Building Inspection Services (RFP 2024_0027).pdf

REQUEST FOR PROPOSAL

FOR

BUILDING INSPECTION SERVICES

(RFP 2024-0027)

PROPOSAL SUBMITTAL DEADLINE

5:00 P.M. (EST)

Wednesday, September 25, 2024

LOCATION:

SAVANNAH AIRPORT COMMISSION

400 AIRWAYS AVENUE

SAVANNAH, GA 31408

REQUEST FOR PROPOSAL

BUILDING INSPECTION SERVICES: (RFP) 2024-0027

PURPOSE OF PROPOSAL

The Savannah Airport Commission (SAC) is seeking qualified firms to provide building inspection services for commercial structures for the Commission. The Commission may award one or more qualified firms, depending on their qualifications, for commercial building inspections. The Respondent acknowledges and accepts that any cost incurred from the respondent’s participation in this RFP shall be the sole risk and responsibility of the proposer.

All responses to this proposal must be submitted through https://savannahairport.bonfirehub.com/, and will not be accepted via email or mail. In order to provide a response to this proposal, all respondents must first register their company by using the above link. Registration is easy and free. Please be sure to select the NAICS codes associated with your business and/or organization. For questions regarding vendor registration or instructions on proposal submittal, please contact Melanie Freeman at mfreeman@flysav.com.

Christy Dixon Purchasing Manager cdixon@flySAV.com Savannah Airport Commission 400 Airways Avenue Savannah, GA 31408

TABLE OF CONTENTS

Airport Overview pg. 3 RFP Timeline pp. 4 - 5 Scope of Work / Service Requirements pp. 6 - 7 Submittal Instructions pp. 7- 9 Evaluation Criteria pp. 10 - 11 Exhibit A pg. 12

Required Documents:

Proposal Certification Non-Collusion Affidavit Acknowledgement of Addendum Form Reference Forms Disadvantaged Business Enterprise (DBE) Form Local, Small Business Enterprise Form Exceptions Form Pricing Sheet https://savannahairport.bonfirehub.com/ mailto:mfreeman@flysav.com mailto:cdixon@flySAV.com

Request for Proposals (RFP 2024-0027) Building Inspection Services

For Savannah Airport Commission

Airport Overview

The Savannah/Hilton Head International Airport (the “Airport”) is operated by Savannah Airport Commission (the “Commission”), a public body corporate organized under the laws of the State of Georgia (Georgia Code L-1952, Section 13) and an operating agency of the City of Savannah. Commission consists of five members, appointed by the Mayor and Aldermen of the City of Savannah, for a term of five years.

Commission is responsible for the improvements, maintenance, and operation of the Airport, and it is authorized to enter into contracts for the rental of buildings, land, office space and other property; to adopt rules and regulations for the operation of the Airport;

and to have control, custody and direction of all lands, properties and improvements affixed thereto by the actions of the General Assembly, and to have general direction of the same. Commission meets monthly, usually at 9:00 a.m. on the first Wednesday of each month, in the Commission Conference Room, located on the third floor of the terminal building at 400 Airways Avenue, Savannah, Chatham County, Georgia. The Commission acts by and through its Executive Director and staff on all matters pertaining to the management and operations of the Airport.

The Airport is a 3,681-acre site located approximately eight miles northwest of the business district of Savannah, only 45 minutes from Hilton Head Island, South Carolina, and less than two hours from the Golden Isles at Brunswick or Charleston, South Carolina. The following major airlines serve the airport: Allegiant Air, American Airlines, Avelo Airlines, Breeze Airways, Delta Air Lines, Frontier Airlines, JetBlue Airways, Southwest Airlines, Sun Country Airlines, and United Airlines. Collectively these airlines, along with affiliated regional air carriers, transported approximately 3,300,000 passengers to and from the Airport during 2022.

RFP Timeline Summary:

Note: The Commission reserves the right to modify this timeline at any time.

Contact Person: Christy Dixon E-mail: CDixon@flySAV.com

Non-Mandatory Pre- Proposal Meeting Information:

1. A non-mandatory preproposal meeting is scheduled for September 3, 2024 at 1:30pm. The preproposal meeting will be held in the Airport’s Commission Conference Room located at 400 Airways Avenue, Savannah, GA 31408.

