Buffalo Ave. Culvert Rehabilitation and Outlet Structure Design.pdf

Request for Qualifications #2735 by

City of Concord, Owner for

Buffalo Ave Culvert Rehabilitation and Outlet Structure

Design

November 2, 2026

I. OVERVIEW AND PURPOSE

The City of Concord is soliciting proposals from qualified consultants to provide engineering services for evaluation and design of a stormwater culvert outlet structure and associated headwalls near 161 Buffalo Ave NW. The project is intended to provide a safe, stable, durable, and maintainable outlet structure including culvert rehabilitation recommendations that accommodates the required stormwater flows and site conditions.

The selected consultant shall evaluate existing conditions and develop a design suitable for permitting, bidding, and construction. The final design may include culvert rehabilitation, an outlet structure, headwalls, apron, energy dissipation and erosion protection, and associated grading or drainage improvements, as appropriate to the site.

Our purpose is to obtain expert professional, technical and advisory services at the discretion of the City of Concord for designing a stormwater culvert outlet structure as well as culvert rehabilitation. In addition, an individual firm or joint venture (team) may respond to this Request for Qualifications (RFQ).

The City of Concord will be holding an optional Pre-Proposal Meeting on site near 161 Buffalo Ave NW on November 16 at 1:30pm.

II. SCOPE OF WORK

The consultant selected may be asked to provide any or all of the following services.

• Review available survey information, reports, and photographs provided by the City, and visit the site to document existing conditions, access, and potential constraints.

• Assess the existing culvert for deterioration, cracks, joint defects, leakage, deformation, sediment, potential voids, soil migration, settlement, and loss of support.

• Evaluate culvert rehabilitation options, including coating or lining, joint sealing, localized repairs, and void filling or grouting. Recommend appropriate repairs based on condition, service life, constructability, and hydraulic impacts.

• Evaluate design alternatives for the outlet structure and recommend improvements considering performance, durability, maintenance, construction impacts, site constraints, permitting, and cost.

• Prepare construction plans and specifications for the outlet improvements, associated structures, channel stabilization, grading, and recommended culvert repairs or rehabilitation. Include necessary repair details, materials, construction requirements, and inspection criteria to provide a complete project design.

• Coordinate the design with utilities, property and right-of-way constraints, site access, maintenance needs, and adjacent infrastructure. Prepare an opinion of probable construction cost.

• Identify required permits and approvals; prepare supporting documents and coordinate with permitting agencies, including responses to comments, as required by the agreed scope.

• Submit plans for City review, incorporate comments, and provide final sealed plans and specifications suitable for bidding.

• Provide bidding support, including responses to bidder questions, addenda, and bid review or recommendations, as requested.

Questions concerning the scope of this project should be directed in writing to Crystal Allman, Water Resources Engineering Manager at the address below. Any amendments to this RFQ shall be made in writing and distributed as an addendum.

Crystal Allman, Water Resources Engineering Manager Alfred M Brown Operations Center 635 Alfred Brown Jr. Ct. SW PO Box 308 Concord, North Carolina 28026 704-920-5287 E-mail: allmanc@concordnc.gov

Firms shall have no contact related to this project with elected officials or City of Concord employees other than as directed herein, during this RFQ process. Any such contact will subject the firm to immediate disqualification for consideration for this project. At the option of the selection committee interviews may be held with selected applicants if it is determined to enhance the selection process.

III. SUBMITTAL REQUIREMENTS

The proposal submitted shall be in a sealed package and received in accordance with the instructions detailed in this RFQ.

The selection of the firm will be based on the totality of the qualifications of the firm as presented in the detailed qualifications statement. The presence or absence of one or more of the items listed below, except for those items required by law, shall not be totally disqualifying but shall be taken into consideration as a portion of the totality reflecting positively or negatively on the qualifications of the firm. Qualification statements should clearly and concisely address the following:

1. Coversheet: List project title, the name of your firm, and the name, address, e-mail, fax number, and telephone number of a contact person for questions concerning this proposal.

2. History of Firm: Provide a brief history of your firm.

3. Experience of the Firm: Provide a narrative of your firm’s prior experience and qualifications. The narrative should contain information on projects similar to the Culvert Rehabilitation and Outlet Design requested by Concord in this RFQ.

Specifically, list similar studies and designs that your firm has conducted for local governments in the Southeast and include scope of project, date, firm’s project manager and contact name and number of person in local government who can speak on the project and your firm’s work performance. Provide information as to mailto:allmanc@concordnc.gov your firm’s ability to finish projects within budget and within the project time limits.

4. Project Team: Provide information related to the project manager, key personnel, and any sub-contractors who will be involved with this project. Include the office / location of each staff member and sub-consultant that will participate and what their role will be on the various work items. Provide a brief resume for each person listed including experience on similar projects. We will require detailed information concerning the p roject manager, including their length of time with this firm and detailed experience in the role of project manager. Describe what other work commitments the proposed team has and state the time the team has to dedicate to Concord.

