEMA Security

Officer (Security Concerns). The Contractor shall keep the COTR informed of the name of the Site Supervisor prior to the commencement of work. The contractor agrees that no work will take place without a pre-designated, on-site Supervisor.

PRE- BID SITE SURVEY

Prior to Contract Award, Candidates will be notified by the Contract Officer, within approximately ten business days, of a pre-bid Technical Briefing and Site Survey date, to be held in Maynard, Massachusetts. This will be an important opportunity for potential contractors and technical representatives to meet the principal FEMA Project and Contract

Officer, ask questions, and view existing site hardware. Space will be limited and a registrant RSVP will be required to conform to federal facility security protocols. Meeting and survey will begin on-time, proceed on schedule, and not be repeated.

SCOPE OF WORK

General:

1) The contractor shall provide personnel, safety equipment, and tools necessary for completion of contract task.

2) All tower climbing/work performed on DHS/FEMA facilities requires the contractor to supply a ground crew of at least one person to provide ground support and safety rescue, if needed. All personnel preforming tower climbing/work, including the ground/safety personnel, shall have proper tower climbing certifications or documentation that meets or exceeds any federal, state, and local requirements for such tower climbing/work.

3) All data, software, equipment, analysis results, reports, and briefings generated during this contract are the property of the United States government and may not be released to third parties without express written consent of the COTR.

4) Work shall be performed within normal business hours, Monday through Friday, 0800 to 1600, Eastern Daylight Time unless other arrangements are coordinated with

FEMA COTR.

5) Advance coordination shall be made with the COTR to schedule all on site work.

Tower Maintenance:

1) The contractor shall coordinate with the FEMA Regional POC for maintenance and component replacement activities on a 190’ Rohn Model 80 guyed public safety tower located at the FEMA Region 1 Federal Response Center in Maynard, MA.:

a. Contractor will make corrective actions as noted in ANNEX A

(Observations and Recommendations).

b. Contractor shall remove 3 instances of ½” transmission cable runs & 2 instances of 3/8” transmission cable runs. Replace with 7/8” hardline that meets or exceeds Commscope Heliax AVA5-50.

c. Contractor shall install the following customer supplied antennas. All additional parts and accessories required for installation shall be provided by the contractor:

i. Replace antenna at 188’ with Telewave ANT150F2

ii. Replace antenna at 187’ with Telewave ANT450F6

iii. Replace antenna at 185’ with Telewave ANT415F6

iv. Replace antenna at 184’ with Telewave ANT830F6

v. Replace antenna at 155’ with Sinclair SC-229 w/ top cross brace.

vi. Replace antenna at 147’ with Telewave ANT415F6. Move mount to Leg A.

vii. Replace antenna at 124’ (Leg C) with Laird ANXY4506

viii. Install new Laird ANXY1505 at 124’ (Leg A)

ix. Install new 7/8” hardline run, jumper, and Amateur Radio Tri-band antenna at 107’.

x. Replace antenna at 102’ with Laird ANXY1505

xi. Install new 7/8” hardline run and Sinclair SY450-SF1SNM antenna at 102’ (bottom of standoff).

xii. Install new 7/8” hardline run and discone antenna at 100’.

xiii. Install new 7/8” hardline run and install Sinclair SY450-SF1SNM at ~90’.

xiv. Install new 7/8” hardline run, jumper, and Laird ANXY1505 at

~85’.

xv. Replace antenna at 70’ with Telewave ANT150F2.

xvi. Replace antenna at 70’ with Telewave ANT415F6.

d. Remove unused antennas where identified by the FEMA COTR.

e. Verify and color code all cable runs to match top of tower, base of tower, and RF hatch plate.

f. Contractor will be required to sweep antennas and transmission lines for faults (Return loss/SWR, cable loss and distance to fault). The VSWR should be no more than the manufacturer’s specifications. Any identified faults must be resolved prior to departing the site. Contractor will provide report of findings as noted below.

g. Replace both bulbs in the tower beacon lamp. The bulbs shall be 120-130

VAC clear beacon service quality, between 75 and 100 Watts each.

h. Weatherproof cable conduits.

i. Pictures of the completed installations must be taken by the contractor showing at a minimum all completed work and antenna mountings.

j. Area surrounding where tower is located will be returned to original conditions to satisfy FEMA site coordinator and COTR.

