BUILDING_PLAN_REVIEW_(Addendum_#2_Revision).pdf

Request for Proposal

INSTRUCTIONS: PLEASE FAX or EMAIL YOUR QUOTE TO:

Please help us with current pricing. Follow the form below; include tax and shipping if any. You may edit and email back.

Name: Purchasing Department

Department: Purchasing Department

Fax Number: 805 735 7628 purchasing@ci.lompoc.ca.us

Respond by: Friday, May 23, 2025

Company Name: Authorized Representative Name (please print name)

Address: E-Mail Address

City, State, Zip: Web Page Address

Phone Number Date

Fax Number:

mailto:purchasing@ci.lompoc.ca.us

Request for Proposal No. 2025-RFP-016DW

BUILDING PLAN REVIEW

Bid Closing: Friday, May 23, 2025 at 2:00 pm

The City of Lompoc is soliciting Bids/Proposals for BUILDING PLAN REVIEW. Bids will be received per the attached specifications, until 2:00 pm on Friday, May 23, 2025. Proposals shall be valid for 90 calendar days after the bid opening date.

Clearly mark the bid number and bid submittal deadline date on the outside and mail or deliver to:

City of Lompoc

Purchasing Division

100 Civic Center Plaza

Lompoc CA 93436

From the original issue date until the contract is awarded, the only authorized City contact will be the

Purchasing Officer, or the Purchasing staff listed below. Only information communicated by the

Procurement Officer or their designee shall be the official position of the City. Interested bidders or their representatives are not allowed to communicate with City staff regarding their solicitation. If any bidder is found to be in violation of their provision, the City reserves the right to reject their bid.

It is the responsibility of the bidder to see that any bid/proposal submitted shall have sufficient time to be received by the Purchasing Office prior to bid/proposal opening time. The receiving time in the Purchasing Office will be the governing time for acceptability of proposal. Late proposals will be returned to the bidder unopened. All proposals must bear original signatures and figures. Proposals received will not be publicly read aloud. Proposals will not be accepted by telephone, email, or fax machine.

Questions may be submitted, by written request through the OpenGov Procurement Portal, for an interpretation or correction thereof. Email inquiries to: purchasing@ci.lompoc.ca.us. Questions must be submitted before 2:00 pm on Monday, May 19, 2025.

Thank you, Purchasing Department

1. BACKGROUND

The City of Lompoc is located where California Hwy 1 and Hwy 246 meet: Fifty-five miles Northwest of Santa Barbara and ten miles Southeast of Vandenberg Air Force Base. Rolling hills surround the

Lompoc Valley in the north, south, and east. The Pacific Ocean is 9 miles to the west. The Santa

Ynez River (dry most of the year) runs east to west through the valley. A chaparral forest with sandy soil, named Burton Mesa, runs to the north.

Lompoc weather is broadly defined as a cool Mediterranean climate that is typical to most coastal areas in Southern California. In Lompoc, the summers are short, comfortable, dry, and mostly clear and the winters are cold, wet, windy, and partly cloudy. Over the course of the year, the temperature typically varies from 40°F to 72°F and is rarely below 32°F or above 82°F.

2. PROJECT DESCRIPTION

The City of Lompoc, California, is seeking proposals from qualified firms to provide Building Plan

Review and Contract Building Staffing Services. The selected vendor will assist the City in managing building permit applications, ensuring compliance with local, state, and federal building codes, and will provide skilled staff for various building department functions. The objective is to streamline the plan review process and enhance the efficiency of building inspections to better serve the community.

The city desires a high level of professionalism and customer services to residents, businesses, contractors and other organizations through continuity of plan review. The selected Consultant(s) shall be able to provide applicable services for residential and/or non-residential projects on an “as-needed” basis as requested by the city

3. SCOPE OF WORK

3.1. Scope of Work for Building Plan Review and Contract Building Staffing Services

Detailed Specifications

C1. Plan Review

Consultant(s) shall:

• Provide comprehensive plan review comments under the direction of the City.

• Employ streamlined review processes and adopt a problem-solving approach in interactions with City staff and project applicants.

• Review plans, calculations, and specifications related to Storm Water, CEQA, and Civil elements for Residential and Nonresidential projects.

• Ensure compliance with the latest state and City building codes and ordinances during the review of plans, calculations, reports, and specifications.

• Recommend approval for compliant plans and forward them to the City for building permit issuance.

• Provide specific, detailed, and complete plan review comments, referencing relevant plan sheet numbers and code sections.

All plan review services must be conducted under the responsible charge of a California-licensed professional authorized to prepare and sign such plans.

Additional Requirements:

• Provide pickup and delivery for plans requiring review.

• Be equipped to handle electronic submission and transmission of plans.

• Propose turnaround timeframes for initial and subsequent plan reviews.

C2.1 Plan Check Engineer

Consultant(s) shall:

• Provide on-site plan review services by a California-licensed design professional (Architect, Civil Engineer, or Structural Engineer) as needed.

• Ensure compliance with the latest state and City building codes and ordinances, including structural provisions.

• Assist and advise plan check staff and collaborate with building inspectors, engineers, architects, and contractors on code interpretations and compliance.

• Conduct completeness checks to ensure submittals include necessary information for comprehensive review.

• Support department-related activities, such as updates to local building ordinances.

Documentation & Technology:

• Provide written documentation as necessary.

• Enter relevant information into the City’s electronic permitting and inspection software system.

Questions and Inquiries

Submission Process:

• Submit questions via email by 2:00 PM, May 19, 2025,

• Questions must clearly reference the relevant RFP section.

Submission Format:

• Paper copies:

Purchasing Department

100 Civic Center Plaza

Lompoc, CA 93436

• Electronic copies (PDF format):

purchasing@ci.lompoc.ca.us

Responses will be provided via email, maintaining anonymity of the source. Clarifications or addenda will be issued if necessary.

Submittal Process

Delivery of Responses:

• Submit all responses in hard copy or electronic format by 2:00 PM, May 23, 2025.

• Submit five (5) paper copies when submitting in hard format.

