Brass Invitation QRP25-M101.pdf

QRP25-MI01

Initials of Bidder____________ 1

INVITATION FOR BID (IFB)

IFB Number: QRP25-MI01

Issued by: Camp Grayling Qualified Recycling Program (QRP)

Subject: Sale of Deformed Expended Small Arms Casings

Open Date: 3 FEB2025 09:00 am (EDT, UTC/GMT -4 hours) Close date: 17FEB2025 2:00 pm (EDT, UTC/GMT -4 hours) Award Date: 20FEB2025 2:00 pm (EDT, UTC/GMT -4 hours)

QRP Manager: Josh Thomas, (989) 344-6764, josh.h.thomas.mil@army.mil Alternate QRP Manager: Casey Ellis, (989) 344-6224, casey.a.ellis4.mil@mail.mil

1. General Information.

1.A. Items Offered for Sale.

1.A.1. Item: Deformed Expended Small Arms Casings 1.A.2. Quantity/weight: 36,800 lbs.

1.A.3. Unit of Issue: 16 GAYLORD BOXES at 2300# EA

1.B. Description.

1.B.1. Expended Small Arms Casings (i.e., brass) in the following calibers: .50 caliber, 5.56 mm, blanks, and 7.62 mm.

1.B.2. All material has been visually inspected and processed through Army Peculiar Equipment (APE) 1408 M1 munitions deformer. The APE renders casings unusable for their intended purpose and unsuitable for reloading.

1.B.3. Brass is prepared for shipping in gaylord cardboard boxes containing 2,300 lbs. of brass. Weight of gaylord box and pallet is not included in 2300 lbs. Note: Due to shortage of our gaylord boxes, winner of bid will bring 16 gaylord boxes and bottom slips that support up to 2500 pounds or will be charged a fee of $200.00 to cover cost of replacements.

1.C. Instructions to Bidder.

1.C.1. Bidder must read Sale Terms and Conditions of this posting prior to submitting a bid.

1.C.2. Submission of a bid constitutes acknowledgment and acceptance of the sale terms and conditions.

1.C.3. Bids conditioned upon alternate terms and conditions will not be considered.

Initials of Bidder____________ 2

2. Submission of Bid.

2.A. Submission Method. Bids must be submitted to the QRP Manager via email at josh.h.thomas.mil@army.mil .

2.B. Bid Format. Regardless of format, all bids must include the following information.

2.B.1. IFB Number:

2.B.2. Company Name:

2.B.3. Contact information (phone number and email address):

2.B.4. Name of Authorized Representative:

2.B.5. Price (per pound):

2.B.6. A statement that the bidder has read and accepts the Sale Terms and Conditions:

2.B.7. Authorized Representative’s signature:

2.B.8. Current Brass Commodity Price Index (recommended):

2.C. Late Submissions. Bids received after the IFB “close date and time” will not be accepted. The bidder is responsible for confirming that the bid was received by the QRP Manager before the IFB close date and time.

2.D. Bid Rejection.

2.D.1. Bids will not be reviewed prior to “award date/bid opening”.

2.D.2. Bids that are missing required information will be rejected.

2.D.3. Illegible bids may be rejected if the QRP Manager cannot determine that all required information has been provided. It is, therefore, imperative all bids are complete and legible.

3. Bid Review/Open.

3.A. Bids will be reviewed/opened on the “award date” noted on page one of the bid invitation.

3.B. The Camp Grayling QRP staff may vet bidding companies to see if the execution of the agreement can be accomplished by same. Reference Sale Terms and Conditions, paragraphs 5 (Responsibilities) & 6 (Removal).

3.C. A ledger will be created to record the following information as bids are reviewed/opened.

3.C.1. Company Name 3.C.2. Price per pound

4. Award. A sales contract will be awarded to the bidder offering the highest price per pound and/or who can execute this agreement. The highest and/or executing bidder will be notified in writing and a sales agreement will be established. Bid regrets (i.e., ledger from bids reviewed/opened) will be sent out after a sales agreement is awarded.

