Brand Name Justification - Operational Workstations_Redacted.pdf

JUSTIFICATION AND APPROVAL

FOR USE OF OTHER THAN FULL AND OPEN COMPETITION

1. Contracting Activity. Naval Criminal Investigative Service-Headquarters (NCIS-HQ), Business

Operations Directorate, Acquisition Division

2. Description of the Action Being Approved.

Award of a contract on a sole source basis for supplies/services.

Award of a contract on a brand name basis for supplies/services.

3. Description of Supplies/Services. (Identify supplies and services to be acquired, estimated value, and appropriation and funding amounts planned for the acquisition. Summarize long lists of items. Option quantities should be separately identified. Briefly address the period of performance or completion date).

NCIS Code 20 requires Dell workstations to conduct Cyber investigations and operations to support the NCIS mission. Workstations and laptops will be used at NCIS Headquarters (NCISHQ) in Quantico, VA along with various NCIS Field Offices by analysts and agents to connect to Cyber operational networks.

Supplies to be acquired:

FISCAL

YEAR

APPROPRIATION Item Description/Specification

QTY AMOUNT

2025 OM&N Dell Pro 16 Plus (PB16250) Base (210-BPCT)

2025 OM&N Dell Pro Max Slim Base

(210-BQMQ)

2025 OM&N Precision 3680 Tower CTO Base (210-BLLP)

The requested award date is: 16 July 2025. The delivery schedule for these items is requested no later than 15 August 2025 (30 days ARO).

4. Statutory Authority Permitting Other Than Full and Open Competition.

10 U.S.C. 3204(a)(1), Only One responsible source and no other supplies or services will satisfy agency requirements.

10 U.S.C. 3204(a)(2), Unusual and compelling urgency.

10 U.S.C. 3204(a)(3), Industrial mobilization; engineering, developmental, or research capability; or expert services.

10 U.S.C. 3204(a)(4), International agreement.

10 U.S.C. 3204(a)(5), Authorized or required by statute.

10 U.S.C. 3204(a)(6), National Security.

10 U.S.C. 3204(a)(7), Public Interest.

DEPARTMENT OF THE NAVY

H E AD QUA RT ER S

NA VA L CR I MINA L INV E STIGA TIV E SER VI CE

2 7 1 3 0 TE L E GR A P H R O A D

QUAN TIC O VA 2 213 4 -22 53

5. Rationale Justifying Use of Cited Authority. The acquisition is being conducted under the procedures of Federal Acquisition Regulation (FAR) 16.505(b)(2)(i)(G) – Exceptions to the fair opportunity process. The justification rationale for restricting competition is: Dell Federal Systems, L.P. is the only manufacturer whose products meet the technical requirements. NCIS’ Cyber Capabilities Integration office, Code 20C, requires TAA-compliant, Dell workstations from an ISO 9660 certified supplier. Cyber needs to maintain consistency in the equipment used in conducting investigative and operational support, and procuring these workstations will allow Cyber to maintain one equipment baseline which ultimately ensures stability, interoperability, compatibility and uniformity. If another brand of workstations were to be procured, Cyber analysts and agents would be required to have different vendor support to address workstation issues which could result longer lead times and additional repair costs. Additionally, non-Dell workstations will introduce compatibility issues caused by system driver and firmware mismatches for the Linux and Windows operating system baselines that Cyber maintains for deployment.

6. Specific characteristics of the supplies or services that limit the availability to this/these source(s), i.e., unique features, form-fit-function, etc.). State why the requested material or service represents the minimum requirement(s) of the Government. Describe in detail why only this/these suggested source(s) can furnish the requirement(s) to the exclusion of other sources.