• Clearly mark all submittals as:

“BUILDING PLAN REVIEW AND CONTRACT BUILDING STAFFING SERVICES”

RFP# 2024-RFP-016DW

Completeness of Submittal:

• Proposals indicate acceptance of all RFP terms and conditions unless exceptions are clearly noted.

Service Requirements

General Requirements:

• Proven experience with municipal building plan review and staffing services.

• Demonstrated success in handling similar scopes of work.

• Certified professionals in relevant fields (e.g., building inspection, engineering, architecture).

Building Plan Review Services:

• Conduct thorough reviews for compliance with:

o California Building Code (CBC) o California Residential Code (CRC) o Local ordinances and zoning regulations.

• Provide feedback and recommendations to resolve plan discrepancies within 15 business days.

• Facilitate communication between applicants and City staff.

Contract Building Staffing Services:

• Provide qualified staff, such as plan checkers, meeting these qualifications:

o Valid certifications from recognized authorities.

o Proficiency with digital inspection and plan management software.

o Familiarity with CEQA regulations.

• Ensure staff availability during regular business hours and for additional hours as needed.

• Offer ongoing training and professional development to maintain current knowledge.

Quality Assurance & Reporting

Quality Assurance:

• Implement a process ensuring high standards for plan reviews and inspections.

• Participate in periodic evaluations conducted by the City.

Reporting:

• Provide weekly status reports summarizing:

o Number of plans reviewed.

o Pending applications.

o Significant issues encountered.

• Document all findings and activities in a standardized digital format.

Delivery and Communication

Timeline:

• Submit an estimated project timeline and milestones at proposal submission.

• Begin services within 30 days of contract award.

• Provide all deliverables electronically in a timely manner.

Coordination:

• Designate a primary point of contact for City coordination.

• Attend regular meetings (bi-weekly or monthly) to discuss progress and upcoming tasks.

• Ensure all staff are briefed and oriented on City procedures.

Conclusion

The City of Lompoc is committed to efficient and accessible building services. We seek a partnership with a reputable firm capable of delivering exceptional staffing and plan review services aligned with our standards. Proposals must clearly demonstrate how vendors meet the specifications outlined in this Scope of Work.

4. NOTICE OF REGULATED COMMUNICATION RULE

Lompoc Municipal Code Section 3.36.175, paragraph B (1), Regulation of Communications during

Competitive Procurement—:

“No Proposer or Bidder shall initiate, engage in, or continue any communication to or with any elected official, and no elected official shall initiate, engage in, or continue any communication to or with any Bidder or Proposer, concerning or touching upon any matter which is the subject of a competitive procurement within the scope of their Section except as permitted in their

Section.”

Specific questions concerning the RFP should be submitted via email to the RFP Coordinator, before the date identified in Section I. subsection D. “Firm Selection Schedule”. Questions should clearly identify the relevant section of the RFP related to the question being asked.

Questions regarding the information contained in the RFP document must be submitted in writing or by email

No collusion- By submitting a proposal, the firm certifies that its submission is not the result of collusion or any other activity that would tend to directly or indirectly influence the selection process.

The proposal will be used to determine the firm’s capability of rendering the services to be provided.

5. BID SECURITY/DEPOSIT

Bid bonds are being required per Lompoc Municipal Code 3.36.025(C) (1), Bid Security:

A. Bid Bond: All bids shall be accompanied by cash, a money order, or a cashier's certified check, payable to the order of the City, amounting to ten percent (10%) of the bid, or by a bond in said amount and payable to said City, signed by the bidder and a corporate surety, or by the bidder and two sureties who shall justify before any officer competent to administer oaths, in double said amount over and above all statutory exemption.

B. Performance Bond: Successful bidder shall furnish within eight (8) consecutive calendar days after written Notice of Award, a Performance Bond in an amount equal to one hundred percent

(100%) of the total amount of the contract. In the event the bidder to whom an award is made fails or refuses to perform under or to execute the contract, if required, within eight (8) calendar days from the date of receiving notification of award, the City may declare the bidder's bid deposit or bond forfeited as damages caused by the failure of the bidder to enter into the contract, and may award to the next lowest bidder, or may call for new bids.

C. Labor and Materials Bond: Successful bidder shall furnish within eight (8) consecutive calendar days after written Notice of Award, a Labor and Materials Bond in an amount equal to one hundred percent (100%) of the total amount of the contract.

6. EXAMINATION OF SPECIFICATIONS AND SITE

The bidder is expected to carefully examine the proposed work, the proposal, specifications, and bid forms. They shall satisfy themselves as to the character, quality, and quantities of work to be performed, materials to be furnished and to the requirements of the proposed specifications.

7. START DATE

A purchase order will be issued upon award of bid or quotation. Contractor shall not begin work without a Notice to Proceed which will be issued after receipt by the Purchasing and Materials

Manager of all required insurance certificates and bonds.

8. REJECTION OF WORK

Bidder agrees that the City has the right to make all final determinations as to whether the work has been satisfactorily completed.

9. QUALIFICATIONS OF CONTRACTOR

9.1. NONDISCRIMINATION

Contractors shall not unlawfully discriminate against, harass, or allow harassment against any employee or applicant for employment because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age (over 40), sexual orientation, or veteran or military status, or allow denial of family-care leave, medical-care leave, or pregnancy-disability leave, or any other protected status. The contractors shall ensure that the evaluation and treatment of their employees and applicants for employment are free of such discrimination and harassment.

Contractors shall comply with the provisions of the Fair Employment and Housing Act (Gov. Code section 12900 et seq.) and the applicable regulations promulgated thereunder (California Code of

Regulations, title 2, section 11000 et seq.). The applicable regulations of the Fair Employment and

Housing Commission implementing Government Code section 12990 (a)-(f), set forth in Chapter 5 of

Division 4.1 of title 2 of the California Code of Regulations, are incorporated by reference and made a part hereof as if set forth in full. The Grantee and its contractors shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other agreement.

