SOW Generrators maintance 2025.pdf

STATEMENT OF WORK

FEDERAL REGIONAL CENTER

63 OLD MARLBORO ROAD, MAYNARD, MASSACHUSETTS 01754

1. LOCATION: Work location shall take place in the Generator Room at FRC Federal Regional Center Building.

2. DESCRIPTION OF WORK: The licensed contractor shall provide all labor, transportation, materials, supplies, equipment, tools, and subcontractors to perform all necessary work to perform the maintenance of the Caterpillar Generator Model 3306 Units 1 and 2 located in the Generator Room at the Federal Regional Center, Maynard Ma. The contractor shall remain solely responsible for filling all paperwork with the State and EPA to satisfy all prescriptive and performance requirements in this performance statement of work.

2.1 Period of Performance (POP): base year + four-year option period.

3. PRINCIPAL ELEMENTS:

3.0. The work to be performed includes the following principal elements:

(The quantities of work listed are approximate and are provided only for the purpose of limit the responsibility of the contractor (and any subcontractors) to perform all work and furnish labor, material, and equipment shown, specified or reasonably inferred by the below descriptions. )

3.1. The contractor shall be responsible for preforming the necessary maintenance to Caterpillar Generator Model 3306 Unit’s 1 and 2 located in the Generator Room at the Federal Regional Center, Maynard Ma.

3.1.1. The contractor shall follow all State and Federal regulations.

3.1.2. The contractor shall be responsible for filing all the necessary forms and notifications for the State and EPA if needed.

3.1.3. The contractor shall provide a Schedule of the work to be performed and a duration of each phase of work.

3.1.4. The contractor shall be responsible for providing the proper Personal

Protection Equipment.

3.1.5. The contractor shall be responsible for removal of all waste and materials used from the site; no governments dumpster shall be used.

3.1.6. The contractor shall submit copies of all forms to the Contracting Officer.

3.1.7. The above listed CMR and CFR does not relieve the contractor from any other State or Governmental regulations.

3.1.8. The final objective is that Caterpillar Generator Model 3306 Units 1 and 2 are maintained and are in fine working condition located in the Generator Room.

3.1.9. PM1 SERVICE (INSPECTION/MINOR)

3.1.10. Cooling System

3.1.11. Inspect radiator/heat exchanger for leaks, exterior cleanliness and/or deterioration.

3.1.12. Check and record coolant level.

3.1.13. Check and record coolant freeze protection.

3.1.14. Obtain coolant sample and send out for laboratory analysis.

3.1.15. Inspect hoses and connections for signs of leaks and/or deterioration.

3.1.16. Inspect fan drive pulley and fan for signs of wear or cracks.

3.1.17. Inspect fan drive belts for signs of cracking or deterioration.

3.1.18. Confirm jacket water heater is working and record coolant temperature

(engine not running).

3.1.19. Inspect water pump for any indication of leaks.

3.1.20. Fuel System

3.1.21. Inspect fuel water separator (if equipped), drain any water from water/sediment bowl (if equipped).

3.1.22. Check and record fuel tank level (if equipped with gauge).

3.1.23. Visually inspect fuel tank and fuel piping for any indication of leaks.

3.1.24. Replace fuel filters, Inspect fuel lines and connections for leaks.

3.1.25. Inspect governor linkage (if equipped) for free movement and signs of wear.

3.1.26. Record fuel pressure (if equipped) while engine is running.

3.1.27. Air Intake and Exhaust System

3.1.28. Check air filter restriction gauge (if equipped with gauge) for amount of filter restriction & Replacing Air filter

3.1.29. Full Inspect of the whole exhaust system outside building in exhaust shaft and in side building, fuel lines, and ventilation components.

3.1.30. Inspect air intake system for any loose components or signs of wear/rubbing.

3.1.31. Inspect turbocharger(s) (if equipped) for loose intake or exhaust components.

3.1.32. Lube Oil System

3.1.33. Verify oil level is between “add” and “full” marks on dipstick.

3.1.34. Inspect crankcase breather and related tubing for signs of leaks or excessive pressure.

3.1.35. Crankcase fumes disposal tube/piping should be extended beyond radiator to prevent oil mist contamination of radiator core.

3.1.36. Note and record oil pressure on gauge with engine running.

3.1.37. Replace all oil and or lubricants. Obtain oil sample (via sample port with engine running) and send out for laboratory analysis. *

3.1.38. Check for any signs of oil leaks.

3.1.39. Starting System

3.1.40. Check and record specific gravity reading of each cell (if maintainable).

3.1.41. Check for proper level of electrolyte in each cell.

3.1.42. Check battery charger for proper operation and record amperage reading.

3.1.43. Check and record the last date that batteries were replaced. Recommend that batteries be replaced every three years, regardless of condition.

3.1.44. Control Panel

3.1.45. Verify gauges are operating and record readings.

3.1.46. Check for presence of any warning lights/alarms.

3.1.47. Perform lamp/bulb test.

3.1.48. Safety Controls – check for proper operation of safety devices below:

3.1.49. Over crank

3.1.50. Overspeed

3.1.51. High Coolant Temperature

3.1.52. Low Oil Pressure

3.1.53. Not-in-Auto

3.1.54. Emergency Stop

3.1.55. Operational Checks with Engine Running

3.1.56. Check for any leaks or unusual noises.

3.1.57. Verify proper voltage and frequency via control panel gauges.

3.1.58. Check for proper air inlet and outlet louver operation (if equipped).

3.1.59. Operate for no more than five (5) minutes without load. Longer periods not recommended without a minimum of 30% of nameplate capacity load applied.

3.1.60. Perform five (5) minute confidence test/available building load test if permitted by customer. Customer representative must be present to operate necessary circuit.

3.1.61. breaker to allow transfer to emergency source.

3.1.62. Walk-around inspection.

3.1.63. Visual inspection of generator and environment.

3.1.64. Check for signs of rodent/insect activity.

3.1.65. Conclusion of visit / Recommendations

3.1.66. Control panel: confirm control switch is in “auto” position.

3.1.67. Circuit breaker: confirm breaker is in “ON” position.

3.1.68. Provide written recommendation(s) for any suggested repairs.

3.1.69. Make electronic copy of inspection report available to customer.

3.1.70. Provide written estimate of additional work to customer within one week of service visit.

3.1.71. Technician will clean up and dispose of any waste.

3.1.72. generated during service visit.

3.1.73. PM2 SERVICE (INSPECTION PLUS OIL CHANGE/ MAJOR)

3.1.74. Perform all work required under PM1 Inspection plus.

3.1.75. Replace lubricating oil and lubricating oil filters and replace fuel filters

(including fuel/water separators).

3.1.76. Replace air filters and change coolant antifreeze, cooling system flushing out.

3.1.77. Provide detailed efficiency report giving long-term estimated expectancy and recommendations.

4.0. COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK:

4.1. The contractor shall be required to (a) coordinate scheduling of work with the government to minimize disruption, work hours are Monday to Friday from 6:00 am to 2:30 pm, minus Federal Holidays. If later hours are required, prior authorization from the COR is needed (b) prosecute the work diligently, (c) commence work under this contract, within 10 calendar days after the date the contractor receives notice to proceed, and (d) complete the entire work ready for use not later than 30 calendar days after the notice to proceed.

UNIT 1

UNIT 2