BRIDGE_ASSET_MANAGEMENT_AND_INSPECTIONS.pdf

CITY OF PHOENIX, ARIZONA

OFFICE OF THE CITY ENGINEER

DESIGN AND CONSTRUCTION PROCUREMENT

REQUEST FOR QUALIFICATIONS

BRIDGE ASSET MANAGEMENT AND INSPECTIONS

ON-CALL SERVICES

CALENDAR YEARS 2026-2030

OPENGOV ID NO. BAMIOC2630

RFQ Rev. 1/25 Page | 2

The City of Phoenix is seeking up to two qualified consultants experienced in National Bridge

Inspection Standards to provide bridge asset management and inspection services in support of the Street Transportation Department’s Citywide Non-National Bridge Inventory Bridge Asset

Management and Inspection Program from January 1, 2026, through December 31, 2030.

The City of Phoenix is seeking a qualified consulting firm to support its Bridge Asset Management and Inspection Program on an as-needed citywide basis, which includes inspection, assessment, maintenance planning, and design services for both National Bridge Inventory (NBI) and Non-NBI structures throughout the City. This program encompasses bridges and culverts under the jurisdiction of various City departments, including Street Transportation, Aviation, Transit (Valley

Metro), and the Phoenix Convention Center.

The scope of work will include routine, detailed, and special bridge inspections in compliance with the National Bridge Inspection Standards (NBIS), ADOT guidelines, and the City of Phoenix

Bridge Inspection Policy. The selected consultants will support the City in maintaining bridge safety, extending asset life, and ensuring compliance with federal, state, and local requirements through data-driven planning, advanced technologies, and collaborative implementation.

In addition to inspection activities, the consultants will support the development and implementation of preventive maintenance programs, perform structural evaluations and load ratings, and provide design services for bridge maintenance, repair, and rehabilitation.

Coordination across internal City departments and with outside agencies will be required. The consultants must be capable of managing multiple concurrent projects varying in size and complexity, while providing technical support throughout project delivery—from inspection and design through construction and close-out.

The selected consultants will demonstrate extensive experience in evaluating and rehabilitating bridge structures, with a proven track record of integrating inspection findings into design solutions.

The duration of this contract is five years, based on performance and project requirements.

Scope of Work

The consultants will be required to provide comprehensive bridge asset management support, inspection, and design services.

Key personnel must possess expertise in bridge design and construction quality assurance, with clearly defined roles and relevant project experience. The scope also includes construction

QA/QC services, ensuring compliance with industry standards and best practices.

The selected consultants will work closely with City staff to conduct inspections and assessments in accordance with applicable standards, develop maintenance strategies, and utilize innovative tools for bridge condition monitoring and data integration.

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As part of the Bridge Asset Management and Inspection program, the services shall include, but not be limited to the following:

A. Bridge Inspections and Assessments o Conduct routine, detailed, and special inspections for bridges and culverts according to National Bridge Inspection Standards (NBIS), Arizona Department of Transportation

(ADOT) guidelines and City of Phoenix Bridge Inspection Policy and Procedures.

o Prepare list of bridges up for inspection to be presented to Arizona Department of

Transportation o Upload inspection documents, load ratings and other related forms to AASHTO’s

Bridge Management Software (BrM) and the Bridge Rating Software (BrR) o Perform structural assessments, load rating analyses, and safety evaluations.

o Utilize advanced inspection technologies such as drones, ground-penetrating radar, or other non-destructive testing methods.

o Ensure all reports are sealed by an Arizona-registered professional engineer.

B. Asset Management Plan Development o Assist the Street Maintenance Division in developing a comprehensive bridge asset management plan that includes condition assessment protocols, risk management strategies, and prioritization of maintenance and rehabilitation activities.

o Assist in creating, maintaining and updating the City of Phoenix’s bridge and culvert inventory and condition database of all bridges and related structures.

o Prepare stamped and sealed as-builts per request for assets after any maintenance and replacement.

C. Data Integration and Reporting o Prepare detailed reports, maintenance recommendations, and budget estimates for corrective actions.

o Develop dashboards and visual tools to monitor bridge condition trends and support decision-making processes.

o Identify elements and sub-elements for each structure and collect element-level data.

