Bridge JA Elizabeth City.pdf

August 2020

JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION

SIMPLIFIED ACQUISITION PROCEDURES (SAP) FAR 13.106-1(b)

SOLICITATIONS MAY BE LIMITED TO ONE SOURCE ONLY IF THE CONTRACTING OFFICER DETERMINES THAT ONLY ONE SOURCE IS REASONABLY AVAILABLE. THIS DETERMINATION MUST BE SUPPORTED WITH FULL JUSTIFICATION FOR SOLE SOURCE FROM THE CUSTOMER. WHEN THE CUSTOMER DESCRIBES AN ITEM WITH A PURCHASE DESCRIPTION WHICH LIMITS THE AVAILABILITY TO ONE SOURCE, THE JUSTIFICATION MUST EXPLAIN WHY THE ITEM IS THE ONLY ONE THAT WILL MEET THE GOVERNMENT’S REQUIREMENT. STATEMENTS SUCH AS "ONLY KNOWN SOURCE" OR "ONLY SOURCE WHICH CAN MEET THE REQUIRED DELIVERY DATE" ARE INADEQUATE TO

SUPPORT A SOLE SOURCE PURCHASE.

PURCHASE REQUEST OR REQUISITION

NUMBER

21-21-811PEC080

PROJECT/TASK

NUMBER

ESTIMATED AMOUNT (Over Micro- Purchase Threshold, but up to the SAT) $594,218.34

IDENTIFICATION OF THE AGENCY AND THE CONTRACTING OFFICE, AND SPECIFIC IDENTIFICATION OF THE DOCUMENT AS A “JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION.” PLEASE CITE THE

AUTHORITY AND TYPE OF JUSTIFICATION.

The United States Coast Guard Directorate of Logistics (DOL-94), Office of Procurement and Contracting, proposes to enter into a purchase order on a basis of other than full and open competition. The statutory authority permitting other than full and open competition is 10 U.S.C. 2304(c)(1) implemented by the FAR subpart 6.302-1 entitled “Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements

BRIEF DESCRIPTION OF SUPPLIES OR SERVICES REQUIRED, AND THE INTENDED USE.

This will be a bridge contract for refuse and recycling collection services at Elizabeth City Base, NC. This contract will bridge services from the current contract expiring 31 September 2021 until the re-procurement of the follow on contract can be awarded (estimated at 6 mos. from 01 October 2021 through 31 March 2022).

UNIQUE CHARACTERISTICS THAT LIMIT AVAILABILITY TO ONLY ONE SOURCE, WITH THE REASON NO OTHER

SUPPLIES OR SERVICES CAN BE USED.

A significant reason that this bridge PO is limited to the incumbent is due to the fact that they have the necessary containers already in place A reason for the renewal is due to system implementation of new software starting 01 October 2021. In order to effectively transition to the new system, the workforce will need to adopt to the changes to prevent service interruptions.

Awarding a sole source purchase order up to six (6) months will allow a seamless transition without a lapse in service.

A DESCRIPTION OF EFFORTS MADE TO ENSURE THAT QUOTATIONS OR OFFERS ARE SOLICITED FROM AS MANY

POTENTIAL SOURCES AS PRACTICABLE (INCLUDE YOUR MARKET RESEARCH EFFORTS HERE).

REASON THAT SUGGESTED SOURCE IS THE ONLY SOURCE WHICH CAN PROVIDE THE SUPPLIES OR SERVICES.

The proposed source is the only source in the area who has the experience, staffing and equipment to provide the service economically for the short bridge contract duration of 3 months. Any other vendor would not be able to amortize their costs over such a short period, nor would they even be able to procure the necessary equipment and supplies in the short time frame prior to performance start.

EXPLAIN WHY AN ADEQUATE PURCHASE DESCRIPTION OR OTHER INFORMATION SUITABLE TO SOLICIT BY FULL

AND OPEN COMPETITION HAS NOT BEEN DEVELOPED OR ARE NOT AVAILABLE.

An adequate purchase description has been developed for the services required under this contract.

PROVIDE A STATEMENT OF ACTIONS, IF ANY, THE GOVERNMENT MAY TAKE TO REMOVE OR OVERCOME ANY

BARRIERS TO COMPETITION BEFORE FUTURE ACQUISITIONS ARE REQUIRED.

This six (6) month extension (01 October 2021 through 31 March 2022) will allow the contracting office ample time to award a new contract for Refuse and Waste Service at USCG Elizabeth City NC.

SIGNATURE AND TITLE OF CUSTOMER CODE

TELEPHONE

DATE

August 2020

SIGNATURE OF CONTRACTING OFFICER

CODE TELEPHONE

DATE