9.2. PAYMENT OF PREVAILING WAGES

Contractor is aware of the requirements of California Labor Code Section 1720 et seq., and 1770 et seq., as well as California Code of Regulations, Title 8, Section 16000 et seq., ("Prevailing Wage

Laws''), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects. Since the services are being performed as part of an applicable "public works" or "maintenance" project, as defined by the

Prevailing Wage Laws, and since the total compensation is $1,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws.

Included herein by reference are the provisions of California Labor Code sections 1771, 1775, 1776, 1777.5, 1813 and 1815. Contractor agrees to comply with all the above-referenced provisions applicable to the performance of its work on their project. Specifically, the contractor agrees to: (1)

Pay all workers not less than the general prevailing rate of wages. Contractor and any subcontractor shall forfeit a penalty of up to $200 per calendar day or portion thereof for each worker paid less than the prevailing wage rates. (2) Submit certified payroll in accordance with http://www.cityoflompoc.com/ManagementServices/purchasing/policies.htm. Current prevailing wage rate may be found at http://www.dir.ca.gov/OPRL/PWD/index.htm.

Contractor shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the services available to interested parties upon request and shall post copies at Contractor's principal place of business and at the project site.

9.3. APPRENTICESHIP EMPLOYMENT STANDARDS

Attention is directed to the provisions in Sections 1776 and 1777.5 of the California Labor Code concerning the employment of apprentices by the Contractor or any subcontractor under them.

One of the legal requirements for working on a public works project is the employment of apprentices.

The Division of Apprenticeship Standards provides assistance to contractors in employing apprentices on public works sites. The Contractor or any subcontractor that is determined by the

Labor Commissioner to have knowingly violated Section 1777.5 shall forfeit as a civil penalty an amount not exceeding $100 for each full calendar day of noncompliance, or such greater amount as provided by law.

Information relative to apprenticeship standards, wage schedules, and other requirements may be obtained from the Director of Industrial Relations, http://www.dir.ca.gov/DAS/DASApprenticesOnPublicWorksSummaryOfRequirements.htm

9.4. HOURS OF WORK

Contractor is advised that eight (8) hours labor constitutes a legal day's work. Pursuant to Section

1813 of the California Labor Code, Contractor shall forfeit a penalty of $25.00 per worker for each day that each worker is permitted to work more than eight (8) hours in any one calendar day and forty (40) hours in any one calendar week; except when payment for overtime is made at not less than one and one half (11/2) times the basic rate for that worker.

9.5. PAYROLL RECORDS

Contractor and each subcontractor shall keep an accurate payroll record, showing the name, address, social security number, work classification, straight time and overtime hours worked each day and week; and the actual per diem wages paid to each journeyman, apprentice, worker, or other employee employed by him or her in connection with the public work. The payroll records shall be certified and shall be available for inspection at all reasonable hours at the principal office of

Contractor in the manner provided in Labor Code section 1776. A contractor who is found to have violated the provisions of law regarding wages on Public Works with the intent to defraud shall be ineligible to bid on Public Works contracts for a period of one to three years as determined by the

Labor Commissioner. Upon the request of the Division of Apprenticeship Standards or the Division of

Labor Standards Enforcement, such penalties shall be withheld from progress payments then due.

The responsibility for compliance with this section is on Contractor.

9.6. COMPLIANCE WITH APPLICABLE LAWS AND REGULATIONS

Contractor shall perform all work in strict accordance with all Federal, State, and local regulations.

Contractor shall also obtain all permits required for the performance of the work outlined in these https://procurement.opengov.com/governments/11638805/templates-admin/116347/%20http:/www.cityoflompoc.com/ManagementServices/purchasing/policies.htm http://www.dir.ca.gov/OPRL/PWD/index.htm http://www.dir.ca.gov/DAS/DASApprenticesOnPublicWorksSummaryOfRequirements.htm specifications. Plans and specifications shall meet requirements of the current California Building

Code and Federal Americans with Disabilities Act.

9.7. DEBARMENT OF CONTRACTORS AND SUBCONTRACTORS

In accordance with the provisions of the Labor Code, contractors or subcontractors may not perform work on a public works project with a subcontractor who is ineligible to perform work on a public project pursuant to Section 1777.1 or Section 1777.7 of the Labor Code. Any contract on a public works project entered into between a contractor and a debarred subcontractor is void as a matter of law. A debarred subcontractor may not receive any public money for performing work as a subcontractor on a public works contract. Any public money that is paid to a debarred subcontractor by the Contractor for the Project shall be returned to the City. The Contractor shall be responsible for the payment of wages to workers of a debarred subcontractor who has been allowed to work on the

Project.

9.8. SAFETY

Job site safety, both during and after working hours, is the sole responsibility of the Contractor. The

Contractor, their employees and subcontractors shall be familiar with and comply with all applicable safety regulations and guidelines. The Contractor shall also provide for and ensure public safety around the site both during and after work hours. This shall include the provision of traffic control for the work site.

9.9. CONTRACTOR'S EQUIPMENT

The Contractor shall provide all necessary equipment, tools, and appurtenances for the timely completion of the work. Contractor's equipment shall be in complete and safe operating condition and shall be appropriately maintained and operated during the project.

9.10. SCHEDULE

Work shall begin no later than seven (7) days after notice to proceed (NTP).

9.11. PAYMENT

Payment will be made according to the unit price schedule in the contract based on the actual unit quantities expended as determined by the OTR. Payment for lump sum items shall be made only upon satisfactory completion of the entire task.

9.12. PUBLIC WORKS

The City of Lompoc is a public agency. Contracts exceeding $1,000 with the City are considered

“Public Works” when they include services for construction, alteration, demolition or repair work, and maintenance services.

Contractor and subcontractor(s) must register with the California Department of Industrial Relations

(DIR) and that before :

A. Their project is subject to compliance monitoring and enforcement by the Department of

Industrial Relations.

B. All contractors and subcontractors must furnish electronic certified payroll records directly to the Labor Commissioner (aka Division of Labor Standards Enforcement).

