BREC

CONTRACT DOCUMENTS

for

SB 1874 Lavey Lane Connector Road at Greenwood Park at

13350 LA-19, Baker, LA 70714

RECREATION AND PARK COMMISSION

FOR THE PARISH OF EAST BATON ROUGE

2026 Commission Members

Michael Polito

Interim Superintendent Janet Simmons

Wade Evans

Director of Planning & Carl Stages

Engineering David McDavid

Angela M. Harms Dustin Yates

Lon Vicknair

BREC

Collis Temple III

Dr. Murelle G. Harrison

Joseph "Marshall" Ortego

CSRS, a Westwood Company 8555 United Plaza Blvd, Suite 100

Baton Rouge, LA 70809

TIME & DATE:

SUBMIT ELECTRONIC BIDS:

SUBMIT PAPER BIDS:

OPENING:

(833) 523-2526

BID DUE DATE

2:00 p.m. Tuesday, August 11th 2026 www.bidexpress.com

STATE OF LOUISIANA X

AARON J. VANCEL

License No. 48570

PROFESSIONAL ENGINEEN

IN

ENGINCE

DING

7/7/26

BREC Finance Dept, BREC Administration Bldg., 6201 Florida Blvd, Baton Rouge, LA 70806 Room 1501

SB 1874 Lavey Lane Connector Road at Greenwood Park ii

TABLE OF CONTENTS

ADVERTISEMENT FOR BIDS AB 1-2

BID FORM BF 1

BID BOND BF 2

CORPORATE RESOLUTION R 1

LLC RESOLUTION R 2

CONTRACT Contract 1-2 AFFIDAVIT – Contractor’s Sworn Statement A 1

PERFORMANCE AND PAYMENT BOND PB 1

SPECIAL PROVISIONS SP 1-20

Division Section Title No. of Section Pages

DIVISION 01 - GENERAL REQUIREMENTS

011000 Summary of Work 3 012000 Measurement and Payment 1 012300 Alternates 2 012600 Contract Modifications 2 012900 Payment Procedures 4 013000 Administrative Requirements 2 013119 Project Meetings 3 013200 Construction Progress Documentation 4 013233 Photographic Documentation 3 013300 Submittal Procedures 5 014000 Quality Requirements 2 015000 Temporary Facilities & Controls 6 017000 Execution & Closeout Requirements 2

DIVISION 31 - EARTHWORK

311000 Site Clearing 2 312000 Earth Moving 3 312200 Grading 5 313200 Lime Stabilization 2

DIVISION 32 - EXTERIOR IMPROVEMENTS

321300 Portland Cement Concrete Paving 2 321700 Pavement Striping and Painting 1 329113 Topsoil 3

DIVISION 33 - UTILITIES

334200 Drainage 4

DIVISION 34 - TRAFFIC

344100 Traffic Signs 1

APPENDIX – GEOTECHNICAL REPORT

AB - 1

ADVERTISEMENT FOR BIDS

The Recreation and Park Commission for the Parish of East Baton Rouge (BREC) will receive electronic or paper bids for the construction of the following project:

SB 1874 LAVEY LANE CONNECTOR ROAD AT GREENWOOD PARK

13350 LA-19, BAKER, LA, 70714

Project Description: The work generally consists of constructing the Lavey Lane Connector Road at Greenwood Community Park, including a new asphalt concrete park entrance roadway, earthwork, grading, drainage improvements, concrete walk, curb ramps, pavement markings, signage, erosion control, and final restoration. Major items of work include clearing and grubbing, removals, excavation and embankment, Class II base course, lime treatment, asphalt concrete pavement, drainage pipe installation, concrete walk, curb ramps, signing, striping, hydroseeding, and related appurtenances.

Electronic OR Paper bids will be received until 2:00 PM CT, August 11, 2026, by the BREC Finance Department, BREC Administration Building, 6201 Florida Boulevard, Baton Rouge, Louisiana. All electronic bids will be downloaded and publicly read aloud, along with all paper bids received, immediately after the 2:00 PM bid closing in Room 1501 of the BREC Administration Building. Bidders or their authorized representatives are invited to be present. No bids will be received after 2:00 PM on the same day and date.

Bids, amendments to bids, or requests for withdrawal of bids, received after the time specified for bid opening shall not be considered for any cause whatsoever, except as required by law. Bids shall be firm for a period of forty-five (45) days from the date of the opening of bids and no bid shall be withdrawn for any reason during this period of time except as allowed per LSA- R.S.38:2214.C. Bidders shall obtain an original set of bidding documents from BREC as follows.

Complete bid documents are available on disk for purchase for Ten Dollars ($10.00) at the BREC Purchasing Department, 6201 Florida Blvd., Baton Rouge, LA, 70806. Any Addenda, if issued, will be e-mailed to prospective bidders who have purchased plans and registered with the BREC Purchasing Department. Plans may be picked up or BREC will overnight / mail plans at bidder’s expense. Contact the BREC Purchasing Department at (225) 273-6421.

Complete bid documents are available in electronic format at www.bidexpress.com. Questions about this procedure shall be directed to Bid Express Customer Service at support@bidexpress.com. Toll Free: (888) 352-BIDX (2439), Phone: (352) 381-4888, Fax: (888) 971-4191, Monday through Friday, 6am - 7pm CT.

Bidders are responsible for their own reproduction costs. A set of documents can be printed by most reprographers.

Electronic bids and electronic bid bonds must be submitted through www.bidexpress.com prior to the bidding deadline. Electronic bid bonds will be downloaded by the BREC Finance Department immediately after the 2:00 PM bid closing. Bidders utilizing the electronic bid process are responsible for confirming that all documents are properly submitted and received by Bid Express. Questions about this procedure shall be directed to Bid Express Customer Service at support@bidexpress.com. Toll Free: (888) 352-BIDX (2439), Phone: (352) 381-4888, Fax: (888) 971-4191, Monday through Friday, 6am - 7pm CT.

