Brush_Grinding_Services_(Addendum_#1_Revision).pdf

City of Waxahachie

Brush Grinding Services

RFP 2024-08-01

RESPONSES ARE DUE TO PURCHASING PRIOR TO:

September 5, 2024, 2:00 pm

NO LATE SUBMISSIONS WILL BE ACCEPTED

ELECTRONIC RESPONSES SUBMITTED THROUGH

https://procurement.opengov.com/portal/waxahachie-tx

FOR QUESTIONS CONCERNING THIS RFQ PLEASE CONTACT:

Leila Cole , Buyer

Phone: (469) 309-4165 Email: lcole@waxahachie.com

Table of Contents

I. Introduction II. Respondent Instructions

III. Project Details IV. Evaluation Criteria V. General Conditions

VI. Vendor Questionnaire & Submissions VII. Pricing Table

Attachments:

A - Brush Grinding Aerial - Location Map

1. Introduction

1.1. Summary

The City of Waxahachie, TX invites qualified contractors to submit proposals for the brush grinding service which are typically conducted twice annually. The usual quantity is approximately 25,000 cubic yards per service (26,250 average over the last seven services). The brush will be shredded on-site at the Waxahachie Convenience Station, located at 499 Lion's

Park Road, Waxahachie, Texas 75165. The service should encompass both the initial grinding of the brush on-site and the subsequent regrinding of the wood chips remaining on-site from the previous service.

Interested contractors must provide comprehensive information addressing the scope of work, as specified in this document. The City intends to award a contract to responsible and responsible contractor that offers the most qualified and cost-effective contractor, based on the evaluation criteria provided in the solicitation.

1.2. Background

The City of Waxahachie Convenience Station is open to the public and allows residents to dispose of brush and limbs at this location. Since this service is to be performed at a public location, it is crucial that all safety protocols are followed for the protection of the citizens and city employees.

Historically the contractor is allowed to retain half of the shredded wood, while the City reserves the other half for residents' use. The City's portion of the shredded wood remains on site until the next service period at which point it is shredded a second time in order to produce mulch suitable for residents' landscaping purposes.

1.3. Contact Information

Leila Cole, Buyer

408 S Rogers

Waxahachie, TX 75165

(469) 309-4165 lcole@waxahachie.com

1.4. Timeline

Release Project Date: August 9, 2024

Pre-Proposal Meeting (Non-Mandatory): August 22, 2024, 9:00am

The pre-proposal meeting will be held in person at the Charles Beatty Municipal Services Building located at 408 South Rogers Street, Waxahachie, Texas 75165 on the 1st Floor Mean Green Conference Room. Vendors can also join virtually on TEAMS. Following the meeting there will be a site visit at the at City of Waxahachie Convenience Station, located at 499 Lion's Park Road, Waxahachie, Texas 75165.

This meeting is not mandatory but is highly encouraged.

TEAMS Meeting Link:

https://tinyurl.com/kahxrfa8 Meeting ID: 269 309 675 568 Password: 4sjbq7

Question Submission Deadline: August 29, 2024, 2:00pm

Response Submission Deadline: September 5, 2024, 2:00pm

2. Respondent Instructions

2.1. Important Instructions for Electronic Submittals

The City of Waxahachie prefers to accept electronic submittals for this Solicitation. Before the

Respondent can submit their electronic response to this solicitation, they must create a FREE account with OpenGov Procurement by registering online at https://procurement.opengov.com/signup. Once the Respondent has completed their account registration, they must return to this page to view the project details or use the following link https://procurement.opengov.com/portal/waxahachie-tx/projects/108281 . The Respondent should select "Draft Response" and follow the instructions provided to begin submitting their electronic response.

To view all City of Waxahachie project opportunities, use the following link: https://procurement.opengov.com/portal/waxahachie-tx. If you would like to be notified of any future City of Waxahachie project opportunities, select "Subscribe".

Please ensure the following items are included and completed before submitting your proposal:

https://tinyurl.com/kahxrfa8 https://procurement.opengov.com/signup https://procurement.opengov.com/portal/waxahachie-tx/projects/108281 https://procurement.opengov.com/portal/waxahachie-tx/projects/108281

1. Using the Vendor Submissions Section on OpenGov, answer all of the required questions provided.

2. Please complete the provided conflict of interest questionnaire and upload the completed document.

3. Please provide the company's most recent signed W-9.

4. Please use the final question on the Vendor Submissions Section to provide any additional information you would like to include with your submittal.