C. The project listed above requires payments of not less than the general prevailing rates for per diem wages, overtime work, legal holidays, other employee payments, and travel & subsistence if applicable, in the locality in which the work is to be performed for each craft, classification, or type of worker needed as required in the California Labor Code. Such rates of wages are on file with the Department of Industrial Relations and in the office of the District and are available to any interested party upon request.

D. Contractors shall promptly notify the City in writing, about any classifications of labor not listed in the prevailing wage determination but necessary for the performance of the work.

Contractors will post a copy of the determination of prevailing rates at the job site(s).

9.13. CONTRACTOR AND SUBCONTRACTOR REGISTRATION

Pursuant to Labor Code sections 1725.5 and 1771.1, all contractors and subcontractors that wish to bid on, be listed in a bid proposal, or enter into a contract to perform public work must be registered with the Department of Industrial Relations. No bid will be accepted nor any contract entered into without proof of the contractor's and subcontractors' current registration with the Department of

Industrial Relations to perform public work.

9.14. CONTRACTING WITH SMALL AND MINORITY OWNED FIRMS, WOMEN'S BUSINESS

ENTERPRISES, AND LABOR SURPLUS AREA FIRMS

The City is fully committed to substantially increasing the opportunity for participation in all phases of all City procurement by minority, female, disadvantaged, and small business enterprises. (Ord.

1637(17) § 1; prior code § 2632)

9.15. LABOR COMPLIANCE; STOP ORDERS

This project is subject to compliance monitoring and enforcement by the Department of Industrial

Relations. It shall be the Contractor's sole responsibility to evaluate and pay the cost of complying with all labor compliance requirements under this contract and applicable law. Any stop orders issued by the Department of Industrial Relations against Contractor or any subcontractor that affect

Contractor's performance of Work, including any delay, shall be Contractor's sole responsibility. Any delay arising out of or resulting from such stop orders shall be considered Contractor caused delay subject to any applicable liquidated damages and shall not be compensable by the City.

9.16. DAMAGE

The contractor shall be held responsible for any breakage, loss of City's equipment or supplies through negligence of the contractor or their employee while working on the City's premises. The contractor shall be responsible for restoring/replacing any equipment, facilities, etc. so damaged. The contractor shall immediately report to the department representative any damage to the premises resulting from services under their contract.

9.17. LIQUIDATED DAMAGES

It is agreed by the parties to the contract that in case all the work called for under the contract in all parts and requirements is not finished or completed within the number of working days expressed in the contract, damage will be sustained by the City, and that it is and will be impracticable and extremely difficult to ascertain and determine the actual damage which the City will sustain in the event of and by reason of the delay; and it is therefore agreed that the Contractor will pay to the City, the sum of $500 per day, for each and every calendar days delay in finishing the work in excess of the number of working days prescribed above; and the Contractor agrees to pay the liquidated damages herein provided for, and further agrees that the City may deduct the amount thereof from any moneys due or that may become due the Contractor under the contract.

9.18. AUTHORITY OF THE CITY

Subject to the power and authority of the City as provided by law in their contract, the City shall in all cases determine the quantity, quality, and acceptability of the work, materials and supplies for which payment is to be made under their contract. The City shall decide the questions which may arise relative to the fulfillment of the contract or the obligations of the contractor there under.

9.19. INDEMNIFY AND HOLD HARMLESS

The Contractor shall indemnify and hold harmless the City and all officers and employees thereof connected with the work,: from all claims, suits or actions of every name, kind and description, brought for, or on account of, injuries to or death of any person or damage to property resulting from the construction of the work or by or in consequence of any negligence in construction of the work; or by or on account of any act or omission by the Contractor or their agents during the progress of the work or at any time before its completion and final acceptance.

9.20. INSURANCE REQUIREMENTS

Contractor shall furnish insurance certificates per Insurance Requirements, attached.

A. Public Liability and Property Damage Insurance. The Contractor shall furnish to the City and maintain during the life of the contract such public liability and property damage insurance policies as are necessary to insure the Contractor, their subcontractor, the City, and their officers and employees, while acting within the scope of their duties, against all claims arising out of or in connection with the work to be performed.

B. Subcontractor’s Insurance. Contractor shall ensure that its subcontractors are covered by insurance of the types and the amounts required by their Article. Contractor shall not allow any subcontractor to commence work on its subcontract until the insurance has been obtained.

10. BASIS OF AWARD

The City will award this contract based on the Lowest Responsive and Responsible Bidder: The bidder who fully complies with all the bid requirements and whose past performance, reputation, and financial capability is deemed acceptable, and who has offered the most advantageous pricing or cost benefit, based on the criteria stipulated in this bid package.

The City of Lompoc reserves the right to reject all proposals.

10.1. BID INSTRUCTIONS

The Bid shall be submitted on the Bid Proposal forms included in the Specifications. All Bid

Documents must be completed, executed and submitted with Bid by Bidder. Required Bid Proposal

Documents:

1. Registered Proposer Information Sheet

2. Bidder's Proposal

3. Prevailing Wage

4. Contractor's Affidavit

5. Bid Bond (10% of Bid)

6. List of Subcontractors

7. References

8. Bidder’s Information

9. Deviations Page

All prices submitted will be considered as including any and all sales or use taxes. In case of a discrepancy between a unit bid price and total bid, the unit price shall prevail.

10.2. BID SUBMISSIONS

Bid submissions shall be submitted on or before bid Closing Time and Date through the OpenGov eProcurement Portal at https://procurement.opengov.com/portal/lompoc or

Submit one (1) original copy marked “ORIGINAL”, one (1) copy, and one (1) flash drive in a sealed envelope marked RFP No. 2025-RFP-016DW, in person or by mail at the below address:

100 Civic Center Plaza., Lompoc, CA 93436

10.3. SCHEDULE OF DATES

Proposed Calendar which is subject to change:

Release Request for Proposal: April 23, 2025

Bid Advertising Lompoc Record: April 30, 2025

Last day for Questions / Clarifications /

Corrections:

May 19, 2025, 2:00pm

Closing Date for Request for Proposal: May 23, 2025, 2:00pm

11. VENDOR QUESTIONNAIRE

1. Company Profile* https://procurement.opengov.com/portal/lompoc

Please include your company's Name, Business Address, and a Brief History of the firm.

