Business and Finance Office RFI 70RWMD25RFI00000003.pdf

Statement of Work (SOW) Budget and Finance Office (BFO) Request For Information (RFI) 70RWMD25RFI00000003

Counter Weapons of Mass Destruction

1. BACKGROUND

The Countering Weapons of Mass Destruction (CWMD) Office is a support component within the Department of Homeland Security (DHS). Secretary Kirstjen Nielsen established the CWMD Office in December 2017 by consolidating primarily the Domestic Nuclear Detection Office (DNDO) and a majority of the Office of Health Affairs (OHA), as well as other DHS elements. The establishment of the CWMD Office elevates and streamlines the Department’s efforts against the rising WMD threat. CWMD’s mission is to counter attempts by terrorists or other threat actors to carry out an attack against the United States or its interests using a weapon of mass destruction (biological, chemical, nuclear, or radiological). Primary responsibilities of CWMD are to:

• Support to DHS-frontline personnel who protect the nation from Weapons of Mass Destruction (WMD) terrorism;

• Close capability gaps along adversary pathways; and

• Invest in and develop innovative technologies to meet partner requirements and improve operations.

All activities are aligned to prevent, protect against, and prepare for to the full spectrum of WMD threats to the Homeland.

CWMD supports frontline operators by providing information, equipment, and expertise.

Additionally, CWMD coordinates with the operators to determine their needs and requirements to execute their mission. This enables CWMD to provide the appropriate mission support and increase interoperability and data sharing across the operational partners. CWMD helps strengthen the medical first responder system nationwide to prepare for emergencies.

CWMD provides an integrated approach to identify the capability gaps and provide the means to close them. This entails providing the right material support in a timely and efficient manner, and improving the counter WMD information-sharing and integration to support coordination across the United States Government. It also enables CWMD to provide rapid solutions to emerging threats based on intelligence. CWMD is enhancing security measures on and around critical pathways into the Nation in order to detect threats sooner to reduce the WMD risk.

The Enterprise Services Directorate (ESD) includes the Chief Financial Officer (CFO), who is responsible for finance, accounting, budget, internal controls, and financial system support to the other CWMD Directorates.

The CWMD CFO is a direct report to the CWMD Assistant Secretary, Deputy Assistant Secretary of ESD while also responding to policies, guidance, and direction from Headquarters OCFO (HQ OCFO), Office of Management and Budget (OMB), and Congress. CWMD CFO oversees the Budget and Finance Office (BFO) consisting of multiple teams to include funds control, travel, risk management and program analysis, budget formulation, financial management, and contracting support. These teams provide support services across CWMD while ensuring compliance with HQ OCFO, Office of Management and Budget (OMB) and Congress to ensure funding is available to meet the CWMD mission and executed in compliance with laws and regulations.

2. OBJECTIVE

To successfully carry out the responsibilities described in this Statement of Work (SOW), the contractor shall provide a wide range of support services to CWMD in the areas of program management, financial program support services, and travel support services, and support to emerging tasks ensuring regulatory compliance.

3. SCOPE

The primary goal of this effort will provide services in the area of program and financial management support that will enable CWMD to accomplish mission objectives. The Contractor shall provide professional, technical business, administrative, clerical, accounting, budgeting, and training support type personnel.

The contractor shall provide technical financial reporting and finance systems support outlined in the Tasks in Section 5 below to BFO, as required to meet federal laws, regulations, remediation, and/or initiatives to enhance the CWMD mission.

4. APPLICABLE DOCUMENTS AND SYSTEMS

• Chief Financial Officers (CFO) Act

• Federal Managers Financial Integrity Act (FMFIA)

• Federal Financial Management Improvement Act (FFMIA)

• OMB Circular A-50, “Audit Follow-up”

• OMB Circular A-123, “Management’s Responsibility for Internal Control (Effective beginning with Fiscal Year 2006)” (Appendices A, B, C, and D)

• OMB Circular A-127, “Financial Management Systems”

• OMB Circular A-134, “Financial Accounting Principles and Standards”

• OMB Circular A-136, “Financial Reporting Requirements”

