Bulk Fuel SOW FY22.pdf

STATEMENT OF WORK

Bulk Fuel National Center of Explosive Training and Research (NCETR)

3750 Corporal Rd Huntsville, AL 35898

Redstone Arsenal

1.0 BACKGROUND

The Bureau of Alcohol, Tobacco, Firearms and Explosives (ATF) is a principal law enforcement agency within the United States Department of Justice dedicated to preventing terrorism, reducing violent crime, and protecting our Nation. The men and women of ATF perform the dual responsibilities of enforcing Federal criminal laws and regulating the firearms and explosives industries. They are committed to working directly, and through partnerships, to investigate and reduce crime involving firearms and explosives, acts of arson, and illegal trafficking of alcohol and tobacco product.

2.0 OBJECTIVE

The Bureau of Alcohol, Tobacco, Firearms and Explosives (ATF) requires the delivery of Bulk fuel to NCETR which shall include on-road diesel and regular gas. Delivery shall take place on Redstone at McKinley Range 8004 Buxton Road, Redstone Arsenal 35898

3.0 SCOPE

3.1 The contractor shall provide and deliver bulk fuel (on-road Diesel and Regular Gasoline (87)) to ATF McKinley Range on an as needed basis for range equipment during normal business hours, 7:30 AM to 3:30 PM Monday thru Friday. The location for the ATF McKinley Range is 8004 Buxton Rd, Redstone Arsenal AL, 35898.

3.2 Diesel fuel shall be Road Grade.

3.3 The contractor shall notify Contractor Officers Representative once 75% of available funds have been consumed.

3.4 Fuel deliveries shall be completed within 5 business days of an order request from the Contracting Officer Representative (COR) or Contracting Officer (CO).

3.5 The contractor shall determine each order pricing using local market rates for regular gas and diesel fuel plus applicable fixed profit percentage and fixed delivery price.

Local market rates for fuel shall be based on the American Automobile Association (AAA) average for Madison County, Alabama on the date delivery takes place. Market Cost shall equal the gallons of fuel ordered times the local market rate.

• Example- (Market Cost x Fixed Profit Percentage) + Fixed Delivery Charge = Total Order Price

• The contractor shall identify the fixed profit percentage and fixed delivery charge to be applied to each delivery prior to contract award.

• Market Caps for Regular gasoline (87) is $6.50/gal. and $7.50/gal for Diesel. If market price for these products is higher than posted amounts, then a modification must be submitted to raise market caps.

Contractor must provide CO with written request for market cap increase and supporting documentation to justify the increase.

3.6 Based on historical performance the Government estimates approximately 8 deliveries during the year. Total amount of fuel for the year is estimated to be 1,000 gallons Regular

(87) gasoline and 3,300 gallons Road Grade Diesel. These estimates do not constitute a guaranteed work minimum or maximum.

4.0 FUEL TANK SPECIFICATIONS: Location and tank sizes of ATF owned fuel tanks to be filled via delivery.

McKinley Range (8004 Buxton Road, Redstone Arsenal 35898)

• Diesel Fuel Tank 1000 gal

• Regular fuel Tanks 200 gal

5.0 GREEN PURCHASING REQUIREMENTS

5.1 The Contractor shall be in compliance with Executive Order 13423 Green Purchasing and any other applicable federal regulations as they apply to fuel oil.

6.0 DELIVERY PERSONNEL: Delivery personnel shall gain access to the facility through the Redstone Arsenal gate 1 guards located on Martin Rd, Redstone Arsenal 35898. The driver shall have a valid driver’s license, current vehicle registration and a delivery order indicating which buildings the fuel will be delivered.

7.0 KICK OFF MEETING: The contractor shall attend a kick-off meeting 5 days after contract award to meet with the Technical POC and discuss approach, policies, and procedures.

8.0 PERIOD OF PERFORMANCE. The period of performance for this requirement will be from September 28, 2022, to September 27, 2023

9.0 PLACE OF PERFORMANCE. The primary place of work shall be deliveries to 8004 Buxton Road, Redstone Arsenal 35898

10.0 PAYMENT PROCEDURES. In consideration of satisfactory performance of all scheduled services required the Contractor shall be paid a firm fixed price for each delivery. The contractor shall be compensated monthly upon receipt of a proper invoice for all deliveries made during the month. Invoices shall be completed and submitted in accordance with ATF-14 – Electronic Invoicing.