*Response required

2. Team Composition*

Please provide a listing of all resources who will be assigned to supervision of others during this project. Resources should be identified as follows:

A. A brief resume identifying each individual’s qualifications and experience.

B. As well as the number of years each individual has worked for the company and specific projects worked on.

*Response required

3. Attachment B - Public Work - Prevailing Wage Job*

Please download the below documents, complete, and upload.

• B_Attachment_-_PUBLIC_WORK_...

*Response required

4. Do the references provided indicate their experience? *

☐ Yes

☐ No

*Response required

5. References*

Bidding Contractor shall provide a minimum of three references of related work completed within the last three years. Their information will be used in the overall evaluation of the bids.

References will be asked to rate vendor on a scale of 1-5, with 5 being the best, on the following areas:

A. Did vendor have the knowledge, experience, equipment, etc. to perform work for your Agency?

B. Did vendor strictly adhere to all Standards and/or Specifications of the job?

C. Were safety standards or requirements followed?

D. Was the job completed on time and on budget?

E. Would you rehire their vendor for additional work in the future?

F. How would you rate their vendor overall?

Please download the below documents, complete, and upload.

• BIDDER_REFERENCES.docx

*Response required

6. City Business Tax License* https://government-project.s3.us-west-2.amazonaws.com/116347/477092d1-d466-4049-b30f-d0a9e17156b3_B_Attachment_-_PUBLIC_WORK_-_PREVAILING_WAGE_JOB.docx?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4NICSN72J%2F20250521%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20250521T234222Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEBAaCXVzLXdlc3QtMiJIMEYCIQD7hQ12e6Jpm2X7iM%2BviTo0Gwj9kmicP6SjLr1jw6P5owIhAK15eHE3gy3%2BAgV18Xm609jURJHzyUb0lswIrV9ZxT46KowFCMn%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEQAhoMODkyMzY0Njg3NjcyIgzrj9aQiK1wvkjZL50q4AQqHpx25NI2o7QVrRnDDtQAJHHHcLY0FkudXgfxRj7T1njd5cptm%2BUaa6v6lel3fVAUwM03rIVT6U5F%2BYy%2FKPEpddobXukK08i94ILbCebb5iVJ17UbH6MsSiFAuU4K0CkSJryVvTy%2Fi%2BQs92PklewKkVhNT3c3fH3XwSZxdsdi3RuwX6Yfk3%2FjBtck85KpaoogVIsxa%2BnrjfLUpX7LNdsFQuBbreTyAdz1xWeiJtpJzpkHQLvBkEhOwuAh5juz4u%2FC1mx%2FJs4Rato%2F%2BWXWzNqz6R9bLz%2BIYDGIDqzcaOz9NOvSrbeSTR%2BK1wljTeVFHtnZ2KoxppbN3S2X7drsFd3NRmabqGrsv%2FsxdmrcXT94IbTqGMEPhgyit%2BJf7kEDOpxMyJgXPhWLCabqF7ZWteh07Bhwkdk9z6sML0BW%2Bf4HjWugnSiTcTDZRkx9XjJNWMymPePdJdkuBWJVoLniWOrr4lFN9KwFll3U2HxeRXbGvGBRPftRnPlKhuWuy%2BJV2gXl9faG8hKtwA%2BSj6w4Pwetka0%2FO1bA5EwYogl%2BadbayLLR%2F5JonIoMDARMQjylzd0lRc%2FmSoAE2mNMaI6%2BzXEJLc8vu4RpmBQIFzirMFaoSSqFx%2FA3RaIUm6B4ZCmLVGwujNWjpls4oirsqpmXOObuLIezF6qVJbDSNrD7LltxDx8LmSI%2BvUUiUvV3VuFCYcooWAUZWS1TRI9b4F8KlPmxFUJTskS%2BJDnluBrkLUvBY8nDWpVexMg9xhD93gNaP0OgdjDHFG5l2Vcw8bFW5JQGfL5FNTXqLg3rPGI4XejvHTClwrnBBjqaAYcIjGmlsMK%2FXjdrUtTWiEkobqRe1YIpALIepwZN3QjWTzGfeNxZxam09dtgpiUfuwk4lIasapWNyZ8a9Z%2B6%2F3oJm951FHa9%2BxHv8ZLEe3dUd%2Fcle8HxBWtQkd%2FlAgjc1wzfzL5ahg6tbQsUAJlv%2FJzOt9JZrOrfQQtmX0DbA5ThvzMdmNWJOQS7FL50j5jEep%2FJUPHowuVQVd0%3D&X-Amz-Signature=f917d6cb929a39940bee4f127710f56375c8c3ce8285cc7160f87cdb1d6c0e06&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22B_Attachment_-_PUBLIC_WORK_-_PREVAILING_WAGE_JOB.docx%22&x-id=GetObject https://government-project.s3.us-west-2.amazonaws.com/116347/621b6680-7a98-4462-8401-7964b22ec6db_BIDDER_REFERENCES.docx?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4NICSN72J%2F20250521%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20250521T234222Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEBAaCXVzLXdlc3QtMiJIMEYCIQD7hQ12e6Jpm2X7iM%2BviTo0Gwj9kmicP6SjLr1jw6P5owIhAK15eHE3gy3%2BAgV18Xm609jURJHzyUb0lswIrV9ZxT46KowFCMn%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEQAhoMODkyMzY0Njg3NjcyIgzrj9aQiK1wvkjZL50q4AQqHpx25NI2o7QVrRnDDtQAJHHHcLY0FkudXgfxRj7T1njd5cptm%2BUaa6v6lel3fVAUwM03rIVT6U5F%2BYy%2FKPEpddobXukK08i94ILbCebb5iVJ17UbH6MsSiFAuU4K0CkSJryVvTy%2Fi%2BQs92PklewKkVhNT3c3fH3XwSZxdsdi3RuwX6Yfk3%2FjBtck85KpaoogVIsxa%2BnrjfLUpX7LNdsFQuBbreTyAdz1xWeiJtpJzpkHQLvBkEhOwuAh5juz4u%2FC1mx%2FJs4Rato%2F%2BWXWzNqz6R9bLz%2BIYDGIDqzcaOz9NOvSrbeSTR%2BK1wljTeVFHtnZ2KoxppbN3S2X7drsFd3NRmabqGrsv%2FsxdmrcXT94IbTqGMEPhgyit%2BJf7kEDOpxMyJgXPhWLCabqF7ZWteh07Bhwkdk9z6sML0BW%2Bf4HjWugnSiTcTDZRkx9XjJNWMymPePdJdkuBWJVoLniWOrr4lFN9KwFll3U2HxeRXbGvGBRPftRnPlKhuWuy%2BJV2gXl9faG8hKtwA%2BSj6w4Pwetka0%2FO1bA5EwYogl%2BadbayLLR%2F5JonIoMDARMQjylzd0lRc%2FmSoAE2mNMaI6%2BzXEJLc8vu4RpmBQIFzirMFaoSSqFx%2FA3RaIUm6B4ZCmLVGwujNWjpls4oirsqpmXOObuLIezF6qVJbDSNrD7LltxDx8LmSI%2BvUUiUvV3VuFCYcooWAUZWS1TRI9b4F8KlPmxFUJTskS%2BJDnluBrkLUvBY8nDWpVexMg9xhD93gNaP0OgdjDHFG5l2Vcw8bFW5JQGfL5FNTXqLg3rPGI4XejvHTClwrnBBjqaAYcIjGmlsMK%2FXjdrUtTWiEkobqRe1YIpALIepwZN3QjWTzGfeNxZxam09dtgpiUfuwk4lIasapWNyZ8a9Z%2B6%2F3oJm951FHa9%2BxHv8ZLEe3dUd%2Fcle8HxBWtQkd%2FlAgjc1wzfzL5ahg6tbQsUAJlv%2FJzOt9JZrOrfQQtmX0DbA5ThvzMdmNWJOQS7FL50j5jEep%2FJUPHowuVQVd0%3D&X-Amz-Signature=093bfc18630eed27da83031a9b292fa281fe5bedec06d870b90bd83beeb2617e&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22BIDDER_REFERENCES.docx%22&x-id=GetObject