Structural & Maintenance Inspection & Analysis:

1. Contractor is to provide a detailed report of the inspection to include photographic evidence of the structure, current antenna and feedline layouts, and the results of the structural analysis. All unused feedlines, mounting hardware, or antennas not connected to a feedline must also be disclosed in the report.

2. The structural analysis will be conducted for a Class III, Public Safety Critical tower.

3. The structural analysis will follow ANSI/TIA-222-G guidelines, Motorola R56 guidelines, and applicable industry standards not listed in this SOW.

4. The contractor will reference manufacturer guidance on tower maintenance.

Available historical documentation will be provided by the COTR, any missing documentation is the responsibility of the contractor to gather or produce. All documentation will be provided to the COTR at the conclusion of the contract.

5. The contractor will coordinate with the COTR on inspection dates and times. The

COTR will be present.

6. The contractor will check the status and condition of the following plus the recommended guidance put forth in ANSI/TIA-222-G:

a. Tower Conditions:

i. Members: Bent, loose, missing, loose and/or missing bolts and nuts.

ii. Finish: Galvanizing and paint (if applicable) condition, rust or corrosion evidence, and water collection in members.

iii. Grounding: R56 compliance, connections are tight and secure, corrosion evidence.

iv. Power: Beacon lamp, lamp lens, junction boxes, conduit, drains, vents, and wiring as applicable.

v. Base Foundation: Ground settlement, erosion, standing water, drainage issues. Nuts and lock nuts tight and not corroded.

Concrete or grout not cracked, chipped, or signs of stress.

b. Tower Guys and Anchors:

i. Earth settlement around anchor point, corrosion, grounding, anchor head condition.

ii. Condition of guy wires and tension checked per manufacturers standards.

iii. Condition of all applicable hardware to ensure no corrosion, good working condition, and correct installation.

c. Antennas, Feedlines, and Mounts:

i. Mounting hardware and members: Bent, broken, loose, evidence of corrosion, missing hardware, or incorrectly installed.

ii. Antennas and elements: Bent, broken, loose, evidence of corrosion, missing hardware, incorrectly installed, or beyond serviceability.

iii. Feedlines: Verify connections are tight and proper water proofing.

Hangers and supports will be checked for corrosion, properly attached, secure, straight and undamaged, holes, leaks, movement, dents, and jacket condition.

iv. Feedline Identification Chart: Will be provided that identifies which antennas are connected to which antenna, notably the antenna connection and the termination point for the antenna cable inside the FRC facility.

v. Grounding: Check for R56 compliance, evidence of corrosion, bonding and ground straps on both ends of feedline.

Deliverables:

a. This project will be considered complete when the tasks identified have been completed and accepted by the FEMA COTR.

b. The antenna systems shall be fully tested in all modes, to the satisfaction of the COTR, before final departure. Operational tests may be conducted with other stations as approved by the COTR with proper advance coordination.

c. Contractor will provide the results of the antenna/line sweep tests with all other documentation as noted below.

d. Contractor shall provide the FEMA COTR with a complete structural and maintenance analysis and report.

Documentation:

a. All work shall be documented, to include photographs, showing work completed and final acceptance testing to Scope of Work.

b. Antenna system testing report showing return loss, VSWR, and Distance-to-Fault for each new cable run and/or antenna replacement.

c. Industry-standard Critical Public Safety Tower structural analysis.

d. The Contractor shall establish with all vendors that FEMA is the owner of record of all materials procured for this project, such that FEMA may exercise all warranty and technical support rights following final acceptance.

e. All proposals, quotes, statements, and invoices shall be fully itemized.

