IA02 2026 - HQDA BSC PWS 1JUL26 - clean draft.docx

Performance Work Statement (PWS) DRAFT (Includes associated Performance Requirements Summary (PRS)

DRAFT

HQDA Best Squad Competition (BSC)-Community Event Fitness Competition Resource Requirements 19 September 2026

Part 1 General Information

1. General: This is a non-personal services contract to provide services to support HQDA 2026 Best Squad Competition-Community Event and Fitness Competition held 19 September 2026 with a period of performance to start at date of award (estimated to begin 17 August 2026) through 20 September 2026. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to support the HQDA Best Squad Competition-Community Event, including the Fitness Competition, as defined in this Performance Work Statement (PWS). The Contractor shall perform all work to the standards established in this contract.

1.2 Background: The Headquarters Department of the Army (HQDA) Best Squad Competition (BSC) was instituted in 2022 by the Sergeant Major of the Army (SMA). The BSC is an annual event used to select the United States Army Best Squad of the Year (BSOY), Non-Commissioned Officer of the Year (NCOY) and Soldier of the Year (SOY). The intent of this Community Event, as directed by the (SMA), is to host an event aimed at enhancing recruitment efforts by engaging with prospective recruits and the public. The event will focus on highlighting Army fitness, opportunities, fostering community engagement, and building strong relationships between the Army and the local community.

1.3 Objectives:. The contractor shall provide comprehensive event coordination, equipment, set-up and logistical support for the execution of the Best Squad Competition (BSC) Fitness Competition and Community Event.

· Primary location: The National Infantry Museum (NIM), Inouye Field, 1775 Legacy Way, Columbus, GA 31903.

· Alternate location: Indoors alternate location on Fort Benning, Smith Gym, building 2874, 6835 Puckett Pkwy, Fort Benning, GA 31905.

The contractor must ensure all personnel to include delivery drivers, set-up crews and competition judges are registered and compliant with access requirements for Fort Benning, GA. Access procedures and requirements are provided in Part 6 of this PWS. Fort Benning Fort Benning

1.4 Scope: The Contractor shall provide fitness equipment, judges, transportation, tools, materials, supervision/personnel to set-up/tear down equipment, and other items necessary to perform services as described in the PWS and associated contract documents required for the HQDA Best Squad Fitness Competition-Community Event. The event will include the following competitions to be held on 19 Sep 2026 which the contractor shall support:

· Morning: HQDA Best Squad Fitness Competition

· Afternoon: Community-Based Fitness Teams Competition Judging and scoring requirements shall apply to both event components.

The Contractor shall perform to the standards and acceptable quality levels identified in this PWS and associated contract documents. Services and specific tasks are outlined in Part 5 include, but are not limited to, fitness competition planning, event planning, coordination, equipment provision, and set-up/tear down operations. The Contractor shall coordinate closely with the Contracting Officer’s Representative (COR) beginning day of the award. A complete fitness competition plan shall be submitted at time of quote.

Fitness equipment shall not be placed on the ground until appropriate ground protection measures are fully installed.

1.5 General Information:

1.5.1 Quality Control (QC): The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. Quality Control Plan (QCP) shall be submitted to the KO and COR within 5 days after contract award. A comprehensive written QCP shall be submitted to the KO and COR within 5 working days when changes are made thereafter. The contractor’s quality control program is the means by which the contractor assures that work complies with the requirement of the contract. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to the QC system.

1.5.2 Quality Assurance: The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the acceptable quality levels (performance thresholds).

1.5.3 Recognized Holidays: The following provides information on recognized holidays for the purpose of the PWS. If submittal of any documentation (e.g. deliverables, submittals, etc.) deadlines fall on a holiday, the closest workday prior to the holiday will apply as the deadline for submittal. Work shall not be performed on U.S. federally recognized holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer. When a U.S. holiday occurs on a Saturday or a Sunday, the holiday is observed on the preceding Friday or following Monday, respectively.

Juneteenth June 19th Independence Day July 4th Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran’s Day November 11th Thanksgiving Day 4th Thursday in November Christmas Day December 25th

1.5.4 Operating Hours: The Government facility office hours, facility operating hours, and the Contractor support hour requirements often coincide, however, they may differ. Please refer to the following.

