Building 221 222 and 227 Pure Water Contract SOW.pdf

STATEMENT OF WORK

Building 221, 222, and 227 Pure Water Systems PM and Repair Services

I. BACKGROUND

The NIST Gaithersburg campus has three (3) Reverse Osmosis & Deionization (RO/DI) Pure Water systems that currently require a service contract. These systems provide high-quality water for research and require scheduled maintenance to function correctly.

II. PERIOD OF PERFORMANCE

The Contract's performance period is for one 1-year Base plus four (4) 1-year Options, and a six (6)-Month Extension totaling five

(5) years and six (6) months.

Regular business hours are 7:00 a.m. to 5:00 p.m., Monday through Friday, excluding federal holidays.

III. GENERAL SCOPE

The Contractor shall provide all professional services, equipment, materials and parts, and administration for this requirement.

NIST shall procure the services of a fully qualified Maintenance Contractor to provide specialized equipment preventative maintenance, system operating optimization and monitoring, consumable component supply, supply and installation of replacement equipment, and technical support to allow continuous, high-performance operation of the indicated Pure Water/Deionized Water Systems at the NIST Gaithersburg, MD facility.

IV. CONTRACT MANAGEMENT

For each year, the contract shall maintain (3) three contract line-item numbers (CLIN) as follows:

1. Routine Maintenance (Firm Fixed Price)

2. Unscheduled Maintenance and (Fixed Rated)

3. Emergency Services (Fixed Rated)

Unscheduled Maintenance and Emergency Services CLINs shall replicate Time and Materials contracts in that:

o A ceiling price – not to exceed (NTE) – shall be provided per task o The contractor shall make a good-faith effort to meet the Government's needs below or at the ceiling price.

o The contractor shall establish fully burdened labor rates that also cover overhead and profit for each CLIN o Direct material costs and certified labor hours summary sheets shall be provided to the COR along with the billing statement

V. INSTALLATION

The Contractor shall complete work according to the manufacturer's recommendations and industry standards to maintain the designated water quality.

Services interrupting the client's deionized (DI) water supply shall be coordinated with the Contracting Officer Representative (COR) with 30 days advance notice. The contractor may be required to provide service after regular business hours and on weekends, as deemed necessary by the Government.

VI. Quality Control

Quality control is the exclusive responsibility of the Contractor. The COR will continuously audit the Contractor’s work performed under this contract.

VII. Materials and Equipment o The material and equipment to be furnished under this contract shall be standard products and shall comply with the manufacturers’ latest standard design.

o All materials and equipment to be incorporated in this contract shall be handled and stored by the manufacturer, fabricator, supplier, or Contractor before, during, and after shipment in a manner to prevent warping, twisting, breaking, rusting, and any injury, theft, or damage of any kind whatsoever to the materials and equipment. All materials and equipment furnished by the Contractor shall be subject to inspection and approval by the COR.

o All Chemicals shall be stored in the Manufacturer’s container, following the manufacturer’s instructions, and correctly labeled.

VIII. ROUTINE MAINTENANCE REQUIREMENTS

Upon commencement of the maintenance program, the Contractor shall immediately recommend repairs to systems to replace worn or dysfunctional components and restore the equipment to prime condition.

The Contractor shall provide the COR with a maintenance schedule for any inspection. This will allow the Government time to coordinate facility downtime and schedule accordingly. The schedule will include the date, time, and building number.

Maintenance shall be scheduled during regular business hours, preferably between 7:00 a.m. and 3:00 p.m. Monday through Friday, excluding all federal holidays. The Contractor shall perform scheduled Preventive Maintenance (PM) for the RO/DI systems and all subsystems to maintain the designated water quality. The planned maintenance shall include periodic inspection, replacing or replenishing media, and repair or replacement of parts due to normal wear and tear. Field engineering changes or upgrades to the equipment shall be installed during scheduled maintenance. Minor problems occurring since the last scheduled maintenance, or PM, shall be corrected.