ADDITIONAL INFORMATION

Components to be Retained: The FEMA project officer will determine which FEMA and Wireless Provider antennas, hardware and cables, are to be retained and where they are to be stored during work, if needed. Several wireless provider antennas and their associated coaxial cables, attached to wireless service repeaters inside the facility, will be carefully removed, if required, and returned to service as soon as possible.

Tie Wraps and Attachment: The selection of cable strap design and material is critical to the longevity of the project to reduce future maintenance, damage, or worker hazards from loose cables or sharps. As such, all tie wraps shall meet at least these minimum standards: 12 AWG solid core wire, designed to resist UV, oil, and gas, similar to

Southwire CU-THHN. Nylon or plastic tie wrap shall not be used, accept where accepted by FEMA COTR. On all RF cable runs, cable ties will be applied to mechanically hold and neatly dress the cables. Each shall be applied no more distant from each other than 18 inches. During the cable installation process, cable kinking, bending, twisting, looseness or wrap-arounds will be avoided. At all upper RF cable ends, the application of three closely spaced cable tie wraps shall be applied. Care shall be exercised that each wrap’s excess is cut in order to preclude sharp cut-off points. *Antenna Jumper Cables and how affixed, will be addressed in a later section. (The COTR will periodically inspect project progress to insure use of compliant tie wraps, where and how applied.)

Installation of RF Coaxial Cables: Continuous (non-spliced) cable runs will span from between the top of the tower, or points specified, to end points located inside the underground facility. Each cable end will remain properly capped or well taped to prevent entry of moisture or dirt during all handling and installation phases. All RF cables will be handled and installed with care and afforded proper dress in order to preclude kinking, twisting, bending or jacket damage, denting, or poor bundle appearance. Should the rigid lines be damaged, mishandled, or improperly exposed to the elements as a result of storage, handling or installation, it will be the contractor’s responsibility to provide full replacement while still meeting period of performance target goals. Splices will not be authorized at any point, from end to end. Once all RF cables have been installed, tie wrapped and terminated, commercial grade RF cable-to-tower grounding kits will be installed, at each cable’s end point. Grounding and bonding must conform to R56 & NEC industry standards.

Connector Specifications: All new RF cables will be terminated with N-style telecommunications / broadcast grade, water tight connectors to manufacturer’s specification. All top-of-tower connector terminations will be female N-type. RF hatch plate end connectors will be male N-type. Each connector will have manufacturer’s approved shrink wrap applied. It is important that each connector be installed to exacting manufacturer’s guidelines to prevent any VSWR issues, the entry of moisture, or mechanical failure.

Antenna Support Piping and Bracketing Hardware: The location, heading, and tower level of each array will be determined by the FEMA COTR. Primary considerations for determining bracketing selection, configuration and installation will, at a minimum, include: Exclusive use of high strength aluminum, T6061 or equivalent support pipe, no smaller diameter than 2” outer diameter, 3/16 wall thickness, exclusive use of stainless steel nuts, bolts and washers or commercial, tower-grade heavy galvanized hardware. No steel or zinc plated hardware will be employed anywhere on the tower. Antennas longer than 18 feet in length will employ an anti-sway top cross bar specifically designed for the size and diameter of the antenna. All side mounted vertical antennas will be leveled to be vertical and parallel to the side of the tower and be spaced at least 3 feet or more away from the tower. Commercial Grade (non-steel) cross-over plate assembly hardware and associated “U” clamps will be selected to firmly grasp piping, tower member, and antenna base without causing damage.

Antenna Jumper Cables: The jumper cable used between the N antenna connector and the N feed line will employ the use of ½”, N male to N male, Super-Flex jumpers, equivalent to, or better than, Tessco Services #435760, each 8’ in length or longer. Jumpers will be installed only by experienced antenna maintenance personnel. Jumpers will be dressed with appropriate drip or service loop and along to feed line attachment. Once complete, each shall be neatly tie wrapped to preclude a climbing hazard or breakaway in wind or falling ice.

