Brand Name SS JA_Redacted.pdf

This is a Request for Exception to Fair Opportunity Memo (Justification and Approval) from the Department of Veterans Affairs for a sole-source acquisition.

The acquisition seeks a one-year base plus two one-year option periods firm-fixed-price delivery order for Avicenna Medical Systems brand MedRec software, including license renewal for on-call management and advanced scheduling functionality. The vendor is Alvarez, LLC (8251 Greensboro Dr., Tysons Corner, VA 22102-4900), a Small Disadvantaged Veterans Owned Small Business (SDVOSB), which provides software and support for the original equipment manufacturer, Avicenna Medical Systems, Inc. The order will be placed against NASA Solutions for Enterprise-Wide Procurement (SEWP) Government-Wide Acquisition Contract (GWAC) NNG15SD19B. The Lebanon VA Medical Center (LVAMC) requires the Avicenna brand software to maintain full interoperability with the VA's existing VistA/CPRS platform for medication reconciliation, enabling bidirectional medication data exchange critical to patient safety and clinical productivity. The contracting office is NCO4 Commodities 2, located at 1010 Delafield Rd., Pittsburgh, PA 15215, supporting the VISN 04 VA Health Care System at Lebanon VAMC Station 595, Lebanon, PA 17042. The acquisition plan action ID is 36C244-26-AP-1448, and the procurement request is PR/2237: 595-26-019-0027. Market research determined no competition exists among authorized providers for this brand-specific software, as no other commercially available solution has demonstrated capability to meet VA-specific technical and workflow requirements. The justification cites FAR 16.507-6(b)(2), establishing that only one awardee is capable of providing the required supplies at the requisite quality level due to the unique and highly specialized nature of the supplies. In accordance with RFO 16.507-6(f), the justification and award notice will be posted to the General Services Administration (GSA) Federal Procurement Data System for 30 days. The anticipated cost and pricing are considered fair and reasonable through SEWP V's pre-competed, multiple-award GWAC vehicle with pricing established through competitive procedures and subject to ongoing NASA compliance review. The contracting officer, Amanda Saunders, certified the justification on April 1, 2026, and the document is effective December 30, 2025.