A. Buildings 221, 222, and 227

1. Monthly:

o The RO pre-filters shall be changed monthly o Check the functions and the operations of all components of each system.

2. Semi-annually:

o Replace the 1 set of Polishing DI tanks as needed to maintain 17.5MegOhm/cm or more significant.

3. Annually:

o Re-bed the Carbon Tanks.

o Replace the UV Lamps and clean the quartz sleeves.

o Sterilize the Pure Water System using hydrogen peroxide and ozone.

o Calibrate all levels, flow, PH, and MegOhm/cm.

o Replace the holding tank vent filter.

o Replace the Pure Water loop filters.

o Clean the RO membranes.

IX. OVER AND ABOVE NORMAL MAINTENANCE AND REPAIR (UNSCHEDULED MAINTENANCE)

o The contractor shall complete maintenance/repairs above and beyond normal maintenance/repairs because of discrepancies noted during the scheduled PM inspection assessment or emergency repairs needed on RO/DI equipment.

This includes maintenance/repairs not associated with the scheduled preventative maintenance.

o Unscheduled maintenance work is maintenance or preventative maintenance that needs to be accomplished out-of-cycle concerning scheduled maintenance work or preventative maintenance but is not an emergency. Unscheduled maintenance and repair shall include fixing problems found during scheduled maintenance that are not a part of the planned maintenance.

X. OVER AND ABOVE NORMAL MAINTENANCE AND REPAIR (EMERGENCY SERVICE)

o The contractor will be available for emergency callbacks within 2 hours of notice, 24 hours a day, seven days a week.

o The contractor shall bill for emergency service work on a separate CLIN.

o The contractor will be responsible for all consumables needed to perform all work under this service contract.

o The Contracting Officer must first approve any additional work to be performed, and then the COR will coordinate the work’s accomplishment.

XI. PERSONNEL

o The contractor shall provide the name and telephone number of two persons to be called in case of an emergency involving any of the above RODI systems (primary and alternate). NIST will provide the name and phone number of the COR, with whom the contractor should communicate regarding questions.

o The maintenance Contractor's primary support technician shall hold a Bachelor of Science degree in a related field of Engineering, be qualified and able to diagnose Deionized Water System operational issues, including process, mechanical, and electrical controls-related issues, and be capable of making verbal and written recommendations for proper system repairs and improvements.

o The Contractor shall be factory-certified to perform polypropylene pipe welding. The Contractor shall own all welding equipment necessary to perform piping system repairs and expansions, as required.

XII. REPORTING REQUIREMENTS AND DELIVERABLES

The contractor shall provide an electronic report (.pdf) to the Contracting Officer Representative (COR) within 48 hours after completing the inspection. The report will include the following:

o Verify that all items have been worked on and inspected.

o System Performance Evaluation.

o Any safety conditions that may require immediate attention.

o All deficiencies and recommended corrective actions.

o Cost estimates for any additional unscheduled maintenance.

o Photos, if applicable.

XIII. SAFETY REQUIREMENTS

o Before a notice to proceed is issued, the Contractor shall submit a job-specific Health and Safety Plan to the COR to coordinate review and approval by the NIST Plant Safety Office. Once the Plan is approved, the CO will issue the notice to proceed.

o The Contractor shall be responsible for ensuring their personnel have all Occupational Safety and Health Administration {OSHA) required personal protective equipment (PPE). Any personnel who do not have the proper PPE will be asked to leave the job site until they acquire the missing PPE.

XIV. Warranty

The Contractor shall submit data concerning the standard one-year warranty for workmanship to the COR, including the warranty period (dates) and warranty contacts with names, addresses, and telephone numbers.

Any extended equipment/product Warranties: Obtain and furnish to the COR all written warranties for equipment/products furnished under this contract that have extended warranties (i.e., warranty periods exceeding the standard one-year warranty).

The warranty period shall begin on the same day as project acceptance and continue for the full/product warranty period. The warranties shall be fully executed and delivered to the Contracting Officer (CO) before final approval.