Although the meeting is not mandatory, it will serve as a time for all proposers to gain insight on the required services, conduct a guided site visit, inspections and ask any questions pertaining to this RFP before submission. Bidders who are not able to physically attend the non-mandatory preproposal meeting can also attend the meeting via Microsoft Teams. The information to attend the meeting via Microsoft Temas is as follows: Meeting ID: 253 976 246 159; Passcode: k7974A

2. Additional Information for bidders attending the Pre-Proposal Meeting via Microsoft Teams is provided on Page 5 of this RFP. If bidders are not available to attend the guided site visit after the pre-proposal meeting on September 3, 2024, bidders are responsible for scheduling a site visit on the dates provided on page 5 of this RFP. A site visit MUST be conducted and is REQUIRED to provide a response to this RFP. Bidders providing a bid response without a scheduled site visit will be considered non-responsive.

3. Please RSVP to Christy Dixon @ cdixon@flysav.com for the meeting NLT Close of Business (5:00pm EST) on September 2, 2024.

Questions: All questions must be submitted through must be submitted through https://savannahairport.bonfirehub.com/, and will not be accepted via email or mail. All questions must be submitted no later September 6, 2024 by COB (5:00pm EST). All responses to questions will be provided through https://savannahairport.bonfirehub.com/ in an addendum by the date noted on page 5 of this document. Contact Christy Dixon via email at CDixon@flySAV.com for questions.

Deadline for Submitting Proposals:

September 25, 2024 by COB (5:00pm EST)

Guided Site Visit: Arranged by appointment with Christy Dixon @ cdixon@flysav.com. Additional dates for the site visit are noted on page 5 of this document.

Submittal Information: All responses to this proposal must be submitted through https://savannahairport.bonfirehub.com/, and will not be accepted via email or mail. Note: Please be sure to Acknowledge all associated addendums before submission of proposal response. The date for the final addendum is noted on page 5.

mailto:cdixon@flysav.com https://savannahairport.bonfirehub.com/ mailto:CDixon@flySAV.com

RFP Timeline:

ISSUE DATE: August 21, 2024

NON-MANDATORY PRE-PROPOSAL MEETING September 3, 2024

WRITTEN QUESTIONS/COMMENTS DUE DATE: September 6, 2024

LAST ADDENDUM RELEASED: September 11, 2024

Note: Please be sure to Acknowledge all associated addendums before submission of proposal response. The date for the final addendum is noted on page

RFP RESPONSE DUE DATE: September 25, 2024

NOTIFICATION OF AWARD DECISION TO BIDDERS: NLT November 22, 2024

Note: To maximize the opportunity for all respondents of this RFP, there will be scheduled site visits on the below dates and times. Please contact Christy Dixon @ cdixon@flysav.com to RSVP for one of the below site visits no later than COB (5:00pm EST) on September 3, 2024.

1. Thursday, September 5, 2024 (10:00am – 11:30am EST)

2. Tuesday, September 10, 2024 (10:00am – 11:30pm EST)

***If bidders are not available to attend the guided site visit after the pre-proposal meeting on September 3, 2024, bidders are responsible for scheduling a site visit on the dates provided on page 5 of this RFP. A site visit MUST be conducted and is REQUIRED to provide a response to this RFP. Bidders providing a bid response without a scheduled site visit will be considered non-responsive.

Scope of Work / Requirement of Services

• All respondents are responsible for conducting a site visit and obtaining all measurements needed and prior to providing a bid response.

• The successful bidder will conduct building inspections for the Commission on various buildings and hangars as shown in Exhibit A. The initial inspection will be conducted over a two (2) year schedule as shown in Exhibit A. The quantity of buildings and hangars may change at the discretion of the Commission.

• The successful bidder shall conduct building inspections as required by the

Commission’s Engineering Department and Facilities Department.

• The successful bidder shall provide building inspection personnel who understand federal, state, and local commercial ordinances, adopted codes, code reference standards, utility provider requirements, and engineered designs. Inspectors shall have professional qualifications, certifications, experience, and references.

• Seven (7) day advance notice is required for each tenant. Inspections will be coordinated and scheduled by the airport’s Facilities Maintenance Department. In the event of an emergency cancelation the inspection will be rescheduled within 7 days of the original inspection date and time.

• The successful bidder shall conduct all necessary inspections on permitted activities such as, but not limited to, exterior structure, finishes, walls, roof, doors, siding, paint, landscape, parking lot, drainage, lighting, interior, walls, ceiling, floors, doors, paint, HVAC, plumbing, and fire protection.