All vendors who work within city limits of the City of Lompoc are required to have a Business Tax

License. If you do not have a Business Tax License, please contact the Lompoc City Clerk (805)

875-8242.

Please include:

• City of Lompoc Business Tax License Number

• Business Name, within the City of Lompoc

• Business Address within the City of Lompoc

*Response required

7. Pricing Proposal*

All prices submitted will be considered as including any and all sales or use taxes. In case of a discrepancy between a unit bid price and total bid, the unit price shall prevail.

*Response required

8. Bonds*

Please download the below documents, complete, and upload.

• BID_BOND.docx

• PERFORMANCE_BOND.docx

*Response required

12. GENERAL TERMS AND CONDITIONS

12.1. ISSUANCE OF BID

Their bid request creates no obligation on the part of the City and the City reserves the unconditional right, at its option, to either reject all proposals or waive any irregularities or informalities therein.

12.2. BID SUBMISSION

Proposals must be mailed or delivered in sealed envelope and must be labeled with the Name of

Bidder, Bid Title, and Date and Time of Opening. Prices shall be printed or typewritten. Mistakes may be crossed out and corrections printed adjacent and initialed by person signing the bid. Bidders must complete and return the Exceptions to Specifications page of the specification page(s) in order to be considered.

12.3. MORE THAN ONE BID

More than one bid is not allowed.

12.4. BID VALIDITY/WITHDRAWAL

Prices shall remain valid for ninety (90) days from date of opening and be inclusive. Proposals submitted may be withdrawn by written request received BEFORE the hour set for opening. No bidder may withdraw their bid after the time set for opening.