• DHS Financial Management Policy Manual (FMPM)

• DHS Component Requirements Guide (CRG)

• DHS Financial Accountability Act (FAA)

• DHS 4300A Sensitive Systems Handbook

• DHS Internal Control Playbook

• Federal Accounting Standards Advisory Board (FASAB) accounting standards as issued

• Treasury Financial Manual (TFM), as issued by the Bureau of Fiscal Service, Dept. of Treasury

• Digital Accountability and Transparency Act of 2014 (DATA Act)

• Treasury Information Executive Repository (TIER)

• Federal Financial Management System (FFMS)

• Finance Data Model (FDM)

• PRISMTM

• Financial Systems Modernization Solution (FSMS)

• Tableau Reporting Server

• High Bond by Galvanize

• United States Standard General Ledger (USSGL)

• Federal Travel Regulations, Chapter 301 part 301-74

• General Services Administration (GSA) Federal Travel Regulation (FTR) Bulletins

• Government Accountability Office, Principles of Federal Appropriations Law (Red Book).

2014 ed.,

5. REQUIREMENTS

The Contractor shall provide CWMD support, including recommendations for Government decision making, as described below, by using technical, financial, and analytical skills, and expertise in accounting knowledge to support efforts to provide quality information, and to enable the Government to demonstrate fiscal responsibility, accountability, and regulatory compliance, and promote the efficient use and good stewardship of Department resources, in compliance with federal laws, federal regulations, DHS policies, and DHS reporting requirements.

More specific to fulfilling the required services of this order, the contractor shall:

• The contractor shall apply an understanding of DHS CFO-designated systems including but is not limited to: DHS Financial System Architecture to include the DHS Treasury Information Executive Repository (DHS TIER), CFO Horizon, Financial Systems Modernization Solution, Federal Financial Management System (FFMS), Oracle Federal Financials and Contract Lifecycle Management (CLM), PRISMTM, Highbond by Galvanize, FDM, and related systems, during performance of the requirements, as applicable.

• The contractor shall apply an understanding of Treasury Financial Innovation and

Transformation (FIT), and Unified Shared Services Management (USSM), during performance of the requirements, as applicable. The contractor shall support DHS Planning Programming Budgeting and Execution (PPBE) OneNumber system.

• The contractor shall assess multiple DHS systems financial data for consistency and accuracy in reporting across the Department and the financial statements. This includes, but not limited to IT Dashboard, USA Spending, Sunflower Asset Management System (SAMS), Consolidated Asset Portfolio and Sustainability Information System (CAPSIS), ServiceNow, and related systems referenced above.

The Contractor shall complete any or all of the following services as described below:

5.1 Financial Program Support Services

Task 5.2 – 5.7 addresses financial and travel support services to assist the Budget and Finance Office. All contractor personnel support these sections must be highly proficient in the use of Excel and Access software.

5.2 Accounting Branch

The scope of this requirement includes applying technical accounting, auditing, analytical analysis, reconciliation of transactions and apply United States Standard General Ledger (USSGL) principles and concepts to resolve a variety of financial-related issues, questions and problems related to the agency financial management program. They must be able to perform analysis and reconciliation of CWMD’s Eliminations, Advances, Property Plant and Equipment, and Abnormal transactions impacting the agency’s books and Financial Reporting deliverables.

The contractor shall provide analysis, recommendations, data collection, and identification of potential policy and process improvements for Government review and approval, and assist with accurate and timely financial USSGL reports. In addition, the contractor must be able to perform these duties below independently with guidance from federal staff:

5.2.1 Senior Accountant

• Support the Government in the development and execution of action plans to remediate material weaknesses and instances of non-compliance, as identified by the auditors.

• Support CFO monthly deliverables and monthly CFO Briefings and action items that impact Component Financial Statement and Financial Reporting to DHS.

• Provide advice and guidance on component legacy financial management systems, United States Standard General Ledger (USSGL) account review and analysis, Treasury/Federal account symbol review and analysis, and individual transactions attribute analysis.

