Burea of ATF Bulk Fuel SOW DJA-23-ALAD-PR-0005-09-05-23.pdf

ATTACHMENT A: STATEMENT OF WORK Page 1 of 9

Statement of Work for Bulk Fuel for the Bureau of Alcohol, Tobacco, Firearms and Explosives, National Center of Explosive Training and

Research (NCETR) 3750 Corporal Rd

Huntsville, AL 35898

Redstone Arsenal

1.0 BACKGROUND

The Bureau of Alcohol, Tobacco, Firearms and Explosives (ATF) is a law enforcement agency within the United States Department of Justice (DOJ). ATF is dedicated to the reduction of violent crime and the protection of our nation. ATF is responsible for the investigation and prevention of crimes that involve the unlawful use, manufacture, sale, trafficking and possession of firearms, illegal use, and storage of explosives; acts of arson and bombings; acts of terrorism; and illegal trafficking of alcohol and tobacco products. ATF regulates the firearms and explosives industries from manufacture and/or importation through retail sale, and leverages partnerships to enhance its business in regulatory, law enforcement, training, and forensic mission areas. The commitment and skills of ATF’s employees are required to accomplish the Bureau’s critical mission.

The Office of Field Operations is directly responsible for executing the Bureau of Alcohol, Tobacco, Firearms and Explosives (ATF) mission. The Office of the Assistant Director administers the Field Operations Directorate through collaborative efforts between Field Management Staff, Special Operations Division, National Center for Explosives Training and Research, Firearms

Operations Division, and Industry Operations.

National Center for Explosives Training and Research (NCETR): Provide basic and advanced explosives training and research that leverages lessons learned and best practices to provide focused support to ATF’s core mission of investigating the criminal misuse of explosives and regulation of the industry, and to align this support with the whole-of-Government counter-Improvised Explosive Device effort.

ATTACHMENT A: STATEMENT OF WORK Page 2 of 9

2.0 OBJECTIVE

The primary objective of this procurement requires delivery of Bulk fuel, which must include on-road diesel and regular gas, to the (ATF), McKinley Range located at 8004 Buxton Road, Redstone Arsenal 35898.

3.0 SCOPE

The contractor must provide delivery of bulk fuel (on-road Diesel and Regular Gasoline (87)) to the (ATF), McKinley Range located at 8004 Buxton Road, Redstone Arsenal 35898, on an as needed basis for range equipment during normal business hours, 7:30 AM to 3:30 PM Monday thru Friday.

4.0 TASKS

4.1 Diesel fuel must be Road Grade. Diesel fuel will be used for transportation vehicles on public roads.

4.2 The contractor must notify Contractor Officers Representative once 75% of available funds have been consumed.

4.3 Deliveries will typically require a minimum order of 400 and a maximum of 1000 gallons per delivery (combined gasoline and diesel).

4.4 The contractor must determine each order price using local market rates for regular gas and diesel fuel plus applicable fixed profits percentage and fixed deliver price. Local market rates for fuel will be based on American Automotive Association (AAA) average for Madison County, Alabama on the date delivery takes place. Market Cost must equal the gallons of fuel times the local market rate.

• Example- (Market Cost x Fixed Profit Percentage) + Fixed Delivery Charge= total order price

• The contractor must identify the fixed profit percentage to be delivery.

• Market Caps for Regular gasoline (87) is at $6.50/gal. and diesel at $7.50/gal. If market price for these products is higher than posted amounts, then a modification must be submitted to raise market caps. Contractor must provide CO with written request for market cap increase and supporting documentation to justify the increase.

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4.5 Based on historical performance the Government estimates up to 8 deliveries for fuel. With total fuel amounts estimated to be 1,000 gallons of Regular gasoline and 3,300 gallons of Road Grade Diesel. These estimates do not constitute a guaranteed work minimum or maximum.

5.0 FUEL TANK SPECIFICATIONS:

Below are the ATF owned fuel tank sizes where fuel will be delivered.

McKinley Range (8004 Buxton Road, Redstone Arsenal 35898)

• Diesel Fuel Tank 1000 gal

• Regular fuel Tanks 200 gal

6.0 GREEN PURCHASING REQUIREMENTS

6.1 The Contractor must be in compliance with Executive Order 13423 Green

Purchasing and any other applicable federal regulations as they apply to fuel oil.

7.0 DELIVERY PERSONNEL: Delivery personnel must gain access to the facility through the Redstone Arsenal gate 1 guards located on Mart in Rd, Redstone Arsenal 35898. The driver must have a valid driver’s license, current vehicle registration and a delivery order indicating which buildings the fuel will be delivered.

