Brand Name Only JA Avaya 2020_signed_Redacted.pdf

Control No.

SOLE SOURCE JUSTIFICATION

(Simplified Acquisition Procedures under FAR Part 13 below $150K)

1. Agency/Contracting Activity: USPFO – CT – P&C

2. Description of Action: Avaya Phone Maintenance

Nature: New Requirement Follow-On Requirement

Mod to Existing Purchase Order/Contract Number

Pricing: Firm-Fixed Price Time and Materials

Funds: OMA Other Funds: OMNG_________

3. Description of Supplies/Services:

a. The total estimated dollar value of the proposed action is $

The CTARNG phone system is a product of Avaya and requires annual maintenance to support hardware installation, upgrades, & operation. The contract will include software and firmware updates and service packs, remote software and hardware support, and other break/fix solutions.

4. Authority:

Action using Simplified Acquisition Procedures

FAR 13.106-1(b) (1): For purchases not exceeding the simplified acquisition threshold

(SAT), contracting officers may solicit from one source if the contracting officer determines that the circumstances of the contract action deem only one source reasonably available (e.g.

urgency, exclusive licensing agreements, brand name, or industrial mobilization.

5. Reason for Authority Cited: This acquisition meets the requirements of a Brand Name acquisition under FAR 13.106-1(b)(1). CTARNG currently uses an Avaya Phone System, maintenance for which can only be licensed through an Avaya partner. CTARNG currently has existing licenses and support. The renewal is for the next year’s maintenance.

6. Actions to Increase Competition: The solicitation will be posted to beta.SAM.gov as a

Brand Name Only Small Business requirement. Offerors meeting these requirements will be available to bid.

7. Market Research:

The service was verified by DoIM staff and listed in the Avaya database, documents from the renewal last year were also reviewed.

Control No. 20-23

8. Procurement History:

Previous Purchase Orders(s) or Contract(s): Yes No

Purchase order or contract number:__W91ZRS19P0080 _____

Was action competed? Yes No

If action was not competed, state the cited authority, summarize rationale:______________________________________________________________________

9. Additional information to support the justification: Annual maintenance and licensing fees are required to support the existing system phone system.

12. Fair and Reasonable Price Determination: As Contracting Officer, I hereby determine that the anticipated cost to the Government for this contract action will be fair and reasonable.

Basis for the determination: price analysis techniques.

13. Contracting Officer’s Approval:

I hereby certify that this Justification is accurate and complete to the best of my knowledge and belief. Based on the foregoing, I approve this sole source justification subject to availability of funds, and provided that the services and supplies herein described have otherwise been authorized for acquisition

Signature:

Typed Name:

Title: Contracting Officer

Date: 21 August 2020