• Provide USSGL technical advice and data analysis support to assist DHS in identifying accounting errors at the transaction level (e.g., inappropriate or inconsistent usage of USSGL and develop DHS-wide accounting policies and procedures.

• Advise, review, analyze, create, and provide guidance on the preparation of general journals (GJs) and journal voucher (JVs) transactions impacting CWMD OCFO Directorates.

• Consolidate and report general journal vouchers and gather supporting documentation.

• Provide technical support and subject matter expertise to the Government for inter/intra governmental reconciliation and/or G-Invoicing.

• Be technically proficient in using Oracle Financial Systems in the execution of retrieving reports and conducting analysis (Federal Financial Management System and Financial Systems Modernization Solution).

• Provide advice, guidance, analysis, prepare and maintain Property, Plant, and Equipment (PP&E) records, such as property accounting, general ledgers preparation and compensating controls.

• Support monthly treasury cash management reconciliation; conduct analysis of CWMD payables and receivables, PP&E, general ledger postings, intra & inter-governmental transactions, agency deliverables via component connection, reconciliation of fixed assets module; and monitor and oversee the Legacy agencies financial reporting process.

• Develop and implement internal controls and Standard Operating Procedures to ensure financial integrity of financial operations, system integrity and conformance to federal laws, and agency regulations and practices.

• Technically proficient in using the advanced functions of Excel (i.e., pivots, conditional formatting, lookups, etc.).

5.2.2 Accounting Specialist II

• Assist in developing and implementing processes and controls, and Standard Operating Procedures to ensure timely and accurate submission of audit deliverables.

• Assist in developing and implementing processes and Standard Operating Procedures to review the completeness and sufficiency of financial data, including supporting documentation associated with abnormal balances, USSGL analytics, Fund Balance with Treasury, suspense accounts and cash management.

• Assist in reviewing the monthly consolidated DHSTIER submissions.

• Support the preparation of monthly CFO Certified deliverables required by the DHS

Component Requirements Guide (CRG).

• Assist in developing and implementing processes and Standard Operating Procedures to review the completeness and sufficiency of financial data, including supporting documentation associated with abnormal balances, USSGL analytics, Fund Balance with Treasury, suspense accounts and cash management.

• Review unliquidated obligations process, reviewing the reimbursable orders process, analyzing reports, reviewing, and reconciling subsidiary ledgers to provide analytical support to federal staff.

• Analyze and interpret financial and accounting data to provide guidance for decision making.

• Technically proficient in using the advanced functions of Excel (i.e., pivots, conditional formatting, lookups, etc.).

• Apply accounting principles and concepts to direct, develop, implement, and coordinate a variety of accounting functions, accounting policy, and audit related activities.

• Assist the Government in the analysis of new requirements, initiatives, or enhancements in Government-wide financial reporting and provide technical assistance for implementation (e.g., Treasury initiatives).

• Analyze and review of audit and financial reporting deliverables to ensure that they are prepared in accordance with OMB Circular A-136 and other applicable Federal GAAP requirements.

• Perform internal control reviews, or other evaluations of assigned systems and functions to assess areas for data adequacy, safeguarding of assets, effectiveness of systems employed, reliability of information and other compliance with laws and regulations.

• Identify issues, discrepancies, or other problems while performing duties and recommend corrective actions as needed for resolution.

• Analyze and interpret accounting data and reports, and perform financial analysis, forecasts, and evaluations.

• Technically proficient in using the advanced functions of Excel (i.e., pivots, conditional formatting, lookups.)

5.3 Budget Execution Branch

The scope of this requirement includes all financial and procurement activities, to include the detailed listings outlined below. All activities will be completed according to federal laws, regulations, and applicable directorates, standard operating procedures remediation, and have knowledge and experience with the applicable list below to aid in the support of the CWMD’s mission. In addition, contractor must be able to perform these duties below independently with guidance from federal staff:

5.3.1 Financial Resource Manager II

• Create Purchase Requisitions and Post Administrative Requisitions (new, modifications, miscellaneous, purchase card transactions, de-obligations, closeout, grants).

