Breathing Air MX Draft.pdf

1. Description of Services.

1.1. This services the breathing air system located in building 730 & 646, Fuels hanger. Required to perform essential in tank maintenance by providing class D breathing air to personnel.

1.2. Work consists of scheduled and unscheduled maintenance on the breathing air system in building 730 & 646. Contractor shall furnish all labor, materials, equipment (including safety equipment, spill kit capable of containing 110% of the largest possible chemical spill, and a spill containment system of appropriate size), tools, chemicals, transportation, supervision and perform all work required to service the breathing air system.

1.3. The working area associated with this SOW is Building 730 & 646.

1.4. Objective. Perform preventative maintenance on the breathing air purifier system in accordance with manufacturer’s instructions and specifications to minimize system down time and maintain system reliability. Factory certified technicians will come to Moody AFB and perform the necessary preventative maintenance for breathing air systems quarterly.

1.5. Perform compressor preventative maintenance on breathing air compressors in accordance with manufacturer’s instructions and specifications. This will include: compressor filter and oil changes as required, inspect all fittings and connections, and inspect/lubricate/replace any belts, pulleys, or bearings as required. AFG will perform preventative maintenance on the breathing air purifier in accordance with manufacturer’s instructions and specifications. This will include:

inspecting all fittings and connections, change any filters as necessary, and calibrate/test the systems CO monitor as required.

1.5.1. Unscheduled/Emergency parts costs. This amount is for parts that require replacement due to wear or malfunction post warranty period. Items such as motors, fans, switches, fittings, tanks, etc. that fail and require replacement. These items are NOT part of the preventative maintenance process. While preventative maintenance is performed to prevent these types of failures, parts do fail unexpectedly. An amount is set for parts replacement. Once there is an issue because of a failure somewhere in the system, the unscheduled/emergency labor fund is used to troubleshoot the problem. If a part is required, the technician will present a quote to for the part cost. Once approved, the part will be ordered and replaced at no additional cost, and then invoiced off of this line item. Having the amount attached with this contract expedites part approval and replacement. Money not used from this line item will carry forward to the next year or returned to the government.

1.6. Breathing air samples will be taken quarterly and sent to a US Air Force certified testing lab and forward the results to shop supervision for maintaining records and to forward to Bioenvironmental Engineering Office if required.

1.7. Description and Location. The breathing air system is located within building 730 & 646.

1.8. Contractor Qualifications have experience installing and maintaining various breathing air systems. Use an AF approved laboratory for testing and certifying breathing air systems for Class D, medical quality breathing air.

2. GENERAL INFORMATION

2.1. Coordination. The Contractor shall coordinate closely with the fuels section flight chief (Chester Hinds) at 229-257-7767 concerning items such as security, access to work site, work schedules, etc.

2.2. Work Hours usually perform maintenance during normal AF day-shift hours between 7am to 4pm. However, mx during off shifts, weekends and holidays may be required. The goal is to perform the mx as quickly as possible without impacting the AF mission.

2.3. Safety and Health. The Contractor shall comply with all applicable requirements in OSHA Parts 1910 and 1926.

2.4. Technical Specifications.

2.4.1. There are no special certifications required, only a working knowledge of breathing air systems, compressors, and purifiers.

2.5. Inspection and Acceptance.

2.5.1. Inspection Procedures. Inspection by the Government of the work performed under this contract shall be made as the work progresses.

2.6. Contractor Inspection and Record Keeping.

2.5.6.1. The Contractor shall provide and maintain a system of records covering the services under this contract or company service ticket containing as a minimum:

2.5.6.1.1. Technician(s) name(s)

2.5.6.1.2. Work performed

2.5.6.1.3. Any parts replaced/repaired

2.5.6.1.4. Complete records of all work performed by the Contractor shall be maintained and provided to the Fuels section flight chief.

2.7. Payment.

2.7.2. Basis for Payment. Payment will be made at a rate up to, but not to exceed, unit bid price after satisfactory completion of work by the Contractor.

2.8. Records Management Requirement.

2.8.1. All records, files, documents, regardless of media (e.g., paper, electronic, etc.), as described in the SOW, that are the responsibility of the Contractor are the property of the Government and shall remain so upon termination or completion of the contract. The Contractor shall keep these items current and maintain and dispose of them in accordance with the requirements established in Air Force Instruction (AFI) 33-322, Records Management Program, paragraph 10, Air Force Manual (AFMAN) 33-363, paragraph 6.4, Air Force Manual (AFMAN) 33-364, paragraph 2.10, and the Air Force Records Disposition Schedule which may be accessed from the web address cited below:

https://www.my.af.mil/afrims/afrims/afrims/rims.cfm.

Records shall be turned over to the Government upon completion of the contract unless otherwise stated. All records are subject to the Freedom of Information and Privacy Act. The Moody AFB Records Management Office (23 CS/SCXKR), x9258, will provide assistance and training to the Contractor to ensure compliance with Federal record keeping requirements.

2.8.2. The service provider shall ensure all records (according to Title 44, United States Code, Public Printing and Documents, Section 3301, include all books, papers, maps, photographs, machine readable materials, or other documentary materials, regardless of physical form or characteristics), files, documents and working papers provided by the Government, and/or generated for the Government in the performance of this contract, remain Government property and are maintained in accordance with established Federal Records Act (Public Law 81-754), Freedom of Information Act (Public Law 90-23), Privacy Act of 1974 (Public Law 93-529), (DoD), and Air Force directives listed in this SOW.

2.9. Conformance with Environmental Management Systems.

2.9.1. The Contractor shall perform work under this contract consistent with the relevant policy and objectives identified in the 23 Wing’s Environmental Management System (EMS) applicable for this contract. The Contractor shall perform work in a manner that conforms to all appropriate EMS and operational controls identified by the agency, organizational, or facility EMS, and provide monitoring and measurement information as necessary for the organization to address environmental performance relative to the environmental, energy, and transportation management goals. In the event an environmental nonconformance or noncompliance associated with the contracted services is identified, the Contractor shall take corrective and/or preventative actions.

2.9.2. In the case of a noncompliance, the Contractor shall respond and take corrective action immediately. In the case of a nonconformance, the Contractor shall respond and take corrective action based on the time schedule established by the EMS Site Coordinator. In addition, the Contractor shall ensure that their employees are aware of the roles and responsibilities identified by the EMS and how these requirements affect their work performed under this contract.

2.9.3. The on-site Contractor, given that said contract is one year or greater, shall complete initial EMS awareness training thirty (30) days after the contract start date. In addition, all contractors shall complete yearly EMS awareness refresher training if the contract is greater than one year.

Those contracts with an estimated completion date of less than one year will receive EMS Awareness training during preconstruction briefings. The EMS Coordinator or designated appointee will be responsible for providing the EMS training, as well as, providing the method of training. Individual documentation processes will be established by the EMS Coordinator or a designated appointee.