AB - 2

Paper bid forms must be submitted in a sealed, opaque envelope and endorsed SB 1874 Lavey Lane Connector Road at Greenwood Park for the Recreation and Park Commission for the Parish of East Baton Rouge along with Contractor’s license number as required by LSA- R.S. 37:2151-2165. Bids with no license number will be rejected. One (1) copy of the bid form shall be submitted. Bid form blanks must be duly filled in by the Bidder. Bidders are cautioned not to attach any conditions or provisions to their proposals. Any foreign conditions will render the proposal invalid and may cause its rejection. A Certified Check or Cashier’s Check, payable to the Recreation and Park Commission for the Parish of East Baton Rouge or a satisfactory Bid Bond, in compliance with LSA-R.S. 38:2218.A&C, executed by the Bidder and an acceptable surety, in an amount equal to five percent (5%) of the total bid, shall be submitted with each paper bid.

BREC is an Equal Opportunity Employer. The Bidder is encouraged to utilize minority participation in this contract to the extent possible through the use of small, disadvantaged and women-owned businesses as suppliers or subcontractors.

All Contractors bidding on this work shall comply with all provisions of the State Licensing Law for Contractors, LSA-R.S. 37:2150-2163, as amended, for all public contracts. It shall also be the responsibility of the General Contractor to assure that all subcontractors comply with this law.

Contractors must be licensed in the proper category of work. If required for bidding, Contractors must hold an active license issued by the Louisiana State Licensing Board for Contractors in the classification of Highway, Street, and Bridge Construction and must show their license number on the face of the bid envelope and the Uniform Public Works Bid Form.

BREC reserves the right to reject any or all bids for just cause as allowed by LSA-R.S. 38:2214.

Bids shall only be accepted by Contractors who have formally obtained a complete set of the contract documents and in whose name the proposal forms and/or specifications were issued.

The construction estimate will be read aloud at the bid opening.

A pre-bid conference will be held at 9:00 AM CT on Wednesday, July 29, 2026 in the Baton Rouge Zoo’s Executive Boardroom #A201, Baton Rouge, LA 70807, The pre-bid conference is non-mandatory. Bidders should review the bid documents and drawings prior to this meeting.

RECREATION AND PARK COMMISSION

FOR THE PARISH OF EAST BATON ROUGE

Superintendent

THE ADVOCATE

BATON ROUGE, LOUISIANA

To be Published Three Times: 07/15/26, 07/21/26, 07/27/26

END OF SECTION

TO: BID FOR:

CSRS, a Westwood Company

(Owner to provide name of entity preparing bidding documents) prepared by: and dated: Jun-2026

(Owner to provide name of project and other identifying information)

The undersigned bidder hereby declares and represents that she/he; a) has carefully examined and understands the Bidding Documents, b) has not

Bidders must acknowledge all addenda. The Bidder acknowledges receipt of the following ADDENDA: (Enter the number the Designer has assigned

TOTAL BASE BID: For all work required by the Bidding Documents (including any and all unit prices designated "Base Bid" * but not alternates) the sum of:

to each of the addenda that the Bidder is acknowledging)

(Owner to provide name and address of owner) received, relied on, or based his bid on any verbal instructions contrary to the Bidding Documents or any addenda, c) has personally inspected and is familiar with the project site, and hereby proposes to provide all labor, materials, tools, appliances and facilities as required to perform, in a workmanlike manner, all work and services for the construction and completion of the referenced project, all in strict accordance with the Bidding Documents

Baton Rouge, Louisana 70806

Alternate No. 1

Dollars ($ N/A

Dollars ($

Dollars ($

(Owner to provide description of alternate and state whether add or deduct) for the sum of:

LOUISIANA UNIFORM PUBLIC WORK BID FORM

Recreation and Park Commision for the Parish of East Baton Rouge (BREC)

6201 Florida Boulevard

Finance Department at Greenwood Park

Baker, LA 70714

SB 1874 lavey Lane Connector Road

13350 LA-19

N/A

Dollars ($N/A

N/A

(Owner to provide description of alternate and state whether add or deduct) for the sum of:Alternate No. 2

* The Unit Price Form shall be used if the contract includes unit prices. Otherwise it is not required and need not be included with the form. The number of unit prices that may be included is not limited and additional sheets may be included if needed.

**A CORPORATE RESOLUTION OR WRITTEN EVIDENCE of the authority of the person signing the bid for the public work as prescribed by LA R.S.

38:2212(B)5.

TITLE OF AUTHORIZED SIGNATORY OF BIDDER:

NAME OF BIDDER:

Alternate No. 3

ALTERNATES: For any and all work required by the Bidding Documents for Alternates including any and all unit prices designated as alternates in the unit price description.

N/A

BID SECURITY in the form of a bid bond, certified check or cashier's check as prescribed by LA R.S. 38:2218(A) attached to and made a part of this bid.

THE FOLLOWING ITEMS ARE TO BE INCLUDED WITH THE SUBMISSION OF THIS LOUISIANA UNIFORM PUBLIC WORK BID FORM:

DATE:

ADDRESS OF BIDDER:

(Owner to provide description of alternate and state whether add or deduct) for the sum of:

N/A

SIGNATURE OF AUTHORIZED SIGNATORY OF BIDDER**:

NAME OF AUTHORIZED SIGNATORY OF BIDDER:

LOUISIANA CONTRACTOR'S LICENSE NUMBER:

BID FORM - 1

TO: BID FOR: SB 1874 Lavey Lane Connector Road at Greenwood Park

13350 LA-19

Baker, LA 70714

(Owner to provide name of project and other identiying information)

QUANTITY UNIT PRICE UNIT PRICE EXTENSION (Quantity times Unit Price)

3.81

QUANTITY UNIT PRICE UNIT PRICE EXTENSION (Quantity times Unit Price)

QUANTITY UNIT PRICE UNIT PRICE EXTENSION (Quantity times Unit Price)

2089.5

QUANTITY UNIT PRICE UNIT PRICE EXTENSION (Quantity times Unit Price)

QUANTITY UNIT PRICE UNIT PRICE EXTENSION (Quantity times Unit Price)

QUANTITY UNIT PRICE UNIT PRICE EXTENSION (Quantity times Unit Price)