• Assist in drafting forms 7600 A&B for Interagency Acquisition (IAA) packages with supporting documentation and accuracy.

• Track internal directorate communication/program spend plans.

• Provide matching guidance for invoices and Intra-Governmental Payment and

Collections (IPAC), and SPS, route to Fincen and CORs, this includes tracking late payments.

• Work with the Contracting Officer Representatives (COR) to track invoice payments, burn rates, remaining balances on Contracts / IAAs.

• Perform reconciliations on contracts, IAAs and other obligations in support of directorates/programs.

• Research and assist in preparing closeout and de-obligations of UDOs (undistributed obligations).

• Assist the Program Office (PMO) in coordination with OPO to plan and ensure PRs are properly prepared and awarded.

• Assist in reporting obligations and expenditures, support BDRs and Data Calls.

• Coordinate closely with U.S. Coast Guard Finance Center (FINCEN) on IPAC, reclassifications and invoice processing.

• Review and approve grant drawdowns for payment.

• Assist with identifying, creating, tracking, Reimbursables.

• Enter Assets into Asset Module.

• Research funds check failures.

• Assist in providing inputs to the Financial Operations Guide (FOG).

• Provide customer service support to other BFO branches and directorates as requested.

• Assist with maintaining and updating budget execution Standard Operating Procedures

(SOP).

• Assist with creating reclassifications and submit to Accounting Operations for review and submission to FINCEN for processing.

5.3.2 Financial Resource Manager III

• Create Purchase Requisitions and Post Administrative Requisitions (new, modifications, miscellaneous, purchase card transactions, de-obligations, closeout, grants).

• Assist in drafting forms 7600 A&B for Interagency Acquisition (IAA) packages with supporting documentation and accuracy.

• Coordinate with program managers and servicing agencies and coordinate with Spend plan to create funding POETs and Allocations in Financial Systems Modernization Solution (FSMS).

• Track internal directorate communication/program spend plans.

• Provide matching guidance for invoices and Intra-Governmental Payment and

Collections (IPAC), and SPS, route to FINCEN and CORs, this includes tracking late payments.

• Work with the CORs to track invoice payments, burn rates, remaining balances on Contracts / IAAs.

• Perform reconciliations on contracts, IAAs and other obligations in support of directorates/programs.

• Research and assist in preparing closeout and de-obligations of UDOs.

• Assist the Program Office (PMO) in coordination with OPO to plan and ensure PRs are properly prepared and awarded.

• Assist in reporting obligations and expenditures, support BDRs and Data Calls.

• Coordinate closely with FINCEN on IPAC, reclassifications and invoice processing.

• Assist with identifying estimated balances and provide Integration with Apportionment

Requests for processing.

• Research funds check failures.

• Assist in providing inputs to the Financial Operations Guide (FOG).

• Provide customer service support to other BFO branches and directorates as requested.

• Assist with maintaining and updating budget execution SOPs.

• Assist with creating reclassifications and submit to Accounting Operations for review and submission to FINCEN for processing.

5.4 Integration Branch

The scope of this requirement is to Assist the government in analyzing and comparing budgets and programs actions to recommend the best use of funds. The contractor must have comprehensive and detailed knowledge and understanding of governing budgetary policies, precedent-setting decisions, procedures, and regulations, to ensure that the budget forecasts, estimates, and submissions conform to requirements, guidelines, and financial objectives. The contractor shall have knowledge of analytical processes that is appropriate for conducting cost-benefit analysis, depreciation, pro-ration of revenues and costs, and identification of trends in the use of funds. The contractor shall have strong analytical and policy analysis backgrounds. The contractor shall have experience developing project schedules and budgets, managing resources, and coordinating efforts of multiple, diverse service providers, and tracking progress against achieving agreed-upon milestones and deliverables. The contractor shall have knowledge of Federal accounting processes that is appropriate for conducting reconciliations (Federal/Non- Federal documents, Cash, Grants, and SF 132/133), database entry and query, financial data analysis, researching abnormal balances, advances, TIER and accounting period closures. The contractor must have the ability to gather accounting data, compile information, and prepare and analyze month end CFO certification reports. The contractor shall have experience in monitoring and executing funding documents to include inter-agency agreements, purchase requests and other procurement documents. In addition, contractor must be able to perform these duties below independently with guidance from federal staff:

5.4.1 Principal Budget Analyst

• Provide functional expertise in integrated financial resource management, and financial analysis and reporting.