D. Maintenance Planning and Implementation Support o Assist in developing preventive maintenance programs for extending the life of bridge assets.

o Provide inspection services during repair or rehabilitation projects and ensure compliance with design standards.

o Provide comprehensive design services for maintenance, repair, and rehabilitation of bridge structures identified during inspections.

o Develop design plans, specifications, and cost estimates for bridge repair and rehabilitation projects in compliance with City standards and applicable regulations.

o Ensure the design team coordinates closely with inspection and asset management teams to integrate findings and recommendations into the design process.

Page | 4 o Provide technical support during construction, including reviewing submittals, responding to RFIs, and conducting site visits as needed.

E. Specialized Equipment and Safety Compliance o Provide all required inspection equipment, including under-bridge inspection units, boats, and safety equipment for confined space entry.

o Ensure all personnel are certified for fractured critical bridge inspection, OSHA-compliant rescue operations, and confined space entry.

F. Emergency Response and Inspections o Respond to emergency events, such as floods or vehicle collisions, to inspect affected structures and provide immediate safety recommendations.

The consultants will provide vehicles, fuel, code books, cellular phones, laptops/tablets, printer, digital camera, and other equipment deemed necessary to complete the tasks. Cell phones and laptop/tablet must have full field connectivity. Consultants must provide technical support for their equipment.

The consultants will be responsible for anyone performing bridge inspections to be certified as required. The City's agreement with ADOT specifies that only consultants that meet the City's

Bridge Inspection qualifications are allowed to inspect the City's Bridge Inventory.

Use of UNIFIER, an Application Service Provider (ASP) web-based project management database, may be required. The following information provides a guideline for utilization. Any questions related to the requirements of UNIFIER should be directed to the Project Manager.

• The Consultants will be required to maintain all project records in electronic format.

• The City provides an ASP web-based project management database which the

Consultant will be required to utilize in the fulfillment of the contract requirements.

• The Consultants shall provide a computerized networked office platform with broadband internet connectivity.

• UNIFIER training will be provided through the City of Phoenix to firms under contract.

Pre-Submittal Meeting

A pre-submittal meeting will be held at 1:00 pm, Phoenix time on Monday, September 22, 2025, at 200 W. Washington Street, City Hall Conference Room 5 West AND via Teams. At this meeting, City staff will discuss the scope of work, general project requirements, and respond to questions from the attendees. It is strongly recommended that interested firms attend the pre-submittal meeting. Inquiries regarding the project scope outside of this pre-submittal meeting must be directed to the Contracts Specialist.

Pre-Submittal Meeting Teams Information:

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Join the meeting now

Meeting ID: 298 977 405 699 1

Passcode: pe7eU3Vp

Statement of Qualifications Evaluation Criteria

Firms will be selected through a qualifications-based selection process based on the criteria below. Subcriteria are listed in order of importance in relation to project services. City of Phoenix project experience is not required.

No. Evaluation Criteria Scoring Method Weight (Points)

1. Experience of the Prime Firm

Describe the experience and qualifications of the firm in providing services for similar projects. Identify projects the submitting firm has completed in the last three years.

For each project listed, provide:

A. Description of the project including scope and project owner

B. Role of the firm and explain how this relates to the services being requested, including both inspection and design services

C. Original and final contract values with explanations for any variance

D. Project’s start and completion dates

E. Examples of successful integration of inspection findings into design solutions for bridge rehabilitation

Points Based 300 (29.4% of Total) https://teams.microsoft.com/l/meetup-join/19%3ameeting_MDY3ZDNiZTEtZTI1ZC00ZTZlLWIyM2MtOTIwZmI1YTkxMGI4%40thread.v2/0?context=%7b%22Tid%22%3a%2296b9695c-4f0e-42bd-8adf-ba755760346b%22%2c%22Oid%22%3a%2271a3c550-c3eb-42e8-ba61-9c556ef817fb%22%7d

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2. Experience and Qualifications of Key

Personnel

Provide a detailed description of the proposed project team’s qualifications, relevant experience, and specific roles for this contract. Emphasize experience in bridge inspections, asset management, and design, particularly under NBIS, ADOT, and City of Phoenix requirements.

