Brand-Name-Justification-Phoropter.pdf
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- Solicitation number
- 36C26326Q0324
About this file
This is a Single Source Justification for Simplified Acquisition Procedures (SAP) under the Simplified Acquisition Threshold (SAT) submitted by the Department of Veterans Affairs, Network Contracting Office 23 (NCO23) located in Sioux Falls, South Dakota. The justification supports a single-source award for maintenance and recalibration services of Reichert Ophthalmic Instruments Phoropters for the St. Cloud VA Health Care System. The estimated contract value is $57,244.44, funded under line item on2237 656-26-2-023-0007. The acquisition plan action ID is 36C263-26-AP-1320.
The justification establishes that Reichert Ophthalmic Instruments Phoropters are specialized medical equipment requiring brand-specific maintenance by qualified, trained technicians, limiting availability to a single source. Market research efforts included searches of the SBA Small Business Search database using NAICS code 811210 (which yielded zero results), a review of the AbilityOne Procurement List, and a GSA eLibrary search that identified three companies. An email inquiry to these companies resulted in a response from Optics Incorporated, a small business holding GSA Contract 36F79719D0005 under SIN 65 II A Category A-35. A sole source notice (36C26326Q0221) was posted to SAM.gov on 12/17/2025, which generated interest from an SDVOSB company seeking Reichert authorization and an inquiry from Walman Optical (identified as a large business). Contracting Officer John Milroy certified the justification on 02/04/2026 in accordance with FAR 13.106-1(b).
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| File | Type | Posted |
|---|---|---|
| 36C26326P0257_1.docx | DOCX document |
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Text version
VHAPG Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for SAP under the SAT
Last Updated: 02/01/22 Page 1 of 1
DEPARTMENT OF VETERANS AFFAIRS
Justification for Single Source Awards IAW FAR 13.106-1 For
Over Micro-Purchase Threshold but Not Exceeding $250,000
Acquisition Plan Action ID: 36C263-26-AP-1320
1. Contracting Activity: Department of Veterans Affairs, Network Contracting Office 23 (NCO23), 2501 W 22nd Street, Sioux Falls, SD 57105
2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount:
Maintenance and recalibration of Reichert Ophthalmic Instruments Phoropter Maintenance Service for the St. Cloud VA Health Care System.
Funding is on2237 656-26-2-023-0007. Estimate for this service is $57,244.44
3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used:
This is a brand name only service maintenance contract for Reichert Ophthalmic Instruments. Reichert Ophthalmic Instruments Phoropter are precise medical equipment that requires specialized instruments to recalibrate and maintain.
Reichert Ophthalmic Instruments Phoropter must be maintained by qualified technicians that are trained to maintain Phoropters.
4. Description of market research conducted and results or statement why it was not conducted:
The following Market Research was conducted for this procurement.
o A search on SBA Small Business Search database using NAICS code 811210 and a keyword of “Phoropter” yielded Zero results of small businesses that are veteran owned and verified.
o Medical equipment maintenance for the VISN 23 Health Care System are not on the AbilityOne Procurement List.
o A search of the GSA eLibrary for Phoropter (Reichert Ophthalmic Instruments model 11636) found three companies listing these type of Phoropters. An email was sent to each of these companies asking if this is a service that these companies are interested in this service. I received a response from Optics Incorporated (a small business) with Contract 36F79719D0005 under SIN 65 II A Category A-35.
o A search on SBA Small Business Search database using NAICS code 811210 and a keyword of “Phoropter” yielded zero small businesses.
o A sole source notice 36C26326Q0221 was posted to the Contract Opportunities on www.SAM.gov on 12/17/2025. At the closing of the source(s) sought we received an SDVOSB Company that indicated that they were working on obtaining their authorized service provider certification from Reichert. We also called Walman Optical who indicated that they were capable of doing this maintenance. Walman Optical is a large business.
5. Contracting Officer's Certification: Purchase is approved in accordance with FAR13.106-1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.
John Milroy
Date
Contracting Officer
JOHN
MILROY
Digitally signed by
JOHN MILROY
Date: 2026.02.04 06:40:31 -06'00'
File details come from the government source that posted it. Updated .