12.5. QUESTIONS

https://government-project.s3.us-west-2.amazonaws.com/116347/303f70dc-c976-4bf6-aa7d-a652d0183439_BID_BOND.docx?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4NICSN72J%2F20250521%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20250521T234222Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEBAaCXVzLXdlc3QtMiJIMEYCIQD7hQ12e6Jpm2X7iM%2BviTo0Gwj9kmicP6SjLr1jw6P5owIhAK15eHE3gy3%2BAgV18Xm609jURJHzyUb0lswIrV9ZxT46KowFCMn%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEQAhoMODkyMzY0Njg3NjcyIgzrj9aQiK1wvkjZL50q4AQqHpx25NI2o7QVrRnDDtQAJHHHcLY0FkudXgfxRj7T1njd5cptm%2BUaa6v6lel3fVAUwM03rIVT6U5F%2BYy%2FKPEpddobXukK08i94ILbCebb5iVJ17UbH6MsSiFAuU4K0CkSJryVvTy%2Fi%2BQs92PklewKkVhNT3c3fH3XwSZxdsdi3RuwX6Yfk3%2FjBtck85KpaoogVIsxa%2BnrjfLUpX7LNdsFQuBbreTyAdz1xWeiJtpJzpkHQLvBkEhOwuAh5juz4u%2FC1mx%2FJs4Rato%2F%2BWXWzNqz6R9bLz%2BIYDGIDqzcaOz9NOvSrbeSTR%2BK1wljTeVFHtnZ2KoxppbN3S2X7drsFd3NRmabqGrsv%2FsxdmrcXT94IbTqGMEPhgyit%2BJf7kEDOpxMyJgXPhWLCabqF7ZWteh07Bhwkdk9z6sML0BW%2Bf4HjWugnSiTcTDZRkx9XjJNWMymPePdJdkuBWJVoLniWOrr4lFN9KwFll3U2HxeRXbGvGBRPftRnPlKhuWuy%2BJV2gXl9faG8hKtwA%2BSj6w4Pwetka0%2FO1bA5EwYogl%2BadbayLLR%2F5JonIoMDARMQjylzd0lRc%2FmSoAE2mNMaI6%2BzXEJLc8vu4RpmBQIFzirMFaoSSqFx%2FA3RaIUm6B4ZCmLVGwujNWjpls4oirsqpmXOObuLIezF6qVJbDSNrD7LltxDx8LmSI%2BvUUiUvV3VuFCYcooWAUZWS1TRI9b4F8KlPmxFUJTskS%2BJDnluBrkLUvBY8nDWpVexMg9xhD93gNaP0OgdjDHFG5l2Vcw8bFW5JQGfL5FNTXqLg3rPGI4XejvHTClwrnBBjqaAYcIjGmlsMK%2FXjdrUtTWiEkobqRe1YIpALIepwZN3QjWTzGfeNxZxam09dtgpiUfuwk4lIasapWNyZ8a9Z%2B6%2F3oJm951FHa9%2BxHv8ZLEe3dUd%2Fcle8HxBWtQkd%2FlAgjc1wzfzL5ahg6tbQsUAJlv%2FJzOt9JZrOrfQQtmX0DbA5ThvzMdmNWJOQS7FL50j5jEep%2FJUPHowuVQVd0%3D&X-Amz-Signature=eb34e7ece78de5ea1e28bf6724ae5a56d60070f317bc9cd310c30b9859f51de9&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22BID_BOND.docx%22&x-id=GetObject https://government-project.s3.us-west-2.amazonaws.com/116347/2b087fc4-23ec-4b91-bd95-0bf0bdc9b628_PERFORMANCE_BOND.docx?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4NICSN72J%2F20250521%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20250521T234222Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEBAaCXVzLXdlc3QtMiJIMEYCIQD7hQ12e6Jpm2X7iM%2BviTo0Gwj9kmicP6SjLr1jw6P5owIhAK15eHE3gy3%2BAgV18Xm609jURJHzyUb0lswIrV9ZxT46KowFCMn%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEQAhoMODkyMzY0Njg3NjcyIgzrj9aQiK1wvkjZL50q4AQqHpx25NI2o7QVrRnDDtQAJHHHcLY0FkudXgfxRj7T1njd5cptm%2BUaa6v6lel3fVAUwM03rIVT6U5F%2BYy%2FKPEpddobXukK08i94ILbCebb5iVJ17UbH6MsSiFAuU4K0CkSJryVvTy%2Fi%2BQs92PklewKkVhNT3c3fH3XwSZxdsdi3RuwX6Yfk3%2FjBtck85KpaoogVIsxa%2BnrjfLUpX7LNdsFQuBbreTyAdz1xWeiJtpJzpkHQLvBkEhOwuAh5juz4u%2FC1mx%2FJs4Rato%2F%2BWXWzNqz6R9bLz%2BIYDGIDqzcaOz9NOvSrbeSTR%2BK1wljTeVFHtnZ2KoxppbN3S2X7drsFd3NRmabqGrsv%2FsxdmrcXT94IbTqGMEPhgyit%2BJf7kEDOpxMyJgXPhWLCabqF7ZWteh07Bhwkdk9z6sML0BW%2Bf4HjWugnSiTcTDZRkx9XjJNWMymPePdJdkuBWJVoLniWOrr4lFN9KwFll3U2HxeRXbGvGBRPftRnPlKhuWuy%2BJV2gXl9faG8hKtwA%2BSj6w4Pwetka0%2FO1bA5EwYogl%2BadbayLLR%2F5JonIoMDARMQjylzd0lRc%2FmSoAE2mNMaI6%2BzXEJLc8vu4RpmBQIFzirMFaoSSqFx%2FA3RaIUm6B4ZCmLVGwujNWjpls4oirsqpmXOObuLIezF6qVJbDSNrD7LltxDx8LmSI%2BvUUiUvV3VuFCYcooWAUZWS1TRI9b4F8KlPmxFUJTskS%2BJDnluBrkLUvBY8nDWpVexMg9xhD93gNaP0OgdjDHFG5l2Vcw8bFW5JQGfL5FNTXqLg3rPGI4XejvHTClwrnBBjqaAYcIjGmlsMK%2FXjdrUtTWiEkobqRe1YIpALIepwZN3QjWTzGfeNxZxam09dtgpiUfuwk4lIasapWNyZ8a9Z%2B6%2F3oJm951FHa9%2BxHv8ZLEe3dUd%2Fcle8HxBWtQkd%2FlAgjc1wzfzL5ahg6tbQsUAJlv%2FJzOt9JZrOrfQQtmX0DbA5ThvzMdmNWJOQS7FL50j5jEep%2FJUPHowuVQVd0%3D&X-Amz-Signature=0d548b159f392d6827421ec1f4f7874516e856432253d0fe4ef6cd05cab84f11&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22PERFORMANCE_BOND.docx%22&x-id=GetObject

Questions may be submitted, by written request through the OpenGov Procurement Portal, for an interpretation or correction thereof. Fax or email inquiries to: purchasing@ci.lompoc.ca.us

12.6. COMPLIANCE WITH LAWS

All proposals shall comply with current federal, state and local laws relative thereto, including applicable Federal and State Occupation Safety and Health laws and that Seller will indemnify and hold the Buyer harmless for any failure to so conform.

12.7. CONTRACT LIMITATIONS

Any resulting contract shall be limited to all terms and conditions herein, including any general and special conditions and instructions, purchase order or other documents issued by the City.

12.8. CANCELLATION

Any agreement resulting from an award may be canceled by either party at any time upon thirty (30) days written notice. The City may cancel any agreement WITH CAUSE within ten (10) days written notice to supplier.

12.9. LAWS GOVERNING CONTRACT

The contract shall be in accordance with the laws of the State of California and the County of Santa

Barbara is the only appropriate forum for any litigation. In the event a suit or action is instituted arising out of any contract, the prevailing party shall be entitled to receive, in addition to its cost, such sum as the court may adjudge reasonable as to attorney's fees and costs.