Initials of Bidder____________ 3

5. Inspection.

5.A. The bidder is recommended to inspect the material offered for sale during the bidding period to satisfy themselves as to the material quality and all general and local conditions that may affect the bidder’s acceptance of such, prior to submitting a bid.

5.B. The bidder assumes responsibility in bidding solely as per the written description in the IFB if they choose not to inspect.

5.C. The inspection period is from the IFB issue date until the IFB close date.

5.D. Inspections are conducted by appointment only. To schedule an appointment, contact the primary or secondary point of contact listed in paragraph 6 below.

6. Points of Contact. The Points of Contact for all questions regarding this IFB are:

6.A. Primary: Josh Thomas 6.A.1. Office: (989) 344-6764 6.A.2. Email: josh.h.thomas.mil@army.mil

6.B. Secondary: Casey Ellis 6.B.1. Office: (989) 344-6224 6.B.2. Email: casey.a.ellis4.mil@mail.mil

7. IFB Cancellation. The government reserves the right to cancel this IFB at any time and for any reason that is in the best interest of the government. If the government determines to re-issue the IFB, a public notice will be made available.

mailto:casey.a.ellis4.mil@mail.mil

Initials of Bidder____________ 4

SALE TERMS AND CONDITIONS

1. Spot Sale. This is a one-time only sale (i.e., spot sale) of the item(s) listed under Items Offered for Sale.

2. Item(s) Condition.

2.A. The government guarantees the original purchaser the property offered for sale will be “that” as described in the invitation for bid, notwithstanding the provisions of the sale and prior to the removal of the sale property from government control. If an inaccurate description is determined to exist prior to removal of the sale property from government control, the sole and exclusive remedy will be to cancel the item from the sale contract and refund the purchase price paid.

2.B. If the Purchaser feels that an inaccurate description has occurred, the purchaser notifies the Qualified Recycling Program Manager in writing prior to removing any awarded property.

2.C. Under this provision, “Where Is-As Is” applies after the materiel has been removed from government control and there will be no further relief available under this condition. The foregoing is in place of all other guarantees or warranties, expressed or implied.

2.D. The government does not warrant the merchantability of the scrap property or its fitness for any use or purpose or utility other than that of its material content. The amount of recovery under this condition is limited to the purchase price of the incorrectly described property.

2.E. The purchaser is not entitled to any payment for loss of profit or any other monetary damages, special, direct, indirect or consequential.

2.F. The government may offer the purchaser additional weight for a given item.

3. Dangerous Substances/Property.

3.A. The Purchaser is cautioned that the subject scrap material or substances, or one or more of its components, parts, constituents or ingredients thereof may be corrosive, reactive, and ignitable or exhibit other hazardous or toxic properties.

3.B. The government assumes no liability, for any damage to property of the purchaser, to the property of any person, or to public property, or for any personal injury, illness, disability or death to the purchaser, purchaser's employees, or any other person subject to the purchaser's control, or any other person including members of the general public; or for any other consequential damages arising from or incident to purchase, use, processing, disposition, or any subsequent operation preformed upon, exposure to or contact any component, part, constituent or ingredient of this scrap items, materiel, or substance.

3.C. The purchaser agrees to hold harmless and indemnify the government for any and all costs and expenses incurred incident to any claim, suit, demand, judgment, action, debt, or liability cost, and attorneys' fees or any other request for money or other type of relief arising from or incident to the purchase, use, processing, disposition, subsequent operation performed upon, exposure to, or contact with any component, part, constituent, or ingredient of this scrap item, material, or substance, whether intentional or accidental.

Initials of Bidder____________ 5

4. Variation in Quantity.

4.A. The quantity listed under item description is an approximation only. There may be a variation in quantity of 5% more or less of the advertised weight

4.B. The bidder shall accept scale weights using the Army calibrated 4,000 pound capacity electronic scale located at the Camp Grayling Recycling Center. Scales owned and operated by the purchaser are not acceptable by the government as commercial scales.

