Bus RFP.pdf

Bridgman Public Schools (BPS) Request for Proposal

2020 or Newer Blue Bird 88-Passenger T3FE All American Used School Bus

No more than 50,000 miles Quantity - One (1) or Two (2)

Date of Issuance: March 17, 2025 Bid Due Date: April 7, 2025 Vehicle Deliver Date: Before June 30, 2025

Bridgman Public Schools (BPS), located in Berrien County, Michigan, requests bids from qualified vendors for the delivery of either one (1) or two (2) 2020 model year or newer, no more than 50,000 miles, 88-Passenger Model T3FE All American used school buses. Respondents should indicate whether any price discounts are available for purchasing multiple school buses in a single purchase.

School Bus Specifications: See the attached specifications.

Delivery: The purchased school bus must be delivered to the BPS bus garage located at 9964 Gast Road, Bridgman, Michigan before June 30, 2025. School buses must be delivered F.O.B.

BPS bus garage, meaning that risk of loss remains with the vendor until such time as the school has been delivered and accepted by BPS. Destination costs, if any, must be included in the bid.

Warranty: Manufacturer warranties, if available, must be transferable to BPS and must be transferred at the time of delivery. Additionally, respondents are asked to provide extended warranty options, which may be purchased at the discretion of the District. Respondents must provide detailed information about both included and optional warranties, including what is covered under the warranty.

Compliance with Michigan’s Pupil Transportation Act: The school bus for which bids are provided must comply with the requirements of Michigan’s Pupil Transportation Act (Public Act 187 of 1990), as amended. Where the requirements of BPS specifications and Michigan’s Pupil Transportation Act conflict, the requirements of the Pupil Transportation Act must be followed and noted in respondent’s bid.

Inspection by the Michigan State Police: The selected vendor will be responsible for facilitating an inspection of the new school bus by the Michigan State Police as is required by Michgan’s Pupil Transportation Act, MCL 257.1843. The Michigan State Police must find that the school bus is acceptable for delivery to BPS, which shall be a condition precedent to acceptance and payment by BPS.

Vehicle Title : A clean, non-encumbered (no liens) title listing Bridgman Public Schools, 9964 Gast Road, Bridgman, Michigan, 49106 as the school bus owner must be delivered to BPS with the school bus(es).

General Conditions:

1. Proposed prices represent an offer to contract on the part of bidder, and all proposed prices must remain in effect for at least ninety (90) days from the date of receipt of the bid by BPS.

2. No bidder may withdraw a proposal after submission of the proposal to BPS except in case where a bidder demonstrates to the satisfaction of BPS that a material and substantial mistake was made in preparing the proposal, in which event the bidder has 24 hours after receipt of the bid to deliver to BPS a notice in writing that he/she desires to withdraw his/her proposal and stating the reasons therefore. Once a proposal is withdrawn, it may not be re-submitted.

Furthermore, if a bidder makes an error in extension of prices in a bid, the unit price shall govern at the discretion of the District.

3. BPS reserves the right to waive any informalities or immaterial omissions or defects in any bid. In the case of error in the extension of prices in the bid or other arithmetical error, the unit (line-item) price shall govern.

4. BPS will not pay any costs associated with the preparation of submission of any bids in response to this RFP.

5. BPS reserves the right to reject any and all bids or accept part and reject part of any bid, with or without cause and for any reason.

6. BPS is a public school district and thus is exempt from any and all sales and/or service taxes. Do not include such taxes in the proposal figures. BPS will furnish the successful bidder with tax exempt certificates upon request.

7. The selected vendor must not be currently debarred, suspended, or proposed for debarment by any federal entity. Submission of a bid in response to this request for proposal represents respondent’s acknowledgement that respondent is not debarred, suspended, or proposed for debarment by any federal agency.

8. All deviations from the specifications must be specified in writing by the bidder at the time that the formal bid is submitted. The absence of a written list of requested deviations or exceptions when the bid is submitted will result in the bidder being held strictly liable to the District for the specification or requirements as written. BPS reserves the right to accept or reject any requested exception or deviation.