5. Please use the pricing table to submit your unit price as instructed in the section.

2.2. Instructions to Respondents

This Request for Proposal (RFP- Best Value Proposal is Awarded) will be available online through https://procurement.opengov.com/portal/waxahachie-tx from the date issued until the due date and time provided. Any subsequent addendums and/or attachments will be added to the website listed above.

All submittals must be received no later than 2:00 pm Central Time on Thursday, September

5, 2024. Late submissions will not be accepted.

Electronic submittals are preferred through our online electronic bidding system https://procurement.opengov.com/portal/waxahachie-tx

All paper-sealed submittals must be received by the City of Waxahachie City Secretary

Department located at 408 S Rogers, Waxahachie, TX 75165 on the 3rd floor by the due date and time provided. All paper submittals must include a USB/flash drive with an electronic copy of the submittals and any attachments.

The City is not responsible for lateness or non-delivery of mail, carrier, etc. to the City, and the time and date recorded by the City shall be the official time of receipt.

Sealed paper submittals must be in one sealed envelope clearly marked with the label below completed and affixed on the outside of the sealed envelope containing the submittal:

SEALED SUBMITTAL – DO NOT OPENCity of Waxahachie – ATTN City Secretary – 3rd Floor

408 S Rogers St.

Waxahachie, TX 75165

Brush Grinding Services

Request for Proposal (RFP- Best Value Proposal is Awarded)RFP 2024-08-01

Submission Deadline: Thursday, September 5, 2024, 2:00 pm Central Time https://procurement.opengov.com/portal/waxahachie-tx

Contact the Purchasing Department with any Questions: 469-309-4176 or at

Purchasing@waxahachie.com

Company Name: ______________________________________________

Contact Name: _______________________________________________

Phone Number: _______________________________________________

Pre-Proposal Meeting and Site Visit (Optional)

The pre-proposal meeting will be held in person at the Charles Beatty Municipal Services

Building located at 408 South Rogers Street, Waxahachie, Texas 75165 on the 1st Floor Mean

Green Conference Room. Vendors can also join virtually on TEAMS. Following the meeting there will be a site visit at the at City of Waxahachie Convenience Station, located at 499 Lion's

Park Road, Waxahachie, Texas 75165. This meeting is not mandatory but is highly encouraged.

TEAMS Meeting Link: https://tinyurl.com/kahxrfa8 Meeting ID: 269 309 675 568 Password:

4sjbq7

Solicitation Questions

Questions regarding this solicitation shall be submitted online using the OpenGov electronic bidding system or shall be emailed to the City’s Purchasing Manager at Purchasing@waxahachie.com with the solicitation number in the subject line no later than

2:00 pm Central Time, Thursday, September 5, 2024.

The City’s response to the questions shall be provided to all respondents through an addendum and will be bound with and made a part of the contract documents. No other explanation or interpretation will be considered official or binding. Respondents shall not contact any City staff except those designated in this solicitation or subsequent addendums. Noncompliance with this provision may result in the rejection of the submittal.

A copy of all questions in the addendum format shall be posted online through https://procurement.opengov.com/portal/waxahachie-tx. The City of Waxahachie shall

NOT be held liable for any costs incurred by any respondent for work performed in preparation of and production of the submittal or for any work performed prior to the execution of an awarded contract.

Any submittal may be withdrawn or a revised submittal provided prior to the submittal deadline.

Solicitation Opening

There will be a public opening of the submittals on TEAMS on Thursday, September 5, 2024 at

2:00 pm Central Time. All submittals will be kept confidential during the evaluation process and prior to the contract award.

mailto:Purchasing@waxahachie.com https://procurement.opengov.com/portal/waxahachie-tx mailto:Purchasing@waxahachie.com

TEAMS Meeting Link: https://tinyurl.com/4wu95bp6

TEAMS Meeting ID: 221 096 285 880

Meeting Passcode: hM9j5d

Dial In: 929-352-2273

Dial In: Conference ID: 747 464 803#

2.3. Contract Award and Contract Terms

Contract Award

All submissions received from qualified, responsible, and responsive respondents will be evaluated fully to ascertain which respondent provided a response most advantageous to the

City. The City reserves the right to enter into an agreement with a single award, split awards, non-award, or use any combination that best serves the interest and at sole discretion of the

City.

Any contract awarded in pursuant to this solicitation is not assignable. The awarded

Contractor(s) shall not sell, assign, transfer, sub-contract, or convey this contract, in whole or in part, without the prior written consent of the City of Waxahachie.