• The successful bidder shall provide within (10) days of the inspection a written detailed report of each building and/or hangar inspections to include a building map with locations of deficiencies and photographs.

• All data, maps, photographs, and other material prepared and collected, and all other inspection documents developed or obtained as part of the inspection, shall become the property of the Commission.

• Term of contract: The initial term of this agreement will be for two (2) years. The contract may be renewed for two (2) successive (1) year terms upon the same terms and conditions stated in the contract. The Savannah Airport Commission reserves the right, in its sole discretion, to add or remove buildings and/or hangers to be inspected at any time during the course of the awarded agreement.

• The successful Respondent will comply with all FAA Grant Assurances and other FAA requirements and all federal, state, and local requirements including those for the Transportation Security Administration, Customs and Border Protection and the City of Savannah. The successful Respondent(s) will also provide protection of adjacent building walls and facilities required by State laws and City Ordinances.

• All respondents are responsible for conducting a site visit and obtaining all measurements needed and prior to providing a bid response.

• If a respondent desires to conduct a guided site visit, other than the date of the non-mandatory pre-proposal meeting, please contact Christy Dixon @ cdixon@flysav.com for scheduling.

• During any proposed facility improvement/construction, the successful Respondent will incorporate principles of and best practices in accordance with Commission’s Stormwater Pollution Prevention Plan.

Submittal Instructions

All responses to this proposal must be submitted through https://savannahairport.bonfirehub.com/, and will not be accepted via email or mail. In order to provide a response to this proposal, all respondents must first register their company by using the above link. Registration is easy and free. Please be sure to select the NAICS codes associated with your business and/or organization. For questions regarding vendor registration or instructions on proposal submittal, please contact Melanie Freeman at mfreeman@flysav.com.

All Proposals are time‐stamped upon receipt by Commission no later than the due date and time specified to be considered, and any Proposals received after the time specified above will be returned unopened. On time submission is the sole responsibility of the Respondent. Responses via mail or email are not acceptable.

All addenda associated with this RFP will be provided through https://savannahairport.bonfirehub.com/ by the date noted on page 5 of this document.

All questions must also be submitted through https://savannahairport.bonfirehub.com/, and will not be accepted via email or mail. As required, it is the respondent’s responsibility to ensure that all addenda are acknowledged through submission of the Acknowledgement of Addendum Form (Exhibit D).

Except as otherwise provided herein, proposals which are incomplete or which are not in conformance with the law, may be rejected as non‐responsive. Timely Proposals received will be subject to applicable laws and regulations governing public disclosure. Submission of a Proposal indicates acceptance by the respondent of the conditions contained in this RFP, and the intent to enter into an Agreement with Commission.

Savannah Airport Commission reserves and may exercise the following rights and options:

(i) to reject any and all proposals, negotiate with any respondent, alter the scope of work, to extend the date for submittal responses to request additional information from any Proposer, to supplement, amend or otherwise modify the RFP prior to the closing date and time, and reissue the RFP at any time prior to execution of a final agreement if, in Commission sole opinion, and best interest to do so; (ii) to supplement, amend, substitute, or otherwise modify this RFP at any time prior to selection of one or more proposer for negotiation and (iii) to cancel this RFP with or without issuing another RFP; (iv) to reject the proposal of any proposer who, in the Commission’s sole judgment, has been delinquent or https://savannahairport.bonfirehub.com/ mailto:mfreeman@flysav.com unfaithful in the performance of any contract with Commission is financially or technically incapable or is otherwise not a responsible responder; (v) To reject as informal or non-responsive, any proposal which, in Commission’s sole judgment, is incomplete, is not in conformity with applicable law, is conditional in any way, or deviates from the mandated requirements of the RFP and; (vi) to waive any informalities in the submission process, defect, non-responsiveness and/or deviation from this RFP that is not considered in the best interest and/or best value to Commission, at its sole judgment.

Any exceptions to the specifications included in the RFP must be clearly stated in the proposal response (Exception Sheet).

Submittal Instructions: Organization of Submission

Proposals should be typed and should not include any unnecessarily elaborate or promotional material. Lengthy narrative is discouraged. In order to expedite and to maintain consistency in the evaluation process, each Proposal should be organized as presented below. Proposals that do not follow the specific format outlined below, or that fail to provide the required documentation may receive lower scores or be disqualified if found to be non-responsive. In the event of conflict between any of the Proposal documents, resolution will be at the Commission’s sole discretion.