9. BPS reserves the right to split or abstract any or all bid proposals and award multiple contracts from the same quotation based on price, availability, and service when, in its judgment, it best serves BPS.

The preceding list is provided for informational purposes only, and is in no way intended to be an exclusive list of the terms and conditions that may be imposed upon the responding firm by BPS. BPS reserves the right to reject any and all bids received with or without cause, and reserves the right to select the bid which is determined to be in the best interest of

BPS.

Submission Requirements

Bids submitted in response to this RFP are to follow the outline described below and must address all requested information. Failure to address any item may result in disqualification of any part or the entire response to the proposal.

A. BID FORM

Respondents must complete the attached bid form in its entirety and must submit one signed copy. The bid form must be signed by a representative of the respondent that has the authority to bind the respondent in a legal contract.

B. DESCRIPTION OF THE SCHOOL BUS

Respondents must include a detailed specification sheet describing, in detail, the school bus for which the vendor is submitting a bid. Respondents must describe in writing any deviations from specifications as described in Exhibit A.

C. WARRANTY DESCRIPTION

Respondents must include a detailed description of the school bus warranty, if any, provided with the purchase of the school bus quoted in respondent’s bid.

D. TIMELINE

Respondents must include a detailed timeline of expected delivery for each school bus quoted in respondent’s bid.

E. BPS PROPOSAL FORMS

1. FAMILIAL DISCLOSURE STATEMENT

Please include a completed copy of the attached BPS familial disclosure statement. (This form must be completed and notarized even if no familial relationship exists.)

2. IRAN ECONOMIC SANCTIONS ACT COMPLIANCE

Bidders must include a completed copy of the attached BPS Iran Economic Sanctions Act compliance form.

3. SUSPENDED OR DEBARRED VENDOR FORM

Bidders must include a completed copy of the attached suspended or debarred vendor form certifying that the bidder is not a federally suspended or debarred vendor.

4. CONFLICT OF INTEREST FORM

Bidders must include a completed copy of the attached conflict of interest form certifying that the bidder does not have a conflict of interest with any BPS Board member, staff member, or agent.

All proposals shall be submitted in a sealed envelope clearly marked, “ BID – SCHOOL BUS ”.

Proposals shall be mailed or delivered in person to Bridgman Public Schools, Hether McIntyre, Business Manager, at 9964 Gast Road, Bridgman, Michigan 49106. Proposals may also be emailed to info@bridgmanschools.com. Facsimile bids will not be accepted. Proposals must be received by BPS at or before 10:00 AM, EST on April 7, 2025. Proposals received after the deadline may be disqualified and returned unopened.

Questions :

Please direct all questions regarding this request for proposals to BPS Transportation Supervisor David McIntyre, at dmcintyre@bridgmanschools.com.

Bridgman Public Schools 2020 or Newer Used School Bus

88 passenger - No more than 50,000 miles Bid Form Bid Form

Bid Due Date: 10:00 AM, EST, April 7, 2025

This offer (bid) has been prepared after our examination of the complete request for proposal, together with their related documents. The undersigned submits the following offer to enter into a contract with the Bridgman Public Schools and agrees to complete performance in accordance with this RFP:

Company Name: ______________________________________________________________

Address: ____________________________________________________________________

Authorized Representative Name: _________________________________________________

Phone: ______________________________ Email: _________________________________

Respondents must provide detailed pricing sheets for each school bus for which a bid is provided with the total cost of each school bus representing the amount to be included in this section as the total bus price.

Price for the Purchase and Delivery of Diesel School Bus

Bus One Bus Two

2020 or Newer Used School Bus 88 Passenger No more than 50,000 miles

Optional, Extended Warranty* ( may be purchased at the discretion of the District ) Warranty description, including term and coverage (attach additional information as necessary):

Optional, Extended Warranty Cost: ________________________________________________ *The base warranty meeting the requirements of this RFP must be included with the base school bus price above.