The City reserves the right to accept and/or reject any and all submitted responses or any part thereof, waive immaterial errors, waive any irregularities or informalities in the submittal received, and award the contract in the best interest of the City.

Respondents shall promptly notify the City of any omissions, ambiguity, inconsistency, or error that they may discover upon examination of this solicitation. The City shall not be responsible or liable for any errors and/or misrepresentation that result from the solicitations which are inadvertently incomplete, ambiguous, inconsistent or obviously erroneous.

Any submitted responses may be withdrawn or a revised submission may be substituted prior to the submittal deadline. The solicitation documents submitted to the City cannot be altered, amended, or withdrawn by the Respondent after the submittal deadline, unless such alteration, amendment or withdrawal notice is approved in writing by the Purchasing Manager.

An opened response may not be changed for the purpose of correcting any error by the

Respondent or Respondent’s agent. Any ambiguity in the submittal as a result of omission, error, lack of clarity or noncompliance by the Respondent with specifications, instructions, and all conditions shall be construed in the favor of the City. If the unit prices and their extensions do not coincide, the City may accept the price most beneficial to the City, and the Respondent will be bound thereby.

Contract Term

The City intends to enter into a contract with the awarded Contractor for a period of two (2) years with three (3) additional one (1) year term renewal options. The contract will https://tinyurl.com/4wu95bp6 automatically renew unless either party provides a written cancellation notice at least ninety

(90) days before the active term end date. The contract pricing must be valid for at least the first two (2) years of the contract.

Any price increases, when renewing the agreement, must be submitted to the City at least one hundred and twenty (120) days prior to a potential renewal. The price increase agreement must be signed by both parties and agreed upon before the price adjustment will be considered for any future invoices as well as the effective date of the increase. If there is a failure between the

City and Contractor to agree to the price adjustment request, this may result in a termination of the Contract.

Contract Termination

If at any time, the successful Contractor fails to fulfill or abide by the terms, conditions, specifications, or performance requirements of this solicitation, or any contract awarded and entered pursuant thereto, the City reserves the right to deduct charges from successful

Contractor’s invoice at the time it is due; or Cancel the contract at the City’s convenience, without penalty, by furnishing written notice of termination to Contractor, and select another

Contractor and award a contract to its Contractor pursuant to the terms thereof.

At the City’s sole discretion, any awarded contract may be canceled or terminated for convenience without penalty at any time by giving the Contractor thirty (30) days written notice. The Contractor may be entitled to payment for services actually performed; to the extent said services are satisfactory.

Availability of Funds

This solicitation is conditioned upon the availability of federal, state, or local funds, which are appropriated or allocated for payment of the requested services. If, during any stage of this contract, funds are not allocated and available for the requested services, the contract will be canceled. The City will notify the Contractor at the earliest possible time if this occurs.

3. Project Details

3.1. Minimum Requirements

The Contractor must have the capacity to grind a minimum of 25,000 cubic yards of brush and the ability to remove 50% of the wood chips generated by the grinding process and leave 50% on-site for the City's future use. The Contractor must have the capacity to grind logs or branches with a minimum diameter of 24" inches.

3.2. Scope of Work

The City of Waxahachie, TX is seeking a qualified contractor to provide brush grinding services.

Services will be requested annually as well as on an as needed basis. The purpose of this project is to grind all the brush that has been dropped off at the Convenience Station and regrind the wood chips that remain from the previous grinding service. The selected contractor will be responsible for grinding all brush and removing 50% of the resulting wood chips.

Technical Specifications:

The brush grinding service shall include, but not be limited to, the following specifications:

A. Equipment: The contractor shall provide and maintain all necessary equipment, including a brush grinder capable of effectively grinding brush including limbs, trunks, and stumps.

B. Personnel: The contractor shall provide trained and qualified personnel to operate the brush grinder and perform the required tasks in a safe and efficient manner.

C. Safety: The contractor shall adhere to all applicable safety regulations and best practices during the brush grinding operations. Required and appropriate personal protective equipment (PPE) shall be worn at all times.

D. Waste Disposal: The contractor shall be responsible for the proper disposal of 50% of the waste (wood chips) generated during the operations. The waste shall be hauled away and disposed of in accordance with local, state, and federal regulations. The remaining 50% will be piled up in an area designated by the City.

E. Work Area Preparation: Prior to performing the brush grinding service, the contractor shall assess the work area and remove any obstacles or debris that may hinder the grinding operations. This includes but is not limited to rocks, logs, and large branches.

