Bulk_Carbon_Dioxide_(CO2)_Equipment,_Supply_and_Delivery_for_Commercial_Swimming_pools.pdf

2025-GEN-154

BULK CARBON DIOXIDE (CO2) EQUIPMENT, SUPPLY

AND DELIVERY FOR COMMERCIAL SWIMMING POOLS

City of Cleveland

Department of Parks and Recreation

601 Lakeside Ave

Cleveland, OH 44114

RELEASE DATE: October 23, 2026

DEADLINE FOR QUESTIONS: November 6, 2026

RESPONSE DEADLINE: December 2, 2026, 4:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/clevelandoh

City of Cleveland

Bulk Carbon Dioxide (CO2) Equipment, Supply and Delivery for

Commercial Swimming pools

I. Introduction

II. Project Details

III. Evaluation Phases

IV. Vendor Submissions

V. General Terms and Conditions

VI. Representations, Conditions, and Other Requirements

Attachments:

A - Bulk Carbon Dioxide 9-29-2026

#2025-GEN-154

Title: Bulk Carbon Dioxide (CO2) Equipment, Supply and Delivery for Commercial Swimming pools

1. Introduction

1.1. Summary

General work description:

The purpose of this Request for Proposal (RFP) is to solicit bids from qualified vendors to supply bulk carbon dioxide (CO2) gas, delivery services, and associated storage equipment for commercial swimming pool pH regulation.

The selected vendor will provide a reliable, continuous supply of CO2 and maintain the required storage infrastructure to ensure uninterrupted pool operations.

1.2. Contact Information

Project Contact:

James Clark Deputy Commissioner of Aquatics 601 Lakeside Ave. Room 8 Cleveland, OH 44114 Email: jclark3@clevelandohio.gov Phone: (216) 664-3018

Procurement Contact:

Alexandria Nichols Parks and Recreation Director 601 Lakeside Ave. Room 8 Cleveland, OH 44114 Email: anichols2@clevelandohio.gov Phone: (216) 664-7378

Department:

Parks and Recreation

Department Head:

Alexandria Nichols Director

1.3. Timeline

Release Project Date October 23, 2026 mailto:jclark3@clevelandohio.gov tel:(216)664-3018 mailto:anichols2@clevelandohio.gov tel:(216)664-7378

Pre-Bid Meeting (Non-Mandatory) October 29, 2026, 2:00pm

Dial in by phone

+1 216-306-2628,,550554131# United States, Cleveland Find a local number Phone conference ID:

550 554 131#

For organizers:

Meeting options | Reset dial-in PIN

Question Submission Deadline November 6, 2026, 4:00pm

Question Response Deadline November 13, 2026, 4:00pm

Submission Deadline December 2, 2026, 4:00pm

2. Project Details

2.1. Bulk Carbon Dioxide (CO2) Supply and Equipment for Commercial Swimming Pools

The purpose of this Request for Proposal (RFP) is to solicit bids from qualified vendors to supply bulk carbon dioxide (CO2) gas, delivery services, and associated storage equipment for commercial swimming pool pH regulation.

The selected vendor will provide a reliable, continuous supply of CO2 and maintain the required storage infrastructure to ensure uninterrupted pool operations.

2.2. Scope of Work or Project Details

2. Scope of Work & Technical Requirements

Gas Supply & Quality

• Purity: Deliveries must meet or exceed 99.5% pure carbon dioxide NSF/ANSI

Standard 60 certification required for water treatment).

• Delivery Method: Bulk liquid CO2 delivery into vendor-owned or facility-owned cryogenic storage tanks.

Equipment & Installation

• Storage Tanks: Vendor must provide, install, and maintain insulated bulk CO2 storage vessels of adequate size and volume for each location.

• Telemetry: Tanks to be equipped with wireless telemetry monitoring systems for automated inventory tracking and scheduling.

• Safety Features: System must include code-compliant safety relief valves, CO2 leak detection monitors, and proper outdoor venting lines.

Maintenance & Service

• Routine Maintenance: Annual testing of regulators, valves, and safety shut-offs.

• Emergency Support: 24/7 emergency repair services for gas leaks or equipment failures, with a maximum 4-hour on-site response time.

2.3. Proposal Submission Requirements

Vendors must include the following information in their proposal:

Company Profile & Qualifications

• Proof of NSF/ANSI 60 certification.

• Minimum of 3 references from commercial or municipal pool facilities of similar size.

Pricing Structure

Please provide detailed pricing using the following matrix:

Cost Item Pricing Structure Rate

CO2 Gas Cost Per Pound ($/lb)

Tank Rental/Lease Monthly Fee per Tank

Telemetry Fee Monthly Fee

Delivery / Hazmat

Fee

Per Delivery Trip

Emergency Service

Rate

Hourly (After-hours/Holidays)

Installation Fee One-time Setup Cost

Delivery Logistics

• Describe your automated delivery schedule system.