1.5.4.1 Government Facility Office Hours: The Government's normal operating hours are 0800 to 1700 Eastern Time (ET), Monday through Friday, excluding Federal holidays identified in Paragraph 1.5.3 and periods when the Government facility is closed due to local or national emergencies, administrative closures, or other Government-directed closures. The Contractor shall perform work during the Government's normal operating hours unless otherwise authorized or required by the Government. The Contractor shall provide sufficient staffing and resources to ensure uninterrupted performance of all requirements identified in this Performance Work Statement (PWS) during periods when the Government facility is open and operational. The Contractor shall maintain an adequate and qualified workforce to meet all performance requirements throughout the period of performance. In recruiting and retaining personnel, the Contractor shall emphasize workforce stability and continuity to minimize disruptions to contract performance.

1.5.4.2 Event hours and set up/tear down hours: The Contractor shall be available to attend a final pre-event coordination meeting, 16 Sep, in Columbus, GA and to support all set-up and teardown operations 17-20 Sep.

Set-up and teardown requirements are as follows:

· Set-up: Contractor will be responsible for the setup of their equipment to include ground covering/protection. Will be conducted on 17 Sep 2026, 1200-2100 Eastern Standard Time (EST) and if needed, conclusion of set up will continue on 18 Sep 2026, 0800-1200 EST. The Contractor shall be present and actively engaged throughout the entire set-up and teardown period

· Teardown: Contractor will be responsible for the teardown of their equipment to include ground covering/protection. Begin immediately following event completion on 19 Sep until 2000 EST and conclude on 20 Sep 2026, between the hours of 0800-1400 EST. Tear down shall be completed NLT 1400 EST. The Contractor shall remain available and provide full support until all teardown activities are complete.

1.5.5 Place of Performance: The work under this contract shall be performed at the primary location:

The National Infantry Museum, Inouye Field 1775 Legacy Way, Columbus, GA 31904

In the event of unforeseen circumstances requiring cancellation or relocation of the HQDA Best Squad Competition – Community Event Fitness Competition at the National Infantry Museum, the Government will designate the following indoor alternate location:

Fort Benning Smith Fitness Center (Building 2874) 6835 Puckett Pkwy, Fort Benning, GA 31905

The Government will notify the Contractor of any change in location prior to the event, no later than 1000 Eastern Standard Time (EST) on 17 Sep 2026.

Should the performance location change to an alternate location, the Government reserves the right to modify equipment, services, or performance requirements as necessary to accommodate the final location and mission requirements. The Contractor shall ensure that all personnel supporting this contract possess a valid REAL ID-compliant identification and meet all installation access requirements for base entry, as applicable.

1.5.5.1 Utilities: Electricity and restrooms will be provided by the NIM and available for the contractor’s use in performance of tasks outlined in this PWS.

1.5.5.2 Facilities: Contractor shall comply and incorporate accessibility considerations at the National Infantry Museum during event set-up and tear down operations, including, but not limited to:

· Use of temporary ground protection and curb ramps, where required, to maintain accessible routes in accordance with ADA accessibility standards.

· No heavy equipment or delivery trucks are permitted on Inouye Field. Only forklifts equipped with turf-approved tires are authorized for use on the field.

· No ground staking, spike anchoring will be used on Inouye Field. Only non-penetrating anchoring methods; water-filled ballast tanks or concrete block anchors on any grass, turf, or landscaped areas of the National Infantry Museum grounds.

1.5.6 Type of Contract: The government will award a Firm Fixed Priced (FFP) Non-Personal Service purchase order.

1.5.7 Personnel Conduct and Performance Standards: Ensure all contracted personnel, including subcontractors, conduct themselves in a professional manner. Perform all services to the standards outlined in this PWS

1.6 Security Requirements: Reserved.

1.6.1 PHYSICAL Security:

Security will be provided by Ft. Benning Military Police and the local Columbus GA Police Department to provide overnight physical security to safeguard all equipment identified in Part 5, including Military and Government-furnished equipment and display items.