QUANTITY UNIT PRICE UNIT PRICE EXTENSION (Quantity times Unit Price)

QUANTITY UNIT PRICE UNIT PRICE EXTENSION (Quantity times Unit Price)

QUANTITY UNIT PRICE UNIT PRICE EXTENSION (Quantity times Unit Price)

QUANTITY UNIT PRICE UNIT PRICE EXTENSION (Quantity times Unit Price)

REF. NO. UNIT OF MEASURE

10 SQYD

REF. NO. UNIT OF MEASURE

9 SQYD

DESCRIPTION: Base Bid or o Alt. #____ LIME TREATMENT (TYPE E) (10" THICK)

REF. NO. UNIT OF MEASURE

8 LNFT

DESCRIPTION: Base Bid or o Alt. #____ CLASS II BASE COURSE (12")(STONE OR RECYCLED PCC)

REF. NO. UNIT OF MEASURE

7 EACH

DESCRIPTION: Base Bid or o Alt. #____ TEMPORARY SILT FENCING

REF. NO. UNIT OF MEASURE

6 CUYD

DESCRIPTION: Base Bid or o Alt. #____ TEMPORARY SEDIMENT CHECK DAMS

REF. NO. UNIT OF MEASURE

5 CUYD

DESCRIPTION: Base Bid or o Alt. #____ EMBANKMENT

REF. NO. UNIT OF MEASURE

4 LNFT

DESCRIPTION: Base Bid or o Alt. #____ EXCAVATION

REF. NO. UNIT OF MEASURE

3 SQYD

DESCRIPTION: Base Bid or o Alt. #____ REMOVAL OF CONCRETE COMBINATION CURB AND GUTTER

REF. NO. UNIT OF MEASURE

2 LUMP

DESCRIPTION: Base Bid or o Alt. #____ REMOVAL OF GRAVEL

REF. NO. UNIT OF MEASURE

1 ACRE

DESCRIPTION: Base Bid or o Alt. #____ REMOVAL OF STRUCTURES, OBSTRUCTIONS AND SIDEWALKS

6201 Florida Boulevard

Baton Rouge, Louisiana (Owner to provide name and address of owner)

UNIT PRICES: This form shall be used for any and all work required by the Bidding Documents and described as unit prices. Amounts shall be stated in figures and only in figures.

DESCRIPTION: Base Bid or o Alt. #____ CLEARING AND GRUBBING

LOUISIANA UNIFORM PUBLIC WORK BID FORM

UNIT PRICE FORM

Recreation and Park Commision for the Parish of East Baton Rouge (BREC)

Finance Department

BID FORM - 2

13350 LA-19

Baker, LA 70714

(Owner to provide name of project and other identiying information)

QUANTITY UNIT PRICE UNIT PRICE EXTENSION (Quantity times Unit Price)

QUANTITY UNIT PRICE UNIT PRICE EXTENSION (Quantity times Unit Price)

QUANTITY UNIT PRICE UNIT PRICE EXTENSION (Quantity times Unit Price)

QUANTITY UNIT PRICE UNIT PRICE EXTENSION (Quantity times Unit Price)

QUANTITY UNIT PRICE UNIT PRICE EXTENSION (Quantity times Unit Price)

QUANTITY UNIT PRICE UNIT PRICE EXTENSION (Quantity times Unit Price)

QUANTITY UNIT PRICE UNIT PRICE EXTENSION (Quantity times Unit Price)

QUANTITY UNIT PRICE UNIT PRICE EXTENSION (Quantity times Unit Price)

QUANTITY UNIT PRICE UNIT PRICE EXTENSION (Quantity times Unit Price)

QUANTITY UNIT PRICE UNIT PRICE EXTENSION (Quantity times Unit Price)

DESCRIPTION: Base Bid or o Alt. #____ TEMPORARY SIGNS AND BARRICADES

REF. NO. UNIT OF MEASURE

19 LUMP

DESCRIPTION: Base Bid or o Alt. #____ BEDDING MATERIAL

REF. NO.

CUYD

UNIT OF MEASURE

UNIT OF MEASURE

18 SQYD

DESCRIPTION: Base Bid or o Alt. #____ CURB RAMPS (TYPE 3)

REF. NO.

SQYD

LNFT

13 LNFT

DESCRIPTION: Base Bid or o Alt. #____

REF. NO. UNIT OF MEASURE

CROSS DRAIN PIPE ARCH (36" EQUIV. RCPA)

REF. NO.

UNIT OF MEASURE

UNIT OF MEASURE

12 INFT

REF. NO.

DESCRIPTION: Base Bid or o Alt. #____ CROSS DRAIN PIPE ARCH (24" EQUIV. RCPA)

DESCRIPTION:

Finance Department

DESCRIPTION:

REF. NO.

UNIT PRICES: This form shall be used for any and all work required by the Bidding Documents and described as unit prices. Amounts shall be stated in figures and only in figures.

6201 Florida Boulevard

Baton Rouge, Louisiana (Owner to provide name and address of owner)

REF. NO.

LOUISIANA UNIFORM PUBLIC WORK BID FORM

UNIT PRICE FORM

UNIT OF MEASURE

TON

ASPHALT CONCRETE Base Bid or o Alt. #____

Recreation and Park Commision for the Parish of East Baton Rouge (BREC)

REF. NO.