• Analyze budgetary resources and funds control for completeness, accuracy, and conformance with established procedures, regulations, and organizational objectives.

• Track past, current, and future budgetary resources at varying levels (e.g., office, program, and performer) and perform budget analysis on results.

• Assist federal staff with the preparation of annual budget loads through CWMD senior managers in compliance with DHS Headquarters and the Office of Management and Budget.

• Assist with consolidating and preparing apportionment requests.

• Assist with consolidating and preparing prior year authority requests.

• Assist with MAX A-11 and Data Act Reporting.

• Assist with financial activities such as: reconciliations (Federal/Non-Federal documents, SF 132/133, budget authorizations, Continuing Resolution (CR)), database entry and query, financial data analysis.

• Assist with the creation and analysis of financial statements.

• Assist with the creation of CWMD’s annual spend plans to include all budgetary resources and lines of accounting (LOAs)

• Assist with the daily monitoring of CWMD’s budget loads and distributions ensuring alignment with the funds control spend plan.

• Assist with consolidating and editing revisions to the Financial Operation Guide.

• Assist in monitoring and executing funding documents to include IAAs, PRs and other procurement documents.

• Assist with the development of CWMD referential values insuring they are updated accurately and created on time.

• Assist with the creation of CWMD’s projects and tasks (POETs) as required by the program office’s requests.

• Assist with completing allocation and reallocation requests submitted by the program offices.

• Assist CWMD end users in resolving funds control related errors to include creating and tracking incident tickets as needed.

5.5 Internal Controls Branch

The scope of this requirement requires the contactor to be well versed in concepts and policies communicated in both the OMB Circular A-123 and the GAO Standard for Internal Controls in the Federal Government or better known as the “Green Book”. They must be able to apply those concepts to tests and evaluations performed throughout the fiscal year. This involves performing fraud risk assessments, entry level control assessments, and the quarterly testing of essential business and IT processes. The contractor must also possess strong writing skills as they are several aspects to this position that require the writing, editing, and reviewing of memos, most importantly the annual Statement of Assurance. They also must in addition, contractor must be able to perform these duties below independently with guidance from federal staff:

5.5.1 Lead Management Analyst

• Support the operations of the Internal Control, Risk Management and Program Analysis (IC, RM & PA) Branch of the CWMD OCFO.

• Assist in development of the CWMD annual Statement of Assurance.

• Apply knowledge of OMB Circular A-123 and GAO Standards for Internal Controls

(“Green Book”) for the testing of specific business processes.

• Assist in the testing of CFO Designated Systems for the CWMD annual IT Commitment

Letter.

• Perform reconciliation of disbursements in accordance with Payment Information

Integrity Act (PIIA); submit required reports for approval and posting.

• Assist the IC, RM & PA Branch and the OCFO in maintaining, and monitoring an integrated system of financial services including accounting, budgeting, and financial reporting.

• As requested, assist the federal staff in their tasks of formulating, justifying, and monitoring the execution of long-range (5-year) budget plans to fund major programs and services. Assist with the collection of data to allow staff to develop detailed estimates and narrative justifications.

• Employ cost-benefit analysis to review financial requests, assess program tradeoffs, and explore alternative funding methods in support of Internal Controls, Financial Risk Analysis and Program Analysis.

• Provide functional expertise in integrated financial resource management, cost management, internal controls, financial risk, and program assessments.

• As requested, analyze budget estimates or proposals for completeness, accuracy, and conformance with established procedures, regulations, and organizational objectives.

• Assist federal staff in the IC, RM & PA Branch in reviewing the Agency’s annual expenditure plan(s); supporting the Branch as requested for the Mid-Year review and end of year closeout.

