Brand_Name_Justification_R.pdf
PDF 123 KB Posted
- Attached to
- GETT - Brand Name Tractor Repair Services
- Solicitation number
- 140P4225Q0008
About this file
This is a Justification & Approval (J&A) for Other Than Full and Open Competition for simplified acquisitions dated February 5, 2025, seeking brand name repair services for two John Deere tractors at Gettysburg National Military Park, PA. The requirement is for authorized repair labor and OEM parts, including pickup, delivery, and repair services.
The specific repairs needed are: 1) replacement of a broken rear 540 output PTO shaft on a 2010 John Deere 5085M tractor requiring extensive drivetrain disassembly, and 2) repair of an oil leak and damaged pinion bearing on a 2016 John Deere 5065E tractor. The J&A cites brand name justification, as only authorized John Deere dealerships can provide manufacturer-authorized repairs and OEM parts needed to maintain warranty coverage. Market research identified two authorized providers within 50 miles of the park, both qualifying as small businesses. The document is signed by COR Randall Hill on August 6, 2024, and Contracting Officer Gabriel Zambrano on February 13, 2025.
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Other files
| File | Type | Posted |
|---|---|---|
| 140P4225Q0008_QnA_0002.pdf | ||
| Sol_140P4225Q0008_Amd_0002.pdf | ||
| Sol_140P4225Q0008_Amd_0001.pdf | ||
| Sol_140P4225Q0008.pdf | ||
| GETT_140P4225Q0008_Binder.pdf |
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Text version
PR Number: 44003888
JUSTIFICATION & APPROVAL FOR OTHER THAN FULL AND OPEN COMPETITION for
SIMPLIFIED ACQUISITIONS
(See FAR 13.106-1)
Date: 2/5/2025
1. Nature and/or description of the item/service being procured and its intended use (include the anticipated cost):
Gettysburg National Military Park, Gettysburg, PA has a brand specific requirement for authorized repair labor and OEM parts for two John Deere Tractors with mechanical failures. The work includes pickup, delivery, and repair.
Tractor 1- The Park’s 2010 John Deere 5085M tractor has broken the rear 540 output PTO shaft. This shaft is non-reversable and will require extensive disassembly of the tractor drive train to replace.
Tractor 2- The Park’s 2016 John Deere 5065E tractor developed an oil leak at the front driveshaft input seal.
Upon replacement of the seal, we found that the pinion bearing is missing several rollers. The missing rollers has caused enough vibration to cause the seal leak, and the missing roller bearings have likely been causing further damage to the axle internals.
2. Brand Name/Sole Source Justification rationale (Check one and explain below):
_____ Only one responsible source.
_____ Urgent and compelling circumstances exist. Include critical delivery or performance dates, and when you became aware of the requirement. Provide a specific statement of the impact on Government operations, financial or otherwise, if the required delivery or performance dates are not met.
__X__ Other: BRAND NAME________________________________________________
Explain:
John Deere dealerships are the only outlets available that can provide manufacturer authorized repair and OEM replacement parts. Authorized Brand Name service is necessary to maintain warranty coverage and ensure proper functionality of repaired equipment.
3. Market Research. Please explain the results or why one was not performed. State whether any other offers were received, or anyone expressed interest:
Market research was conducted via SAM, GSA eLibrary, and the SBA DSBD. Due to the nature of John Deere’s business structure, only authorized service providers have access to John Deere’s proprietary diagnostic systems, and as a result, designated dealerships and service centers are the only businesses able to meet this requirement. Two authorized providers were found within 50 miles of the park, both qualify as small businesses per the appropriate NAICS size standard.
PR Number: 44003888
4. If this is a determination for sole source, the contracting officer certifies:
a. Multiple sources are available, but only one brand name is being sought.
b. The anticipated price will be determined fair and reasonable using the price analysis techniques described in FAR Part 13.106-3(a).
COR/Project Officer
Type or Print Name: _Randall Hill______________________________________
(Signature) _______________________________________ (Date) _8/6/2024_
Contracting Officer
Type or Print Name: Gabriel Zambrano____________________________
(Signature) _______________________________________ (Date) _13 Feb 2025_______
Warranted Individual 1 Level Above Contracting Officer
Type or Print Name: _________________________________________
(Signature) _______________________________________ (Date) ______________
File details come from the government source that posted it. Updated .