For each key individual, include: Name, title, and proposed role on this contract

A. Registration, certifications (e.g., PE, FHWA Inspection Training, NICET), and safety training (e.g., OSHA, confined space entry)

B. Relevant project experience with similar scopes of work

C. Availability and commitment to the duration of the contract

There are two ways the proposed consultant Project Manager would be able to meet the minimum requirements for this work:

A. Be a registered professional engineer (PE) in the state of

Arizona and successfully complete an FHWA approved comprehensive bridge inspection training course with a minimum of two years of experience in bridge inspection

B. Have a bachelor's degree in engineering from an ABET accredited college or university, successfully pass the NCEES

Fundamentals of Engineering exam, have five years of bridge inspection experience, and be a certified NICET Level III or IV

Bridge Safety Inspector and successfully complete an FHWA approved comprehensive bridge inspection training course.

Perform work under the supervision of a PE

Past collaboration experience as a team (if applicable)

Points Based 300 (29.4% of Total)

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3. Approach to Scope of Work and Project

Management

Describe the firm’s understanding of the project scope and provide a detailed approach for delivering services effectively and efficiently. Address the following elements :

A. Approach to performing bridge inspections and assessments in compliance with NBIS, ADOT, and City policies

B. Strategies for asset management planning and integration of data systems (e.g., BrM, BrR)

C. Utilization of innovative technologies (e.g., drones, NDT tools, dashboards)

D. Coordination with City staff and responsiveness during emergency events. Methods for ensuring quality assurance/quality control throughout inspection, design, and construction support phases

Points Based 200 (19.6% of Total)

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4. Construction Quality Control and

Construction Inspection Experience of

Key Personnel and Subconsultants

Describe the experience and qualifications of the prime firm in providing construction

QA/QC and construction inspection services for bridge and culvert construction and maintenance projects.

For each key team member, include their specific role, relevant experience, and length of time with the firm. If a project listed for a key person is the same as one listed for the firm, reference the project name and the individual’s role only. Ensure to identify assigned Construction Quality

Control and Inspection personnel separately if they differ from those providing asset management and design services. For each project listed, provide the following details:

A. Project Description: Include the project’s scope and the name of the project owner

B. Team Member Role: Describe the individual’s responsibilities and how their role aligns with the services being solicited

C. Contract Value: Indicate the original and final contract values and explain any variance

D. Timeline: Provide the project’s start and completion date

Points Based 100 (9.8% of Total)

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5. Capacity, Availability, and Local

Knowledge

Demonstrate the firm’s ability to perform the required services within the specified timeframes and across multiple concurrent projects. Include:

A. Firm’s current and projected workload and how it will accommodate this contract

B. Office location(s) and availability of staff and equipment to perform services citywide

C. Availability of specialized equipment for inspections (e.g., under-bridge units, confined space entry tools, etc.)

D. Knowledge of local standards, environmental conditions, and relevant agency coordination

(e.g., ADOT, Valley Metro, Aviation Department)

E. Ability to provide timely emergency response and field connectivity through mobile technology

Points Based 100 (9.8% of Total)

6. Reference Check

Use the form provided to obtain at least three references. It is preferred no more than one be a City of Phoenix project. If your firm has not completed prior projects with other agencies, you will not be penalized. It is recommended there be references outside the City of Phoenix.

*These points are in addition to the 1,000 points for the SOQ.

Points Based 21 (2.1% of Total)

Submittal Requirements

Electronic Submittal Process: Firms interested in this project must submit a Statement of

Qualifications (SOQ) electronically through the City's Procurement Portal at https://procurement.opengov.com/portal/phoenix.