Security coverage will be maintained during the following periods:

· 17 Sep 2026, 1800, to 18 Sep 2026, 0800

· 18 Sep 2026, 1800, to 19 Sep 2026, 0800

· 19 Sep 2026, 1800, to 20 Sep 2026, 0800

If the Contractor deems supplemental, dedicated security necessary to safeguard their equipment, the Contractor may employ private, licensed security personnel. All costs associated with hiring supplemental private security shall be included in the Contractor’s initial proposal/quote. The Government will not entertain post-award modifications, equitable adjustments, or separate invoices for Contractor-secured physical security.

1.6.2 Key Control: Reserved

1.6.3 Background Checks: Reserved.

1.6.3.1 U.S. Citizen: Reserved

1.6.3.2 Local Nationals and Third Country Nationals: Reserved.

1.7 Post Award Conference/Periodic Progress Meetings: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.7.1 The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Contractor or designated representative shall attend meetings as requested by the Government. Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter. Meetings may start or end outside of regular duty hours.

1.8 Contracting Officer’s Representative (COR): Refer to Part 2 of this PWS for the definition of a COR. As determined by the Contracting Officer, a COR will be appointed and identified by letter of designation, a copy of which will be provided to the Contractor by the Contracting Officer. The designation letter states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is not authorized to obligate the Government. If the work is not written in the contract, the COR is not authorized to request new work. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the Contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, specifications, monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies, coordinate availability of Government property, and coordinate site entry of Contractor personnel.

1.9 Key Personnel: The following personnel are considered key personnel by the Government: Contract Manager and Alternate Contract Manager. The Contractor shall provide a Contract Manager and an Alternate Contract Manager, who shall be responsible for the performance of the work. The name of this person and an Alternate Contract Manager, who shall act for the Contractor when the COR is absent. The Contractor and Alternate Contract Manager shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The Contractor shall be available as needed.

1.10 Special Qualifications: The Contractor shall demonstrate prior experience in the planning and executing of CrossFit-style fitness competitions and shall provide qualified personnel, including certified judges to support all event operations.

1.10.1 Competition Judge Requirements:

· A minimum of seven (7) judges. At least six (6) shall hold at least a Level 3 CrossFit Certification and a minimum of one (1) judge shall hold a Level 4 CrossFit Certification

1.11 Identification of Contractor Employees: All Contractor personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties must identify themselves, to include proper marking of signature blocks in correspondence, to avoid creating an impression in the minds of members of the public that they are Government officials. The Contractor shall ensure that all documents or reports, produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed. The contractor shall not advertise or sell items pre-event, during event or during the tear down of the event. Contractor shall demonstrate prior experience conducting event set-up and support operations at National Historic Sites or other government-owned facilities subject to historical preservation and site access restrictions. Contractor shall also ensure any subcontractors do not advertise or sell items pre-event, during event or during the tear down of the event

1.11.1 Contractor Identification Badges: Contractor personnel shall be easily identifiable through the display of badges in accordance with (IAW) Contractor Identification (AE Reg. 27-715). (For services at Child, Youth, and School Services where children are present, recommend personnel wear identification when children are present.) The Contractor (to include subcontractors) shall provide each of their employees with an easily readable identification badge. The badge must include the employee’s name, the contractor’s company name, the functional area of assignment, and a recent color photograph of the employee. Companies with U.S. Government contracts will require their employees to wear these badges visibly when performing work at Government workplaces unless this would be impractical because of mission or safety considerations. The Contractor shall collect all ID Badges upon completion of the contract or termination of employee.

1.12 Contractor Travel: Any potential Contractor travel costs should be included in the contractor’s total quote.

1.13 Data Rights: The Government has unlimited rights to all documents and materials produced under this contract. All documents and materials, to include the source codes of software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership and copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the Contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.14 Safety: The Contractor is responsible for reviewing and adhering to all guidance, policies, and procedures contained in this PWS. Potential safety hazards, mats and/or high-visibility cable and cord protection devices must cover all extension cords and wiring. When used for crossing of roadways or pathways, these devices must meet applicable ADA Standards. Contractor will provide wiring and connectors must be in good condition, of sufficient gauge to accommodate the electrical load of the equipment and be properly grounded

1.15 Environmental Compliance: Reserved

1.16 Required Training: Reserved.

1.17 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms

2.1 Definitions: Although not inclusive of every term used within this PWS, the following provides a list of definitions used throughout this PWS and commonly used in the acquisition field.