Antenna Cable Marking / Labeling: In order to assure which antenna is connected to which port on patch panel, it will be necessary to permanently label each feed line at both ends BEFORE any RF cable jumpers are connected. Industry shrink tube color code markers or similar weather rated, UV resistant, marker bands must be employed. Color cable bands must be rated for outdoor commercial service. Colored electrical tape or other indoor-grade means may not be used. Cable and antenna connections will be visually and electrically verified. Color coding and other details will be specified within as-built drawings.

Antenna and Cable Testing: FEMA COTR will be notified at least 24 hours prior to when antenna and cable testing will commence. COTR will be allowed to view test processes and oversee results. Each installed RF cable will be thoroughly tested by the contractor with telecommunications industry standard RF test equipment and methods. The contractor, at a minimum, will employ the use of an RF Coaxial Cable Time Domain

Reflectometer (TDR) tester, with visual display, to determine end to end cable and connector impedance and continuity. These tests shall take place with cable end properly terminated with a 50-ohm load. The contractor is responsible to correct any problem that yields cable impedance, short, open, high VSWR, or indication of moisture/loss along the line. Once cable testing has been completed successfully, antennas may be attached via their individual tower mounted jumpers while ports are verified for which antenna is being attached. FEMA will be allowed to conduct independent antenna and cable tests prior to final acceptance.

Tower, Worker and Climbing Safety: Only experienced and professional tower climbing crew members will be allowed to work aloft, install, or manage related work. The contractor is responsible for the provisions of ground and tower crew training, daily safety briefings, and industry-standard climbing. Approved hard hats, protective glasses, and safety shoes must be worn at all times on the work site. No one will be allowed to climb during high winds, with nearby storms, or when components of the tower may be wet.

There will always be a minimum two-person team, with at least one safety POC. Ground crew POC will always have a cell phone available and maintain full contact with tower climber(s) via radio. The FEMA COTR will be notified immediately should any injury or accident occur on site. The contractor is solely responsible for assuring worker safety and compliance with all OSHA, local, national and government safety regulations as they pertain to each technical aspect and category required by the FEMA statement of work

Project Scheduling and Inclement Weather: The entire project, from start through to completion, will be designed and scheduled to meet or exceed the period of performance.

This is to insure minimal telecommunications system down-time while minimizing costs.

The FEMA Contract Officer may or may not authorize additional days for Project Period of Performance, where hazardous weather conditions are documented to have presented potential tower worker safety concerns. Requests for consideration must be detailed in writing by the contractor within five business days following significant weather event which prevented Tower Construction work from taking place. Consideration will only be given where working aloft or where other worker safety was specific reason for delay and the details of which were adequately presented and documented. Should a weather delay or interruption occur that applies, the COTR will be notified by the contractor’s site supervisor immediately of which task had been planned or was underway. The specified tower construction task(s) must be scheduled to take place, and take place, beginning the next clear weather business day in order to qualify for additional period of performance day(s) consideration

Final Acceptance Phase: Once the contractor has completed the entire project, he shall notify both the FEMA COTR and CO in writing, that a final acceptance review is requested. Within 5 business days, the COTR will respond to the proposed date when

FEMA and Prime Contractor Representative shall meet to begin a final acceptance review.

The Contractor will also be asked to complete a written check list derived directly from the

Contract’s Statement of Work as well as to demonstrate/exhibit project related work, as performed. Should unfinished or LTE (less than expected) work be necessary to complete the project, expedited scheduling and coordination will be proposed by the Contractor for the FEMA CO’s consideration. Contract Period of Performance delay will be considered significantly important to FEMA and the Contract Officer.

FEMA Site Worker Access: The work site is located on US Government-owned property where a high level of security is mandatory. The Contractor, his/her employees, and approved subcontractor employees, are required to carry and may be asked to present one or more valid forms of government identification to be admitted to, or, while at the worksite. Identification required is: 1.) at least one valid government picture ID: valid US driver’s license or valid “green card”. 2.) Person’s current residence address. 3.) Person’s current full time employer name and address. In addition to carrying valid ID, the

Contractor is responsible for providing the FEMA Security Officer, in writing, full list of individuals require access to worksite, at least 10 business days prior to need. Information requested: Full Name, including middle initial, SSN and “Green Card” CIS ID number, if individual has not reached US Citizen Status. Persons with pending or past felony criminal records may not be approved for access. FEMA will not be able to provide access for

Contractor or his/her Subcontractor workers unless prior information is provided and approved. FEMA reserves the right to provide a FEMA specific badge or ID that must be worn by approved site workers.