8.0 DELIVERABLES

10.0 ESTIMATED PERIOD OF PERFORMANCE.

The estimated period of performance for this requirement will be September 12, 2023, September 13, 2024.

11.0 PLACE OF PERFORMANCE.

The primary place of work must be deliveries to the (ATF), McKinley Range located at 8004 Buxton Road, Redstone Arsenal 35898.

ATTACHMENT A: STATEMENT OF WORK Page 4 of 9

12.0 CONTRACT TYPE

ATF anticipates a firm-fixed-price contract.

13.0 CONFORMITY TO SECURITY REQUIREMENTS

The Contractor must conform to security requirements as prescribed by the Federal government as well as set by DOJ and ATF Information Systems Security, Personnel Security, and Physical Security policies and procedures. The contractor must follow the guidance provided in Clause ATF -04, Background Investigation (BI) Requirements.

In accordance with (IAW) Clause #ATF-04, ‘Background Investigations (BI)

Requirements’, the nature and specific degree of background investigation or facility review will be determined by ATF’s Personnel Security Branch (PSB) as required, depending upon the nature and degree of risk associated with the requirement and the position. Individuals may require access to ATF- sensitive information, IT systems, or unescorted access to ATF facilities.

However, if the contractor’s employee will require escorted access to a government facility to fix a problem, a criminal police check must be conducted by the local field office or ATF Headquarters Physical Security Programs Branch as required. ATF Form 8620.5 must be provided for completion prior to escorted access to ATF facilities. The contractor must follow any other facility requirements provided by the Physical Security Branch or other authorized ATF facilities point of contract.

14.0 PAYMENT PROCEDURES

In consideration of satisfactory performance of all scheduled services required the Contractor must be paid a firm fixed price for each delivery. The contractor must be compensated monthly upon receipt of a proper invoice for all deliveries made during the month. Invoices must be completed and submitted in accordance with ATF-14 – Electronic Invoicing

15.0 CERTIFICATION OF INVOICES

15.1 The Payment Office listed on the first page of the Award Document will make payment upon receipt of an accepted and properly submitted invoice.

ATTACHMENT A: STATEMENT OF WORK Page 5 of 9

15.2 Invoices/vouchers will be completed and submitted in

accordance with this Section 5(b) – Electronic Invoicing.

The final invoice will be paid upon Government acceptance of the final deliverable. Please also provide a copy of the invoice to the Contracting Officer.

15.3 The COR’s certification of acceptance is an integral part of the correct invoice/voucher discussed in the "Discounts for Prompt Payment" clause, Section I (FAR Clause 52.232-8).

15.4 Upon certification, the COR will forward the

invoice/voucher to the Payment Office, as appropriate.

17.5 The Invoice/Voucher must include:

(a) Contract or other authorization number

(b) Product or service description.

(c) Quantities received, if applicable.

(d) Date(s) property or services accepted.

(e) Signature, printed name, title, phone number, and mailing address of the receiving official.

(f) POC to discuss invoice issues

(g) Period of Performance for the invoice

(h) Cumulative amount invoiced to date the current year’s invoice

16.0 INSPECTION AND ACCEPTANCE:

16.1 Inspection and Acceptance:

16.1.1 Supplies or services delivered under this requirement must be inspected and accepted by the respective COR. The Contractor must only tender for acceptance those items that conform to the requirements of this requirement. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance IAW the appropriate inspection and acceptance clause.

16.1.2 The basis for acceptance must be compliance with the requirements, objectives and other terms and conditions set forth in this SOW.

ATTACHMENT A: STATEMENT OF WORK Page 6 of 9

15.1.3 Deliverable items rejected must be corrected IAW the applicable clause(s) or SOW specifications.

16.2 Acceptance Criteria

16.2.1 The respective COR will review all draft and final deliverables to ensure accuracy, functionality, completeness, professional quality, and overall compliance within the guidelines/requirements of the SOW. The Contractor must ensure the accuracy and completeness of all deliverables. Errors, misleading or unclear statements, incomplete or irrelevant information, and or excessive rhetoric, repetition, and “padding”, must be considered deficiencies and must be subject to correction by the Contractor, at no additional cost to the Government.

16.2.2 Unless otherwise indicated, the government will require seven (7) business days to review and comment on deliverables. If the deliverable does not meet the noted criteria, the Government will return it for correction.

16.3 Rejection Procedures

16.3.1 If the respective COR rejects any deliverable, that rejected document will be handled in the manner described in this Section and the SOW.