REF. NO. UNIT OF MEASURE

17 SQYD

DESCRIPTION: Base Bid or o Alt. #____ SIDE DRAIN PIPE (15" RCP)

UNIT OF MEASURE

UNIT OF MEASURE

CURB RAMPS (TYPE 7)DESCRIPTION: Base Bid or o Alt. #____

Base Bid or o Alt. #____ SAW CUTTING ASPHALT CONCRETE PAVEMENT

15 LNFT

DESCRIPTION: Base Bid or o Alt. #____ CONCRETE WALK (4" THICK)

BID FORM - 3

13350 LA-19

Baker, LA 70714

(Owner to provide name of project and other identiying information)

QUANTITY UNIT PRICE UNIT PRICE EXTENSION (Quantity times Unit Price)

QUANTITY UNIT PRICE UNIT PRICE EXTENSION (Quantity times Unit Price)

QUANTITY UNIT PRICE UNIT PRICE EXTENSION (Quantity times Unit Price)

QUANTITY UNIT PRICE UNIT PRICE EXTENSION (Quantity times Unit Price)

QUANTITY UNIT PRICE UNIT PRICE EXTENSION (Quantity times Unit Price)

QUANTITY UNIT PRICE UNIT PRICE EXTENSION (Quantity times Unit Price)

1.35

QUANTITY UNIT PRICE UNIT PRICE EXTENSION (Quantity times Unit Price)

QUANTITY UNIT PRICE UNIT PRICE EXTENSION (Quantity times Unit Price)

0.55

QUANTITY UNIT PRICE UNIT PRICE EXTENSION (Quantity times Unit Price)

2.01

QUANTITY UNIT PRICE UNIT PRICE EXTENSION (Quantity times Unit Price)

REF. NO. UNIT OF MEASURE

30 LUMP

REF. NO. UNIT OF MEASURE

29 ACRE

DESCRIPTION: Base Bid or o Alt. #____ CONSTRUCTION LAYOUT

REF. NO. UNIT OF MEASURE

28 MILE

DESCRIPTION: Base Bid or o Alt. #____ HYDRO-SEEDING

REF. NO. UNIT OF MEASURE

27 LNFT

DESCRIPTION: Base Bid or o Alt. #____ PLASTIC PAVEMENT STRIPING (BROKEN LINE) (4" WIDTH) (THERMOPLASTIC 90 MIL)

REF. NO. UNIT OF MEASURE

26 MILE

DESCRIPTION: Base Bid or o Alt. #____ PLASTIC PAVEMENT STRIPING ( 24" WIDTH) (THERMOPLASTIC 125 MIL)

REF. NO. UNIT OF MEASURE

25 LNFT

DESCRIPTION: Base Bid or o Alt. #____ PLASTIC PAVEMENT STRIPING (SOLID LINE) (4" WIDTH) (THERMOPLASTIC 90 MIL)

REF. NO. UNIT OF MEASURE

24 EACH

DESCRIPTION: Base Bid or o Alt. #____ PLASTIC PAVEMENT STRIPING ( 12" WIDTH) (THERMOPLASTIC 90 MIL)

REF. NO. UNIT OF MEASURE

23 EACH

DESCRIPTION: Base Bid or o Alt. #____ REFLECTORIZED RAISED PAVEMENT MARKERS

REF. NO. UNIT OF MEASURE

22 SQFT

DESCRIPTION: Base Bid or o Alt. #____ U-CHANNEL POST

REF. NO. UNIT OF MEASURE

21 LUMP

DESCRIPTION: Base Bid or o Alt. #____ SIGN (TYPE A) (FURNISH AND INSTALL)

6201 Florida Boulevard

Baton Rouge, Louisiana (Owner to provide name and address of owner)

UNIT PRICES: This form shall be used for any and all work required by the Bidding Documents and described as unit prices. Amounts shall be stated in figures and only in figures.

DESCRIPTION: Base Bid or o Alt. #____ MOBILIZATION

LOUISIANA UNIFORM PUBLIC WORK BID FORM

UNIT PRICE FORM

Recreation and Park Commision for the Parish of East Baton Rouge (BREC)

Finance Department

BID FORM - 4

BID BOND

FOR

Date: ________________

KNOW ALL MEN BY THESE PRESENTS:

That of , as Principal, and

__ , as Surety, are held and firmly bound unto the Recreation and Park Commission for the Parish of East Baton Rouge (Obligee), in the full and just sum of five

(5%) percent of the total amount of this bid, including all alternates, lawful money of the United States, for payment of which sum, well and truly be made, we bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally firmly by these presents.

Surety represents that it is listed on the current U. S. Department of the Treasury Financial Management Service list of approved bonding companies as approved for an amount equal to or greater that the amount for which it obligates itself in this instrument or that it is a Louisiana domiciled insurance company with at least an A - rating in the latest printing of the A. M. Best's Key Rating Guide. If surety qualifies by virtue of its Best's listing, the Bond amount may not exceed ten percent of policyholders' surplus as shown in the latest A. M. Best's Key Rating Guide.

Surety further represents that it is licensed to do business in the State of Louisiana and that this Bond is signed by surety's agent or attorney-in-fact. This Bid Bond is accompanied by appropriate power of attorney.

THE CONDITION OF THIS OBLIGATION IS SUCH that, whereas said Principal is herewith submitting its proposal to the Obligee on a Contract for:

NOW, THEREFORE, if the said Contract be awarded to the Principal and the Principal shall, within such time as may be specified, enter into the Contract in writing and give a good and sufficient bond to secure the performance of the terms and conditions of the Contract with surety acceptable to the Obligee, then this obligation shall be void; otherwise this obligation shall become due and payable.

PRINCIPAL (BIDDER) SURETY

BY: BY:

AUTHORIZED OFFICER-OWNER-PARTNER AGENT OR ATTORNEY-IN-FACT (SEAL)

BID FORM - 5

R 1

CORPORATE RESOLUTION

A meeting of the Board of Directors of _____________ _______________, a

Corporation organized under the laws of the State of ________________ and domiciled in ___________ _____, was held this _____ day of _____ _____, 20____, and was attended by a quorum of the members of the Board of Directors.

The following resolution was offered, duly seconded and, after discussion, was unanimously adopted by said quorum:

BE IT RESOLVED, that ___________________________ is hereby authorized to submit bid proposals and execute contracts and/or agreements on behalf of this corporation with the Recreation and Park Commission for the Parish of East Baton

Rouge.

BE IT FURTHER RESOLVED, that said authorization and appointment shall remain in full force and effect, unless revoked by resolution of this Board of Directors, and that said revocation will not take effect until the Purchasing Manager of the Recreation and Park Commission for the Parish of East Baton Rouge has been furnished a copy of said resolution, duly certified.