Cyber requires Dell brand workstations to be integrated into Cyber’s data collection and analysis network. To ensure compatibility with current systems and to be able to meet the high processing speeds and data storage needs required for the Cyber mission. The proposed acquisition is to purchase TAA-compliant, OEM workstations from an ISO 9660 certified supplier. Cyber needs to maintain consistency in the equipment used in conducting investigative and operational support, and procuring these Dell workstations will allow the Government to maintain one equipment baseline which ultimately ensures compatibility and uniformity – each of which allows for streamlined development, training, equipment maintenance, and deployment. Implementing non-Dell-based hardware into the existing system infrastructure would require special coding and redesigning of both the application and the system – all of which would increase risk of system downtime, as well as increase government costs for buying lower volumes of replacement parts (i.e., no economies of scale realized) and increased training, documentation, and development requirements. These Dell workstations are the only items that are compatible with the existing NCIS system infrastructure. No other source offers products that will be compatible with the existing equipment; and thus, satisfy the Government’s minimum requirement. Therefore, the proposed acquisition can only be fulfilled by the items outlined in Section 3 – all of which are manufactured by Dell Federal Systems L.P.

7. Determination of fair and reasonable pricing.

Basis of award will be determined for fair and reasonable pricing using techniques at FAR 13.106- 3(a), as applicable.

8. Brief description of Market Research conducted and results or why market research was not conducted.

Acquisitions Code 14B based market research on searching the GSA and NASA SEWP contract vehicles as preferred sources of supply. Required sources UNICOR, AbilityOne, and DoD ESI did not have any of the required items. Code 14B researched the identified components and found multiple sources in both GSA Advantage and NASA SEWP – many of these sources being small-businesses. The decision was made to competitively solicit in NASA SEWP under NAICS 334111.

9. Any other factors supporting use of other than full and open ex., National Security, etc.:

N/A

10. Listing of sources (Name, Address, POC) (original equipment manufacturer (OEM) or provider and any authorized distributors or resellers):

Manufacturer:

Dell Federal Systems L.P.

One Dell Way Round Rock, TX 78692

CAGE: 3XAU1

UEI: N1C5QLNPJLS4

Large Business

Macon Walker

(737) 208-6616 Macon Walker@federal.dell.com

Potential Resellers:

Supplier Name/Address CAGE/UEI/Business Size Vendor Point of Contact CounterTrade Products, Inc.

7585 W 66TH AVE

Arvada, CO 80003

CAGE: 0J699

UEI: CN4KSKX2UQY5

Small Business

Sharon Norwell

(800) 444-9710 snorwell@countertrade.com

Enterprise Technology Solutions, Inc.

9658 Baltimore AVE STE 300 College Park, MD 20740

CAGE: 62PR1

UEI: FBRMCGPMN963

Small Business

Shameela Sheikh

(510) 403-4000 meena@etsig.com

GovSmart, Inc.

715 Charlton AVE STE 100 Charlottesville, VA 22903

CAGE: 5WFZ8

UEI: DJACUETFQUL8

Small Business

Glenn Willard

(434) 326-0565 glenn@govsmart.com

Greenbrier Government Solutions Inc.

220 Kopperston RD Oceana, WV 24870

CAGE: 7HST2

UEI: KVMTJANNET58

Small Business

Scotty Johnson

(304) 923-3289 sjohnson@ggswv.com

METGreen Solutions, Inc.

3203 Koenigstein AVE Norfolk, NE 68701

CAGE: 77T85

UEI: J4TDZHLCUGW3

Small Business

Brian Moore

(727) 543-0883 bmoore@metgreensolutions.com

New Tech Solutions, Inc.

4179 Business Center DR Fremont, CA 94538

CAGE: 1QN24

UEI: XK11LLUL61A7

Small Business

Rajesh Patel

(510) 353-4070 rajesh@ntsca.com

Software Information Resource Corp.

730 24TH ST NW APT 3

Washington, DC 20037

CAGE: 1PQ53

UEI: EJJMMJHYDFH6

Small Business

Bhavna Gandhi

(202) 536-2800 bhavna.gandhi@sirc.net

11. A statement of the actions, if any, the agency may take to remove or overcome any barriers to competition before any subsequent acquisition for the supplies or services required.

A market review for similar products or services will be conducted on any future procurements to ensure there are opportunities to maximize competition or to reassess the mission needs with the best solution for the Government.