16.3.2 After notification that the deliverable did not meet the acceptance criteria, the Contractor must resubmit an updated/corrected version within five

(5) business days after receipt of Government comments.

16.3.3 Upon re-submission by the Contractor, the Government will reapply the same acceptance criteria. If the deliverable does not meet the acceptance criteria a second time, the Government might consider the Contractor as having deficient performance with respect to the subject SOW.

16.3.4 Any rework of rejected deliverables will be completed at no additional cost to the Government - no payments will be issued against rejected deliverables, until they are corrected and accepted by the Government.

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17.0 ATF POLICIES, PROCEDURES AND STANDARDS

13.1 The contractor must conform to the following ATF guidelines, security requirements, and federal regulation and legislation throughout the life of the contract. ATF reserves the right to amend/upgrade these standards and internal guidelines, processes and procedures based on technological advances.

a. Minimum Database Security Requirements as prescribed by the ATF Information Systems Security Office (ATF ISSO)

b. NIST Special Publication 800-53

c. ATF Minimum Security Requirements for Contractor Off Site Labs

d. ATF Publication, 7500.1 Rules of Behavior and Customer Agreement

e. for ATF Workstation Users

f. Section 508 of the Rehabilitation Act (29 U.S.C. 794d), Subpart B – Technical Standards, 1194.21, Software Applications and Operating Systems, and 1194.22, Web-based Intranet and Internet Information and Applications, as it applies to this requirement.

18.0 QUALITY CONTROL. The contractor must develop, implement and Maintain a quality control program. The program must include inspection, validation, evaluation, corrective action, and procedures necessary to affect quality control of all performance provided under the contract. The program must allow inspection and evaluation by the Government and must be applicable to all subcontractors and members of the contractor’s team, as appropriate.

19.0 SYSTEM FOR AWARD MANAGEMENT (SAM)

The selected contractor must have an active registration in the

CCR database prior to award in accordance with Federal

Acquisition Regulation 52.204-7.

ATTACHMENT A: STATEMENT OF WORK Page 8 of 9

20.0 POINTS OF CONTACT

Contracting Points of Contract

The following ATF points of contacts have been established to assist in executing and administering the contract. All requests for interpretation and assistance must be referred to:

Agnes Brooks, Contracting Officer (CO) 99 New York Avenue, NE, Washington, DC 20226 agnes.brooks@atf.gov

21.0 CONTRACT MANAGEMENT.

Notwithstanding the contractor’s responsibility for total management responsibility during the performance of this contract, the administration of the contract will require maximum coordination between the Contracting Officer (CO), the Contracting Officer’s Representative (COR) and the contractor. The following individuals will be the Government points of contact during performance of the contract:

All requests for interpretation and assistance should be referred to:

(a) Contracting Officer (CO): The CO is responsible for the contract administration. The CO is the only person authorized to approve changes in the terms, conditions, delivery schedules, technical requirements, or price, as set forth in the contract. Any changes not made expressly by the Contracting Office will be considered to have been without authority.

In such cases, the Contractor is operating at their own risk. No adjustment will be made in the contract price to cover any increase in charges incurred as a result thereof. The CO is Agnes Brooks. During any absence of the CO, identified for this contract, other warranted COs from ATF may authorize work under the contract.

(b) Contracting Officer's Representative (COR): The COR must be identified at time of award. The COR must be designated on authority of the Contracting

Officer (CO) to monitor all technical aspects and assist in administering the contract.

mailto:agnes.brooks@atf.gov

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(c) The types of actions within the purview of the COR's authority are to assure that the Contractor performs the technical requirements of the contract; to perform, or cause to be performed, inspections necessary in connection with performance of the contract; to maintain both written and oral communications with the Contractor concerning the aspects of the contract within his/her purview; to monitor the Contractor's performance under the contract and notify the Contractor and CO of any deficiencies observed and to coordinate Government furnished property availability and provide for site entry of Contractor personnel, if required.

(d) A letter of designation will be issued to the COR, with a copy supplied to the Contractor, stating the responsibilities and limitations of the COR. This letter will clarify to all parties of this contract the responsibilities which would result in a modification to the scope of work; changes in cost or price totals or estimates;

changes in delivery dates; changes in any other mutually agreed upon term or provision of the contract. Bulk fuel to the (ATF), NCETR, which must include on-road diesel and regular gas.

22.0 CLOSEOUT

The contractor must submit a final invoice within 45-calendar days after the end of the performance period. Within 15-calendar days of receiving the final payment, the contractor must furnish a completed and signed Release of Claims to the CO; such may be in the form of a Closeout-modification to the contract.