Authorized Representative Signature:

I certify that the information contained on this form is true and accurate and that the presentation of this information to BPS represents an offer to contract and that acceptance by BPS of this offer will bind me to performance under the terms and conditions of the RFP.

Signature Date

88 passenger - No more than 50,000 miles Bid Form

FAMILIAL FORM

Bid Due Date: 10:00 AM, EST, April 7, 2025 This form must be notarized and included with bidder’s quote

DISCLOSURE STATEMENT – FAMILIAL RELATIONSHIP - BRIDGMAN PUBLIC SCHOOLS

Pursuant to MCL 380.1267, a sworn and notarized statement disclosing any familial relationship that exists between the owner and any employee of the vendor/contractor and any member of the Bridgman Public Schools Board of Education or the Bridgman Public Schools Superintendent must be accompanied with the bid/proposal.

Bids and Proposals without this disclosure statement will not be accepted.

The members of the Bridgman Public Schools Board of Education are: Eric Ramso, Wayne Hall, Tishia Roberts, Brad Owen, JoAnn DeMeulenaere, Nancy Hawley, and Tom LaVanway. The Bridgman Public Schools Superintendent is Shane M. Peters.

□ The following are the familial relationship(s):

Owner/Employee Name Related to: Relationship

1. ____________________ _____________________ ________________________

2. ____________________ _____________________ ________________________

3. ____________________ _____________________ ________________________ Attach additional pages if necessary, to disclose all familial relationships.

□ There are no familial relationships that exist between the owner and any employee of the vendor/contractor and any member of the Bridgman Public Schools Board of Education or the Bridgman Public Schools Superintendent. The undersigned, the owner or authorized representative of bidder (insert name) _________________________ does hereby represent and warrant that the disclosure statements herein contained are true.

Print Name Signature of Bidder Representative

Title STATE OF MICHIGAN ss COUNTY OF ______________) This instrument was acknowledged before me on the _____ day of _________________, _______, by

Notary Public

________________________County, Michigan My commission expires: ____/____/____ Acting in the County of: __________________

88 passenger - No more than 50,000 miles Bid Form

AFFIDAVIT OF COMPLIANCE - IRAN ECONOMIC SANCTIONS ACT

Michigan Public Act No. 517 of 2012 Bid Due Date: 10:00 AM, EST, April 7, 2025

This form must be notarized and included with bidder’s quote

The undersigned, the owner or authorized officer of the below-named Bidder (the “Bidder”), pursuant to the compliance certification requirement provided in the Bridgman Public Schools (the “School District”) Request for Proposal (the “RFP”), hereby certifies, represents and warrants that the Bidder (including its officers, director and employees) is not an “Iran linked business” within the meaning of the Iran Economic Sanctions Act, Michigan Public Act No. 517 of 2012 (the “Act”), and that in the event Bidder is awarded a contract as a result of the aforementioned RFP, the Bidder will not become an “Iran linked business” at any time during the course of performing any services under the contract.

The Act defines an Iran Linked Business as an individual or any entity, including all successors, parent companies, subsidiaries and companies under common control, engaged in investment activities of $20,000,000.00 or more with the energy sector of Iran, including providing of products used to construct or maintain oil or liquefied natural gas pipelines.

The Bidder further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000.00 or two (2) times the amount of the contract or proposed contract for which the false certification was made, whichever is greater, the cost of the School District’s investigation, and reasonable attorney fees, in addition to the fine. Moreover, any person who submitted a false certification shall be ineligible to bid on a Request for Proposal for three (3) years from the date it is determined that the person has submitted the false certification.

