Building SpecsBucks final draft 11-8-10.docx

Exhibit “B” Specifications

Special Invoice and Billing Instructions Character of Workers and Equipment Liquidated Damages Locations of Work Advance Notice of Traffic Restrictions Mobilization PENNDOT’s Strategic Environmental Management Program (SEMP) Requirements Publication 408 Requirements Permits Contingency Work Lift Equipment

ITEM # 1 – CORRECTIVE ACTION REVIEW

ITEM # 2 – FOREMAN

ITEM # 3 – CARPENTERS

ITEM # 4 – LABORER

ITEM # 5 – EMERGENCY CALL

Attachment Confirmation of Service Form OS-501 (1-Sheet)

Special Provisions

SPECIAL INVOICE AND BILLING INSTRUCTIONS

Upon the completion of service each month the contractor will complete a confirmation of service form (OS-501) and compile a billable summary report containing all the information needed to invoice for the work. The OS-501 and the Billable Summary Report will be mailed to the Pennsylvania Department of Transportation Engineering District 6-0 at 7000 Geerdes Blvd., King of Prussia, Pa., 19406-1525, Attention: Eric Silfies. He will confirm work performed, materials, hours, mark up, and cost and call the vendor to correct mistakes or confirm that the vendor can invoice the PENNDOT Comptroller Office.

The Contractor shall submit a commercial invoice to the PENNDOT Comptroller Office (The address is on the first page of the Purchase Order), with the date of service, and the work listed by the item numbers, description and the unit prices.

Billable Summary and Confirmation of Service Form will be submitted on a monthly basis.

CHARACTER OF WORKERS AND EQUIPMENT

Employ at all times sufficient labor and equipment for performing the work. Employ only competent and efficient Foreman, Carpenters and, laborers for every kind of work. Whenever, in the Department’s Representative’s opinion, any person is unfit to perform the task, does the work contrary to instructions, or exhibits improper conduct and do not employ the person again on the project without written permission of the Department Representative.

Furnish the type, condition, and quantity of equipment that meets the qualifications necessary for the proper execution of the work within the specified contract time. Maintain the equipment in good condition, subject to acceptance, before and during use in connection with the project.

At the time of the Pre-Construction Meeting, submit the names of the personnel who will be working on this project with their required work experience.

LIQUIDATED DAMAGES

Liquidated damages may be assessed in the amount of $250.00 as specified in the IFB Terms and Conditions in the section titled “Liquidated Damages”. Liquidated damages may be assessed for contractor performance issues.

LOCATIONS OF WORK

The locations listed below are a partial list of the buildings to be maintained under this service. Inspect these locations prior to submitting bid to verify capability of performing any necessary work at these locations. During the term of this service, perform work at additional locations not listed below as required.

The Department reserves the right to delete, or add locations during the term of this agreement.

The following is a list of all County Maintenance Stockpile locations.

ADVANCE NOTICE OF TRAFFIC RESTRICTIONS

Notify the Department Representative of proposed work which will affect the flow of traffic and provide the Engineer with details of the work to be done. After notification, the District Office will advise the public of these traffic restrictions and possible delays.

MOBILIZATION

Any costs associated with mobilization and other items such as; required licenses, permits, insurance, and communication devices as directed by Department for the duration of this agreement will be considered incidental to the items of work and no additional payment will be made.

Travel time will NOT be paid to or from the jobsites.

PENNDOT’S STRATEGIC ENVIRONMENTAL MANAGEMENT PROGRAM (SEMP) REQUIREMENTS

Before the start of any work, the contractor must comply with PENNDOT’ S STRATEGIC ENVIRONMENTAL MANAGEMENT PROGRAM (SEMP) REQUIREMENTS

The requirements of this program can be found on the PENNDOT’s website at www.dot.state.pa.

Go to PENNDOT Organizations/ click on Engineering Districts and County Maintenance Office/click on “6”/click on Roadwork/ click on Maintenance/ click on SEMP (environmental program) for Contractors.

The contractor is required to submit SEMP Certification and Contractor Roster to the Department prior to starting work.

PUBLICATION 408 REQUIREMENTS

Applicable sections on material reference Publication 408/2011, Change 3, which will govern the material under these specifications. Publication 408, Specifications, can be viewed on Penn DOT’’s home page (http://www.dot.pa.us) by selecting publications.

PERMITS

It will be the contractor’s responsibility to acquire building permits for work that requires such permitting. Contractor will comply with all current building codes in accordance Department of Labor and Industry. All permitting costs will be paid under the Item labeled “Contingency Work”.

CONTINGENCY WORK

DESCRIPTION –

This work is furnishing material, specialized equipment, and subcontractor services required to complete the repair work of the salt storage buildings or/ and any other buildings.

MATERIALS & CONSTRUCTION –

All materials, specialized equipment and subcontractor services are subject to Department approval.

MEASUREMENT AND PAYMENT – A predetermined amount of money (PDA) is indicated in the Invitation for Bid (IFB) Header Text for this work. All material, specialized equipment and subcontractor services not specified in the contract will be paid under this item in the contract through a purchase order for the amount shown in the Invitation for Bid (IFB) Header Text for this service.

