Building_Condition_Assessments_for_Walton_County_Community_Centers.pdf
PDF 155 KB Posted
- Solicitation number
- 8-26
- Issued by
- Walton County, Florida
About this file
This is a Request for Quotation issued by Walton County, Florida, seeking qualified firms to perform comprehensive building condition assessments for three County-owned community centers: Mossy Head Community Center, Glendale Community Center, and Portland Community Center. The scope of work requires contractors to conduct visual, non-destructive site inspections evaluating structural elements, roof systems, exterior walls, interior components, HVAC, electrical and plumbing systems, doors, windows, and evidence of water intrusion or structural distress. Deliverables include professional written reports in PDF format for each facility containing building condition summaries, descriptions of significant deficiencies, photographic documentation, professional observations and recommendations, and rough order-of-magnitude considerations for major repairs. The RFQ was released on March 6, 2026, with responses due by March 17, 2026, at 12:00 pm. Site inspections will be coordinated with Walton County staff who may accompany the contractor during evaluations. The procurement documents do not identify an award date or contract term in the available documentation.
Pricing proposals must be submitted as lump sum quotes for each of the three facilities on a per-location basis. The procurement documents do not disclose a specific budget range or estimated award value. Qualified contractors must hold one of the following credentials: Florida Licensed Professional Engineer, Florida Licensed Architect, Florida Licensed Home Inspector, or equivalent professional standing with demonstrated commercial or public building evaluation experience. Selected contractors must provide Commercial General Liability coverage of $1,000,000 per occurrence and Workers Compensation coverage as required by Florida law. Bidders must confirm authorization to submit responses, provide lead time and quote validity periods, indicate any prior business history with Walton County, and submit two references from customers with similar project experience. New vendors to Walton County will be required to submit a W-9 form and complete an ACH authorization form upon award. The procurement documents do not identify any set-aside designations, disadvantaged enterprise restrictions, specific preferences limiting response eligibility, or incumbent vendors.
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For more information, please visit our online supplier portal, located at https://procurement.opengov.com/portal/waltoncountyfl
Walton County
REQUEST FOR QUOTATION
8-26
BUILDING CONDITION ASSESSMENTS FOR WALTON COUNTY
COMMUNITY CENTERS
RELEASE DATE: March 6, 2026
RESPONSE DEADLINE: March 17, 2026, 12:00 pm
Please refer to the project timeline in this document for all important deadlines.
Request For Quotation #8-26 Title: Building Condition Assessments for Walton County Community Centers
Table of Contents
1. Introduction
2. Project Details
3. Pricing Proposal
4. Vendor Questionnaire
5. Attachments
1. Introduction
1.1 Summary
Walton County is seeking quotes from qualified firms to perform building condition assessments for three
County-owned facilities:
Mossy Head Community Center
Glendale Community Center
Portland Community Center
The purpose of this project is to obtain an independent professional evaluation of each facility’s current condition, including structural elements and major building systems. The assessment will assist the County in determining whether it is more practical to invest in repairs and renovations or consider replacement of the structure.
The selected firm will perform site inspections and prepare written reports identifying observed deficiencies, general building conditions, and recommendations regarding the feasibility of continued use or rehabilitation of the buildings.
1.2 Timeline
Quote Release Date: March 6, 2026
Quote Requested Due Date: March 17, 2026, 12:00pm
1.3 Project Contact
Jason Cutshaw
Purchasing Director
176 Montgomery Circle
DeFuniak Springs, FL 32435
Email: cutjason@co.walton.fl.us
Phone: (850) 892-8176
1.4 Procurement Contact
Jason Cutshaw
Purchasing Director
176 Montgomery Circle
DeFuniak Springs, FL 32435
Email: cutjason@co.walton.fl.us
Phone: (850) 892-8176
2. Project Details
Walton County Purchase Order Terms and Conditions Link:
https://www.co.walton.fl.us/DocumentCenter/View/41270/Purchase-Order-Terms-and- Conditions?bidId=
2.1 Important Instructions for Electronic Submittals
The Walton County is accepting electronic bid submissions. Bidders shall create a FREE account with OpenGov
Procurement by signing up at https://procurement.opengov.com/signup. Once you have completed account registration, browse back to this page, click on "Draft Response", and follow the instructions to submit the electronic bid.
2.2 Quote Request Details (Scope of work):
The selected contractor shall provide building condition assessments for the three facilities listed above. The assessment will consist primarily of visual, non-destructive inspections of the buildings and major building systems.
Site Inspections
The contractor shall conduct on-site inspections of each facility to evaluate the general condition of the building and major building components, including but not limited to:
• Structural elements (foundation, framing, load-bearing components)
• Roof systems
• Exterior walls and building envelope
• Interior walls, ceilings, and flooring
• HVAC systems
• Electrical systems
• Plumbing systems
• Doors and windows
• Evidence of water intrusion, deterioration, or structural distress
• General life-safety observations
The inspections are intended to provide a high-level professional assessment of building condition and are not expected to include destructive testing unless authorized by the County.
Documentation https://procurement.opengov.com/signup
The contractor shall document observed conditions and identify any significant deficiencies, structural concerns, or deferred maintenance issues. Photographs should be included to support key observations.
Assessment and Recommendations
The contractor shall provide professional observations and recommendations regarding:
• Major repair or rehabilitation needs
• General building condition and remaining useful life (if reasonably determinable)
• Feasibility of continued use with repairs
• Considerations related to renovation versus replacement of the facility
Deliverables
The contractor shall provide a written report for each facility that includes:
• Summary of building condition
• Description of significant deficiencies
• Photographic documentation
• Professional observations and recommendations
• Rough order-of-magnitude considerations for major repairs, where feasible
All reports shall be submitted electronically in PDF format.
Coordination
The contractor shall coordinate site access with Walton County staff. County representatives may accompany the contractor during inspections.
Vendors are responsible for becoming familiar with site conditions. Site visits may be coordinated with Walton
County staff upon request.
2.3 Facility Locations
Mossy Head Community Center
209 Lake Shadow Road
DeFuniak Springs, FL 32433
Glendale Community Center (Glendale Park Area)
147 Railroad Avenue
DeFuniak Springs, FL 32433
Portland Community Center
88 Site C-6 Road
Freeport, FL 32439
2.4 Contractor required documentation: (upon award)
The contractor shall meet one of the following qualifications:
• Florida Licensed Professional Engineer (P.E.)
• Florida Licensed Architect (AIA)
• Florida Licensed Home Inspector
• Qualified building inspection professional with experience evaluating commercial or public buildings
The contractor shall maintain the following insurance coverage:
• Commercial General Liability – $1,000,000 per occurrence
• Workers Compensation – as required by Florida law
3. Pricing Proposal
Line Item Description Quantity Unit of
Measure Unit Cost Total
1 Mossy Head Community Center 1 LS
2 Glendale Community Center 1 LS
3 Portland Community Center 1 LS
TOTAL
4. Vendor Questionnaire
4.1 Respondent Submittals (without Cost)
Please Upload your response, including any and all required forms listed in the solicitation and the corresponding attachments.
(Do not upload cost information in here)
4.2 I certify that I have read, understood and agree to the terms in this solicitation, and that I am authorized to submit this response on behalf of my company.*
☐ Please confirm
*Response required
4.3 Lead Time *
*Response required
4.4 Quote Validity*
*Response required
4.5 Has your company done business with Walton County before?*
If no, upon award we would need a copy of your company’s W-9 and ask you too complete an ACH form.
☐ Yes
☐ No
*Response required
4.6 Please provide two references with contact information from customers you’ve done similar scope of work for:*
*Response required
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