Submittal requirements are as follows:

https://procurement.opengov.com/portal/phoenix

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Vendor Information: All firms must be registered in the City’s Vendor Management System prior to submitting a proposal. The vendor number should be included on the cover of the

SOQ. Information on how to register with the City is available at:

https://www.phoenix.gov/financesite/Pages/EProc-help.aspx

If your firm is already registered with the City of Phoenix’s Procurement system, visit https://procurement.opengov.com/portal/phoenix to login and access the electronic solicitation.

Submittals:

• Experience Modification Rate (EMR) – provide current rating; the awarded company will be asked to provide verification upon contract execution.

• Submit only one SOQ electronically, in .PDF format only, addressing all evaluation criteria. No hard copies will be accepted.

• Clearly display the firm legal name, vendor number, project title, and project number on the cover of the SOQ.

• A maximum of 10 pages is permitted to address all content in the SOQ submittal.

(Maximum page limit includes evaluation criteria and all additional content. It does not include information sheet.)

• Submit electronically the Statement of Qualifications by 12:00 pm, Phoenix time, on

Friday, October 3, 2025.

• Page size must meet requirements of 8½” x 11”.

• Font size must not be less than 10 point.

• Content count:

o Each side of a page containing evaluation criteria and additional content will be counted toward the maximum page limit noted above.

o Pages that have project photos, charts and/or graphs will be counted towards the maximum page limit noted above.

o Front and back covers, information sheet, Table of Contents pages, and divider (tab) pages will NOT be counted toward the maximum page limit noted above, unless they include evaluation criteria and additional content that could be considered by the selection panel.

Information Sheet: Provide an information sheet that includes project title, OpenGov ID number, legal firm name (not a trade name), address, phone number, vendor number, and the name, title, email address and signature of your contact person for the project. Do not include any additional information.

Evaluation Criteria: Address the SOQ evaluation criteria.

https://www.phoenix.gov/financesite/Pages/EProc-help.aspx

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Additional Content: Resumes and other information may be included (content shall be included within the permitted maximum page limit).

Note: All pages exceeding the specified maximum page limit will be removed from the submittal and not considered in evaluating a submitted SOQ.

Grounds for Disqualification

The following will be grounds for disqualification, and will be strictly enforced:

• Submitting a Statement of Qualifications for a different project.

• Violating the “Contact with City Employees” policy contained in this RFQ.

• Failure to provide additional documents due at time of submittal.

Selection Process and Schedule

Interested firms will submit a SOQ. Firms will be selected through a qualifications-based selection process. A selection panel will evaluate each SOQ per the criteria set forth in Section III -

Statement of Qualifications Evaluation Criteria above.

The City expects to create a final list of at least three, but not more than five firms for this project.

The City will enter into negotiations with the selected firms and execute a contract upon completion of negotiation of fees, contract terms, and City Council approval.

The following tentative schedule has been prepared for this project.

Pre-submittal Meeting 1:00 pm on Monday, September

22, 2025

SOQs Due 12:00 pm on Friday, October 3, Selection Notification October 27, 2025

On-Call Kick-Off Workshop Early November 2025

If the City is unsuccessful in negotiating a contract with the best-qualified firms, the City may then negotiate with the next most qualified firm until a contract is executed, or the City may decide to terminate the selection process. Once a contract is executed with the successful firm, the procurement is complete.

All submitting firms will be notified of the selection outcome for this project. The status of a selection on this project will be posted on the City of Phoenix’s Procurement Portal:

https://procurement.opengov.com/portal/phoenix https://procurement.opengov.com/portal/phoenix/projects/196577/document?section=1831921 https://procurement.opengov.com/portal/phoenix/projects/196577/document?section=1831921

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The selected Consultant should expect to comply with the Arizona State Statutes Title 34 and

City of Phoenix Design and Construction Procurement’s contract provisions.

General Information

Citywide Capital Improvement Projects. Consulting and contractor services supporting the

City’s Capital Improvement Projects are procured under the authority of the City Engineer, currently located within the Street Transportation Department. Design and Construction

Procurement coordinates the citywide consulting and construction contracting procurement processes.

Changes to Request for Qualifications. Any changes to this Request for Qualifications

(RFQ) will be in the form of a Notification. The City of Phoenix shall not be held responsible for any oral instructions. Notifications are available on both the Current Opportunities and City's eProcurement Portal at https://procurement.opengov.com/portal/phoenix.

