Bus Wash System Replacement Project.pdf

CITY OF SIMI VALLEY

Dear Prospective Vendor:

If you intend to submit a bid or proposal, please email Gian Maria Garcia, Management Analyst, at GGarcia@simivalley.org and provide your name, address, and telephone number.

The City will use this information to notify you of any addenda to these documents.

Without this information, the City has no way of identifying who may have outdated or incomplete copies. It is the prospective vendor’s responsibility to ensure the most complete and current versions of the documents are obtained, including any addenda.

mailto:GGarcia@simivalley.org

OF

0 SIMI VALLEY 0

Specification No. SV 26-10R

DEPARTMENT OF PUBLIC WORKS

NOTICE TO BIDDERS, CONTRACT PROPOSAL,

AND

SPECIFICATIONS FOR THE CONSTRUCTION OF

BUS WASH SYSTEM REPLACEMENT PROJECT, CP75000011

SPECIFICATION NO. SV 26-10R

DEE DEE CAVANAUGH, MAYOR

ELAINE P. LITSTER, MAYOR PRO TEM

MIKE JUDGE, COUNCIL MEMBER

ROCKY RHODES, COUNCIL MEMBER

JOSEPH D. AYALA, COUNCIL MEMBER

SAMANTHA C. ARGABRITE

-CITY MANAGER-

JAY SPURGIN

-INTERIM PUBLIC WORKS DIRECTOR-

BIDS TO BE OPENED OCTOBER 20, 2026

AT 3:30 P.M.

PRICES: DEPARTMENT OF PUBLIC WORKS

PICKED UP $30.00 CITY HALL

MAILED $40.00 2929 TAPO CANYON ROAD

SIMI VALLEY, CA 93063

STAFF CONTACT: (805) 583-6482

BPCONSTR.V32 SV-26-10R

Specification No. SV 26-10R

DEPARTMENT OF PUBLIC WORKS

CITY OF SIMI VALLEY

CONSTRUCTION DOCUMENTS

FOR

NAME:

LOCATION:

SPEC. NO.:

BUS WASH SYSTEM REPLACEMENT PROJECT, CP75000011

City of Simi Valley - Transit Maintenance Facility 490 W. Los Angeles Avenue, Simi Valley, CA 93065

SV 26-10R

DATE: September 28, 2026

PREPARED BY:

Gian Mari Managem . Analyst Departmen of Public Works

B · n Gonzales Deputy Public Works Director (Transit) Department of Public Works

BPCONSTRV32 SV-26-10R

TABLE OF CONTENTS

Notice Inviting Sealed Bids.............................................................................. Page 5

Bidding Instructions......................................................................................... Page 8

Proposal .......................................................................................................... Page 16

Bid ....................................................................................................... Page 17

Unit Price Bid Schedule ....................................................................... Page 18

Insurance Requirements ..................................................................... Page 20

Bid Bond .............................................................................................. Page 22

List of Subcontractors and Off-Site Fabricators ................................... Page 23

Bidder’s General Information ............................................................... Page 24

Workers’ Compensation Certificate ..................................................... Page 26

In-Use Off-Road Diesel-Fueled Fleets Certification ............................. Page 27

In-Use Off-Road Diesel-Fueled Fleets Regulation ............................... Page 28

Bidder’s Statement of Past Contract Disqualifications ......................... Page 30

Questionnaire Regarding Subcontractors ............................................ Page 31

Noncollusion Declaration ..................................................................... Page 32

Equal Employment Opportunity Certificate .......................................... Page 33

Iran Contracting Act Certification ......................................................... Page 34

Non-Lobbying Certification .................................................................. Page 35

Disclosure of Lobbying Activities ......................................................... Page 36

Documents for Execution by Successful Bidder.............................................. Page 38

Contract ............................................................................................... Page 39

Faithful Performance Bond .................................................................. Page 44

Labor and Materials Bond ................................................................... Page 46

Standard Specifications................................................................................... Page 48

Special Provisions........................................................................................... Page 80

Section 1001 General Information ....................................................... Page 81

Section 1002 Special Conditions ......................................................... Page 82

Section 1003 Traffic Control, Construction Signing and Traffic

Maintenance ........................................................................................ Page 86

Section 1004 Temporary Facilities and Controls ................................. Page 88

Section 1005 Permitting ........................................................................Page 89

Section 1006 Demolition, Removal and Disposal ..................................Page 91

Section 1007 Mobilization......................................................................Page 92

Section 1008 Bus Wash System, Ancillary Equipment, and Installation Page 93

Section 1009 Electrical, Plumbing, and Mechanical ..............................Page 109

Section 1010 Bus Wash Splash Guard Panels......................................Page 110

Section 1011 Portland Cement Concrete Pad Replacement.................Page 112

Section 1012 Closeout Procedures ......................................................Page 114

Section 1013 Warranty .........................................................................Page 115

List of Appendices A. Federal Transit Administration Contract Clauses and Forms .......... Page 116

B. Release on Contract and Contractor’s Affidavit of Payment ............ Page 141

Specification No. SV 26-1 OR

NOTICE INVITING SEALED BIDS

FOR THE BUS WASH SYSTEM REPLACEMENT PROJECT, CP75000011

IN THE CITY OF SIMI VALLEY

SPECIFICATION NO.: SV 26-1 OR

The City of Simi Valley is accepting sealed bids in the City Clerk's office, 2929 Tapo Canyon Road, Simi Valley, California 93063, until 3:30 p.m. on:

TUESDAY, OCTOBER 20, 2026

at which time they will be publicly opened. Bids will not be accepted after that time.