2.1.1 Contracting Officer – means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

2.1.2 Contracting Officer's Representative (COR) – As defined in DFARS 202.101, means an individual designated and authorized in writing by the Contracting Officer to perform specific technical or administrative functions. DoD Instruction (DoDI) 5000.72, Part II Definitions states the following when defining a COR: “Defined in subpart 202.101 of Reference (f). Any individual delegated responsibilities pursuant to subpart 1.602-2 of Reference (e), regardless of local terminology, must be certified in accordance with this instruction. For example, local terminology can be COR, Contracting Officer’s technical representative, technical point of contact, technical representative, alternate COR, administrative COR, assistant COR, line item manager, task order manager, quality assurance personnel, quality assurance evaluator, or COR management.” In addition, Army Regulation 70-13, Chapter 2, paragraph 2-2g, states, in part, the following when providing other surveillance support personnel to assist the COR when needed, “…These other surveillance support personnel may serve as on-site representatives of the COR in performance of actual contract surveillance if they meet all COR requirements and have been appointed by the Contracting Officer as alternate CORs.”

2.1.3 Contractor – means a supplier or contractor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.4 Contractor-acquired Property - means property acquired, fabricated, or otherwise provided by the Contractor for performing a contract and to which the Government has title.

2.1.5 Day – means, unless otherwise specified, a calendar day.

2.1.6 Defective Service – means a service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.7 Deliverable – means anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.8 Government-furnished Property – As reflected in FAR 52.245-1, Government-furnished Property “means property in the possession of, or directly acquired by, the Government and subsequently furnished to the Contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes contractor-acquired property if the contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract

2.1.9 Government Property - means all property owned or leased by the Government. Government property includes both Government-furnished and Contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

2.1.10 Property Administrator - means an authorized representative of the Contracting Officer appointed in accordance with agency procedures, responsible for administering the contract requirements and obligations relating to Government property in the possession of a Contractor.

2.1.11 High Level Objective (HLO) – means a key overarching result-based objective for a project necessary to achieve the project’s vision. HLOs are similar to Level 2 in a Work Breakdown Structure. Each HLO may contain several statements to flesh out the areas necessary to meet the objective.

2.1.12 Physical Security – means that part of security concerned with physical measures designed to safeguard personnel; to prevent unauthorized access to equipment, installations, material, and documents; and to safeguard against espionage, sabotage, damage, and theft.

2.1.13 Quality Assurance – (or Government contract quality assurance) means the various functions, including, inspection, performed by the Government to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity.

2.1.14 Quality Assurance Surveillance Plan (QASP) – means the key Government-developed surveillance process document and is applied to Performance-Based Service Contracting (PBSC). The QASP is used for managing Contractor performance assessment by ensuring that systematic quality assurance methods validate that Contractor quality control efforts are timely, effective, and are delivering the results specified in the contract or task order. The QASP directly corresponds to the performance objectives and standards (i.e., quality, quantity, timeliness) specified in the Performance Work Statement (PWS). It provides specific details on how the Government will survey, observe, test, sample, evaluate, and document Contractor performance results to determine if the Contractor has met the required standards for each objective in the PWS. The QASP, with very few if any exceptions, is an internal to Government document.

2.1.15 Quality Control – means all necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.16 Subcontractor – means one that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

2.1.17 Work Day - The number of hours per day the Contractor provides services in accordance with the contract.

2.1.18 Work Week - Monday through Friday, unless otherwise specified.

2.2 Acronyms: Although not inclusive of every term used within this PWS, or that may be included in an acquisition, the following provides a list of acronyms commonly used in the acquisition field.