Service Requirements:

The contractor shall provide the following services:

A. Brush Grinding: The contractor shall grind down brush to chips of a specified size, as determined by the City's designated representative.

B. Site Cleanup: Following the brush grinding service, the contractor shall assess the work area and remove any obstacles, waste, or debris generated during grinding operations.

This includes but is not limited to litter, logs, stumps, and large branches.

C. Site Restoration: In areas where the brush grinding service has been performed, the contractor shall restore the site to an acceptable condition, which may include grading or leveling to accommodate the deposition and collection of brush by local residents and businesses.

Delivery Requirements:

The contractor shall adhere to the following delivery requirements:

A. Timeliness: The contractor shall complete the assigned brush grinding tasks within 14 days of requested service.

B. Communication: The contractor shall maintain open communication with the City's designated representative throughout the project, providing updates on progress and addressing any concerns or issues that may arise.

C. Notification: The contractor shall provide advance notice to the City's designated representative prior to the start of each brush grinding operation. This will allow for proper coordination and scheduling of the work.

Relevant Standards:

The brush grinding service shall adhere to relevant standards:

A. Texas Department of Transportation (TxDOT)

B. National Fire Protection Association (NFPA)

C. Occupational Safety and Health Administration (OSHA)

4. Evaluation Criteria

All submissions received from qualified, responsible, and responsive respondents will be evaluated fully to ascertain which respondent provided a proposal most advantageous to the

City. The respondent’s submittal should provide a straightforward, concise description of the respondent’s capabilities to satisfy the requirements listed in this solicitation.

An evaluation committee (“Committee”) will review the submitted proposals. The Committee will evaluate all submissions and ultimately determine a final list of the most competent and qualified respondents.

During the evaluation process, the Committee and the City reserve the right, where it may serve the City’s best interest, to request additional information or clarifications from the respondents. In fairness to all firms, requests for interviews, visits, or presentations prior to the closing time and date will not be permitted. Interviews with selected firms may or may not be requested at the sole discretion of the City after the closing date. Selection may be made strictly from the information provided in the proposal, however, the City of Waxahachie reserves the right to conduct interviews as well as request presentations from any respondents as part of the final selection process.

The proposals will be evaluated on the following criteria and scored on a 100-point basis:

No. Evaluation Criteria Scoring Method Weight (Points)

1. Cost

Cost will be evaluated based on a mathematical formula comparing the total cost to the other proposers' total cost.

Points Based 40 (40% of Total)

2. Experience & Qualifications

The proposer should provide adequate information to verify that their company has the experience, qualifications, and equipment necessary to successfully complete the services requested.

Points Based 25 (25% of Total)

3. Approach

The proposer should describe their approach to completing the project in a timely manner while ensuring necessary safety protocols are met.

Points Based 20 (20% of Total)

4. References

References from other agencies and/or municipalities with grinding services of similar size and scope are preferred.

Points Based 15 (15% of Total)

5. General Conditions

5.1. Standard Terms and Conditions

The obligations of the parties under a contract awarded through this solicitation will be performed in Ellis County, Texas. Exclusive venue shall be Ellis County, Texas, and any contract awarded under this solicitation shall be governed by the laws of the State of Texas. All work must be in compliance with and conform to any and all applicable state or local laws, ordinances, regulations, codes, rules, policies, and interpretations thereof.

All submittals shall be subject to the Texas Public Information Act Texas Government Code

552 unless the respondent clearly and prominently identifies a particular section in the submittal as proprietary and said item unequivocally qualifies for this exception under the Act as determined by the Texas Attorney General.

Texas Government Code Chapter 176 mandates the public disclosure of certain information concerning persons doing business or seeking to do business with the City of Waxahachie, including affiliations and business and financial relationships such persons may have with City https://statutes.capitol.texas.gov/Docs/GV/htm/GV.552.htm https://statutes.capitol.texas.gov/Docs/GV/htm/GV.552.htm https://statutes.capitol.texas.gov/Docs/LG/htm/LG.176.htm of Waxahachie officers. An explanation of the requirements of Chapter 176, applicable forms, and a complete text of the new law is available at: https://www.ethics.state.tx.us/filinginfo/conflict_forms.htm. By doing business or seeking to do business with the City of Waxahachie, you acknowledge that you have been notified of the requirements of Chapter 176 of the Texas Local Government Code and that you are solely responsible for complying with the information provided.