I, ____________________________, hereby certify that I am the Secretary of _______________________________________, a corporation created under the laws of the State of ________________ domiciled in _________

____; that the foregoing is a true and exact copy of a resolution adopted by a quorum of the Board of Directors of said corporation at a meeting legally called and held on the __________ day of ____________, 20___, as said resolution appears of record in the Official Minutes of the Board of Directors in my possession. This __________ day of ____________, 20___.

Secretary

Printed Name

R 2

RESOLUTION ADOPTED BY LLC MEMBERS

The undersigned, being the member(s) of _____________________________, LLC, duly organized under the laws of Louisiana, hereby adopt the following resolution:

BE IT RESOLVED, that ________________________ is hereby authorized to submit bid proposals and execute contracts and/or agreements on behalf of this LLC with the Recreation and Park Commission for the Parish of East Baton Rouge.

BE IT FURTHER RESOLVED, that said authorization and appointment shall remain in full force and effect, unless revoked by resolution of this LLC, and that said revocation will not take effect until the Purchasing Manager of the Recreation and Park

Commission for the Parish of East Baton Rouge has been furnished a copy of said resolution, duly certified.

RESOLVED, that all the acts taken above and resolutions are approved, ratified, and adopted.

Member(s) Signature: Printed Name: Date:

CONTRACT - 1

CONTRACT AGREEMENT

This Agreement is made and entered into at Baton Rouge, Louisiana, effective this ________ day of _____________, 20___, by and between

Recreation and Park Commission for the Parish of East Baton Rouge, 6201 Florida Blvd., Baton Rouge, Louisiana 70806, “Owner,” herein represented by Corey Wilson, Superintendent;

and

“Contractor,” herein represented by ________________________________, The Contractor shall perform all work required by the Contract Documents for the construction of:

13350 LA-19, Baker, LA 70714

The following Contract Documents are all hereby made a part of this Agreement to the same extent as if incorporated herein in full:

1. Advertisement for Bids

2. Bid Forms

3. Construction Drawings

4. Special Provisions

5. Technical Specifications

6. The following enumerated addenda ________

7. Modifications issued after execution of this agreement

CONTRACT PRICE

The amount to be paid to the Contractor by the Owner for SB 1874 Lavey Lane Connector Road at Greenwood Park is _____________________________________________________($__________________ ).

Deductive/Add Alternate Proposals accepted by Owner:

Alternate No. 1 _______________ Alternate No. 2 _______________ Alternate No. 3 _______________

Contract price shown is based on the Bid included in Contractor's Construction Proposal for the project.

The final contract price will be increased or decreased for changes in the work by authorized written Change Orders.

CONTRACT TIME

All work set forth in the contract documents shall be substantially complete within One Hundred Fifty (150) calendar days after the date set forth in the Notice to Proceed. Time is of the essence of the contract and the Notice to Proceed will be issued promptly. Contract time extensions will only be granted in accordance with provisions in the Contract Documents.

CONTRACT - 2

FAILURE TO COMPLETE WORK ON TIME

Should the Contractor fail to achieve substantial completion within the contract time, including any authorized extensions, liquidated damages in the amount of Ten Hundred and No/100 Dollars ($1000.00) per day, will be assessed Contractor in accordance with the Contract Documents until substantial completion is achieved.

PAYMENT

The Owner will make partial or progress payments less 5% retainage, based upon the Contract prices and upon certification of the payment application by the Owner or its authorized representative. Upon satisfactory completion of the work, the Owner will make a final payment in accordance with provisions of the Contract Documents.

INSURANCE, INDEMNITY AND LEGAL REGULATIONS

Insurance, indemnity requirements and legal regulations shall conform to those stated in the Contract Documents.

CHOICE OF LAW

This Agreement shall be governed by and construed in accordance with the laws of the State of Louisiana.

Any claims or controversy arising out of or relating to this Agreement shall be brought exclusively in any federal or state court of competent jurisdiction located in the Parish of East Baton Rouge, and the parties hereby consent to personal jurisdiction and venue in said court.

RIGHT TO AUDIT

The Contractor shall permit an authorized representative of the Owner to periodically inspect and audit all data and records of the Contractor relating to his performance under this contract.

IN WITNESS WHEREOF, the parties hereto have executed this agreement effective as of the date first written above.

OWNER:

WITNESSES

RECREATION AND PARK COMMISSION

FOR THE PARISH OF EAST BATON ROUGE

By:

Superintendent date

CONTRACTOR:

WITNESSES

Type Name and Title

Signature date

A - 1

AFFIDAVIT

STATE OF LOUISIANA

PARISH OF EAST BATON ROUGE

BEFORE ME, the undersigned authority, personally came and appeared

____________________________________ who, being first duly sworn did depose and say that he/she is a duly authorized representative of _________________________________________________ receiving value for services rendered in connection with:

SB 1874 Lavey Lane Connector Road at Greenwood Park / 13350 LA-19, Baker, LA 70714 a public project of the Recreation and Park Commission for the Parish of East Baton Rouge, Louisiana.

Pursuant to the provisions of LSA R.S. 38:2224, affiant has employed no person, corporation, firm, association, or other organization, either directly or indirectly, to secure the public contract under which he/she received or will payment, other than persons regularly employed by the affiant whose services in connection with the construction, alteration or demolition of the public building or project or in securing the public contract were in the regular course of their duties for affiant. No part of the contract price received by affiant was paid or will be paid to any person, corporation, firm, association, or other organization for soliciting the contract, other than the payment of their normal compensation to persons regularly employed by the affiant whose services in connection with the construction, alteration or demolition of the public building or project were in the regular course of their duties for affiant.

Pursuant to the provisions of LSA R.S. 38:2212.10, (1) Contractor is registered and participates in a status verification system, the electronic verification of work authorization program of the Illegal Immigration Reform and Immigrant

Responsibility Act of 1996, 8 U.S.C. 1324(a), and operated by the United States Department of Homeland Security, known as the "E-Verify" program, to verify that all employees in the state of Louisiana are legal citizens of the United States or are legal aliens; (2) Contractor shall continue, during the term of the contract, to utilize a status verification system to verify the legal status of all new employees in the state of Louisiana; (3) Contractor shall require all subcontractors to submit to the

Contractor a sworn affidavit verifying compliance with paragraphs (1) and (2).