All bids must be sealed and submitted to the following:

City Clerk City of Simi Valley 2929 Tapo Canyon Road Simi Valley, CA 93063

Please mark the outside of the envelope (and express shipment envelope, if applicable):

BUS WASH SYSTEM REPLACEMENT PROJECT,

CP75000011

SPECIFICATION NO. SV 26-10R

OCTOBER 20, 2026

3:30 P.M.

All contacts should be through Ben Gonzales, Deputy Public Works Director (Transit) at

(805) 583-6482 or BGonzales@simivalley.org regarding any bidding questions before or after the Notice to Proceed has been issued to the successful bidder.

As described in the Bidding Documents, the bids are for a public works project, Bus Wash System Replacement Project (Project) which include, but are not limited to: (1) permitting and providing approved project plans signed and stamped by License Professional Engineer in the State of California; (2) demolition, removal, and disposal of existing bus wash system and ancillary equipment; (3) installation of new bus wash system and ancillary equipment; (4) furnishing and installation of entry light LED system, speed control LED system, rear washing indicator LED system, reverse osmosis arch with check valves, reverse osmosis system, reverse osmosis transfer pump, reverse osmosis booster pump, reverse osmosis tank with floats, seismic restraints reverse osmosis tank, water reclamation system, reclaim water tank with floats, seismic restraints-reclaim water tank, freshwater make-up, and a 5HP air compressor; (5) electrical, plumbing, and mechanical work; (6) furnishing and installation of new bus wash splash guard panels;

and (7) all appurtenant work as may be necessary in accordance with bid schedule.

mailto:BGonzales@simivalley.org

The contract will be awarded based on the total bid amount of all items in the Unit Price Bid Schedule. The bid schedule also includes Portland cement concrete pad replacement as an alternate bid item, which may be added to the contract at the City's discretion, subject to the availability of project budget. ·

The expected completion time of the Project is 300 working days when the City issues a Notice to Proceed.

Copies of these plans and specifications may be obtained by prospective bidders from the Public Works Director or downloaded from the City's "Bids & Proposals" website at www.simivalley.org/BidsAndProposals. The Bid shall be submitted and the work shall be performed by a State of California Class A or Class B licensed contractor in strict conformance with Specification No. SV 26-1 OR, and now on file in the City's Department of Public Works and the Office of the City Clerk.

Work on the Project must be performed in strict conformity with Specification No. SV 26- 1 OR as adopted by the City's City Manager on September 21, 2026 1 which is filed with the City's Public Works Department. Copies of these plans and specifications may be obtained by prospective bidders from the City Engineer for a non-refundable fee of $30 1 plus $10.00 mailing fee, if mailed.

The terms and conditions for bidding on the Project are described in the attached Bidding Instructions.

This Project requires payment of State prevailing rates of wages for Ventura County. The contractor must post copies of the prevailing schedule at each job site. Copies of these rates of wages are available from the State of California Department of Industrial Relations Prevailing Wage Unit, Telephone No. (415) 703-4774. The website for this agency is currently located at www.dir.ca.gov.

Note that the Project is · subject to compliance monitoring and enforcement by the California Department of Industrial Relations. Pursuant to California law, the City must find bids failing to comply with all applicable Labor Code requirements including, without limitation, Labor Code §§ 1725.5 and 1771.4, to be nonresponsive.

[IF APPLICABLE: The contractor to whom the contract is awarded must assist in locating, qualifying, hiring and increasing the skills of minority group employees and applicants for employment, as set forth in Executive Order 11246 and 11375.]

Five percent (5%) will be deducted from each progress payment and retained by the City.

The remainder less the amount of all previous payments will be paid to the Contractor.

Pursuant to Public Contracts Code ("PCC") § 22300, the Contractor may substitute securities for retention monies held by the City or request that the City place such monies into an escrow account. The Contractor is notified, pursuant to PCC § 22300, any such election will be at the Contractor own expense and will include costs incurred by the City to accommodate the Contractor's request.

BPCONSTR.V32 SV-26-10R

http:www.dir.ca.gov www.simivalley.org/BidsAndProposals

Specification No. SV 26-1 OR

DATED this 28th day of September, 2026.

SIMI VALLEY, CALIFORNIA

SV-26-10R BPCONSTR.V32

BIDDING INSTRUCTIONS

1 DEFINITIONS. Unless provided otherwise, the definitions in the Greenbook, Special Conditions, or other Contract Documents are applicable to all Bidding Documents.

1.1. “Addenda” means written or graphic instruments issued by the City before the Bid Deadline that modify or interpret the Bidding Documents by additions, deletions, clarifications, or corrections.

1.2. “Alternate” means a proposed change in the Work, as described in the Bidding Documents which, if accepted, may result in a change to either the Contract Sum or the Contract Time, or both.

1.3. “Bid Deadline” means the date and time designated in the Notice for Bids as the last date and time for receipt of Bids, as may be revised by Addenda.

1.4. “Bidder” means a person or firm that submits a Bid.

1.5. “Bidding Documents” means the construction documents prepared and issued for bidding purposes including all Addenda.

1.6. “Lump Sum Base Bid” means the sum stated in the Bid for which Bidder offers to perform the Work described in the Bidding Documents, but not including unit price items or Alternates.

1.7. “Unit Price” means an amount stated in the Bid for which Bidder offers to perform the Unit Price Work for a fixed price per unit of measurement.