Once a selection is made and the City has the intent to award, the successful respondent will be required to submit Form 1295 to the State of Texas electronically prior to executing the agreement. https://www.ethics.state.tx.us/filinginfo/1295/

Lobbying of selection committee members, City staff, or City Council members will not be permitted nor tolerated during the solicitation process.

Prohibition of Boycott Israel: By submission of this solicitation response, the Contractor verifies that they will not Boycott Israel and agrees that during the term of this Contract, they will not

Boycott Israel as that term is defined in Texas Government Code 2271. Effective September 1, 2019, this section does not apply if the Vendor is a sole proprietor, a non-profit entity, or a governmental entity; and only applies if: (i) the Vendor has ten (10) or more full-time employees and (ii) this Contract has a value of $100,000.00 or more to be paid under the terms of this Contract.

Prohibition of Boycott of Energy Companies: By submission of this solicitation response, the

Contractor verifies that is does not Boycott Energy Companies and agrees that during the term of this Agreement will not Boycott Energy Companies as that term is defined in Texas

Government Code 2276, as amended. This section does not apply if the Contractor is a sole proprietor, a non-profit entity, or a governmental entity; and only applies if: (i) Contractor has ten (10) or more full-time employees and (ii) this Agreement has a value of $100,000.00 or more to be paid under the terms of this Agreement.

Prohibition of Discrimination Against Firearm Entities and Firearm Trade Associations: By submission of this solicitation response, the Contractor verifies that it does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association; and (ii) will not discriminate during the term of the contract against a firearm entity or firearm trade association as that term is defined in Texas Government Code 2274. This section only applies if: (i) Contractor has ten (10) or more full-time employees and (ii) this

Agreement has a value of $100,000.00 or more to be paid under the terms of this Agreement;

and does not apply: (i) if the Contractor is a sole proprietor, a non-profit entity, or a governmental entity; (ii) to a contract with a sole-source provider; or (iii) to a contract for which none of the submittals from a company were able to provide the required certification.

The Contractor shall be and remain an independent contractor throughout the term of any contract awarded pursuant to this solicitation for all purposes, including but not limited to, the https://www.ethics.state.tx.us/filinginfo/conflict_forms.htm https://www.ethics.state.tx.us/filinginfo/1295/ https://statutes.capitol.texas.gov/Docs/GV/htm/GV.2271.htm https://statutes.capitol.texas.gov/Docs/GV/htm/GV.2276.htm https://statutes.capitol.texas.gov/Docs/GV/htm/GV.2276.htm https://statutes.capitol.texas.gov/Docs/GV/htm/GV.2274.htm application of the Fair Labors Standards Act minimum wage and overtime payments, Federal

Insurance Contribution Act, the provisions of the Internal Review Code, and all State of Texas revenue, workers compensation, and unemployment insurance laws. The Contractor will retain sole and absolute discretion over the manner and means of carrying out the activities and all responsibilities listed herein. The Contractor agrees that it is a separate and independent enterprise from the City and that it has full opportunity to find other business, that it has made its own investment in its business, and that it will utilize a high level of skill necessary to perform the work. This agreement shall not be construed as creating any joint employment relationships between the Contractor and City, and the City will not be liable for any obligation incurred by the Contractor.

5.2. Contractor Insurance Requirements

Contractors on City property or public right-of-way for the City of Waxahachie shall provide the

City a certificate of insurance evidencing the coverage and coverage provisions identified herein.

The Contractor hereby covenants and agrees to indemnify, hold harmless, and defend the City, its officers, agents, servants, and employees, from and against any and all claims or lawsuits of any kind or character, whether real or asserted, for either property damage or loss (including alleged damage or loss to contractor’s business, and any resulting lost profits) personal injury, including death, to any and all persons, and damages for claims of intellectual property infringement, arising out of or in connection with this agreement, to the extent caused by the acts or omissions of contractor, its officers, agents, subcontractors, servants or employees.

All insurance and certificate(s) of insurance shall contain the following provisions: (1) name the

City, its officers, agents, and employees as additional insureds as to all applicable coverage with the exception of Workers' Compensation Insurance; (2) provide for at least thirty (30) days prior written notice to the City for cancellation, non-renewal, or material change of the insurance; (3) provide for a waiver of subrogation against the City for injuries, including death, property damage, or any other loss to the extent the same is covered by the proceeds of insurance.

All insurance companies providing the required insurance shall be authorized to transact business in Texas and rated at least “A” by AM Best or other equivalent rating service.