XV. EQUIPMENT

The following equipment is included in the scope of this service contract:

A. General Purpose Laboratories (GPL) (Buildings 221, 222, and 227)

1. Building 221 includes the entire system delineated by the green lines in the image below

(NIST maintains red lines), and includes:

o NIBCO ¾” shutoff valve o Wilkins ¾” PRV o ASAHI Ball Valves o Pentair Poly Glass Pressure Vessel (Model 1054) o Water Softener, by Erie – incl. Brine Tank o RO Pre-Filter, 20” Carbon / 5 um Filter Cartridge o US Filter Reverse Osmosis System, 2300 gpd o Pure Water Storage Tank, 245-gal Conical Bottom & Accessories o Grundfos CRN3 Distribution Pump, 15.9 gpm, 0.75HP o Final Filter Housing, Three (3) 222 Fin Cartridges, 10” 0.2um o Main Control Panel with associated meters and gauges, piping, and valves

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2. Building 222 includes the entire system delineated by the green lines in the below images (NIST maintains red lines) and includes:

o ¾” Honeywell Sparcomix Temperature Blending valve o ¾” Watts PRV o Water Softener – including Brine Tank o HydroMax RO Skid, 0.5 gpm o Mighty Pure MP36C Ultraviolet Sterilizer o Control Panel o Mixed Beds Deionizers in series (2) o 200 gals Holding Tank w/atmospheric air filter o Berkeley BVMX2-60 Distribution Pumps (2) o Post RO Microfilter o Associated meters and gauges, piping, and valves

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3. In Building 227, a US filter is supplied by the Central Water Purification System. The system comprises duplex pretreatment, two reverse osmosis systems, a CDI unit, and deionizer polishing. The system is designed to provide CAP III purified water quality at 125 gpm measured at the 0.1-micron final filters.

Unfortunately, the system capacity was vastly overdesigned for today’s use. Many components have been isolated to cut down on energy and maintenance costs. The contractor shall maintain all equipment, including currently inactive components if greater capacity is required. Building 227 includes the entire system delineated by the green lines in the below images (NIST maintains red lines) and includes:

o Blend Valve, 1 ½” inlet & outlet, 45-60 gpm, Lawler Model 802 o Multimedia Filter, Duplex, 24” dia w/2” I/O, 30-60 gpm o Water Softener, Dual alternating, 24” dia w/2” I/O, 56-84 gpm o Filter, (2) 20” 6 round, (FCR0F2005) 304 Stainless Steel (located after softeners)

(1 currently inactive) o Break Tank, 200 gal FRP w/Rupture Disc Monitor o Heat Exchanger, w/ Temperature Regulating Valve o Booster pumps, (2) LABOUR AA8LF-LVA, 460 V. / 3 PH. / 7.1 FLA (currently inactive) o Carbon Filter, 24” dia w/2” I/O, 15-30 gpm, Duplex Alternating o RO Prefilter, (2), 20” 6 rounds, (FCR0F2005) 304 Stainless Steel (located after carbon o filter) o Reverse Osmosis Units, Duplex, 12,000 GPD, Vertical W/ Controller (ROSLV212023133)

(1 currently inactive) o Cleaning Skid, RO 480 V. / 3 PH / 60 HZ o U.V. Sterilizer Unit, Aquafine RBE-4R (currently inactive) o CDI System, 230 V. / 1 PH / 60 HZ / 22 Amps (currently inactive) o Storage Tank, 1000 gal FRP, w/ Rupture Disc Monitor o Distribution pumps, (2) 480 V / 3 PH / 60 HZ / 26 FLA o U.V. Sterilizer Unit, Aquafine RBE-16R160 o Filter Housing, 40” 6 round, 0.1 Micron (FCWS040S1 Carts) 304 Stainless Steel

(1 currently inactive) o Main Communications panel w/A-B SLC 5 / 02 PLC Controller o Associated meters and gauges, piping, and valves

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