2 BIDDER’S REPRESENTATIONS. By making its Bid, Bidder represents that:

2.1. Bidder read, understood, and made the Bid pursuant to the requirements in the Bidding Documents.

2.2. Bidder visited the Project site and is familiar with the conditions under which the Work will be performed and the local conditions as related to the Contract Documents.

2.3. The Bid is based upon the materials, equipment, and systems required by the Bidding Documents.

2.4. Bidder and all Subcontractors, regardless of tier, have the appropriate current licenses issued by the State of California Contractor’s State License Board for the Work to be performed. If Bidder is a joint venture, the Bidder will have a joint venture license appropriate for the performance of the work, and each member of the joint venture will likewise have the appropriate license. Business and Professions Code §§ 7000-7191 establish licensing requirements for contractors.

If a Bidder, that is a specialty contractor, submits a Bid involving 3 or more specialized building trades, the work of which is more than incidental and supplemental to the performance of the Work for which Bidder holds a specialty contractor license, Bidder must also hold either (1) a specialty contractor “C” license in each such trade, (2) a General Engineering contractor “A” license, or (3) a General Building contractor “B” license. This requirement is applicable whether or not Bidder lists a Subcontractor for each such trade.

2.5. If licensure or proper licensure is controverted, then proof of licensure pursuant to this section must be made by production of a verified certificate of licensure from the Contractors' State License Board which establishes that the individual or entity bringing the action was duly licensed in the proper classification of contractors at all times during the performance of any act or contract covered by the action. Nothing in this subdivision requires any person or entity controverting licensure or proper licensure to produce a verified certificate. When licensure or proper licensure is controverted, the burden of proof to establish licensure or proper licensure is on the licensee.

2.6. Bidder has the expertise and financial capacity to perform and complete all obligations under the Bidding Documents.

2.7 The person executing the Bid Form is duly authorized and empowered to execute the Bid Form on Bidder’s behalf.

2.8 Bidder is aware of and, if awarded the Contract, will comply with Applicable Code Requirements in its performance of the Work.

2.9. The Bidder has paid the City’s business license fee(s).

BIDDING DOCUMENTS.

3.1. Bidders may obtain complete sets of the Bidding Documents from the City’s Public Works Department for the sum stated in the Notice for Bids.

3.2. Bidders will use a complete set of Bidding Documents in preparing Bids.

3.3. The City makes copies of the Bidding Documents available, on the above terms, for the sole purpose of obtaining Bids for the Work and does not confer a license or grant permission for any other use of the Bidding Documents.

3.4. CARB IUOR Fleet Certification. Bidders must submit a completed California Air Resources Board In-Use Off-Road Diesel-Fueled Fleets Certification, with Bidder’s Certificate of Reported Compliance included if applicable. City will reject a bid from a Bidder that does not indicate conformance to the California Air Resources Board (“CARB”) In-Use Off-Road Diesel-Fueled Fleets requirements (13 Cal. Code of Regs. sections 2449, 2449.1 and 2449.2).

4 INTERPRETATION OR CORRECTION OF BIDDING DOCUMENTS.

4.1. Before submitting its Bid, Bidder will carefully study and compare the various documents comprising the Bidding Documents and compare them with any other work being bid concurrently or presently under construction which relates to the Work for which the Bid is submitted; will examine the Project site, the conditions under which the Work is to be performed, and the local conditions; and will at once report to the City’s Representative errors, inconsistencies, or ambiguities discovered.

4.2. Requests for clarification or interpretation of the Bidding Documents will be addressed to the City’s Representative.

4.3. Clarifications, interpretations, corrections, and changes to the Bidding Documents will be made by Addenda. Clarifications, interpretations, corrections, and changes to the Bidding Documents made in any other manner will not be binding and Bidders will not rely upon them.

5 PRODUCT SUBSTITUTIONS. No substitutions will be considered before award of Contract. Substitutions will only be considered after award of the Contract and as provided for in the Contract Documents.

6 SUBCONTRACTORS.

6.1. Each Bidder will list in the Bid Form all first-tier Subcontractors that will perform work, labor or render such services. The Bid Form contains spaces for the following information when listing Subcontractors: (1) Work Activity; (2) name of Subcontractor;

(3) city of Subcontractor’s business location. Failure to list any of these items on the Bid Form will result in the City treating the Bid as if no Subcontractor was listed for the Work and that Bidder represents to the City that it is fully qualified to perform that portion of the Work and will perform do so.

6.2. Subcontractors listed in the Bid Form will only be substituted after the Bid Deadline with the City’s written consent in accordance with California law.

7 ADDENDA.

7.1. Addenda will be in writing and issued only by the City. Addenda will be mailed or delivered to all who are known by the City to have received a complete set of Bidding Documents and who have provided a street address for receipt of Addenda.

7.2. Copies of Addenda will be made available for inspection at the City’s Public Works Department.

7.3. The City will issue Addenda so that they are received by prospective Bidders not later than three (3) business days before the Bid Deadline. Addenda that withdraw the request for Bids or postpone the Bid Deadline may be issued any time before the Bid Deadline.

7.4. Each Bidder is responsible for ensuring that it has received all issued Addenda before issuing a Bid by checking the City’s website at www.simivalley.org/BidsAndProposals.

8 PRE-BID CONFERENCE. If a Pre-Bid Conference is required, Bidder will attend a Pre-Bid Conference where the City will discuss the Bidding Documents, answer questions, accept comments, and conduct a Project site visit. The City requires all Pre-Bid Conference attendees to arrive for the meeting on time and to sign an attendance list which is used to determine if Bidders meet this requirement. Any Bidder not attending the Pre-Bid Conference in its entirety will be deemed to have not complied with the requirements of the Bidding Documents and its Bid will be rejected.