Work Site Vehicle Access: Vehicle and Power Equipment access to the US Government

-owned property is also subject to approval on a case-by-case basis. The contractor will provide, in advance, a list of registration numbers and respective owners, of vehicles which require access and during what time period(s). Vehicles that are not specifically required for the performance of tasks related to the Statement of Work, may or may not be approved for access by the COTR. Each vehicle or work related vehicle/equipment must be covered by adequate insurance to eliminate potential liability to US Government property or personnel. At no time will any vehicle be approved for access to parking lots, antenna fields, near to or on top of the emergency underground facility or at any location, prior to being approved by the COTR. Access will be approved on a case-by-case basis.

Equipment Storage: Equipment and tools of-the-trade will be allowed on-site as temporary storage. FEMA will not be held responsible for loss, damage, or theft of contractor owned items. The COTR will approve specific requests to accommodate, where possible, overnight storage of items. Personal items will not be left on the job site.

Access to areas other than Tower Construction Site: Contractor and subcontractor employees will not be allowed access to other than areas directly required by the Statement of Work. Unless specifically approved in advance by the COTR, access inside of FEMA facilities and buildings may not be approved, for security purposes.

Potentially Dangerous Items: The following items will not be allowed on the US

Government Property: 1. Weapons of any kind. 2. Flammable or Explosive liquids, Gases or Solids (excluding properly contained vehicle fuel), without express and prior written approval by FEMA.

Waste Storage and Disposal: All waste, trash, excess and demolition products related to the project or worker presence on-site is the sole responsibility of the prime contractor.

These items must be collected, removed and properly disposed of at contractor’s expense.

The Contractor shall provide appropriate container(s) in order to allow for the collection and disposal of project related waste. Area waste will be collected and properly disposed of in containers at the end of each work day. Containers will not be allowed to overfill.

Emergency Contacts: Medical, Fire, and Police Local Emergency Responders for the worksite are accessed by dialing 9-911 inside the facility (9+911) or by dialing 911 on a cell phone. The project COTR should then be notified of the situation.

Proposal Pricing: When submitting a proposal, provide a cost breakdown into the following categories: Materials, Equipment, Labor and Travel Costs. All travel costs are cost reimbursable to the limits specified in accordance with Federal Travel Regulations.

Contractor Use of the Premises: During the period of the project, the Contractor will have access to the site only during normal business hours of 0800-1600 Monday through

Friday. No on-site work shall be performed outside these hours or on holidays unless prior approval is obtained from the Contracting Officer or the COR. The Contractor shall coordinate with the COR to arrange access to the FEMA Regional Offices and be escorted at all times while in the facility. Light, non-tracked, motorized equipment will be approved for use by the FEMA COTR; however travel paths and work areas will be approved on a case-by-case basis. The site will be brought back to original condition, or better, at the contractor’s expense.

The Contractor shall make every effort to cause a minimum of damage to parking lots, any other paved areas, any items that need to be moved during the course of the project, and any areas not included in this scope of work. Any damage caused will be repaired at the Contractor’s expense.

Progress Meetings: Progress meetings are not required for this project. The COR and/or

Government Representative shall make daily inspections of the work progress.

Telephone: Telephone service is not available on-site for the Contractor’s use.

Contractors may use cellular phone devices on site. Depending on the cell phone service, reception may or may not be present.

Photography: Photographic documentation is required. The Contractor shall coordinate with the technical monitor and facility manager to arrange for such documentation through the appropriate FEMA officials. This approval process must begin early so project “before” pictures can be obtained by the contractor and included in their final report.

Sow and necessary documents for this project

Delivery Schedule: September 17th, 2018 to September 30th, 2018.