Brand Name FAR 13.5 Sole Source Justification 635 VOCERA_23AP2615.pdf

VHAPG Part 813.5 Simplified Acquisition Procedures for Certain Commercial Items Attachment 1: Request for Sole Source Justification >SAT-$7.5M under FAR13.5

Effective Date: 02/01/2022 Page 1 of 3

DEPARTMENT OF VETERANS AFFAIRS

SOLE SOURCE JUSTIFICATION UNDER SIMPLIFIED PROCEDURES FOR CERTAIN COMMERCIAL ITEMS IN

ACCORDANCE WITH FAR 13.5

Acquisition Plan Action ID: 36C259-23-AP-2615

PR/IFCAP: 635-23-3-071-0160

JOFOC Tracker #: 2023-05-17T16:10:35

1. Contracting Activity: Department of Veterans Affairs, Network Contracting Office 19, located at

6162 S. Willow Drive, Greenwood Village, CO, 80111, on behalf of VISN 19, Oklahoma City VA Medical Center located at 921 NE 13th Street, Oklahoma City, OK, 73104.

2. Nature and/or Description of the Action Being Processed: The OKC VA Medical Center has successfully implemented the Vocera wireless communication system through multiple contracts awarded by contracting for initial implementation, expansion, and onsite/technical support. The OKC VA Medical Center has a new firm-fixed price requirement for additional Vocera wireless communication badges required for the facility’s expansion of this communication system.

Total estimated amount: $495,516.00

3. Description of Supplies/Services Required to Meet the Agency’s Needs:

The Oklahoma City VA is in need of additional Vocera badges, licenses, and accessories to expand use of the communication system to additional OKCVAMC employees. The items requested are additional units that will be used with the existing Vocera system that was previously implemented.

Only Vocera devices and corresponding accessories are compatible with the existing system that is in place. Obtaining Vocera badges will allow communication with existing users and serviced within the OKCVAMC. Programming of users has already been completed with the internal team; additional badges will allow expansion of existing network of devices concurrently.

4. Statutory Authority Permitting Restricted Competition:

FAR 13.5 Simplified Procedures for Certain Commercial Items. The statutory authority for applying the Simplified Procedures for Commercial Items of FAR 13.5 is 41 U.S.C. § 1901 and is implemented by FAR 13.106-1(b)(2) for restricting competition on this procurement. Competition is restricted on this procurement for the reason below:

(x) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency

Requirements ( ) Unusual and Compelling Urgency ( ) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert

Services ( ) International Agreement ( ) Authorized or Required by Statute ( ) National Security ( ) Public Interest

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): The Vocera devices requested have only one manufacturer, Vocera Communications, and two authorized SDVOSB distributors, Effective Date: 02/01/2022 Page 2 of 3

Government Marketing and Procurement, and Alvarez. Vocera is the only manufacturer that offers enterprise-class technology solutions that enable intelligent, real-time communication and collaboration in mission-critical mobile environments, on their device of choice. The Vocera Communication System is a software-based solution that can run on any smart device or Vocera Badge, inside and outside the healthcare facility. The Vocera Software Platform contains the system intelligence, including user profiles, groups, call management, and call connections, as well as the ability to interface to existing telephony, alarm and alert systems to expedite communication of critical data. The Vocera badge is the only enterprise-grade solution of its kind; a lightweight, wearable voice controlled device that enables instant two-way, or one to many conversations using intuitive and simple voice commands. The proprietary intellectual property inherent in the Vocera solution is protected in the United States and multiple international jurisdictions through Vocera’s trademarks, copyrights, trade secrets and patents. Vocera Communications sole source letter in eCMS AP Briefcase as P03.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: The OEM was contacted to confirm SDVOSB distributors for the brand name items requested. Due to the proprietary nature of this requirement, only the Vocera brand will be compatible with the current OKCVAMC communication system. The OEM confirmed the brand name items requested are available from the manufacturer open market, Alvarez LLC-SDVOSB NASA SEWP Contract NNG15SD19B, or Government Marketing and Procurement LLC-SDVOSB GSA Contract GS-35F-0858N.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and

Reasonable: Pricing for orders placed against FAR 8 or 16 contract vehicles have already been determined to be fair and reasonable by the contracting officer.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons

Market Research Was Not Conducted: : Authorized SDVOSB distributors were both verified in Vendor Information Pages (VIP). Previous awards, requests for information, and requests for quotes were reviewed on SAM.gov. Prior FPDS awards for Vocera badges within the last 18 months yielded results for Vocera Communications, Alvarez LLC, and Government Marketing and Procurement.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition: None.

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

Alvarez LLC-SDVOSB NASA SEWP Contract NNG15SD19B 161 Fort Evans Road NE, Suite 335 Leesburg, VA 20176

Government Marketing and Procurement LLC-SDVOSB GSA Contract GS-35F-0858N

13350 RANCH ROAD 12

WIMBERLEY, TX 78676-5304

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to

Competition before Making subsequent acquisitions for the supplies or services required: The government will continue to conduct market research to determine if the market has changed for similar future requirements.

Effective Date: 02/01/2022 Page 3 of 3

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona

Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Everett Heuer Program Specialist Oklahoma City VA Health Care System

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

P. Matt Zorch Contracting Officer, Supply 1 Network Contracting Office 19

b. One Level Above the Contracting Officer (Required over SAT but not exceeding $750K): I certify the justification meets requirements for other than full and open competition.

Sarilynn Thomas Branch Chief, Supply 1 Network Contracting Office 19 https://dvagov.sharepoint.com/sites/VHAProcurement/VHAPM/VHAPM_Part_806.3.aspx