9 FORM AND STYLE OF BIDS.

9.1. Bids will be submitted on the Bid Form included with the Bidding Documents.

Bids not submitted on the City’s Bid Form will be rejected.

9.2. All blanks on the Bid Form will be filled in legibly in ink or electronically.

9.3. Bidder’s failure to submit a price for any Alternate or unit price will result in the Bid being considered as nonresponsive. If Alternates are called for and no change in the Lump Sum Base Bid is required, enter “No Change.”

9.4. Each Bidder must fill out the “Bidders Statement of Past Contract Disqualifica-tions” form stating any and all instances of contract disqualifications due to a violation of a law or safety regulation. The Bidder must explain the circumstances of each disqualification. The City may reject the bid based on such information.

9.5. Bidder will make no stipulations on the Bid Form nor qualify the Bid in any manner.

9.6. The Bids will be based upon full completion of all the Work as shown on the plans and specifications. It is expressly understood that the plans are drawn with as much accuracy as is possible in advance, but should errors, omissions or discrepancies exist in the plans which show conditions that vary from those encountered in construction, the Bidder (if awarded the Contract) specifically agrees to construct a completed work ready for the use and in the manner which is intended. In the event of increasing or decreasing of work, the total amount of work actually done or materials or equipment furnished must be paid for according to the unit or lump sum price established for such work under the contract, wherever such unit or lump sum price has been established. In the event no prices are named in the contract to cover such changes or alterations, the cost of such changes must be covered as extra work.

file:///C:%5CUsers%5Cmmduncan%5CAppData%5CLocal%5CMicrosoft%5CWindows%5CINetCache%5Cmmduncan%5CAppData%5CLocal%5CMicrosoft%5CWindows%5CINetCache%5CContent.Outlook%5CAppData%5CLocal%5CMicrosoft%5CWindows%5CINetCache%5CContent.Outlook%5CAppData%5CLocal%5CMicrosoft%5CWindows%5CINetCache%5CContent.Outlook%5C7982PJEV%5Cwww.simivalley.org%5CBidsAndProposals

9.7. The Bid Form will be signed by a person or persons legally authorized to bind Bidder to a contract. Bidder’s Representative will sign and date the Declaration included in the Bid Form. Failure to sign and date the declaration will cause the Bid to be rejected.

10 BID SECURITY.

10.1. Each Bid will be accompanied by Bid Security, in the amount of 10% of the Lump Sum Base Bid as security for Bidder’s obligation to enter into a Contract with the City on the terms stated in the Bid Form and to furnish all items required by the Bidding Documents. Bid Security will be a Bid Bond on the form provided by the City or a certified check made payable to “City of Simi Valley.” When a Bond is used for Bid Security, failure to use the City’s Bid Bond form will result in the rejection of the Bid.

10.2. If the apparent lowest responsible Bidder fails to sign the Agreement and furnish all items required by the Bidding Documents within the time limits specified in these Instructions to Bidders, the City will disqualify such Bidder and select the next apparent lowest responsible Bidder until all bids have been exhausted or the City may reject all bids. In such an event, the disqualified Bidder will be liable for and forfeit to the City the amount of the difference, not to exceed the amount of the Bid Security, between the amount of the disqualified Bid and the larger amount for which the City procures the Work.

10.3. If a Bid Bond is submitted and an attorney-in-fact executes the Bid Bond on behalf of the surety, a notarized and current copy of the power of attorney will be affixed to the Bid Bond. The surety issuing the Bid Bond will be listed in the latest published State of California, Department of Insurance list of, “Insurers Admitted to Transact Surety Insurance in This State.”

10.4. The City will retain Bid Security until the occurrence of one of the following:

10.4.1. All items required by the Bidding Documents have been furnished and the Agreement has been signed by the successful Bidder and the City.

10.4.2. The specified time has elapsed during which Bids may be withdrawn.

10.4.3. All Bids have been rejected.

10.5. The Bid Form, Bid Security, and all other documents required to be submitted with the Bid will be enclosed in a sealed opaque envelope. The envelope will be addressed to the City Clerk. The envelope will be identified with the Project name, Bidder’s name and address, and, if applicable, the designated portion of the Project for which the Bid is submitted. If the Bid is sent by mail, the sealed envelope will be enclosed in a separate mailing envelope labeled as follows: “SEALED BID

ENCLOSED.”

10.6. Bids will be deposited at the designated location on or before the Bid Deadline.

A Bid received after the Bid Deadline will be returned to Bidder unopened.

10.7. Bidder will assume full responsibility for timely delivery at the location designated for receipt of Bids.

10.8. Oral, telephonic, facsimile, or telegraphic Bids are invalid and will not be accepted.

11 MODIFICATION OR WITHDRAWAL OF BID.

11.1. Before the Bid Deadline, a submitted Bid may be modified or withdrawn. Notice of such action will be given to the City in writing and signed by the Bidder’s authorized representative. A change so made will be so worded as not to reveal the amount of the original Bid.

11.2. A withdrawn Bid may be resubmitted up to the Bid Deadline, provided that it then fully complies with the Bidding Requirements.

11.3. Bid Security will be in an amount sufficient for the Bid as modified or resubmitted.

11.4. Bids may not be modified, withdrawn, or canceled within sixty (60) days after the Bid Deadline unless otherwise provided in Supplementary Instructions to Bidders.