Pursuant to the provisions of LSA R.S. 38:2227, that if a sole proprietor, he/she has not been convicted of, or has not entered a plea of guilty or nolo contendere to any of the crimes or equivalent federal crimes listed below; that if representing a bidding entity, no individual partner, incorporator, director, manager, officer, organizer, or member, who has a minimum of a ten percent ownership in the bidding entity, has been convicted of, or has entered a plea of guilty or nolo contendere to any of the crimes or equivalent federal crimes listed below: Public bribery (R.S. 14:118); Corrupt influencing (R.S. 14:120);

Extortion (R.S. 14:66); Money laundering (R.S. 14:230); Theft (R.S. 14:67); Identity Theft (R.S. 14:67.16); Theft of a business record (R.S. 14:67.20); False accounting (R.S. 14:70); Issuing worthless checks (R.S. 14:71); Bank fraud (R.S.

14:71.1); Forgery (R.S. 14:72); Contractors; misapplication of payments (R.S. 14:202); Malfeasance in office (R.S.

14:134).

Signature

SWORN TO AND SUBSCRIBED before me, on this ______________day of ________________, 20____, at Baton

Rouge, Louisiana.

Notary Public

Printed Name: _______________

Notary ID No.:_______________

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PERFORMANCE AND PAYMENT BOND

That we, the undersigned _________________________________________ as principal, hereinafter referred to as “Contractor” and _________________________________________, a Corporation organized and existing under the laws of the State of ______________________ duly authorized to transact business in the State of Louisiana as surety, are held and firmly bound unto the Recreation and Park Commission for the Parish of East Baton Rouge, hereinafter referred to as “Owner”, in the penal sum of ________________________________________________ _______________________________($________________________) lawful money of the United States, for the payment of which well and truly to be made, the said principal and the said surety do hereby bind ourselves, our heirs, executors, administrators, and assigns, jointly and severally, by these presents as follows:

The condition of this obligation is such that whereas, the Contractor by an instrument in writing attached hereto and bearing date of _____________________________ has agreed with said Owner to furnish labor, materials, tools and equipment to construct ______________________________________________________________ as shown on plans and specified thereby and in the specifications, proposals and contract forming the contract documents thereto attached.

NOW THEREFORE, if said Contractor shall well and truly in good, sufficient and workmanship manner, and to the satisfaction of the Owner, perform and complete the work required and shall pay all costs, charges, rentals and expenses for labor, material, supplies and equipment and deliver the said improvement to the Owner complete and ready for occupancy or operation, and free from all liens, encumbrances or claims for labor, material or otherwise;

and shall pay all other expenses lawfully chargeable to the Owner by reason of any default or neglect of the said Contractor in the performance of said agreement and said work, then this obligation shall be void, otherwise to remain in full force and effect.

PROVIDED FURTHER, That the said surety for value received hereby stipulates and agrees that no change, extension of time, alterations, or addition to the terms of that contract, or the work to be performed there under, or the specifications accompanying the same, shall in anywise affect its obligation on the bond and it does hereby waive notice of any change, extension of time, alterations, or addition to the terms of the contract, or the work, or the specifications.

PROVIDED FURTHER, That if the Contractor, or his, their, or its subcontractors fail to duly pay for any labor, materials, team hire, sustenance, provisions, provender or any other supplies or materials used or consumed or for any materials or supplies furnished for use by such contractors or his, their, or its subcontractors in performance of the work contract to be done, the Surety will pay the same in any amount not exceeding the sum specified in the bond, together with interest and attorney’s fees as provided by law.

IN WITNESS WHEREOF, Said Principal and Surety have hereunto set their hands and seals this ___________________ day of __________________, 20____.

(Contractor Signature)

(Address)

(Witness)

(Witness) (Surety Signature)

(Typed Name and Title)

(Address)

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SPECIAL PROVISIONS

DEFINITIONS

Owner: Recreation and Park Commission for the Parish of East Baton Rouge “BREC”, mailing address 6201 Florida Boulevard, Baton Rouge, Louisiana, 70806, telephone (225) 273-6405.

Owner’s Representative: The BREC Superintendent or duly authorized representative within the BREC Planning and Engineering Department.

Project Designer: The Project Architect / Engineer / Landscape Architect or Firm.

CSRS, a Westwood Company 8555 United Plaza Blvd, Suite 100 Baton Rouge, LA 70809

Bidder: Any qualified individual, corporation or partnership lawfully organized and licensed under the laws of the State of Louisiana to perform construction work, and submitting a bona fide bid on the herein described project.

Contractor: The term "Contractor" shall be understood as referring to the General Construction Contractor.

Sub-Contractor: A construction agency selected by the Contractor, to supply materials, equipment, labor, construction or other services for one particular phase of the contract work (i.e., electrical, plumbing, etc.).

Contract Documents: These form the Contract Documents, and all are as fully a part of the Contract as if attached to or repeated therein:

1. Contract Agreement

2. Advertisement for Bids

3. Bid Form

4. Construction Drawings

5. Special Provisions

6. Technical Specifications

7. All Issued Addenda

8. Modifications issued after execution of this agreement.

Specifications: The specifications issued by the Project Designer and marked with the project title, together with all standards, addenda or special designs, orders, directives that may be designated in such plans or addenda.

Addenda: Any supplemental instructions or interpretations of the meaning of the specifications, or other contract documents will be made in the form of a written Addendum to the specifications which, if issued, will be e-mailed to prospective bidders who have purchased plans and registered with the BREC Purchasing Department. Addenda will not be issued within seventy-two hours prior to the opening of bids, excluding weekends and legal holidays.

Work: The construction project as described in these Contract Documents and authorized by

BREC.

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Submittals: Shop Drawings, Product Data, Specifications, Samples and other similar documents required by the Contract Documents to be submitted by the Contractor for the purpose of demonstrating portions of the Work; the manner in which the Contractor proposes to conform to the information provided or requirements specified, and the design concept expressed in the Contract Documents. Submittals are not to be considered Contract Documents. However, Contractor shall not deviate from approved submittals absent written approval from the Architect.