5. Process and Work Plan: Describe the process and work plan that your firm would use to evaluate these particular options including how your firm would gather and assess information. Also describe the evaluation effort and how your firm would determine cost/benefits.

6. References: Provide the name, address, phone number, e-mail address, and relationship of at least four (4) references familiar with the quality of work done by your firm on similar projects that were undertaken in the last ten (10) years.

7. Legal, Safety, Insurance, and Financial: The firm’s submittal shall provide documentation of any history of litigation associated with project performance or professional liability. A short statement of any safety problems that the firm may have encountered in projects designed or inspected. A statement or other information to describe the firm’s general financial standing and current insurance coverage.

8. Other Supporting Data: Include any other information you feel to be relevant to the selection of your firm for this RFQ.

IV. QUALIFICATION STATEMENT DEADLINE

The submission shall be limited to 10 pages of standard 8½” by 11” printed size, and single-spaced. Larger formatted pages are not allowed. The printed copy of the submission shall be single sided and stapled together on the top left portion of the pages. Front and back cover pages are not considered a part of the 10-page submittal. Submissions exceeding the 10-page limitation will not be considered. ELECTRONIC AND PRINTED SUBMITTALS. One (1) electronic copy and one (1) printed copy of the statement of qualifications is due no later than 2:00 p.m. on December 10, 2026 at the address shown below. The electronic copy must be submitted in PDF format on a portable USB storage device. The electronic media submitted will not be returned. No email submittals will be considered. Printed copies must be single-sided and bound by one staple in the top left corner. No statement of qualifications will be accepted after the due date and time. Should the City of Concord choose to conduct interviews with selected qualified firms, those particular firms will be contacted by City staff in order to schedule the interviews. The City reserves the right to reject any and all statements of interest.

Envelopes containing proposals shall be marked as follows:

(Your Company Title)

To: City of Concord

(Address) Attn: Crystal Allman, Water Engineering Manager 635 Alfred Brown Jr. Ct. SW

PO Box 308 Concord, NC 28026 RFQ #2735 Buffalo Culvert Rehabilitation and Outlet Structure Design

V. SELECTION CRITERIA

The considerations below will be utilized for selection of the firm. Selection will be made after thorough review conducted by a City panel.

1. Qualifications of the Firm, Including Personnel: Preference shall be given to those firms and personnel with experience with similar projects.

2. Overall Qualifications of the Project Manager and Project Team: Staff will evaluate the p roject manager and those personnel that will be assigned to the Concord project(s) including the location of their office. Preference shall be given to project teams with specific experience in similar projects.

3. Proposed Process to Review Needs and Develop Plans: The City team will evaluate proposals submitted with regard to process thoroughness described to develop the plans.

4. Response Capability, Budget Control, Meeting Deadlines, and Project

Understanding: Submitted examples of projects that your firm or team conducted shall be reviewed. The firm and team’s ability to finish projects within budget and within the project time frame will be included. The firm’s demonstrated ability to respond to the proposed projects is important.

The City of Concord selection panel shall select one or more firms to interview based on the above criteria and recommend the top firm to the City Manager. Once the City Manager approves the recommendation, the selection panel will negotiate a contract fee with the top recommended firm to be approved by City Council. If a contract cannot be successfully negotiated with the top recommended firm, the panel will proceed to the second recommended firm, and so on until an acceptable contract is negotiated. Any firms that are not selected will be notified.

VI. PROJECT SCHEDULE

It is projected that City personnel will complete the interview process and make a recommendation of the top firm to the City Manager by February 1, 2027. The contract with the top firm must be approved by City Council. Once the contract is approved by City Council and executed by the City Manager, a notice to proceed will be sent to the firm.

VII. CONTRACTING

Any contract developed for this work shall be construed and enforced in accordance with the laws of the State of North Carolina. Any controversy or claim arising as a result of contracting shall be settled by an action initiated in the appropriate division of the General Court of Justice in Cabarrus County, North Carolina.

The selected firm will be expected to enter into the City’s standard service agreement. This agreement is attached and any questions or comments should be communicated to Crystal Allman, Water Engineering Manager before they are selected as the consultant for this project.

VIII. EQUAL EMPLOYMENT OPPORTUNITY AND DRUG FREE WORK PLACE

The local government of the City of Concord does not discriminate administering any of its programs and activities. The firm (s) awarded the contract for work will be required to assure that no person shall be denied employment or fair treatment, or in any way discriminated against on the basis of race, sex, religion, age, national origin, or disability.

Although no percentage is assigned, it is an absolute requirement of the City that the project work site and work force be drug free and that associated individuals, including subcontractors, working on the project be free of prior or pending felony convictions, the qualifications statement should include a commitment to this requirement and an indication of the plan of the firm to ensure compliance with this requirement.