12 OPENING OF BIDS. Bids submitted in the manner required by these instructions and are received on or before the Bid Deadline will be opened publicly.

13 REJECTION OF BIDS.

13.1. The City will have the right to reject all Bids.

13.2. The City will have the right to reject any Bid not accompanied by the required Bid Security or any other item required by the Bidding Documents, or a Bid which is in any other way materially incomplete, irregular, or miscalculation.

14 AWARD.

14.1. The City may retain all bids for a period of 60 days for examination and comparison, and to delete any portion of the work from the contract.

14.2. The City will have the right to waive nonmaterial irregularities in a Bid and to accept the lowest responsive Bid as determined by The City.

14.3. The City will have the right to accept Alternates in any order or combination, unless otherwise specifically provided in the Bidding Documents.

14.4. The City will determine the low Bidder on the basis of the sum of the Lump Sum Base Bid plus all unit prices multiplied by their respective estimated quantities as stated in the Bid Form.

14.5. The City will select the apparent lowest responsive and responsible Bidder and notify such Bidder within 30 days (unless number of days is modified in Supplementary Instructions to Bidders) after the Bid Deadline or reject all bids. Within 10 days after receiving the City’s notice that Bidder was selected as the apparent lowest responsible Bidder, Bidder will submit to the City all of the following items:

14.5.1. One (1) original of the Agreement signed by the bidder.

14.5.2. One (1) original of the Payment Bond.

14.5.3. One (1) original of the Performance Bond.

14.5.4. Certificates of Insurance on form provided by the City.

14.5.5. Names of all Subcontractors, with their addresses, telephone number, facsimile number, trade on Bidders’ company stationery. Evidence, as required by the City, of the reliability and responsibility of the proposed Subcontractors such as statements of experience, statements of financial condition, and references.

14.5.6. Preliminary Contract Schedule.

14.5.7. Selection of Retention Options and Escrow Agreement for Deposit of Securities in Lieu of Retention and Deposit of Retention. If not submitted, the City will withhold retention.

14.5.8 Cost Breakdown.

14.6. Before award of the Contract, the City will notify Bidder in writing, if the City objects to a Subcontractor proposed by Bidder, in which case Bidder will propose a substitute acceptable to the City. Failure of the City to object to a proposed Subcontractor before award will not preclude the City from requiring replacement of any Subcontractor based upon information received subsequent to award, information which cannot be properly evaluated before award due to time constraints, or information relating to a failure to comply with the requirements of the Contract.

14.7. Bidder must provide all required documents prior to acquiring approval by the City Council. Bidder will then sign the Agreement electronically within 10 days after receiving the City’s notification.

14.8 If the City consents to the withdrawal of the Bid of the apparent lowest responsible Bidder, or the apparent lowest responsible Bidder fails or refuses to sign the Agreement or submit to the City all of the items required by the Bidding Documents, within 10 days after receiving the City’s notification, or the City determines that the Bidder is not financially or otherwise qualified to perform the Contract, the City may reject such Bidder’s Bid and select the next apparent lowest responsible Bidder, until all bids are exhausted, or reject all Bids.

15 OTHER BID TERMS AND CONDITIONS.

15.1. California Public Records Act. All information contained in the bid, and the Proposal itself, is a public record and subject to release to the public once opened. Bidders should not include trade secrets or other confidential information in their bids. To request public records, please visit www.simivalley.org/recordsrequest or contact City Clerk’s Office at (805) 583-6748.

http://www.simivalley.org/recordsrequest

Submit with Bid

CITY OF SIMI VALLEY

DEPARTMENT OF PUBLIC WORKS

ENGINEERING DIVISION

PROPOSAL

FOR

BUS WASH SYSTEM REPLACEMENT PROJECT, CP75000011

SPECIFICATION NO. SV 26-10R

CONTRACTOR’S NAME:

SUBMIT PAGES 16 THROUGH 36 FULLY EXECUTED WITH THIS PROPOSAL

Submit with Bid

B I D

BID TO: CITY OF SIMI VALLEY, CALIFORNIA

The undersigned Bidder proposes and agrees, if this Bid is accepted, to enter into an Agreement with the City in the form included in the Contract Documents (as defined in Article 4 of the Agreement) to perform the Work as specified or indicated in said Contract Documents entitled:

BUS WASH SYSTEM REPLACEMENT PROJECT, CP75000011

SPECIFICATION NO. SV 26-10R

COMPLETION TIME: 300 working days when the City issues a Notice to Proceed LIQUIDATED DAMAGES: $1,000 per calendar day

NUMBER OF PAGES IN PROPOSAL: 25

Bidder accepts all of the terms and conditions of the Contract Documents, including without limitation those in the Notice Inviting Bids and the Instructions to Bidders dealing with the disposition of the Bid Security.

This Bid will remain open for the period stated in the Notice Inviting Bids, unless otherwise required by law. Bidder will enter into an Agreement within the time and in the manner required in the Instructions to Bidders, and will furnish the insurance certificates, Payment Bond, Performance Bond, and all Permits required by the Contract Documents.

Bidder has examined copies of all the Contract Documents, including the following Addenda (receipt of which is hereby acknowledged):

Number ______________ Date ____________________

Number ______________ Date ____________________

Number ______________ Date ____________________

Number ______________ Date ____________________

Bidder has familiarized itself with the nature and extent of the Contract Documents, the Work, the site, the locality where the Work is to be performed, the legal requirements (federal, state, and local laws, ordinances, rules, and regulations), and the conditions affecting cost, progress, or performance of the Work, and has made such independent investigations as Bidder deems necessary.