11.0 ATF POLICIES, PROCEDURES AND STANDARDS

11.1 The contractor shall conform to the following ATF guidelines, security requirements, and federal regulation and legislation throughout the life of the contract. ATF reserves the right to amend/upgrade these standards and internal guidelines, processes and procedures based on technological advances.

a. Minimum Database Security Requirements as prescribed by the ATF Information Systems Security Office (ATF ISSO)

b. NIST Special Publication 800-53

c. ATF Minimum Security Requirements for Contractor Off Site Labs

d. ATF Publication, 7500.1 Rules of Behavior and Customer Agreement for

ATF Workstation Users

e. Section 508 of the Rehabilitation Act (29 U.S.C. 794d), Subpart B –

Technical Standards, 1194.21, Software Applications and Operating Systems, and 1194.22, Web-based Intranet and Internet Information and Applications, as it applies to this requirement

12.0 SYSTEM FOR AWARD MANAGEMENT: The selected contractor shall have an active registration in the SAM Database prior to award in accordance with federal acquisition regulation 52.204-7.

13.0 QUALITY CONTROL. The contractor shall develop, implement and Maintain a quality control program. The program shall include inspection, validation, evaluation, corrective action, and procedures necessary to affect quality control of all performance provided under the contract. The program shall allow inspection and evaluation by the Government and shall be applicable to all subcontractors and members of the contractor’s team, as appropriate.

14.0 CONTRACT MANAGEMENT.

Notwithstanding the contractor’s responsibility for total management responsibility during the performance of this contract, the administration of the contract will require maximum coordination between the Contracting Officer (CO), the Contracting Officer’s Representative (COR) and the contractor. The following individuals will be the Government points of contact during performance of the contract:

(a) Contracting Officer (CO): The CO is responsible for the contract administration.

The CO is the only person authorized to approve changes in the terms, conditions, delivery schedules, technical requirements, or price, as set forth in the contract. Any changes not made expressly by the Contracting Office will be considered to have been without authority.

In such cases, the Contractor is operating at their own risk. No adjustment will be made in the contract price to cover any increase in charges incurred as a result thereof. During any absence of the CO, identified for this contract, other warranted COs from ATF may authorize work under the contract.

(b) Contracting Officer's Representative (COR): A COR will be designated on authority of the CO to monitor all technical aspects and assist in administering the contract. The types of actions within the purview of the COR's authority are to assure that the Contractor performs the technical requirements of the contract; to perform, or cause to be performed, inspections necessary in connection with performance of the contract; to maintain both written and oral communications with the Contractor concerning the aspects of the contract within his/her purview; to monitor the Contractor's performance under the contract and notify the Contractor and CO of any deficiencies observed; and to coordinate Government furnished property availability and provide for site entry of Contractor personnel, if required.

15.0 SECURITY: In accordance with (IAW) Clause #ATF-04, ‘Background Investigations (BI) Requirements’, the nature and specific degree of background investigation or facility review will be determined by ATF’s Personnel Security Branch (PSB) as required, depending upon the nature and degree of risk associated with the requirement and the position. Individuals may require access to ATF- sensitive information, IT systems, or unescorted access to ATF facilities.

However, if the contractor’s employee will require escorted access to a government facility to fix a problem, a criminal police check shall be conducted by the local field office or ATF Headquarters Physical Security Programs Branch as required. ATF Form 8620.5 shall be provided for completion prior to escorted access to ATF facilities. The contractor shall follow any other facility requirements provided by the Physical Security Branch or other authorized ATF facilities point of contract.

16.0 INSPECTION AND ACCEPTANCE:

16.1 Inspection and Acceptance:

16.1.1 Supplies or services delivered under this requirement shall be inspected and accepted by the respective COR. The Contractor shall only tender for acceptance those items that conform to the requirements of this requirement. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance IAW the appropriate inspection and acceptance clause.

16.1.2 The basis for acceptance shall be compliance with the requirements, objectives and other terms and conditions set forth in this SOW.

16.1.3 Deliverable items rejected shall be corrected IAW the applicable clause(s) or SOW specifications.

16.2 Acceptance Criteria

16.2.1 The respective COR will review all draft and final deliverables to ensure accuracy, functionality, completeness, professional quality, and overall compliance within the guidelines/requirements of the SOW. The Contractor shall ensure the accuracy and completeness of all deliverables. Errors, misleading or unclear statements, incomplete or irrelevant information, and or excessive rhetoric, repetition, and “padding”, shall be considered deficiencies and shall be subject to correction by the Contractor, at no additional cost to the Government.

16.2.2 Unless otherwise indicated, the government will require seven (7) business days to review and comment on deliverables. If the deliverable does not meet the noted criteria, the Government will return it for correction.

16.3 Rejection Procedures

16.3.1 If the respective COR rejects any deliverable, that rejected document will be handled in the manner described in this Section and the SOW.

16.3.2 After notification that the deliverable did not meet the acceptance criteria, the Contractor shall resubmit an updated/corrected version within five (5) business days after receipt of Government comments.

16.3.3 Upon re-submission by the Contractor, the Government will reapply the same acceptance criteria. If the deliverable does not meet the acceptance criteria a second time, the Government might consider the Contractor as having deficient performance with respect to the subject SOW.

16.3.4 Any rework of rejected deliverables will be completed at no additional cost to the Government - no payments will be issued against rejected deliverables, until they are corrected and accepted by the Government.