The Contractor shall during the term hereof maintain in full force and affect the following insurance: The City reserves the right to amend or require addition all types depending on the nature of the work.

The successful Contractor shall procure and maintain in force during the terms of any contract awarded pursuant to this solicitation, at its own cost, the following minimum insurance coverage:

Type of Insurance Amount of Insurance Provisions

A. Commercial General

(Public) Liability to include coverage for:

A. Premises/Operations

B. Products/Completed

Operations

C. Independent Contractors

D. Personal Liability

E. Contractual Liability

$1,000,000 each occurrence

$2,000,000 general aggregate

$2,000,000 Umbrella/ Excess

Liability

City to be listed as additional insured and provided 30-day notice of cancellation or material change in coverage.

City requires that insurer be rated A or higher by A.M. Best or equivalent.

Waiver of subrogation

2. Business Auto Liability • $1,000,000 per occurrence

• $1,000,000 aggregate or;

• $1,000,000 combined single limits

City to be named as a additional insured

3. Workers’ Comp &

Employers’ Liability

Statutory Limits

$1,000,000 each accident

Waiver of subrogation

Prior to the execution of any awarded contract by the City, the successful Contractor shall forward Certificates of Insurance to the department contact that will be managing the contract.

The required insurance policies shall be procured and maintained in full force and effect for the duration of the awarded contract. The Certificate Holder shall be the City of Waxahachie at 408

S Rogers St., Waxahachie, TX 75165.

6. Vendor Questionnaire & Submissions

6.1. Authorized Respondent’s Information

6.1.1. Authorized Official's Contact Information*

Please provide the contact Information of the authorized official submitting this response.

-Legal Name

-Title

-Email Address

-Phone Number

*Response required

6.1.2. Response Confirmation*

By clicking "Please confirm" below, hereon affixed, the respondent declares they have read this solicitation entirely and with full knowledge of the requirements, does hereby agree to furnish the services in full accordance with the requirements of this solicitation if selected.

Confirming also indicates the following:

• Person or person’s interest in this solicitation as principals are those named herein.

• I (we) have carefully examined the contents of this solicitation, and its requirements, and agree to the terms stated herein.

• The respondent acknowledges the Conflict of Interest Clause and agrees to follow the necessary requirements.

The undersigned represents that they are authorized to bind the Respondent to fully comply with the terms and conditions of this solicitation's requirements.

☐ Please confirm

*Response required

6.1.3. Conflict of Interest Questionnaire*

Please download the document below and upload the completed questionnaire.

• Form_CIQ_(Conflict_of_Inter...

*Response required

6.2. Company Information

6.2.1. Please provide your company's most recent signed W-9*

Please download the below documents, complete, and upload.