Bidder: _____________________________________

By: _____________________________________

Its: _____________________________________

STATE OF MICHIGAN COUNTY OF ____________________

This instrument was acknowledged before me on the ___ day of ____________ 20___ by

_____________________________________ My Commission Expires: ____________ Notary Public (Print Name) _____________________________________ Acting in the County of: ______________ Notary Public (Signature)

88 passenger - No more than 50,000 miles Bid Form

DEBARMENT CERTIFICATION FORM

Bid Due Date: 10:00 AM, EST, April 7, 2025 This form must be completed and included with bidder’s quote

The Contractor certifies that, neither the Contractor firm nor any owner, partner, director, officer, or principal of the Contractor, nor any person in a position with management responsibility or responsibility for the administration of federal funds:

a. Is presently debarred, suspended, proposed for debarment, and declared ineligible or voluntarily excluded from covered transactions by any federal or state department/agency;

b. Has within a three-year period preceding this certification been convicted of or had a civil judgment rendered against it for: commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public transaction or contract (federal, state, or local); violation of federal or state antitrust statutes; or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;

c. Is presently indicted for or otherwise criminally or civilly charged by a governmental entity (federal, state, or local) with commission of any of the offenses enumerated in paragraph (b) above; or

d. Has within a three-year period preceding this certification had one or more public transactions or contracts (federal, state, or local) terminated for cause or default

e. The contractor is “Actively” registered with SAMS (Service for Award Management), and has been assigned the following DUNS Number: __________________________

The Contractor further certifies that it shall not knowingly enter into any transaction with any subcontractor, material supplier, or vendor who is debarred, suspended, declared ineligible, or voluntarily excluded from covered transactions by any federal or state department/agency.

Dated this ________ day of _______________, 20 __________

By__________________________________________________ Authorized Signature for Contractor Printed Name and Title

Printed Name and Title

88 passenger - No more than 50,000 miles Bid Form

CONFLICT OF INTEREST DISCLOSURE FORM

Bid Due Date: 10:00 AM, EST, April 7, 2025 This form must be completed and included with bidder’s quote

Note : A potential or actual conflict of interest exists when commitments and obligations are likely to be compromised by the nominator(s)’other material interests, or relationships (especially economic), particularly if those interests or commitments are not disclosed.

This Conflict of Interest Form should indicate whether the nominator(s) has an economic interest in, or acts as an officer or a director of, any outside entity whose financial interests would reasonably appear to be affected by the addition of the nominated condition to the newborn screening panel. The nominator(s) should also disclose any personal, business, or volunteer affiliations that may give rise to a real or apparent conflict of interest. Relevant Federally and organizationally established regulations and guidelines in financial conflicts must be abided by. Individuals with a conflict of interest should refrain from nominating a condition for screening.

Date: ________________________

Name: _______________________________________________

Position: _____________________________________________

Please describe below any relationships, transactions, positions you hold (volunteer or otherwise), or circumstances that you believe could contribute to a conflict of interest:

_____ I have no conflict of interest to report.

_____ I have the following conflict of interest to report (please specify other nonprofit and for-profit boards you (and your spouse) sit on, any for-profit businesses for which you or an immediate family member are an officer or director, or a majority shareholder, and the name of your employer and any businesses you or a family member own:

1. __________________________________________________________________________

2.___________________________________________________________________________

3.___________________________________________________________________________ I hereby certify that the information set forth above is true and complete to the best of my knowledge.

Signature: __________________________________________________________________

Date: ______________________

88 passenger - No more than 50,000 miles Bid Form Bus Specifications

● Blue Bird T3FE All American

● 88 passenger

● Diesel Engine, Cummins 240 HP or comparable

● Allison 2500 PTS transmission

● Steer axle 13,200 lb. minimum, spring or air

● Rear axle, air suspension 21,000 lb. rating, minimum

● Air brakes, 5” front and 7” rear

● Bendix AD9 or Bendix AD-IP air dryer

● 3-31 series batteries with shut off switch

● 240 amp alternator

● 100 gallon fuel tank

● 11R 22.5 tires

● Heated, remote controlled mirrors

● Outward opening electric/air controlled

● Post trip student reminder system

● AM/FM radio with PA system

● Driver’s seat, air, National or Bostrom

● Cruise control

● Full length acoustic ceiling

● Accessory socket in the driver’s area