PART 3

GOVERNMENT FURNISHED PROPERTY (GFP)

3. NO GFP provided.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Property and Services

4.1 General: The Contractor shall furnish all personnel, equipment, temporary event structures, transportation, tools, materials, supervision, and other items necessary to perform services as described in the PWS

4.2 Materials and Personnel: The Contractor shall provide all, but not limited to, personnel for manage judging of the fitness competition, managing set-up/tear-down/clean-up, and fitness equipment, to perform the task outlined in this PWS.

4.3 Vehicles and Equipment: The Contractor shall provide shipping truck if required for equipment, and vehicles for support personal required for set up, execution and tear down which shall be included in the contractor total quote. The Contractor shall include but not limited to exercise equipment to perform the task outlined in this PWS. Contractor shall ensure that ground covering protection is installed in the location of the equipment prior to equipment set up. Any machinery needed to move equipment on the field shall be equipped with turf-approved tires to mitigate any risk of damage to the grounds during set-up and tear down.

4.4 Background Checks: If unforeseen circumstances or weather prevents the event from being held at the National Infantry Museum, Inouye Field the contractor must ensure all personnel to include delivery drivers, set-up staff and competition judges are registered and in compliance with Fort Benning base access requirements see link to Fort Benning website under Part 6.

PART 5

SPECIFIC TASKS

5. The Contractor shall provide all personnel, equipment, and materials necessary to support twelve (12) teams of five (5) participants for both the HQDA Best Squad Competition (BSC) (60 competitors) and the Community Fitness Competition running after the BSC (60 competitors). In support the HQDA Best Squad Competition (BSC) – Community Event Fitness Competition scheduled for 19 Sep 2026, as described in this PWS. This includes providing an overall fitness course design at time of quote submission that provides competition oversight to ensure proper execution of the event

5.1. Planning and coordination with the COR will begin at time of and the Contractor shall coordinate directly with the COR and not with the NIM or the alternate location, Smith’s Gym.

5.2. The contractor shall be present at the NIM and Ft. Benning in person by 0800 on 16 Sep 2026.

5.3. The Contractor shall design and install three (3) identical Functional Fitness competition lanes within a footprint of no less than 50 meters by 100 meters, in accordance with Attachment B. Alternate location Smith’s Gym; Dimension of area for alternate location: length: 94 Feet width: 50 Feet

5.3.1. All equipment and lane components shall be placed only after the installation of approved protective ground covering to prevent damage to the event surface.

5.3.2. All lane configurations, spacing, and equipment placement shall be coordinated with and approved by the Contracting Officer’s Representative (COR) prior to installation

5.4. Contractor shall provide a Master of Ceremonies (MC) to facilitate the following; welcoming spectators, announcement of units competing and execution of the competition, closing the event.

5.5. Contractor shall provide a Pre-event Preparation and Post event tear down plan to the COR (5) days after award

5.6. Contractor shall provide an Audio technician to install, operate, and monitor all sound equipment throughout the event

5.7. Ensure all set-up and teardown activities protect the venues greenery from damage such as; rutting, scorching, tearing, shredding, any unauthorized puncture, hole, or penetration of the ground surface. Damaged, crushed, or severed underground utilities, including but not limited to irrigation lines, sprinkler heads, electrical conduits, and drainage networks

5.8. Contingency for Performance Location Change

5.8.1. If the Government determines the alternate location will be used instead of the primary location, the Contractor shall provide an alternate fitness competition plan that includes all functional fitness equipment required to support three (3) competition lanes, as specified in this PWS. The dimensions of the alternate location are listed herein. The Contractor shall also provide and install heavy-duty composite ground protection/flooring, in accordance with the requirements of this PWS, including all specified dimensions and load-bearing capacity. The contractor shall notify the government of any issues or concerns they have of the alternate location at time of alternate fitness plan submission. Any Government-directed changes affecting contract scope, cost, or schedule shall be administered via a contract modification.

5.9. Fitness Competition Plan. Contractor shall provide the HQDA Best Squad Competition-Community Event Fitness Competition Plan at time of quote submission to the KO.