• Provide the location of the closest dispatch/filling terminal to guarantee supply chain reliability.

2.4. Locations:

Bulk CO2 storage tanks will be installed and correct lines run pool pump rooms, to facilitate hook up to solenoid injection systems at the following locations in Cleveland, Ohio:

Name: Address: Zip: Num ber of Pools:

A. Alexander Hamilton 13200 Kinsman Ave. 44120 1

B. Collinwood 16300 Lakeshore Blvd. 44110 2

C. Cudell 1910 West

Blvd. 44102 1

D. Fairfax 2335 E. 82nd.

St. 44104 1

E. Frederick Douglass 15401 Miles Ave. 44128 3

F. Michael Zone 6301 Lorain

Ave. 44102 1

G. Stella Walsh 7345 Broadway

Ave. 44105 1

H. Thurgood Marshall 8611 Hough Ave. 44106 1

3. Evaluation Phases

No. Evaluation Criteria Scoring Method Weight (Points)

1. Evaluation Criteria

Proposals will be evaluated based on the following metrics:

• 60% – Total Cost of

Ownership (Gas pricing, equipment lease, and delivery fees).

• 20% – Reliability, lead times, and proximity of supply hubs.

• 20% – Vendor experience, safety record, and reference checks.

N/A N/A

4. Vendor Submissions

4.1. Respondent Submittals (without Cost)*

Please Upload your COMPLETE response, including any and all required forms listed in the solicitation and the corresponding attachments.

(Do not upload cost information in here)

*Response required

4.2. Separate Cost Proposal*

Confirm that your fee proposal is not attached in your Proposal and is attached separately here.

*Response required

4.3. I certify that I have read, understood and agree to the terms in this solicitation, and that I am authorized to submit this response on behalf of my company.*

☐ Please confirm

*Response required

5. General Terms and Conditions

Scope of Work & Technical Requirements

Gas Supply & Quality

• Purity: Deliveries must meet or exceed 99.5% pure carbon dioxide NSF/ANSI

Standard 60 certification required for water treatment).

• Delivery Method: Bulk liquid CO2 delivery into vendor-owned or facility-owned cryogenic storage tanks.

Equipment & Installation

• Storage Tanks: Vendor must provide, install, and maintain insulated bulk CO2 storage vessels of adequate size and volume for each location.

• Telemetry: Tanks to be equipped with wireless telemetry monitoring systems for automated inventory tracking and scheduling.

• Safety Features: System must include code-compliant safety relief valves, CO2 leak detection monitors, and proper outdoor venting lines.

Maintenance & Service

• Routine Maintenance: Annual testing of regulators, valves, and safety shut-offs.

• Emergency Support: 24/7 emergency repair services for gas leaks or equipment failures, with a maximum 4-hour on-site response time.

3. Proposal Submission Requirements

Vendors must include the following information in their proposal:

Company Profile & Qualifications

• Proof of NSF/ANSI 60 certification.

• Minimum of 3 references from commercial or municipal pool facilities of similar size.

Pricing Structure

Please provide detailed pricing using the following matrix:

Cost Item Pricing Structure Rate

CO2 Gas Cost Per Pound ($/lb)

Tank Rental/Lease Monthly Fee per Tank

Telemetry Fee Monthly Fee

Delivery / Hazmat

Fee

Per Delivery Trip

Emergency Service

Rate

Hourly (After-hours/Holidays)

Installation Fee One-time Setup Cost

• Describe your automated delivery schedule system.

• Provide the location of the closest dispatch/filling terminal to guarantee supply chain

6. Representations, Conditions, and Other Requirements

• Describe your automated delivery schedule system.

• Provide the location of the closest dispatch/filling terminal to guarantee supply chain

4. Evaluation Criteria

Proposals will be evaluated based on the following metrics:

• 60% – Total Cost of Ownership (Gas pricing, equipment lease, and delivery fees).

• 20% – Reliability, lead times, and proximity of supply hubs.

• 20% – Vendor experience, safety record, and reference checks.

5. Locations:

Bulk CO2 storage tanks will be installed and correct lines run pool pump rooms, to facilitate hook up to solenoid injection systems at the following locations in Cleveland, Ohio:

Name: Address: Zip: Num ber of Pools:

A. Alexander Hamilton 13200 Kinsman Ave. 44120 1

B. Collinwood 16300 Lakeshore Blvd. 44110 2

C. Cudell 1910 West Blvd. 44102 1

D. Fairfax 2335 E. 82nd. St. 44104 1

E. Frederick Douglass 15401 Miles Ave. 44128 3

F. Michael Zone 6301 Lorain Ave. 44102 1

G. Stella Walsh 7345 Broadway Ave. 44105 1

H. Thurgood Marshall 8611 Hough Ave. 44106 1