In conformance with the current statutory requirements of California Labor Code Section 1860, et seq., the undersigned confirms the following as its certification:

I am aware of the provisions of Section 3700 of the Labor Code, which require every employer to be insured against liability for worker's compensation, or to undertake self-insurance in accordance with the provisions, before commencing the performance of the Work of this Contract.

To all the foregoing, and including all Bid Schedule(s), List of Subcontractors, Non-collusion Affidavit, Bidder's General Information, and Bid Bond contained in these Bid Forms, said Bidder further agrees to complete the Work required under the Contract Documents within the Contract Time stipulated in said Contract Documents, and to accept in full payment therefor the Contract Price based on the Lump Sum or Unit Bid Price(s) named in the aforementioned Bidding Schedule(s).

Dated: ______________________________ Bidder:

Address:

Phone #:

Email:

Fax:

By:

(Signature)

UNIT PRICE BID SCHEDULE

Schedule of Prices for the Construction of the:

BUS WASH SYSTEM REPLACEMENT PROJECT, CP75000011

SPECIFICATION NO. 26-10R

in Simi Valley, California

Item No.

Payment Reference Description Estimated

Quantity Unit Unit Price Total

1. 1005-2 Permitting 1 LS

2. 1006-2 Demolition, Removal, and Disposal 1 LS

3. 1007-2 Mobilization 1 LS

4. 1008-4.2 Bus Wash System 1 LS

5. 1008-5.2 Entry Light LED System 1 LS

6. 1008-6.2 Speed Control LED System 1 LS

7. 1008-7.2 Rear Washing Indicator LED System 1 LS

8. 1008-8.2 Reverse Osmosis Arch with Check Valves 1 LS

9. 1008-9.2 Reverse Osmosis System 1 LS

10. 1008-10.2 Reverse Osmosis Transfer Pump 1 LS

11. 1008-11.2 Reverse Osmosis Booster Pump 1 LS

12. 1008-12.2 Reverse Osmosis Tank with Floats 1 LS

13. 1008-13.2 Seismic Restraints Reverse Osmosis Tank 1 LS

14. 1008-14.2 Water Reclamation System 1 LS

15. 1008-15.2 Reclaim Water Tank with Floats 1 LS

16. 1008-16.2 Seismic Restraints – Reclaim Water Tank 1 LS

17. 1008-17.2 Freshwater Make-up 1 LS

18. 1008-18.2 Air Compressor (5HP) 1 EA

19. 1008-19.3 Installation 1 LS

20. 1009-2 Electrical, Plumbing, and Mechanical 1 LS

I I I I

I I I I

Specification No. SV 26-10R Submit with Bid

Item No.

Payment Reference Description

Estimated Quantity Unit Unit

Price Total

21. 1010-2 Bus Wash Splash Guard Panels 1 LS

TOTAL BID PRICE – FOR SCHEDULE

For the lump sum of

(Price in figures)

(Price in words)

Award of contract will be based on the total bid amount of all items identified in the Unit Price Bid Schedule (1 through 21), as may be necessary in accordance with the Bid Schedule and Bidding Documents.

Alternate Bid Item

Item No.

Payment Reference Description Estimated

Quantity Unit Unit Price Total

22. 1011-4 Portland Cement Concrete Pad Replacement 290 SF

The Alternate Bid Item may be added to the contract amount at the City’s discretion, subject to the availability of project budget.

QUANTITIES OF WORK:

The quantities of work or material stated in the unit price items of the Bid Schedule are supplied only to give an indication of the general scope of the Work. The City of Simi Valley does not expressly or by implication agree that the actual amounts of work or material will correspond therewith, and reserves the right after award to increase or decrease the quantity of any unit price bid item, by an amount up to 25 percent of increase or decrease, without a change in the unit prices, and shall have the right to delete any bid item in its entirety, and receive full credit in the amount shown in the Bid Schedule for the deleted item of Work.

Name of Bidder or Firm

Submit with Bid

INSURANCE REQUIREMENTS

To be awarded this contract, the successful bidder must procure and maintain the following types of insurance with coverage limits complying, at a minimum, with the limits set forth below:

Minimum Scope and Limit of Insurance Coverage shall be at least as broad as:

Type of Insurance Limits Commercial general liability $2,000,000 Business automobile liability $1,000,000 Workers’ compensation Statutory requirement Employer’s liability $1,000,000

If the Contractor maintains broader coverage and/or higher limits than the minimums shown above, the City requires and shall be entitled to the broader coverage and/or the higher limits maintained by the Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.

The minimum insurance requirements and limits of these requirements does not in any way represent or imply that the minimum insurance coverage required is sufficient to cover the Contractor’s obligations under this Agreement. The indemnity obligations in this Agreement are not in any way limited by the minimum insurance requirements contained in this Agreement. The defense and indemnity obligations shall survive the termination or completion of this Agreement and are independent of and not in any way limited by the insurance requirements of this Agreement.

Commercial general liability insurance must meet or exceed the requirements of ISO- CGL Form No. CG 00 01 11 85 or 88. The amount of insurance set forth above must be a combined single limit per occurrence for products and completed operations, bodily injury, personal and advertising injury, and property damage for the policy coverage.

Liability policies must be endorsed to name the City of Simi Valley, its boards, officials, officers, agents, and employees as “additional insureds” under said insurance coverage and to state that such insurance will be deemed “primary and noncontributory” such that any other insurance that may be carried by the City will be excess thereto. Such endorsement must be reflected on ISO Form No. CG 20 10 11 85 or 88, or equivalent.