5.9.1. The Contractor shall develop and provide a comprehensive Functional Fitness Competition Plan that includes three (3) identical Functional Fitness lanes (12 teams, five-person team), outlines the structure, and execution of the physical fitness competition. The plan shall guide participating teams through a series of standardized physical challenges and exercises.

At a minimum, the functional fitness competition plan shall include:

· Competition objectives

· Event format and types of Functional Fitness equipment and challenges

· Detailed rules and standards for each exercise or obstacle

· Scoring methodology based on 12 teams, five-person team

· Safety protocols and risk mitigation measures

· Logistical considerations, including lane flow and timing procedures

5.9.2. The plan shall clearly define execution standards for all events. For example, the plan may specify that timing begins at the start of the first obstacle (e.g., a designated-distance run), followed by subsequent exercises such as pull-ups with strict form requirements (e.g., chin clearing the bar), and progression through additional obstacles.

5.9.3. The plan shall ensure the Functional Fitness Competition is conducted in a safe, organized, and equitable manner while promoting physical fitness, motivation, and team cohesion.

5.9.4. The Contractor shall establish and apply a scoring system to determine team rankings. At a minimum, scoring shall be based on:

· Total completion time

· Define movement quality, technique, and penalties for rule violations

· Accuracy and validity of exercise repetitions

· Successful completion of all required obstacles by each team member

· The Contractor shall ensure scoring is applied consistently and fairly across all participants.

5.9.5. Alternate location Fitness Plan. Upon government notice of switching to alternate location, the contractor shall provide the COR with the Alternate location fitness plan.

5.10. Pre event and set up. Contractor shall be on site prepared to begin set-up of ground protection and fitness equipment during the times stated within this PWS.

5.10.1. Fitness equipment will not be placed on the ground until after ground protection is in place.

5.10.2. Conduct dry-run Fitness Competition with Government personnel on 18 Sep 2026, 1200 EST

5.10.3. Provide event and safety briefing to Best Squad and Community competitors No Later Than (NLT) 0730 on 19 Sep 2026, prior to event start.

5.11. Event:19 Sep 2026. The Contractor shall ensure that all required equipment is in place and fully prepared for operation no later than 0800 hours on the day of the competition. This includes set-up, operational checks, and readiness for immediate use.

5.11.1. Upon completion of each competition, the Contractor shall provide the Contracting Officer's Representative (COR) with a complete report of the competition rankings.

5.11.1.1 This report shall be delivered to the COR via a piece of paper within 30 minutes of the conclusion of each competition. Any discrepancies, malfunctions, or deviations observed during the competition shall be promptly reported to the COR.

5.11.2. Two (2) judges per lane at minimum to ensure proper execution of all movements and obstacles. As well as accurately score competitors during the BSC Functional Fitness events

5.11.2.1. All judges shall be present and on-site no later than (NLT) 0700 and remain available until 1600 on 19 Sep 2026.

5.11.3. Contractor shall Provide oversight of the competition of squads and Community Competition (approximately 60 BSC Competitors and 60 Community competitors) and provide MC.

5.12. Post event. Contractor shall perform tear down during the times listed within this PWS and in accordance with the approved tear down plan.

5.13. Equipment and ground protection. The Contractor shall provide, deliver, install, maintain, and remove all equipment necessary to support the event. The Contractor is responsible for ensuring all equipment is available, fully operational, and installed and removed in accordance with the schedule and requirements outlined in this PWS.

5.13.1. The Contractor shall provide and install heavy-duty composite portable ground protection, see item in Attachment A of this PWS

5.13.1.1 Composite Ground Protection/Flooring must meet specifications:

· 4’x4’x1.5”

· Weight bearing up to 3,000lbs.