12.10. TAXES (FEDERAL EXCISE/SALES OR USE/LOCAL PREFERENCE)

The City is exempt from Federal Excise Tax. All taxes, if applicable, shall be shown on bid form page.

ALL TAXES; Sales, Use and Local Preference will be a consideration in bid evaluation.

12.11. MINORITY BUSINESS ENTERPRISES

It is the policy of the City that minority business enterprises shall have the maximum opportunity to participate in the City's bidding requirements.

12.12. EQUAL EMPLOYMENT OPPORTUNITY

It is the policy of the City to promote the full realization of equal employment opportunity.

12.13. BID PROTEST

Interested parties wishing to protest City solicitation documents may obtain a copy of Lompoc Code, Title 3, Chapter 3.36.170 by calling the Purchasing Office at (805) 875-8000 or on the City’s web site at: https://www.cityoflompoc.com/home/showdocument?id=656

12.14. SELL OR ASSIGN

Contractor shall not have the right to sell, assign or transfer any obligations resulting from the award without the specific written consent of the Purchasing and Materials Manager.

12.15. REASONS FOR AUTOMATIC DISQUALIFICATION OF PROPOSALS

https://www.cityoflompoc.com/home/showdocument?id=656 https://www.cityoflompoc.com/home/showdocument?id=656

A. Failure of bidder to fulfill all basic requirements will result in automatic bid rejection. A Letter of

Bid Disqualification is sent to bidder failing to meet any of the requirements. The checklist of reasons for rejection as follows:

B. Failure to sign bid document.

C. Failure to ensure bid was received by City of Lompoc Purchasing Offices on or before bid opening date and time and the address specified in the bid.

D. Failure to provide bid security (if required and in the form and amount specified).

E. Failure to attend mandatory bidders' interviews.

F. Failure to provide information or other supplemental materials as specified in the RFP or bid.

G. Failure to bid on all items when specifically required.

These items are self-explanatory and are applied equally and irrevocably to all vendors and their proposals. Therefore, bidders must be conscientious in fulfilling all requirements in order to have their proposals considered for award.

12.16. ENTIRE AGREEMENT

Any Agreement resulting from their Bid will consist of the following documents, in order of precedence, and shall be the entire agreement between parties:

A. Purchase Order

B. RFP, ITB, etc

C. Attachments

D. CONTRACTOR’s Bid

12.17. TIME OF BID SUBMISSION

Bids or Proposals shall be submitted so as to be received in the office designated in the request for proposals not later than the exact time set for opening of proposals. Lompoc City Code Section

2603.E. reads "Bid Opening. No bid shall be considered which has not been received at the place, and at or prior to the time, stated in the invitation for proposals." The official time clock for their bid will be the “The Official NIST US Time”: https://www.time.gov/

Solicitations opening at 2:00 p.m. PDT will be considered late at 02:00:01 p.m. PDT and will not be accepted or considered. The Purchasing and Materials Manager Agent or their representative designated as the bid opening official shall decide when the time set for bid opening has arrived, and so shall declare to those present. Proposals will not be publicly opened and read aloud.

12.18. INDEMNITY AND INSURANCE REQUIREMENTS

DO NO WORK AND DO NOT PROCEED WITH THIS ORDER OR CONTRACT until you have been notified that your insurance certificate and endorsements are acceptable. Maintenance of proper insurance coverage is a material element of the contract. Firms performing services or installations in the City of Lompoc must have a current City of Lompoc Business Tax Number https://www.time.gov/

The City of Lompoc requires that you furnish and maintain current certificates of insurance for the duration and term of that contract within the scope and limits of the Indemnity and Insurance

Requirements listed here. The certificates and endorsements are to be signed by a person authorized by the insurers to bind coverage on their behalf.

You must provide a separate endorsement naming the City as an additional insured referencing your name and policy number. Examples of such endorsements are ISO CG 25 04 11

85, ISO CG 25 03 11 85, ISO CG 25 01 11 85. You must secure the following insurance coverage to protect the City from claims brought against the City, employees, authorized representatives, agents, or third parties.

1. Worker's Compensation Insurance in an amount not less than $1,000,000 per occurrence as required by State of California statutes, and employer's liability insurance (including disease coverage). Insurer shall waive all rights of subrogation against the City, its employees, representatives, and agents.

2. Automobile Liability Insurance with coverage for any vehicle including those owned, leased, rented, or borrowed. This insurance shall have an endorsement naming the City as

Additional Insured and with a standard cross-liability clause or endorsement. The limit amount for this insurance shall be not less than $500,000 per occurrence combined single limit for bodily injury and property damage.

3. General Liability Insurance including premises and operations, products, completed operations, contractual liability, independent contractors, and broad form property damage coverages. This insurance shall be on a commercial insurance, occurrence form with an endorsement naming the City as Additional Insured and with a standard cross-liability clause or endorsement. The limit amount for this insurance shall be not less than $1,000,000 per occurrence combined single limit for bodily injury and property damage.

The insurance policies described above shall include the following provisions or have added by endorsement:

1. The coverages shall be primary, and no other insurance or self-insurance such as may be utilized by the City shall contribute to a loss under these policies.

2. The policies shall not be canceled or materially altered without 30 days prior written notice to the City.

The insurers utilized shall conform to the following terms:

1. Insurers shall have at least an "A-" policyholder's rating and a "VII" financial rating in accordance with the most current Best's Key Rating Guide.

2. Vendor shall furnish the City, within ten (10) calendar days of receiving Notice of Award, or a

Request for Insurance letter, and not less than two (2) working days prior to the commencement of the work, with adequate certificates of insurance and with original endorsements affecting coverage as will demonstrate that the provisions and/or requirements of this section have been complied with.

BUSINESS TAX NUMBER: Firms performing services or installations in the City of Lompoc must have a current City of Lompoc Business Tax Number. Please contact the City of Lompoc, City Clerk

Office at 875-8242 for information.

Please send insurance certificates to:

City of Lompoc

Purchasing Division

1300 West Laurel Ave

Lompoc, Ca 93436

Email: purchasing@ci.lompoc.ca.us