Brand Name SSJ Harley Davidson Final redacted.pdf

Sole Source Justification (SSJ) Simplified Procedures for Certain Commercial items for procurements exceeding the Simplified

Acquisition Threshold (SAT) pursuant to FAR Subpart 13.5, including Brand Name

SSJ Number: FY22-0054 PR-22-USSS-0194

1. Agency and Contracting Activity

The Department of Homeland Security, U.S. Secret Service (USSS), Procurement Division (PRO), proposes to enter into a brand name contract through the open market using simplified acquisition procedures, on behalf of the Uniformed Division Office (UDO) of the Chief, for the purchase of the Harley-Davidson motorcycles and ancillary items to include sidecar kits. The value of this 5-year Indefinite Delivery, Indefinite Quantity (IDIQ) contract is estimated to be $2.5 million.

2. Nature and/or description of the action being approved

The USSS UDO intends to purchase the brand Harley-Davidson Motorcycle. The required motorcycles are to replace a portion of the existing motorcycles of the same make and model that have excessive mileage and are outside a standard replacement lifecycle.

The use of Harley-Davidson motorcycles is consistent with the use of Harley-Davidson motorcycles by the Metropolitan Police (MPDC) and the United States Park Police (USPP), both of which share protective motorcade support responsibilities. This allows a measure of security, in that all motorcycles are similar in appearance, and any other motorcycle attempting to join a motorcade would be instantly identified as out of place.

The procurement of Harley-Davidson Motorcycles and Sidecar Kits, shall include equipment, accessories, customization, shipping, and installation, per the statement of requirements (SOR).

3. Description of Supplies/Services o Harley-Davidson FLHTP Motorcycle, Accessories, Equipment, Customization, and Labor o Harley-Davidson Sidecar Kits, Accessories, Equipment, Customization and Labor o Shipping for Sidecar Kits

4. Identification of the authority

41 U.S.C. 1901, using SAP up to $7.5M as authorized by FAR 13.500(a) and implemented by

FAR 13.501(a).

5. Demonstration that the proposed contractor’s unique qualifications or the nature of the acquisition requires use of the authority cited

It is a USSS UDO requirement to use Harley-Davidson brand motorcycles for protective motorcade support functions. This ensures consistency of appearance, performance, training and parts with the currently existing motorcade motorcycle fleet.

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The USSS would have not have to duplicate an inventory of spare parts at additional expense in order to maintain the fleet while ensuring a minimum of downtime. The USSS already has support technicians trained on the Harley-Davidson. Any other motorcycle would require additional training of a staff. Multiple technicians would have to be trained on the new motorcycle at a cost of thousands of dollars.

Use of another brand motorcycle would complicate proper training of UDO protective motorcade support officers. Motorcycles are a potentially hazardous mode of transportation and different motorcycles handle differently under a variety of conditions. Commonality of the motorcycle make, and model ensures that officers can develop proficiency in riding skills and be assigned to any motorcycle in the fleet and be proficient in its operation and control.

3-YEAR POLICE MOTORCYCLE WARRANTY In 2022, Harley-Davidson will continue to stand behind our Police Program and are introducing a new standard warranty for model year 2022 Police duty models. All the MY22 Harley-Davidson Electra Glide® Police model (FLHTP), Harley-Davidson Road King® Police model (FLHP), and Police Sportster (XL883N) ordered for police use will now have a limited 3-year, 60,000-mile warranty.

RDRS - SAFETY ENHANCEMENT An optional collection of technologies that help give you confidence and control in less-than-ideal situations. The systems utilize advanced chassis control, electronic brake control and powertrain technology to assist you with accelerating and braking in a straight line or while in a turn.

THE NEW POLICE SIDECAR CHASSIS Harley-Davidson’s new sidecar chassis features improved straight line and cornering stability, improved steering effort for left and right hand turns, improved tire to ground contact, reductions in vibration and noise as well as improved weight distribution. For Law Enforcement only.

6. Description of efforts made to ensure that offers are solicited from as many potential sources as is practicable, including whether a notice was or will be publicized as required by FAR Subpart 5.2 and, if not, which exception under FAR 5.202 applies

This procurement is an open market competition and will be solicitated on SAM.GOV, https://sam.gov/content/home , as a brand name total small business set-aside.

7. Determination by the contracting officer that the anticipated cost to the Government will be fair and reasonable

This is the same motorcycle that is utilized traditionally for the escort for the President and Vice-President of the United States of America, used by both the DC Metropolitan Police Department and US Park Police.

The USSS UDO has utilized the Harley-Davidson brand for Motorcade Support since the unit was formed in June 2000.

Fairness and reasonableness will be established based on FAR 13.106-3(a)(2). Anticipated prices can be determined based on the purchasing history for this requirement.

8. Description of market research

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Market Research was conducted beginning January 2022 through May 2022. It was conducted over the internet first, using the From there, we began interactions at different vendor locations locally. Subject Matter Expert (SME) spoke with contacts from several Harley-Davidson dealerships within the District-Maryland-Virginia (DMV) area to understand the market place. These dealerships then sent in estimates/quotes for the purchase of the Harley-Davidson motorcycles, sidecar kits, accessories, labor and shipping for the required purchase.

9. Any other facts supporting the justification

All justifications have been previously provided and explained.

10. A listing of the sources, if any that expressed, in writing, an interest in the acquisition

Acquisition Planning Forecast System (APFS) number F2022058645 was published on June 22, 2022. Other interested parties included dealerships that were part of the market research phase:

11. A statement of the actions, if any, the agency may take to remove or overcome any barriers to competition before any subsequent acquisition for supplies or services required

UDO will continue to check the open market and US General Services Administion (GSA) eBuy under the NAICS code (441227) to see if other vendors are available in the future.

UDO will also continue to check Strategic Sourcing vehicles, Reverse Industry vehicles, and the category management best in class (BIC), to see if these products may become available.

Finally, UDO will continue to communicate with Harley-Davidson dealerships to stay current on Law Enforcement exclusive products.

12. USSS intends to post the requirement pursuant to FAR 13.501(a)(1)(iv) and 5.102(a)(6)

13. Technical/Requirements Personnel Certification

I certify this requirement meets the Government’s minimum need, and that the supporting data, which forms a basis for this justification, is complete and accurate.

Date

07/22/2022

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14. Contracting Officer Certification. I certify that the data supporting the recommended use of other than full and open competition is accurate and complete to the best of my knowledge and belief.

APPROVAL: