Bread Award Decision Memo.pdf

U.S. Department of Justice Federal Bureau of Prisons

FCI Leavenworth 1300 Metropolitan Avenue Leavenworth, Kansas 66048

(913) 682-8700

September 3, 2026

MEMORANDUM FOR PROCUREMENT FILE

SUBJECT: Award Decision/Determination of Responsibility memo Fiscal Year 27, Quarter 1 Bread Requirement

RFQ #: 15B40826Q00000023

BPQ #: VARIOUS/SEE FILE

Purchase Order #: VARIOUS/SEE FILE

Evaluation Factors:

• 52.212-2, Evaluation-Commercial Products and Commercial Services The Government anticipates and intends to make one award based on the total pricing of all line items.

Awards will be made to the responsible Quoter whose quote conforms to the requirements and is determined to provide the best value to the Government, considering the evaluation factors outlined below.

(1) Price – The Government will evaluate the Quoter’s proposed price to ensure it is fair and reasonable.

(2) Past Performance – Go/No-Go Evaluation - The Government will evaluate the Quoter’s past performance on a Go/No-Go basis. The assessment will be based on the following criteria:

• Timeliness of Deliveries: The offeror must demonstrate a consistent record of on-time deliveries. Documented instances of late deliveries, including Contractor Performance Assessment Reporting System (CPARS) evaluations and communications with other Contracting Officers, will be reviewed. A history of substantial delivery delays will result in a “No-Go” determination.

• Order Accuracy and Completeness: The offeror must show a track record of delivering complete and accurate orders. Evidence of recurring issues such as missing or incorrect items – supported by customer complaints, returns, or input from other Contracting Officers – will be considered. A pattern of incomplete or inaccurate deliveries will result in a “No-Go” determination. Only offerors receiving “Go” rating under this factor will be considered eligible for award.

Past Performance:

ALL VENDORS must also have a good past performance with no recent Termination for Causes. See file for www.SAM.gov responsibilities and determinations.

Therefore, all vendors have received a “Go” rating and will be eligible for any awards.

Price:

With the final pricing of all contractors, the abstract below represents the best price per line item.

See abstract below:

Line Item

Item Description Quantity Lowest Price

Total Line Price

Lowest Vendor

1 Hot Dog Buns 3,456 ea. $0.22 $760.32 Farrell Bread & Bakery 2 Hamburger Buns 5,400 ea. $0.22 $1,188.00 Farrell Bread & Bakery 3 Sliced Bread 292,200 ea. $0.0727 $21,242.94 Farrell Break & Bakery

Best Value Analysis:

All vendors were reviewed for “go/no-go” ratings for past performance prior to price. As they received “Go” ratings for each size and past performance, best value is now based on price.

In accordance with the solicitation, the Government will make one award for all line items.

Therefore, each vendor is the best value, for all line items, and will win the respective award above.

Responsibility Determination Per RFO FAR 9.103,

(a) Award contracts to responsible prospective contractors only.

(b) Do not award a contract award before making an affirmative determination of contractor responsibility. Without a clear indication of responsibility, make a determination of nonresponsibility. If the prospective contractor is a small business concern, comply with the subpart, Certificates of Competency and Determinations of Responsibility, at part 19.

(c) A prospective contractor must affirmatively demonstrate its responsibility, including, when necessary, the responsibility of its proposed subcontractors.

In accordance with FAR 9.104-1, To demonstrate responsibility, a prospective contractor must—

(a) Have adequate financial resources to perform the contract, or the ability to obtain them (see 9.104-3(a));

All vendors will reasonably have the financial resources, or the ability to obtain them, to perform this contract. They are gathering food for a weekly delivery. After which, they will be paid.

(b) Be able to comply with the required or proposed delivery or performance schedule, taking into consideration all existing commercial and governmental business commitments;

All vendors will be able to comply with the required delivery schedule. We are calling for a 21-day ARO delivery, which is standard and achievable.

(c) Have a satisfactory performance record (see 9.104-3(b) and part 42). Do not determine a prospective contractor responsible or nonresponsible based solely on a lack of relevant http://www.sam.gov/ https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-9#FAR_9_103 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-9#FAR_9_104_1 performance history;

All vendors have a satisfactory performance record, or at least not any recent negative performance record.

(d) Have a satisfactory record of integrity and business ethics (see part 42);

All vendors have a satisfactory record of integrity and business ethics, according to www.SAM.gov.

(e) Have the necessary organization, experience, accounting and operational controls, and technical skills, or the ability to obtain them (including, as appropriate, such elements as production control procedures, property control systems, quality assurance measures, and safety programs applicable to materials to be produced or services to be performed by the prospective contractor and subcontractors) (see 9.104-3(a));

All vendors have the necessary organization, experience, accounting and operational controls and technical skills, or the ability to obtain them for a weekly bread delivery order. This is a very low skill requirement.

(f) Have the necessary production, construction, and technical equipment and facilities, or the ability to obtain them (see 9.104-3(a)); and All vendors have the necessary ability to obtain all food service items for weekly deliveries.

This is a very low skill requirement.

(g) Be otherwise qualified and eligible to receive an award under applicable laws and regulations (see also inverted domestic corporation prohibition at 9.108).

All vendors are otherwise qualified and eligible to receive an award under appliable laws and regulations.

Award Determination Memo Signature:

All information within this memo is complete and to the best of my knowledge.

Contract Specialist FCI Leavenworth http://www.sam.gov/