A. Cover/Letter of Interest

Each proposal must have a Cover/Letter of Interest expressing the firm’s interest in being considered for the project and summarizing the qualifications and experience relevant to the scope. Include a statement regarding the consultant’s availability to dedicate time, personnel, and resources to this effort. The letter of interest must include a commitment to the availability of the Consultant, all key staff, and any subconsultants to provide specified services. In addition, the letter should include the company’s information including mane of company (include any DBA names); headquarters and parent company locations; and brief history of the company; Company’s mailing address, contact person, telephone number for primary contact person, and email address; and a principal or officer of the company authorized to execute contracts or other similar documents on the firm’s behalf must sign the letter.

B. Management Plan

Provide information on how the firm plans to perform tasks and execute the work. A person must be designated as the principal contact for the tasks associated with the scope. Provide information on the experience of the principal contact person on similar projects and at least two references with contact information.

C. Organization Structure

Provide an organizational chart that lists key teams and their titles and describe the position roles in the organization. In the event there is a need to replace key team members during the term of any contract awarded, if any, the proponent must describe its backup personnel, identify the individual(s) and role(s). Provide a resume for all staff to be used on the project. Submit a resume not exceeding two (2) pages for each person, organized as follows:

• Name and title

• Professional background

• Current and past relevant Experience; Certifications

• List of three (3) relevant projects, including client name, project description, project value, role of the individual, project completion date, reference contact name, phone number and e-mail address.

D. Experience & Past Performance Please include information describing the firm’s experience that pertains to the discipline described in the scope of work for this RFP, including examples of similar work. Provide a minimum of three (3) specific examples of relevant and similar experience of building inspections of an equivalent size, scope, and complexity. Include the municipality, contact person, address, phone number and email.

E. Submit separate building inspection fees based on the identified facilities shown in Exhibit A.

Required Forms (Must Be Included in Response)

The following forms must be completed in full and submitted with the proposal:

1. Proposal Certification, which certifies that the Respondent has certain specific capabilities, and that the proposal accurately represents those capabilities.

2. Non-Collusion Affidavit

3. Acknowledgement of Addendum Form: Please sign and acknowledge all addenda (if any) associated with this RFP.

4. References: Please provide 3 business references.

5. Disadvantage Business Enterprise (DBE) Form: If your company does not have a DBE designation, please check the box noted as non-applicable. If your company is DBE, please complete the Participation Form, while also including your DBE Certificate along with the form in this section.

6. Local, Small Business Enterprise (SBE) Form: Please complete the Local, Small Business Enterprise (LSBE) Form of this RFP. If your company does not hold the LSBE designation, please check the box noted as non-applicable. If your company is an LSBE, please complete the form, while also including your LSBE Certificate along with the form in this section.

7. Exceptions Form: Please note in your response if there are any exceptions or additions to the requirements in this proposal.

Evaluation Criteria and Award

At Proposers own expense, Proposers may be selected to attend and interview with the evaluation committee to further present their qualifications. These presentations will provide the Proposer with the opportunity to clarify their Proposal and ensure a mutual understanding of the services to be provided and the approach to be used.

By submitting its Proposal in response to this proposal, respondents accept the evaluation process.

The Savannah Airport Commission reserves the right to reject any or all responses, delete any portion of the response, accept any response deemed most advantageous, or to waive and irregularities or informalities in the response received that best serves the interests and at the sole discretion of the Commission.

The respondent selected for an award will not necessarily be the lowest bidder. Rather, the selection will be based upon the weighted criteria, responsiveness, and the most responsible and advantageous respondent for the Commission, as determined by the Commission in its sole discretion. SAC intends to award a contract, subject to the terms of this RFP, to the best overall valued firm. Firms will be prioritized based on experience and performance, current performance capability, fees, and other criteria as outlined in this document. The Commission anticipates that all firms will have a fair and reasonable opportunity to provide service. The Commission reserves the right to add/delete/modify criteria or times, via an addendum, if it is in the Commission’s best interest, as determined by the city in its sole discretion.

Criteria Chart

Criteria Maximum Points

Factor Description

1 Management Plan 35 Provide information on the experience of the principal contact person on similar projects and at least two references with contact information.

2 Experience and Past Performance

30 Experience to perform the scope of work will be reviewed and evaluated. Experience will be evaluated as it reflects the Respondent’s demonstrated ability to successfully conduct the required services.