Such insurance must be on an “occurrence,” not a “claims made,” basis and will not be cancelable or subject to reduction except upon thirty (30) days prior written notice to the City.

Contractor hereby grants to City a waiver of subrogation which any insurer may acquire against City, its officers, officials, employees, and volunteers, from Contractor by virtue of the payment of any loss. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer. The Workers’ Compensation policy shall be endorsed with a waiver of

Submit with Bid subrogation in favor of the City for all work performed by the Contractor, its employees, agents, and subcontractors.

Automobile coverage must be written on ISO Business Auto Coverage Form CA 00 01 06 92, including symbol 1 (Any Auto).

The Contractor must furnish to the City duly authenticated Certificates of Insurance evidencing maintenance of the insurance required under this Agreement, endorsements as required herein, and such other evidence of insurance or copies of policies as may be reasonably required by the City from time to time. Insurance must be placed with admitted insurers with a current A.M. Best Company Rating equivalent to at least a Rating of “A:VII.” Certificate(s) must reflect that the insurer will provide thirty (30) day notice of any cancellation of coverage. The Contractor will require its insurer to modify such certificates to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation, and to delete the word “endeavor” with regard to any notice provisions.

Self-Insured retentions must be declared to and approved by the City. The City may require the Contractor to purchase coverage with a lower retention or provide proof of ability to pay losses and related expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City.

The Contractor may use Umbrella or Excess Policies to provide the liability limits as required in this agreement. This form of insurance will be acceptable provided that all of the Primary and Umbrella or Excess Policies shall provide all of the insurance coverages herein required, including, but not limited to, primary and non-contributory, additional insured, Self-Insured Retentions (SIRs), indemnity, and defense requirements. The Umbrella or Excess policies shall be provided on a true “following form” or broader coverage basis, with coverage at least as broad as provided on the underlying Commercial General Liability insurance. No insurance policies maintained by the Additional Insureds, whether primary or excess, and which also apply to a loss covered hereunder, shall be called upon to contribute to a loss until the Contractor’s primary and excess liability policies are exhausted.

Contractor must require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Contractor must ensure that City is an additional insured on insurance required from subcontractors. For CGL coverage subcontractors shall provide coverage with a format least as broad as CG 20 38 04 13.

By signing this form, the bidder certifies that it has read, understands, and will comply with these insurance requirements if it is selected as the City’s contractor. Failure to provide this insurance will render the bidder’s proposal “nonresponsive.”

Date Bidder

Specification No. SV 26-10R Submit with Bid

BID BOND

KNOW ALL MEN BY THESE PRESENTS: That we ___________________________

__________________________________________________________________, Principal, and________________________________________________________________________

__________________________________________________________, Surety, are held and firmly bound unto

THE CITY OF SIMI VALLEY Obligee, in the sum of Ten Percent of the total amount of the Bid for the payment of which we bind ourselves, our legal representatives, successors and assigns, jointly and severally, firmly by these presents.

WHEREAS, Principal has submitted or is about to submit a bid or proposal to Obligee on a contract for

BUS WASH SYSTEM REPLACEMENT PROJECT, CP75000011

PROJECT

NOW, THEREFORE, if that contract be awarded to principal and principal shall, within such time as specified, duly execute the contract in the prescribed form and deliver the same to obligee with all required bonds/performance securities, certificates of insurance and such other items as required in the bidding or contract documents then this obligation shall be null and void;

otherwise to remain in full force and effect, and if the contract is awarded to principal and principal fails, within the time specified, to duly execute the contract in the prescribed form and deliver the same to obligee with all said required items, then surety shall pay obligee the full sum of this bond.

Surety, for value received, hereby agrees that no extension of time, change, alteration, modification, or addition to the bidding or contract documents, or of the work required thereunder, shall release or exonerate surety on this bond or in any way affect the obligation of this bond; and surety does hereby waive notice of same.

Signed, sealed and dated

(Principal) by________________________________________(Seal)

(Surety) by_____________________________________________ Attorney-in-Fact

Form PW-B-1

INDICATE COMPLETE ADDRESS OF SURETY TO WHICH Telephone No.

CORRESPONDENCE CONCERNING THIS BOND SHOULD BE

DIRECTED.

Submit with Bid

LIST OF SUBCONTRACTORS AND OFF-JOB FABRICATORS

Contractor's Name

Listing must comply with the provisions of Public Contract Code § 4104.

Name of

Subcontractor or Off-Job Fabricator

PWC

Number

CSLB

Number Address Items of Work

If more space is needed, attach additional sheets.

Public Contract Code § 4104 provides that bidders must list:

(a)(1) The name, the location of the place of business, and the California contractor license number of each subcontractor who will perform work or labor or render service to the prime contractor in or about the construction of the work or improvement, or a subcontractor licensed by the State of California who, under subcontract to the prime contractor, specially fabricates and installs a portion of the work or improvement according to detailed drawings contained in the plans and specifications, in an amount in excess of one-half of 1 percent of the prime contractor's total bid or, in the case of bids or offers for the construction of streets or highways, including bridges, in excess of one-half of 1 percent of the prime contractor's total bid or ten thousand dollars ($10,000), whichever is greater.

Per Public Contract Code §4104, Contractor’s bidding on public projects are required to list above California contractor license numbers and DIR registration numbers for all subcontractor’s performing work in excess of one-half of one-percent of the contract’s value.