• Blank_W-9.pdf

*Response required

6.2.2. Full Legal Company Name*

*Response required

6.2.3. Principal Place of Business Address*

*Response required

6.2.4. Principal Place of Business Phone Number*

*Response required

6.2.5. Company Website URL

https://procure-now.s3.us-west-2.amazonaws.com/shared-sections/production/1798/07a52eb7-fa3b-431c-bff2-4635ee633b79_Form_CIQ_%28Conflict_of_Interest_Questionnaire%29_-_CIQ.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4KZU6C26P%2F20240830%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20240830T153144Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEEYaCXVzLXdlc3QtMiJHMEUCIQCjRGVFmflEgZuiMGzaON4PsPWlLW%2BltElcHC9k13nmdwIgAVUQCW5IZpiqgCdFi5BrErjQKz8fuPIyYHQ6KPBVYM8qgwUIXxACGgw4OTIzNjQ2ODc2NzIiDLs9vryC8MuK7P0d6SrgBHMzEaUI6AH8k7aZ8e1jeCDuD%2FT6NyIgFTQkq9l2cuHdH3QpvrhTZYv%2B5HqfHCT9Srz81PM0c%2FUtZBFNTcJAf4YGUgiUwJLWjXUfjEYvmQYJIU2eB0Ht8QvVo7jNfbv9pb5oxjpENI641%2Fb9QBzAzks1EcSTVUcPvoJ1ASSWQNzkmthrbcWh2NFTEVdlKNgAxH3gmfJRfsev74Jf%2FS93Opr1gZfjXsd3twTMLt7dRK8S5o32MUVf6WMBtChWJnmn4RcJd%2BzyvwzlL2NO7RSktZ3vlbbs%2Bo%2FboxlTHzCU%2BNBRf367iJzvmqwzjk2cr6JGfwpIkuTQLZ95eoWOo9mg%2B7JQ2VgM8zcTjT9qgHrEMIGwwaPSyRb0HC6ndsNY%2FmduXpmgxsZLblI%2FAKbLV4lv%2BoNXq9QCj9VkbXzixGH7m%2FxJPR993b9ITu9Ssa3XTOai%2F%2BLdFtccQkenmiuLzz9sYibOaBUH6J%2BGBSzJA2SFS2iVJm9DaCsy1F%2BPaicnpNX1Eak2pDQmH6XUFTvSSyeu7t4WeP8e%2BPhqAE7IFY9MHXAoIAiF2sHow0SD3SftbUYcy4qcW3VFxpzXWiN0AMp10gDaHsCsYn4FtrOdGGrAO6AScU4%2BQK%2Fm2lUW0WtZE2p%2FbUeaigd9H5DrpRMvX0fN65NyTt3N2XaWzg%2FkoH59N9q90xdb0hFAlKCphLG%2BvTMUvf1x%2FB%2BFt%2BF4wU6WhxoxSO7JOxgk9HoeYj3TwHoPrWoMkMLdvXIa4aFE5ChfiyPICUEMmzzyfNg6oYQ6X49a24%2BLz3olfczzJl19WSzj8VG0MJShx7YGOpsBN99Nty7S1X8mpiVLKo4yKnaiDTk7NTnVMXDmGw%2FeOvrkv80ng7AXGozII34yneV%2FFKj77k3aNfoknXbwMzk7i3EbG5o7f%2BVh%2B5yYYyokzKkW6UCpb9qvFVvchSGivSW18Ucaejeberq74hegvAQ5WT2zZu1JJyWWzgZT0lrqYtjc53CYSQSQylW306kNoCHdDZhVWThUE%2BzIKbM%3D&X-Amz-Signature=8b1f25ad5b314ac74e7c0b21ebd7d7ebcd0cab6f6ad1600ec25618d13f7e9d08&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Form_CIQ_%28Conflict_of_Interest_Questionnaire%29_-_CIQ.pdf%22&x-id=GetObject https://procure-now.s3.us-west-2.amazonaws.com/shared-sections/production/1798/62f048bf-4b60-4958-b471-22f1ef921600_Blank_W-9.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4KZU6C26P%2F20240830%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20240830T153144Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEEYaCXVzLXdlc3QtMiJHMEUCIQCjRGVFmflEgZuiMGzaON4PsPWlLW%2BltElcHC9k13nmdwIgAVUQCW5IZpiqgCdFi5BrErjQKz8fuPIyYHQ6KPBVYM8qgwUIXxACGgw4OTIzNjQ2ODc2NzIiDLs9vryC8MuK7P0d6SrgBHMzEaUI6AH8k7aZ8e1jeCDuD%2FT6NyIgFTQkq9l2cuHdH3QpvrhTZYv%2B5HqfHCT9Srz81PM0c%2FUtZBFNTcJAf4YGUgiUwJLWjXUfjEYvmQYJIU2eB0Ht8QvVo7jNfbv9pb5oxjpENI641%2Fb9QBzAzks1EcSTVUcPvoJ1ASSWQNzkmthrbcWh2NFTEVdlKNgAxH3gmfJRfsev74Jf%2FS93Opr1gZfjXsd3twTMLt7dRK8S5o32MUVf6WMBtChWJnmn4RcJd%2BzyvwzlL2NO7RSktZ3vlbbs%2Bo%2FboxlTHzCU%2BNBRf367iJzvmqwzjk2cr6JGfwpIkuTQLZ95eoWOo9mg%2B7JQ2VgM8zcTjT9qgHrEMIGwwaPSyRb0HC6ndsNY%2FmduXpmgxsZLblI%2FAKbLV4lv%2BoNXq9QCj9VkbXzixGH7m%2FxJPR993b9ITu9Ssa3XTOai%2F%2BLdFtccQkenmiuLzz9sYibOaBUH6J%2BGBSzJA2SFS2iVJm9DaCsy1F%2BPaicnpNX1Eak2pDQmH6XUFTvSSyeu7t4WeP8e%2BPhqAE7IFY9MHXAoIAiF2sHow0SD3SftbUYcy4qcW3VFxpzXWiN0AMp10gDaHsCsYn4FtrOdGGrAO6AScU4%2BQK%2Fm2lUW0WtZE2p%2FbUeaigd9H5DrpRMvX0fN65NyTt3N2XaWzg%2FkoH59N9q90xdb0hFAlKCphLG%2BvTMUvf1x%2FB%2BFt%2BF4wU6WhxoxSO7JOxgk9HoeYj3TwHoPrWoMkMLdvXIa4aFE5ChfiyPICUEMmzzyfNg6oYQ6X49a24%2BLz3olfczzJl19WSzj8VG0MJShx7YGOpsBN99Nty7S1X8mpiVLKo4yKnaiDTk7NTnVMXDmGw%2FeOvrkv80ng7AXGozII34yneV%2FFKj77k3aNfoknXbwMzk7i3EbG5o7f%2BVh%2B5yYYyokzKkW6UCpb9qvFVvchSGivSW18Ucaejeberq74hegvAQ5WT2zZu1JJyWWzgZT0lrqYtjc53CYSQSQylW306kNoCHdDZhVWThUE%2BzIKbM%3D&X-Amz-Signature=56bdca11f4112ed972547a88171a141aea3ae42a6215dd6a8bd229b369df8391&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Blank_W-9.pdf%22&x-id=GetObject