It shall be the responsibility of the registered RFQ holder to determine, prior to the submittal of the Statement of Qualifications, if a Notification has been issued. Registered

RFQ holders may refer to the web page or call the Contracts Specialist (listed below) to ascertain if a Notification has been issued for this project.

Alternate Format. For more information or a copy of this publication in an alternate format, contact the Contracts Specialist (listed below) - Voice or TTY 711. Requests will only be honored if made within the first week of the advertising period.

Release of Project Information/Public Records Request. The City shall provide the release of all public information concerning the project, including selection announcements and contract awards. Those desiring to release information to the public must receive prior written approval from the City. To submit a Public Records Request, visit phoenix.gov/prr.

City Rights. The City of Phoenix reserves the right to reject any or all Statements of

Qualifications, to waive any informality or irregularity in any Statement of Qualifications received, and to be the sole judge of the merits of the respective Statements of Qualifications received.

Contact with City Employees. This policy is intended to create a level playing field for all

Proposers, assure that contracts are awarded in public, and protect the integrity of the selection process. OFFERORS THAT VIOLATE THIS POLICY WILL BE DISQUALIFIED.

Beginning on the date the RFQ is issued and until the date the contract is awarded or the RFQ withdrawn, all persons or entities that respond to the RFQ, including their authorized employees, agents, representatives, proposed partner(s), subcontractor(s), joint venture(s), member(s), or any of their lobbyists or attorneys (collectively the Proposer), will refrain from any direct or indirect contact with any person (other than the designated Contract Specialist) who may play a part in the selection process, including members of the evaluation panel, the City Manager, Assistant

City Manager, Deputy City Managers, Department heads, the Mayor and other members of the

Phoenix City Council. As long as the RFQ solicitation is not discussed, Proposers may continue to conduct business with the City and discuss business that is unrelated to this RFQ solicitation with City staff.

Commencing on the date and time a solicitation is published, potential or actual proposers

(including their representatives) will only discuss matters associated with the solicitation with the https://phoenix.gov/prr

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Mayor, any members of City Council, the City Manager, any Deputy City Manager, or any department director directly associated with the solicitation (including in each case their assigned staff, except for the designated procurement officer) at a public meeting, posted under the Arizona

Revised Statutes, until the resulting contract(s) are awarded or all offers or responses are rejected and the solicitation is cancelled without any announcement by the procurement officer of the City’s intent to reissue the same or a similar solicitation.

Proposers may discuss their proposal or the RFQ solicitation with the Mayor or one or more members of the Phoenix City Council, provided such meetings are scheduled through the

Contract Specialist (listed below), conducted in person at 200 W. Washington, Phoenix, Arizona

85003, and are posted as open meetings with the City Clerk at least twenty-four (24) hours prior to the scheduled meetings. The City Clerk will be responsible for posting the meetings. The posted notice shall identify the participants and the subject matter, as well as invite the public to participate.

Conflict of Interest. The City reserves the right to disqualify any Proposer on the basis of any real or apparent conflict of interest that is disclosed by the proposal submitted or any other data available to the City. This disqualification is at the sole discretion of the City. Any Proposer submitting a proposal herein waves any right to object now or at any future time, before any body or agency, including but not limited to, the City Council of the City of Phoenix or any court.

Protest Procedures. Firms responding to disqualification or a procurement outcome are referred to the Code of the City of Phoenix Chapter 2, Article XII, Section 2-187 to 2-190.4, which governs protest procedures utilized throughout the selection process. The procedures may be reviewed through the City of Phoenix website at:

http://www.codepublishing.com/az/phoenix/

A copy of the Protest Policy is also available online at:

https://www.phoenix.gov/administration/departments/streets/careers/business-opportunities.html

Questions - Questions pertaining to this selection process or contract issues should be submitted via the Procurement Portal.

Vendor Questionnaire

*Response required http://www.codepublishing.com/az/phoenix/ https://www.phoenix.gov/administration/departments/streets/careers/business-opportunities.html