3 Organizational Structure and Resumes

15 Each proposal must have a Cover/Letter of Interest expressing the firm’s interest in being considered for the project and summarizing the qualifications and experience relevant to the scope. Include a statement regarding the consultant’s availability to dedicate time, personnel, and resources to this effort.

4 Cost for Services

15 Provide an itemized, separate building fees based on the identified facilities in Exhibit A of this document.

5 Local/DBE 5 Local companies or companies with DBE designation will receive local participation / DBE points. A non-local or non-DBE designation does not serve as disqualification for award of this project.

Evaluation

Upon selection of the most qualified Respondents, the Commission may require the finalists to make an oral presentation to the Evaluation Panel to further explain their proposals. If such interviews are conducted, the Commission’s evaluation of the presentations will also be factored into the evaluation of the proposals. However, Respondents are advised that award may be made without interviews or further discussion. The following process will be used to evaluate the proposals:

1. Initial Evaluation

Each Proposal received will first be evaluated for responsiveness. Each Proposal received will first be evaluated for responsiveness. Each proposal will also be evaluated to ensure that all required documents are submitted to meet SAC’s compliance as noted in this RFP (meets minimum requirements).

2. Evaluation Panel

The Commission will use a minimum of a three-person panel to evaluate each of the responsive proposals. The evaluation panel will evaluate the responsive proposals submitted and award points according to the Evaluation Points chart above.

PLEASE NOTE: No Respondent will be informed at any time during or after the RFP process as to the identity of any evaluation panel member. If a Respondent becomes aware of the identity of such person(s), he/she will not make any attempt to contact or discuss with such person anything related to this RFP. The designated Contact person is the only person at Commission the Respondent’s will contact pertaining to this RFP. Failure to abide by this requirement may cause such Respondent(s) to be eliminated from consideration for award.

3. Best and Final Negotiations

Contract Award Procedure:

By completing, executing, and submitting the Respondent Certification, attached hereto, and incorporated by this reference, the “Respondent is thereby agreeing to abide by all terms and conditions pertaining to this RFP as issued by Commission.

If a Respondent is selected, Respondents will receive by e-mail a Notice of Results of Evaluation after a notice of award is issued. Such notice will inform Respondents which Respondent has been selected to proceed with exclusive negotiations.

The Commission will evaluate the Respondents based on the above criteria and will select the most advantageous and best value to Commission. The chosen Respondent will be recommended to enter into an agreement for completion of services.

The Commission reserves the right to conduct a “Best and Final” negotiation at its sole discretion.

EXHIBIT A: ASSETS FOR INSPECTION

ASSETS FOR INSPECTION

Year One (1) Buildings/Hangers to be inspected:

Hangar / Building Address Square Feet 1 730 Colonial Hangar 37 Corporate Road 7,600 SF 2 731 Morris Multimedia 35 Corporate Road 7,220 SF 3 739 Jepson Hangar West 30 Wings Road 10,766 SF 4 738 Jepson Hangar East 32 Wings Road 11,760 SF 5 1007 Hangar 34 Hangar Road 6,133 SF 6 Alamo / National Service Center 44 Ida J. Gadsden Drive 2,816 SF 7 Budget Service Center 47 Ida J. Gadsden Drive 4,500 SF 8 Carma Auto Care 13 Ida J. Gadsden Drive 4,320 SF 9 Enterprise Service Center Ida J. Gadsden Drive 3,466.50 SF

10 Hertz Service Center 22 Ida J. Gadsden Drive 4,800 SF

11 Hangar 734 Gulfstream South 37 Hanger Road Bidder Must Provide SF During Inspection

*** Hangar 734 needs structural repairs. The proposed inspector will provide structural notes in the inspection report. ***

Year two (2) Building/Hangers to be inspected:

Hangar / Building Address Square Feet 1 727 Signature Flight Support 1231 Bob Harman Road 10,000 SF 2 733 Signature Flight Support 34 Hanger Road 12,549 SF 3 735 Signature Flight Support 35 Hanger Road 13,283 SF 4 1216 Signature Flight Support 1131 Bob Harman Road 7,623 SF 5 1217 Signature Flight Support 1133 Bob Harman Road 11,978 SF

6 1219 Signature Flight Support Not a Defined Address; SAC Personnel Will Provide Escort

Bidder Must Provide SF During Inspection

7 760 Gulfstream South V 1315 Wings Court 45,075.76 SF 8 423 Police Substation 1150 Armstead Ave. 5,000 SF 9 1223 FedEx 1227 Bob Harman Road 5,660 SF