BIDDER'S GENERAL INFORMATION

The Bidder must furnish the following information. Failure to complete all Items will cause the Bid to be non-responsive and will cause its rejection. Additional sheets may be attached as required.

1. BIDDER/CONTRACTOR'S Name and Street Address:

2. CONTRACTOR'S Telephone Number: ( )

Facsimile Number: ( )

Email address:

3. CONTRACTOR'S License: Primary Classification

State License Number(s)

Supplemental License Classifications

4. Surety Company and Agent who will provide the required Bonds on this Contract:

Name of Surety

Address

Surety Company Agent

Telephone Numbers: Agent ( ) Surety ( )

5. Type of Firm (Individual, Partnership or Corporation):

6. Corporation organized under the laws of the State of:

7. List the names and addresses of the principal members of the firm or names and titles of the principal officers of the corporation or firm:

BIDDER'S GENERAL INFORMATION (Continued)

8. Number of years experience as a contractor in this specific type of construction work:

9. List at least three related projects of comparable size and complexity completed to date:

1. Owner Address

Class of Work Contact Contract amount

Date completed Phone ( )

Project

2. Owner Address

Class of Work Contact Contract amount

Date completed Phone ( )

Project

3. Owner Address

Class of Work Contact Contract amount

Date completed Phone ( )

Project

10. List the name and title of the person who will supervise full-time the proposed work for your firm:

11. Is full-time supervisor an employee contract services ?

12. A financial statement or other information and references sufficiently comprehensive to permit an appraisal of your current financial condition may be required by the Engineer.

13. Name of the person who inspected the site of the proposed Work for the bidder:

Name: Date of Inspection:

WORKERS’ COMPENSATION CERTIFICATE

(AS REQUIRED BY LABOR CODE SECTION 1861)

I am aware of the provisions of Section 3700 of the California Labor Code, which requires every employer to be insured against liability for workers’ compensation, or to undertake self-insurance in accordance with the provisions of said Code, and I will comply with such provisions before commencing the performance of the Work of this Contract.

Contractor

By

Title

IN-USE OFF-ROAD DIESEL-FUELED FLEETS CERTIFICATION

DOCUMENT 00 4548

TO BE EXECUTED BY ALL BIDDERS AND SUBMITTED WITH BID

The undersigned Bidder certifies to City as set forth in sections 1 through 2, below.

1. Certification of Compliance. I certify that I and all of my Subcontractors will conform to the California Air Resource Board (CARB) In-Use Off-Road Diesel-Fueled Fleets requirements for all work involving the use of vehicles subject to the regulations, including, without limitation, as applicable, the Contracting Requirements in 13 Cal.

Code of Regs section 2449, subdivision (i), subparts (1) – (4), and the Prime Contractor Requirements in Title 13 CCR section 2449, subdivision (j), subparts (1) – (5).

2. Instructions. Check one (1) box below.

☐ Bidder’s current CARB issued Certificate of Reported Compliance accompanies this Certification. (If this box is checked, the Certificate must be provided.)

☐ Bidder certifies that its work on the Project (including work of its Subcontractors) does not involve the use of vehicles subject to the CARB In-Use Off-Road Diesel-Fueled Fleets requirements.

BIDDER:

(Name of Bidder)

Date: ___________________, 2026 By:

(Signature)

Name:

(Print Name)

Its:

(Title)

END OF DOCUMENT

IN-USE OFF-ROAD DIESEL-FUELED FLEETS REGULATION

DOCUMENT 00 7324

Attention is directed to provisions of 13 California Code of Regulations Sections 2449, 2449.1, and 2449.2 governing In-Use Off-Road Diesel-Fueled Fleets (Regulation), issued by the California Air Resources Board (CARB). Contractor warrants that it is knowledgeable of and will comply with the Regulation including, without limitation, the matters contained in this Document, at all times before and during its work on the Project.

The Regulation controls in the event of any conflict between this Document and the Regulation.

21. Contracting Requirements.

21.1. If the Project involves the use of vehicles subject to the Regulation, Contractor must obtain copies of the valid Certificates of Reported Compliance, as described in Regulation section 2449(n), for the fleet selected for the Contract and its listed subcontractors, if applicable, before entering into a new or renewed contract with that fleet.

21.2. Contractor may not enter into a contract with a fleet for which it does not have a valid Certificate of Reported Compliance for the fleet and Contractor’s listed Subcontractors, if applicable, before entering into a new or renewed contract with that fleet.

21.3. The Certificates of Reported Compliance received by the Contractor for the Project must be retained for three years after the Project’s completion. Upon request by CARB, these records must be provided to CARB within five business days of the request.

21.4. If the Project is considered to be an emergency operation, as defined in Regulation section 2449(c)(18), it is exempt from the requirements in Regulation section 2449(i)(1)-(3). Nevertheless, Contractor must still retain records verifying vehicles subject to the Regulation that are operating on the emergency operations project are actually being operated on the project for emergency operations only.

These records must include a description of the emergency, the address or a description of the specific location of the emergency, the dates on which the emergency operations were performed, and an attestation by the fleet that the vehicles are operated on the project for emergency operations only.

22.Other Contractor Requirements.

22.1. Between March 1 and June 1 of each year, Contractor must collect new valid Certificates of Reported Compliance for the current compliance year, as defined in Regulation section 2449(n), from all fleets that have an ongoing contract with the Contractor as of March 1 of that year. Contractor must not write contracts to evade this requirement.

22.2. Contractor may only allow fleets with valid Certificates of Reported Compliance on Contractor’s job sites.

22.3. If Contractor discovers that any fleet intending to operate…