The Drawings: The Drawings are the graphic and pictorial portions of the Contract Documents showing the design, location and dimensions of the Work, generally including plans, elevations, sections, details, schedules, and diagrams.

Shop Drawings: Drawings, diagrams, schedules, and other data specially prepared for the Work by Contractor or a Subcontractor, Sub-subcontractor, manufacturer, supplier or distributor to illustrate some portion of the Work.

Change Order: An alteration, deviation, addition, or omission as to a preexisting contract which shall be in the form of a written instrument prepared by the Project Designer and signed by the Owner, Contractor and Project Designer, stating their agreement upon all of the following:

change in the Work;

• the amount of the adjustment, if any, in the Contract Sum; and

• the extent of the adjustment, if any, in the Contract Time.

If Change Orders are needed and unit costs are applicable, unit costs are used to determine Change Order amounts.

Notice to Proceed: The date of commencement of Work established in a written letter to the Contractor. If there is no written notice to proceed, it shall be the date of the Owner-Contractor Agreement or such other date as may be established herein. The date shall not be postponed by the failure to act of the Contractor or of persons or entities for which the Contractor is responsible.

Punch List: A comprehensive list of the items of Work to be completed or corrected prior to final payment. Failure to include an item on such list does not alter the responsibility of the Contractor to complete all Work in accordance with the Contract Documents.

Substantial Completion: The stage in the progress of the Work when the Work, or designated portion thereof, is sufficiently complete in accordance with the Contract Documents so that the Owner can occupy or utilize the Work for its intended use.

INFORMATION TO BIDDERS

QUALIFICATIONS OF BIDDER: STATE LICENSING LAW: Each Bidder's attention is called to LSA R.S. 37:2151 through LSA .R.S. 37:2165, requiring Contractors and subcontractors to be duly licensed before bidding on any contract in the amount of $50,000.00 or more. All Contractors who bid this work must conform to all the provisions of the Louisiana State Licensing Law for Contractors as they apply to his proposal and to his contract, and shall insert on his proposal the number of his license above his signature or the signature of his duly authorized representative.

It is the responsibility of the General Contractor to determine whether subcontractors conform to this law.

ABILITY TO PERFORM: The Owner may make such investigations as he deems necessary to determine the ability of the Apparent Low Bidder to perform the work, and the Apparent Low

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Bidder shall furnish to the Owner all such information and data for this purpose as the Owner may request including, but not limited to, Bidder Identification Information, Project Experience Record, and Equipment Schedule. The Owner reserves the right to reject any bid if the evidence submitted by, or investigation of, such Apparent Low Bidder fails to satisfy the Owner that such Apparent Low Bidder is properly qualified to carry out the obligations of the Contract and to complete the work contemplated therein. Conditional bids will not be accepted. The Apparent Low Bidder shall complete the specified Unit Price Form as requested by the Owner. The bid is a lump sum bid.

The Apparent Low Bidder shall provide separate unit costs for the listed work items in the event that an increase or decrease in the quantity of these particular items should be necessary or if adjustments necessary in the field require changes in the Work. Unit cost shall include all costs and shall comply with the Contract Documents.

CHARACTER OF BIDS: A LUMP SUM dollar amount is required for each item of work shown including alternates. The dollar amount shown in the base bid shall include the furnishing of all conditions of the contract, supervision, materials, tools, labor, equipment and construction necessary to fully complete the work in conformity with these Contract Documents.

The following are to be included with the submission of the Louisiana Uniform Public Work Bid Form: (i) a corporate resolution or written evidence of the authority of the person signing the bid for the public work as prescribed by LA R.S. 38:2212(b)(5), (ii) bid security in the form of a bid bond, certified check or cashier’s check as prescribed by LA R.S. 38:2218(A), and (iii) the Unit Price Form if the contract includes unit prices.

Contractors shall include in their proposals, in addition to the contract price, all alternate proposals called for in these specifications, or in subsequent addenda. Failure to furnish all information required is just cause to reject the entire proposal. All materials entering into the construction of this project must conform in all respects to the requirements set forth herein.

Reasonable grounds to suggest that any Bidder is interested in more than one proposal will cause the rejection of all proposals in which the Bidder is deemed to be interested. No oral proposals or modifications will be considered.

Any addenda legally issued during the time of bidding shall become part of the bid documents.

Upon execution of a contract, the bid documents including any addenda and the proposal shall become a part thereof.

The price indicated on the Bid Form shall be based on the specifications with all addenda issued.

It is assumed that all Bidders have received all addenda prior to the opening of bids; the total number of addenda issued shall be announced. If a Bidder has not received the addenda, he may withdraw the proposal without prejudice.

BID SECURITY: All bids must be accompanied by bid security equal to five percent (5%) of the sum of the base bid and all alternates, and must be in the form of a certified check, cashier's check or Bid Bond Form written by a surety or insurance company currently on the U.S.

Department of the Treasury Financial Management Service list of approved bonding companies which is published annually in the Federal Register, or by a Louisiana domiciled insurance company with at least an A- rating in the latest printing of the A.M. Best's Key Rating Guide to write individual bonds up to ten percent of policyholders' surplus as shown in the A.M. Best's Key Rating Guide or by an insurance company in good standing licensed to write bid bonds which is either domiciled in Louisiana or owned by Louisiana residents. No Bid Bond indicating an obligation of less than five percent (5%) by any method is acceptable. Such cash, check, or bid

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bonds will be returned promptly after the Owner and the accepted Bidder have executed the contract, or, if no award has been made within forty-five (45) days after the date of opening of bids, upon demand of the Bidder at the time thereafter, so long as he has not been notified of the acceptance of his bid.

EXAMINATION OF SITE AND CONTRACT DOCUMENTS: Before preparing his proposal, each Bidder is expected to make a field examination of the proposed work, and to fully acquaint himself with conditions relating to construction and labor so that he may fully understand the facilities, difficulties and restrictions attending the execution of the work under this Contract.