6.2.6. Person Authorized to negotiate and sign contracts with the city (if different than the Authorized Contact Provided)

6.2.7. Number of years in business working on similar types of project?* *Response required

6.2.8. State and Date of Incorporation, Partnership, or Ownership Established?* *Response required

6.2.9. Are you a certified Small Business (SBE), Disadvantaged Business Enterprise (DBE), or Historically Under-utilized Business (HUB)?*

☐ Yes

☐ No

*Response required

6.3. Cooperative Purchasing

6.3.1. The City of Waxahachie has established several government entity interlocal agreements. Should any of these Government Entities desire to utilize this contract, would you offer the same terms, conditions,specifications, and pricing to that entity?*

Please note, if selecting "yes" the vendor still has the authority to approve or deny the request of services received from the other governmental entity.

☐ Yes

☐ No

*Response required

6.4. Qualifications & Approach

6.4.1. Provide a detailed response on your approach to effectively and efficiently perform the required tasks, demonstrated by the availability and qualifications of Personnel.* *Response required

6.4.2. How long do you anticipate it would take your team to grind 25,000 cubic yards of brush?*

*Response required

6.4.3. Please provide a detailed description of your company's safety protocol procedures to ensure the safety of your employees, the City staff, and the public.*

*Response required

6.4.4. Please provide your maximum grinding capacity to include the dimensions of large tree logs and branches. *

The minimum capacity to grind in Log size is 24 Inches in diameter.

*What is your Maximum Tree Log & Branch Size? (in Diameter):

6.4.5. Please list all equipment available to use for these services. * Include all specifications below:

Year, Make, & Model:

Condition:

Capacity Size (If Applicable):

6.5. References

Please provide four (4) references who can verify the quality of service your company provides.

The City prefers references from customers/governmental entities with a scope of work similar to the project mentioned in this solicitation in which the respondent has worked in the past three years.

• Company Name Work Was Completed For:

• Company Location:

• Time Period Service was Provided:

• Contact Person and Title:

• Phone:

• Email:

• Description of Contracted Services:

6.5.1. Reference 1*

*Response required

6.5.2. Reference 2*

6.5.3. Reference 3*

6.5.4. Reference 4*

*Response required

6.6. Claims and Suits

6.6.1. Has your organization ever failed to complete any work awarded to your company?* ☐ Yes

☐ No

*Response required

6.6.2. Are there any judgments, claims, arbitration proceedings, or suits pending or outstanding against your organization or its officers?*

☐ Yes

☐ No

*Response required

6.6.3. Has your organization filed any lawsuits or requested arbitration regarding awarded contracts within the last five years?

☐ Yes

☐ No

6.6.4. If you have answered "Yes" to any of the claim and suit questions, please provide supplemental information/documents here.

6.7. Additional Information

6.7.1. Please provide any additional information about your company and qualifications here. (Optional)

7. Pricing Table

BRUSH GRINDING SERVICES

The unit cost should be submitted per cubic yard, based on an estimated quantity of 25,000 cubic yards per service request.

Line Item Description Estimated

Quantity Unit of

Measure Unit Cost Total

1 The contractor's proposed cost for brush grinding services, to include any additional fees or charges, such as labor, materials, waste disposal, removal, or site restoration.

25,000 Cubic Yard

TOTAL