Business Quotation Information.pdf

Federal Bureau of Prisons Services

Business Quotation Information

Name of Company:

Authorized Negotiator:

Solicitation Number:

Please provide responses by checking Yes or No next to all of the statements below and completing the noted documentation for each item. Your completed documentation should follow this filled-in cover sheet in a single PDF file.

Yes No

Completed Business Management Questionnaire (See Page 2)

A copy of your Bank Notification Letter (See sample at Page 4)

Copies of your Client Notification Letters (See sample at Page 5)

BUSINESS MANAGEMENT QUESTIONNAIRE

a. Provide the work distribution, by percentage, among commercial contracts and Government contracts (including prime and subcontracts).

COMMERCIAL: percent GOVERNMENT: percent

b. List the last three contracts awarded to your firm which are of a related nature, indicating for each the following:

(1) (a) Contract Number

(b) Customer & Address

c. Person to Contact

(Phone)

(Email)

d. Type of Work

e. Amount of Contract $

f. Contract Status [__] Active [__] Complete

(2) (a) Contract Number

(b) Customer & Address

(c) Person to Contact

(Phone)

(Email)

(d) Type of Work

(e) Amount of Contract $

(f) Contract Status [__] Active [__] Complete

(3) (a) Contract Number

(b) Customer & Address

(c) Person to Contact

(Phone)

(Email)

(d) Type of Work

(e) Amount of Contract $

(f) Contract Status [__] Active [__] Complete

(4) Bank Reference:

(a) Name of Bank:

(b) Person to Contact:

Address:

Phone:

Email:

(5) Total estimated amount of work under this contract that your firm will complete (excluding subcontractors): percent

(6) Please provide your DUNS (Data Universal Numbering System) number:

(7) If applicable, please provide your Parent Company's DUNS (Data Universal Numbering System) number

(8) Please provide a contact person for your company for us to contact with questions:

Name:

Telephone:

Email address:

SAMPLE BANK NOTIFICATION LETTER

(This letter or similar should be issued to any bank references on your Business Management Questionnaire)

Dear_____________:

We are currently responding to the Department of Justice, Federal Bureau of Prisons (Bureau) Request for Quotations (RFQ) _____________ for the procurement of

The Federal Acquisition Regulation (FAR) requires that prior to award of a Federal contract, the Contracting Officer must determine if the apparent successful offeror has the financial capability of completing an awarded contract. We have included information pertaining to your institution to the Bureau as part of our proposal. In the event you are contacted for information on our financial standing you are hereby authorized to respond to those inquiries. You are advised that the information requested is general in nature and will only be requested by authorized contracting staff of the Bureau.

We have identified Mr./Ms. _______________ of your institution as the point of contact based on their knowledge concerning our financial status. Your cooperation is appreciated. Any questions may be directed to__________________________________.

SAMPLE CLIENT NOTIFICATION LETTER

Dear________________________:

We are currently responding to the Department of Justice, Federal Bureau Of Prisons (Bureau) Request for Quotations (RFQ)______________

In accordance with the Federal Acquisition Streamlining Act (Public Law 103-355) Section 1091, the Bureau places emphasis on past performance as it relates to a perspective contractor’s responsibility. The Bureau is requiring that clients of entities responding to their solicitations be identified and their participation in the evaluation process be requested. In the event you are contacted for information on work we have performed, you are hereby authorized to respond to those inquiries.

You are advised that while the information you provide may be released to our organization, the Federal Acquisition Regulation (FAR) Parts 15.306(e)(4) and 15.506(e)(4) prohibits the release of the names of the persons providing the reference information. We therefore, request that honest and candid information about our performance be provided.

We have identified Mr./Ms. _______________ of your institution as the point of contact based on their knowledge concerning our work. Your cooperation is appreciated. Any questions may be directed to ____________________.