• Support various types of integrated financial resource management, economic and cost analyses, including cost-benefit, business case development, and general cost effectiveness in support of IC, RM & PA Branch taskings.

• Track past, current, and future expenditures at varying levels (e.g., office, program, and performer) and perform budget analyses on results in support of IC, RM & PA Branch taskings.

• Provide on-the-job training to more junior contractors on internal budget/financial/accounting procedures as they relate to the IC, RM & PA Branch responsibilities.

• Assist with accounting and financial activities such as: reconciliations (Federal/Non- Federal documents, Cash, Grants, SF 132/133), database entry and query, financial data analysis, researching abnormal balances, advances, Treasury Information Executive Repository (TIER) and accounting period closures as they relate to the IC, RM & PA Branch responsibilities.

• Assist federal staff by submitting and filing reports and other documentation as needed.

• Assist the Internal Control, Risk Management and Program Analysis (IC, RM & PA)

Branch and the OCFO in developing and managing an Enterprise Risk Management (ERM) program for CWMD, to include development of the annual Operational Risk Register (ORR).

5.5.2 Mid-Level Management Analyst

• Support the operations of the Internal Control, Risk Management and Program Analysis (IC, RM & PA) Branch of the CWMD OCFO.

• Assist in development of the CWMD annual Statement of Assurance.

• Apply knowledge of OMB Circular A-123 and GAO Standards for Internal Controls

(“Green Book”) for the testing of specific business processes.

• Assist in the testing of CFO Designated Systems for the CWMD annual IT Commitment

Letter.

• Assist in performing reconciliation of disbursements in accordance with Payment

Information Integrity Act (PIIA); submit required reports for approval and posting as directed.

• Assist the IC, RM & PA Branch and the OCFO in maintaining, and monitoring an integrated system of financial services including accounting, budgeting, and financial reporting.

• As requested, assist the federal staff in their tasks of formulating, justifying, and monitoring the execution of long-range (5-year) budget plans to fund major programs and services. Assist with the collection of data to allow staff to develop detailed estimates and narrative justifications.

• Assist federal staff and support contractor(s) in performing cost-benefit analyses to review financial requests, assess program tradeoffs, and explore alternative funding methods in support of Internal Controls, Financial Risk Analysis and Program Analysis.

• As requested, analyze budget estimates or proposals for completeness, accuracy, and conformance with established procedures, regulations, and organizational objectives.

• Assist federal staff in the IC, RM & PA Branch in reviewing the Agency’s annual expenditure plan(s); supporting the Branch as requested for the Mid-Year review and end of year closeout.

• Support various types of integrated financial resource management, economic and cost analysis, including cost-benefit, business case development, and general cost effectiveness in support of IC, RM & PA Branch taskings.

• Assist federal staff and support contractor(s) in tracking past, current, and future expenditures at varying levels (e.g., office, program, and performer) and in performing budget analyses on results in support of IC, RM & PA Branch taskings.

• Assist with accounting and financial activities such as: reconciliations (Federal/Non- Federal documents, Cash, Grants, SF 132/133), database entry and query, financial data analysis, researching abnormal balances, advances, Treasury Information Executive Repository (TIER) and accounting period closures as they relate to the IC, RM & PA Branch responsibilities.

• Assist federal staff by submitting and filing reports and other documentation as needed.

• Assist the Internal Control, Risk Management and Program Analysis (IC, RM & PA)

Branch and the OCFO in developing and managing an Enterprise Risk Management (ERM) program for CWMD, to include development of the annual Operational Risk Register (ORR).

5.6 Travel Branch

The scope of this requirement includes travel and purchase card management. Support required is outlined below. All activities will be completed according to federal laws, regulations, and applicable directorates, standard operating procedures remediation, and have knowledge and experience with the applicable list below to aid in the support of the CWMD’s mission. In addition, contractor must be able to perform these duties below independently with guidance from federal staff:

5.6.1 Travel Analyst

• Perform activities to assist travelers with the creation and submission of, or act as an alternate preparer of, travel authorizations, vouchers, conference request packages, and exception memorandums. Activities include, but are not limited to, researching travel schedules, lodging arrangements, and transportation types, meeting locations, confirming reservations, and maintaining files. Note: certification of funds availability, mission need for travel and final travel approval will be performed by designated federal staff.

