Budget Narrative Template - New Award FY23.docx

Budget Narrative Template

A. PERSONNEL

A.1 – Project Manager Emily Jones will serve as the project manager for the project. She will be responsible for X, Y, and Z responsibilities at a level of effort of 25%.

Salary = $5,000 per month x 12 months x 25% LOE = $14,000

A.2 – Finance Manager Etc…

B. FRINGE BENEFITS

B.1 – DC-based staff fringe benefits Fringe benefits are based on the organization’s 2019 rate of X% for US-based staff, based on this breakdown:

· X% - Benefit A

· X% - Benefit B

· X% - Benefit C

This rate was applied to the subtotal salaries for US-based personnel at

B.1 – Overseas staff fringe benefits

C. TRAVEL

C.1 – DC to COUNTRY The purpose of this trip is to XYZ. The following personnel are budgeted to travel to CITY, COUNTRY to conduct XYZ activities/

C.1.1 – Airfare Roundtrip international flights are required for staff to travel to X city to conduct XYZ activities. Flights will adhere to the Fly America Act….

1 roundtrip flight (DC to CITY) x $500/each x 3 travellers = $1,500 USD

C.1.2 Lodging Travelers will stay at a hotel for X nights during the trip. The maximum nightly rate according to State Department foreign per diem guidelines has been used for budgeting purposes.

4 nights x $122 per night x 3 travellers = $1,464 USD

C.2 – Local Transportation

D. EQUIPMENT (ANY TANGIBLE ITEM THAT EQUALS $5,000 OR MORE PER UNIT) ex. Vehicles, Generators, Multi-functioning digital copiers

E.1 – Machine X Once unit of Machine X will be purchased during the first three months of the project for XYZ purpose. Machine X will be purchased in the country of implementation and housed in X facility for use by X beneficiaries….

$6,000 Machine X x 1 unit = $6,000 USD

E. SUPPLIES (BELOW $5,000 PER UNIT)

E.1 – Laptops Two laptops will be purchased for use by X personnel position and Y personnel position. These laptops will allow them to conduct XYZ activities/deliverables.

$1,000 per laptop x 2 units = $2,000 USD

E.2 – Workshop Materials Materials will be purchased for participants of the three X Workshops (Activity 2.4) to facilitate discussion and provide information.

Materials include:

· Notebooks = $5

· Participant Guide = $3

· Pens & highlighters = $2 Total per participant = $10

$10 materials per participant x 25 participants x 3 workshops = $750 USD

E.3 – Supply Item Y

F. CONTRACTUAL

F.1 Subgrant with Org X Grantee will enter into a subgrant agreement with locally-based NGO “Org X”. Org X will implement Activity 1.5 and 1.6 over a three-month period towards the end of the project.

Subgrant total = $5,700 USD Project Coordinator salaries – $500 per month x 2 positions x 3 months = $3,000 Local transportation to activity site – $50 per trip x 2 trips/month x 3 months = $300 Supplies for workshops (pens, paper, workbooks) - $5 per participant x 60 participants x 8 workshops = $2,400

*Note: If the subgrant’s budget is simple or of a small dollar amount, it may be permissable to break down the costs within the subgrant’s line item within the main Budget Narrative. However, if the subgrant’s budget is complex (more than a couple of line items), the prime organization should provide a separate Budget Narrative for the subaward, structured similarly to the main Budget Narrative template. The Grants Officer may use their discretion to determine whether a separate subgrant Budget Narrative is needed.

G. CONSTRUCTION

Not applicable.

H. OTHER DIRECT COSTS

H.1 Office Rent Org personnel are based out of a shared office in CITY. Staff dedicate 25% of their total time to this project, so only 25% of shared costs (including rent) are charged to this project.

Average monthly rent = $1,000 per month x 12 months x 25% = $3,000 USD

H.2 Wifi/Internet

I. TOTAL DIRECT COSTS = $50,000

J. INDIRECT COSTS

Grantee has a negotiated indirect cost rate agreement (NICRA) through its cognitive agency X, dated X. The agreement includes a 35% rate, applied to the MTDC base, which excludes equipment, rental costs, and participant support costs.

MTDC = $45,000 x 35% = $15,750 USD

Total Indirect Costs = $15,750 USD

K. TOTAL PROJECT COSTS = $65,750 USD