5. Bidder/Purchaser Responsibilities under this Contract.

5.A. Once notified that the awarded bidder/purchaser’s descriptive item(s) is available for pick up, the purchaser is obligated to remove the item(s) within a 14-day period. Failure to pick up material after notification may result in storage fees. If determined the awarded bidder/purchaser is neglecting contract requirements, the Camp Grayling Recycling Center may recommend storage fees to the QRP Manager.

The QRP Manager may determine and apply storage fees without notice or cancel the agreement. The QRP Manager may consider another bidder that also competed for this IFB or put out a new IFB for explained Item(s) offered for sale.

5.B. Requests for additional time to remove the items must be done in writing by the awarded bidder/purchaser to the QRP manager. The QRP Manager will approved/disapprove the request submitted by the purchaser in writing. The government reserves the right to reject any request for any reason, to include any or all fiduciary impacts on the government the extension may have.

5.C. Notwithstanding the provisions of the sale of government property, bidder assumes sole responsibility for the security and protection of the property purchased under this contract as of the date of full payment of the contract price.

5.D. To schedule a pickup of item(s) contact the primary or secondary point of contact listed in paragraph 6 of the bid announcement.

6. Removal of Item(s) from Government Property.

6.A. Final payment shall be made before removal of purchased item(s) and within 14 days of award date.

6.B. It is the awarded bidder/purchaser’s responsibility to remove the item(s) purchased at no expense to the government.

6.C. At the purchaser’s request, the government will load the item(s) onto purchaser’s truck, trailer, 40 foot containers and/or roll-offs.

6.D. Purchaser/representative agrees to hold and save harmless at all times the United States (including the Camp Grayling QRP Recycle, its agents, representative and employees) against any and all claims, demands, suits, judgments, costs, charges, and expenses arising out of or in connection with any loss, damage, injury, disability or death resulting from the negligence or other fault of the purchaser, its agents, representatives, employees or any other person including the general public, while on government premises removing the item(s) purchased.

Initials of Bidder____________ 6

6.E. The purchaser shall release the U.S. Government and the Camp Grayling QRP Recycle from any and all liability from loss or damage to property and merchandise used by the purchaser and, or representatives in the operation of this event due to theft, fire, storm, flood, and damage or destruction through any force of nature or otherwise.

7. Camp Grayling Access.

7.A. All vehicles entering the base are subject to search. The owner of the vehicle, by entering Camp Grayling, accepts this policy and will comply with all base regulations.

7.B. Camp Grayling, MI requires anyone entering the installation to have the following upon arrival at the Military Rd Gate Entrance.

7.B.1. Current Driver’s License (with picture) 7.B.2. Current Vehicle Registration 7.B.3. Current Vehicle Insurance (Active)

8. Payment.

8.A. Payment(s) shall be made with cashier’s checks or by certified checks. Each check amount shall be determined by the QRP Manager, and the purchaser will be notified of such amounts.

8.B. Payment(s) shall only be made by one of the acceptable methods above.

8.C. Checks shall be made out to the “U.S. Department of Treasury”.

8.D. Initial payment to secure bid shall be 80% of the total agreed upon purchase price. The purchaser shall submit initial payment to QRP Manager within five (5) business days of award notification.

8.E. Full and final payment of the balance due shall be made before removal of items purchased. Mail or deliver payment(s) to:

8.E.1. CG Qualified Recycling Program 8.E.2. ATTN: DPW, SFC Thomas, Josh, Building 36 8.E.3. Camp Grayling, MI 49739

9. Default.

9.A. If the awarded bidder/purchaser fails to pay within above provided provisions (within 14 days of award date) and/or fails to start removal of property within 14 days from award date, the purchaser shall be considered to be in default. Without further notice, the purchaser may lose all right, title, and interest in the property.

9.B. The purchaser will be entitled to a refund for any down payments of the described property, if applicable. Requests for additional days to remove property may not be considered and will be acted upon by the QRP Manager. Further, if the Purchaser has removed any portion of the line item(s), the Purchaser will not be refunded for the removed portion of the line item(s). Purchasers who default on sales agreements may be processed for debarment and restricted from participating in future sales for (1) year or indefinitely.