• Be able to create, review, submit, audit and track travel vouchers and travel authorizations using an automated Travel Management System. The current Travel Management System used by CWMD is the Concur government travel solution.

• Monitor travel submissions throughout the approval process.

• Provide guidance and counsel to travelers regarding temporary duty travel, temporary change of station and local travel.

• Maintain travel records per timelines established in Federal Travel Regulation (FTR).

• Review travel authorizations and vouchers for CWMD personnel and invitational travelers to ensure compliance with the FTR. Note: adjudication of compliance issues will be performed by designated federal staff.

• Advise travelers on allowable exceptions to FTR, review requests for exceptions, coordinate exceptions per the internal standard operating procedures, and submit to designated federal staff for approval. Maintain historical exception files.

• Collect data, either through manual tracking or queries of the Travel Management System, to prepare travel related performance metrics.

• Prepare ad hoc reports, spreadsheets or presentations on travel related metrics, procedures, or issues. Some representative reports and spreadsheets would be detailing travelers by name, destination, purpose, and cost; trips and costs by organization; trips, traveler names and costs by program; trips by month/quarter; or any combination of these. Data for the reports and spreadsheets are extracted from the Travel Management System.

• Guide travelers through the application process to attain an official government passport (not personal passports). Prepare/submit request documentation. Maintain historical passport files.

• Assist with creating documents on the internal travel procedures.

• Assist with administrative activities related to attending and/or hosting of conferences.

• Provide on-the-job training to staff on travel procedures as described in the Travel

Standard Operating Procedure.

• Assist purchase card staff with administrative activities related to purchase card management.

6. SUBMISSION INSTRUCTIONS

Sources that have the ability to provide the necessary services in a highly complex and dynamic federal environment are asked to respond to this notice with a capability statement that encompasses both general background information and the technical requirements as outlined in Section 5, REQUIREMENTS of this RFI. The response will include a cover sheet that includes:

• Company name and address;

• Points of contact including phone numbers and e-mail addresses;

• Company DUNS;

• If your company plans to propose a teaming arrangement, please describe how the arrangement will be structured to include how the work will be divided between your company and the partner company;

• Business Size and Size Standard/ Classification relative to North American Industry Classification System (NAICS) code. If applicable, include whether or not you are a small business; HUBZone small business; service-disabled, veteran-owned small businesses; 8(a) small business; women-owned small business; or small disadvantaged business in order to assist the government in determining the appropriate acquisition method, including whether a set-aside is possible;

• Relevant contract vehicles you currently have, and the contract numbers associated with those vehicles (ex: GSA Schedule 874 GS-00X-1234Z).

This capability statement shall be a maximum of 8 pages, not including the cover sheet.

Information submitted in response to this notice must be submitted electronically (via email) to the Office for Procurement Operations (OPO) following by Friday, 07 February 2025; 2:00 p.m. Eastern Standard Time.

CONTACT NAME: Benjamin Simmons EMAIL: benjamin.simmons@hq.dhs.gov

All responses shall be in Adobe Portable Document Format (PDF) and submitted in writing using the following format for the subject of the email (Response to RFI-NUMBER 70RWMD25RFI00000003)) to the POC email address above. The text font shall be Times New Roman, text size no less than 12- point proportional and single- spaced. When printed, page size shall be 8.5 by 11.0 inches. Use at least 1-inch margins from the page edge to the main text on the top and bottom and ¾ inch side margins.

Telephonic and mail/courier responses will not be accepted. Proprietary information should not be included in the response. Your response to this notice will not be returned.

7.0 Summary

THIS IS A REQUEST FOR INFORMATION (RFI) ONLY to identify potential sources for data and information. The information provided in the RFI is subject to change and is not binding on the Government. DHS has not made a commitment to acquire any datasets or information sources/systems, and release of this RFI should not be construed as such a commitment or as authorization to incur costs for which reimbursement would be required or sought. All submissions become Government property and will not be re