The cost of material, specialized equipment or subcontractor services used will be reimbursable at the actual cost, including applicable tax, shown on vendor’s (supplier’s) invoices. To cover all administration and other overhead costs add 15% to the material cost; 5 % to the specialized equipment cost; and 8 % to the subcontractors services.

Submit Vendor Invoice with the following information:

· Company Name

· Federal ID Number

· Contract Number

Meet requirements of Special Provision section “Special Invoice and Billing Instructions”. Submit separate documentation for each site and each occurrence.

LIFT EQUIPMENT

DESCRIPTION –

This work is providing a lift truck, scissors lift, or other mechanized lifting equipment to allow the Contractor to make required repairs where ladders or scaffolding are not practical. An operator is included as incidental with the equipment.

MATERIALS & CONSTRUCTION –

Meet requirements of Special Provision “Character of Workers and Equipment” and must be approved by the Department Representative for use.

MEASUREMENT AND PAYMENT – A predetermined amount of money (PDA) is indicated in the Invitation for Bid (IFB) for this item. When the above equipment is required it will be paid under this item in the contract through a purchase order for the amount shown in the Invitation for Bid (IFB) Header Text for this service. The PDA is an estimate; the actual amount used may be more or less depending on the need for the equipment.

Reasonable rental rates for the equipment which is considered necessary for the performance of work will be allowed and computed as follows:

The equipment type and size must to be discussed prior to performing the work. The rental period and the rental rate must be approved by the Department Representative.

Reimbursement will be the actual invoiced cost for rented equipment plus markup described below. Furnish a copy of the invoice, receipt or cancelled check as support of the rental expense incurred.

A mark-up of 5% over the actual invoiced cost to cover overhead, profit and transportation charges incurred for the equipment is permitted.

The 5% mark-up will not apply if the Contractor owns this equipment. The cost will be negotiated based on reasonable rental rates and be paid for under this Item.

Meet requirements of Special Provision section “Special Invoice and Billing Instructions”. Submit separate documentation for each site and each occurrence.

Submit Vendor Invoice with the following information:

· Company Name

· Federal ID Number

· Contract Number

ITEM # 1 – CORRECTIVE ACTION REVIEW

DESCRIPTION –

This work is the inspection of salt storage buildings located at Department stockpiles throughout the county for the purpose of determining the scope of the repair, estimate of cost, crew size required, and timeline for completion. No inspections will be done without notification and authorization by the Department Representative. The Department Representative must be present when the inspections take place and must arrange the inspections to be done at a mutually agreeable date and time.

MATERIALS & CONSTRUCTION –

Provide an Estimator and transportation such as a pick-up truck or an automobile.

MEASUREMENT AND PAYMENT – HOUR

Meet requirements of Special Provision section “Special Invoice and Billing Instructions”. Submit separate documentation for each site and each occurrence.

ITEM # 2 –FOREMAN

ITEM # 3 – CARPENTERS

ITEM # 4 – LABORER

DESCRIPTION –

This work consists of the repair of salt storage buildings by various classes of workers. Prior to performing work, submit estimate resulting from a “Corrective Action Review” of buildings, Item. Do not work until estimate is approved and notification is given by the Department Representative. Contractor needs to provide a weekly work schedule to the department representative no latter then 12 noon on Friday of the week before work is to be started in the county. (Except emergency call outs from the department)

MATERIALS & CONSTRUCTION –

All work performed by skilled craftsmen in a professional manner is warranted for a period of one (1) year from completion of work.

MEASUREMENT AND PAYMENT – HOUR

Time begins when contractor arrives at job site and ends when contractor leaves job site. No allowance for lunch breaks. Travel time will be allowed between job sites approved by the Department Representative.

All hand tools (hammers, screwdrivers drills, drill bits, saws, saw blades, chisels, etc.), fastening devices (nails, staples, screws, adhesive, etc.), safety equipment (gloves, goggles safety glasses, etc.), ladders and scaffolding are considered incidental to the work performed.

Meet requirements of Special Provision section “Special Invoice and Billing Instructions”. Submit separate documentation for each site and each occurrence along with work order.

ITEM # 5 – EMERGENCY CALL

DESCRIPTION –

This work is preparing and mobilizing a crew outside the normal working hours and reporting to work site.

Regular /Normal Working Hours are as follows:

From April to October hours are 7:00 AM to 3:00PMMonday Through Friday.

From November to March hours are 8:00AM to 4:00PM Monday through Friday

The above dates and times can be changed at the discretion of the County Maintenance Manager

CONSTRUCTION - Dispatch the necessary personnel and equipment to the location to investigate and repair the problem within 2 hours of each call.

MEASUREMENT AND PAYMENT – Each (Call)

A call is defined as a written, faxed, or e-mail authorization for work by the Department Representative to the Contractor’s designated representative.

For failure to begin work on time the Department will charge liquidated damages as specified in the Special Provisions titled “Liquidate Damages”.

Materials and Hours will be paid under appropriate items of work. There will be no minimum amount of work guaranteed under this item.

For failure to begin work within the allowed time, the Department may incur damages as a result of tort claims brought against the Department. The Department hereby reserves the right to seek recovery from contractor for tort claims.

Meet requirements of Special Provision section “Special Invoice and Billing Instructions”. Submit separate documentation for each site and each occurrence.