· Interlocking/ADA compliant

5.13.1.2. The Contractor shall provide enough portable ground protection to cover areas of size below:

· One (1) 20’ x 40’ section (stage support)

· Three (3) 8’ x 8’ sections (fitness equipment support)

· Three (3) 4’ x 12’ sections (fitness equipment support)

· Three (3) 12’ x 12’ sections (fitness equipment support)

· 800 square feet of roadway flooring

5.13.2. Functional Fitness Equipment: The Contractor shall provide, at a minimum, the following functional fitness equipment to support three (3) competition lanes:

· 15 Echo Stationary Cardio Bikes

· 15 SkiErg machines (stationary ergometers with adjustable resistance)

· 15 D-Balls (various weights up to 70 lbs; minimum of three (3) per weight, distributed across three lanes, five (5) per lane)15 Kettlebells (various weights up to 70 lbs; minimum of three (3) per weight, distributed across three lanes, five (5) per lane)

· 3 Worms (adjustable weight)

· 1 A-Frame Rig (minimum 15 feet in height and 50 feet in length)

· 3 Climbing Ropes (15 feet each, compatible with A-Frame Rig)

· 15 Cloth Jerry Can Sandbags (up to 100 lbs each; five (5) per lane)

· 15 Weighted Vests (20 lbs each)

· 15 Stair Climbing Machines

· 15 Glute Ham Developers (GHD), 3x3 configuration

· All equipment shall be evenly distributed between three lanes, configured to support simultaneous use across all competition lanes.

5.13.3. Material Handling Equipment: The Contractor shall provide:

· One (1) forklift equipped with turf-approved tires

5.13.4. Audio / Production Equipment: The Contractor shall provide all audio and production equipment necessary to support live event operations and Army Band performances. At a minimum, the Contractor shall provide:

· Multitrack Digital or analog mixing consoles

· 8 speaker boxes per side or equivalent

· Speaker Truss Towers

· Wired and wireless microphones

· 6 subs.

· 50 XLR cables 25’

· 5 ¼ to ¼ cables, each 10’

· 2 stage boxes with 32 inputs/16 outputs (stage box for FOH; other stage box for stage side)4 DI boxes

· Drum set mics: Kick, 2 OH’s, Snare, 2 Toms, & HiHat (Audix D6, 2 SM81, 3 Sennheiser e 904, & 1 Audix SCX1HC)

· 2 microphone stands for wireless microphones

· mic stands for drum set microphones

· 2 snakes, each 8 channels

· Power chords (distance from FOH to stage)

· Wedge monitors

PART 6

APPLICABLE PUBLICATIONS

6. Applicable Publications (Current Editions): The following publications, manuals, regulations, etc. are mentioned in this PWS and are listed below.

6.1.13 Fort Benning Base Access Control and Gate Information

PART 7

ATTACHMENT AND TECHNICAL EXHIBIT LISTING

7. Technical Exhibit List and Attachments

7.1 Technical Exhibit A – Performance Requirements Summary

7.2 Technical Exhibit B – Deliverables Schedule

7.3 Attachment A – Ground Protection

7.4 Attachment B – Event Location Map/ Layout

7.5 Attachment C – Alternate Location

TECHNICAL EXHIBIT A

Performance Requirements Summary (PRS)

Contractor performance will be monitored and reported to the Contracting Officer. Failure to meet the standard would result in contractor recompleting the task.

Contractor performance will be monitored and reported to the Contracting Officer. Failure to meet the standard would result in contractor recompleting the task.

Para 5.1

The Contractor shall provide all services required to support the HQDA Best Squad Competition (BSC) – Community Event Fitness Competition scheduled for 16-20 Sep 2026, as described in Part 1 through 1.24 of this PWS.

100% complete as confirmed by the COR

Contractor performance will be monitored and reported to the Contracting Officer. Failure to meet the standard would result in contractor recompleting the task.

Para 5.2.1

Contractor performance will be monitored and reported to the Contracting Officer. Failure to meet the standard would result in contractor recompleting the task.

Para 5.2.2

Contractor performance will be monitored and reported to the Contracting Officer. Failure to meet the standard would result in contractor recompleting the task.

Contractor performance will be monitored and reported to the Contracting Officer. Failure to meet the standard would result in contractor recompleting the task.

TECHNICAL EXHIBIT B

DELIVERABLES SCHEDULE

Attachment A Ground Protection

Attachment B - Event Location Map

Layout

Attachment C – Alternate Location

Indoor Alternate location: Smith’s Gym, Fort Benning, GA Dimension of area for alternate location:

Length: 94 Feet Width: 50 Feet

AUG 22

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