Bidders should thoroughly examine and be familiar with the Contract Documents and site/building conditions. Access to the site/building/park shall be scheduled by BREC Planning and Engineering.

Submission of a bid shall be considered prima facie evidence that the Bidder has made such an examination and is satisfied as to the conditions to be encountered in performing the work and as to the requirements of the Contract Documents.

Contractor represents that he has familiarized himself with all applicable federal, state and local laws, ordinances, rules and regulations that in any manner may affect cost, progress or performance of the Work.

No additional compensation will be due the Bidder due to unusual difficulties which may be encountered in the execution of any portion of the contract or construction.

ADDENDA AND INTERPRETATIONS: If any person contemplating submitting a bid is in doubt as to the meaning of any part of the Contract Documents, he may submit to the Owner a written request for an interpretation thereof not later than seven (7) calendar days before bid opening date. The person submitting the request will be responsible for its prompt delivery. Any interpretation of the Contract Documents will be made only by Addendum duly issued. Any Addenda will be e-mailed to prospective bidders who have purchased plans and registered with the BREC Purchasing Department. The Owner will not be responsible for any other explanations or interpretations of the Contract Documents.

MANUFACTURER OR TRADE NAMES - It is intended that materials or products specified by name of manufacturer, brand, trade name, or by catalog reference shall be the basis of the bid and furnished under the contract, unless changed by mutual agreement in accordance with the following "Prior Approval" paragraph. Where two or more materials are named, the choice of these shall be at the option of the Contractor. Regardless of the foregoing, wherever in the specifications the name of a certain brand, make, manufacturer, or definite specification is utilized, the specifications are used only to denote the quality standard of product desired and they do not restrict Bidders to the specific brand, make, manufacturer or specification named. Such specifications are used only to set forth and convey to prospective Bidders the general style, type, character, and quality of product desired and equivalent products will be acceptable. It shall be the Project Designer’s responsibility to determine what is considered an equivalent product.

Electrical panel boxes and breakers shall be readily available by two (2) or more electrical supply houses within East Baton Rouge Parish. Breakers shall not be proprietary.

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PREFERENCE FOR STEEL ROLLED IN LOUISIANA – Pursuant to RS 38:2251.2, when purchasing steel for this Work, steel rolled in this state shall be purchased which is equal in quality to steel rolled outside the state, provided the cost of steel rolled in this state does not exceed by more than ten percent the cost of steel which is rolled outside the state. This preference shall not apply when sufficient quantities of steel rolled in Louisiana are not available.

PRIOR APPROVAL: Bidders desiring to use any materials or products other than those specified, shall submit a request in writing to the Project Designer, no later than seven (7) working days before bid opening date naming the proposed substitution and furnish specifications, test date, samples, or other material necessary to establish the quality of the substitution. Failure to provide sufficient specifications and supporting data in a clear and concise manner can be reason to reject the proposed substitution.

Approvals will be given in writing only and will be forwarded to all Bidders via addendum.

The requirement of approval in an addendum of substitute materials of equal quality to those specified shall not preclude the approval of equal materials after receipt of bids. Contractors are cautioned that BREC reserves the right after receipt of bids to disapprove the use of any material not considered to be the equal of the one specified or not having pre-approval.

Contractor’s reliance upon unapproved materials shall be entirely at their own risk.

Contractor is required to submit materials to the Project Designer for approval under the terms outlined above. Failing to comply with the above requirements may result in the rejection of materials.

LOCAL LABOR: BREC recommends to the Contractor and all subcontractors that they employ local craftsmen, laborers, etc., and taxpayers of East Baton Rouge Parish.

SALES TAX EXEMPTION: The Owner, as a political subdivision of the State of Louisiana, is exempt from the payment of Louisiana state and local sales and use taxes pursuant to La. R.S.

47:301(8)(c); and La. R.S. 33:1334(D). Furthermore, in order for the Owner to take advantage of this sales tax exemption, and in accordance with La. R.S. 38:2212(S), the Owner will designate Contractor, its subcontractors, and the sub-subcontractors as its agent(s) for the purchase of materials, supplies and equipment to be incorporated into the work or which are purchased solely for use and consumption in the fulfillment of the work under this Agreement. The designation as agent is for the sole and limited purpose of purchasing supplies and equipment for the Project and pursuant to the terms of the Contract Agreement. Some leases may be eligible for tax exemption. Purchases or leases of materials, supplies and equipment which are not incorporated in the Project or which are not otherwise authorized pursuant to the terms of the Contract Agreement are not eligible for the exemption. The parties do not intend that the Contractor, subcontractors or any sub-contractor should be the agent for the Owner for any other purpose.

In order to preserve the Owner's entitlement to tax exemption, the Owner will provide the Contractor with the Louisiana Department of Revenue Designation of Construction Contractor as Agent of a Governmental Entity Sales Tax Exemption Certificate covering purchases by a political subdivision of the State of Louisiana (R-1020). This completed form shall be presented to vendors of supplies, materials and equipment as authority that sales tax is not to be charged.

Nothing herein is intended to modify or otherwise alter Contractor's responsibilities, express or implied, herein: (1) to fully ensure compliance with the Contract Documents, including but not limited to the Contract Agreement, the plans and project specifications; (2) to provide and maintain the insurance as called for in the Contract Documents; (3) to fully warrant all materials, supplies and equipment furnished under the Contract Agreement which remains the sole

SP - 6

responsibility of the Contractor; (4) to provide complete indemnifications as called for in the Contract Agreement and the Contract Documents; (5) to alter the method or time frames for payment established under the Contract Agreement or other Contract Documents; (6) to change the rights of the Owner to accept or reject the work, or any part thereof, or alter the manner or time frames in which inspections may be made; (7) to provide for the safety and protection of materials, supplies and equipment whether in transit to the site, or in storage on or off the site; (8) to properly correct the work as required under the Contract Documents, and shall in no way diminish, impede or retard any rights granted to the Owner and/or the Architect to reject any portion of the work; or (9) to pay any sales, consumer, use and similar taxes for the work or portion thereof to the extent such taxes are applicable and required by law.

Nothing herein shall be…