Clifton T. Perkins Hospital Center

Request for Bids for

Purchase of Dietary Equipment

Solicitation #BPM059154

Issue Date: (date)

A Prospective Bidder that has received this document from a source other than eMarylandMarketplace

Advantage (eMMA) https://procurement.maryland.gov should register on eMMA https://emma.maryland.gov/

NOTICE TO BIDDERS

SMALL BUSINESS RESERVE PROCUREMENT

This is a Small Business Reserve Procurement for which the award will be limited to certified small business vendors. Only businesses that meet the statutory requirements set forth in State Finance and

Procurement Article, §§14-501—14-505, Annotated Code of Maryland, and that are certified by the

Governor’s Office of Small, Minority & Women Business Affairs (GOSBA) Small Business Reserve

Program are eligible for award of a contract. Before awarding a contract under a procurement designated as a small business reserve procurement, the Procurement Officer shall verify that the apparent awardee is certified by the GOSBA as a small business through eMMA. However, if small businesses do not show interest in this solicitation, the Procurement Officer has the right to remove the SBR designation via an

Amendment on eMMA.

MINORITY BUSINESS ENTERPRISES ARE ENCOURAGED TO RESPOND TO THIS

SOLICITATION.

https://procurement.maryland.gov/ https://emma.maryland.gov/ https://gomdsmallbiz.maryland.gov/Pages/sbr-program.aspx https://gomdsmallbiz.maryland.gov/Pages/sbr-program.aspx

KEY INFORMATION SUMMARY SHEET (KISS)

Request for Bids Commodities – Purchase of Dietary Equipment

Solicitation

Number:

BPM059154

RFB Issue Date: October 5, 2026

RFB Issuing

Office:

Maryland Department of Health (MDH)

Clifton T. Perkins Hospital Center (CTPHC)

Procurement

Officer:

Victoria F. Bell, Director of Procurement

Clifton T. Perkins Hospital Center

8450 Dorsey Run Rd., Jessup, MD 20794

Email:

Phone Number:

Victoria.bell1@maryland.gov

410-724-3104

Bids are to be sent to:

Submit on emma.maryland.gov under Solicitation Number BPM059154

To submit a bid, bidders must first register on emma.maryland.gov. We recommend registering in advance to become acquainted with the site.

No Bid Notice

Feedback Form

If you are not submitting a bid for this solicitation, submit Attachment 1 with your reasons why. No Bid/Proposal Notice

Pre-Bid

Conference:

No conference will be held.

Scheduled Site

Visit

N/A

Questions Due

Date and Time:

October 20, 2026, by 12:00 pm Local Time

Bid Due (Closing)

Date and Time:

October 27, 2026, by 2:00 pm Local Time

Bidders are reminded that a completed Feedback Form is requested if a no-bid decision is made: No Bid/Proposal Notice mailto:Victoria.bell1@maryland.gov https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-1.-No-Bid_Proposal-Notice_Vendor-Feedback-Form-1-1.docx https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-1.-No-Bid_Proposal-Notice_Vendor-Feedback-Form-1-1.docx

Public Bid Opening

Date, Time, and

Location

BPM059154 Purchase of Dietary Equipment: Bid Opening

Wednesday, October 28 · 9:00 – 10:00am

Time zone: America/New York

Google Meet joining info

Video call link: https://meet.google.com/vmm-gnwj-zyc

Or dial: 3947-714-(US) +1 541 PIN: 536 106 664#

More phone numbers: https://tel.meet/vmm-gnwj-zyc?pin=5237184223532

MBE

Subcontracting

Goal:

N/A

VSBE

Subcontracting

Goal:

N/A

Procurement

Method:

A Contract will be awarded in accordance with the Small Procurement method under COMAR 21.05.07.

Multiple or

Alternate Bids:

Multiple or alternate Bids will not be accepted.

Contract Type: Firm Fixed Price

Contract Duration: One time purchase with Warranty

Primary Place of

Performance:

Clifton T. Perkins Hospital Center

8450 Dorsey Run Rd., Jessup, MD 20794

SBR Designation: Yes

Federal Funding: No

The remainder of this page is intentionally left blank.

https://meet.google.com/vmm-gnwj-zyc https://tel.meet/vmm-gnwj-zyc?pin=5237184223532 https://tel.meet/vmm-gnwj-zyc?pin=5237184223532

1. Summary Statement and Background

A. This Request for Bids (RFB) is issued to procure the goods or services, as specified in this section 4, from a contract between the successful bidder(s) and Clifton T. Perkins

Hospital Center (CTPHC) a part of the Maryland Department of Health (MDH).

B. CTPHC is a maximum-security psychiatric hospital that provides a comprehensive program for the evaluation and treatment of mental illness, with emphasis on assessment, treatment and recovery. The hospital program is structured to facilitate recovery through a graduated release process that begins in maximum security and culminates in release into the community.

C. CTPHC has an average daily inpatient population of approximately 275 patients and is accredited by the Joint Commission on Hospital Accreditation Standards (JC).

2. Minimum Requirements

As part of the determination to be considered responsive, the Bidder must submit documentation in its Bid that satisfies the following Minimum Qualifications:

A. The Bidder or its subcontractors shall provide a copy of their business license for the sale of commercial kitchen equipment. To perform work under the resulting contract the

Bidder must include the following documentation of licensing, certifications and applicable experience:

1) A copy of their state or county Business License where they perform business.

2) Be registered with Maryland Department of Assessments and Taxation in order to received a purchase order.

3. The identity of the Procurement Officer Victoria F. Bell, MBA, CMPO

Director of Procurement

Clifton T. Perkins Hospital Center

8450 Dorsey Run Rd.

Jessup, MD 20794

410-724-3104

Email: victoria.bell1@maryland.gov

4. Deliverables Clifton T. Perkins Hospital Center is requested to purchase the items for the Dietary Department that must meet conditions set forth by Department of General Services purchases of commodities.

A. Items by Lot:

1) Avantco EG60E 60” Electric Countertop Griddle – 240V, 17.5 kW: quantity 1

2) Regency 30” X 60” 16-Gauge Stainless Steel Equipment Stand with Galvanized

Undershelf: quantity 1

3) Southbend BELM-40 40 Gallon Electric Manual Tilting Braising Pan / Tilt

Skillet – 240V, 1 Phase, 18kW: quantity 1 mailto:vbell1@maryland.gov

B. Warranty: the bidder shall supply the standard parts and labor warranty of one to three years for manufacturing defects with critical components listed for each item by lot. The bidder shall also or provide additional information repair and replacement warranties on a separate paper if available to be included with the bid, as an option.

C. Tax Exemption

The State is generally exempt from federal excise taxes, Maryland sales and use taxes, District of Columbia sales taxes and transportation taxes. Exemption certificates shall be completed upon request. Where a Contractor is required to furnish and install material in the construction or improvement of real property in performance of a contract, the

Contractor shall pay the Maryland Sales Tax and the exemption does not apply.

D. Delivery and Acceptance

Delivery shall be made in accordance with the solicitation specifications. The State, in its sole discretion, may extend the time of performance for excusable delays due to unforeseeable causes beyond the Contractor’s control. The State unilaterally may order in writing the suspension, delay or interruption of performance hereunder. The State reserves the right to test any materials, equipment, supplies, or services delivered to determine if the specifications have been met. The materials listed in the bid or proposal shall be delivered FOB the point or points specified prior to or on the date specified in the bid or proposal. Any material that is defective or fails to meet the terms of the solicitation specifications shall be rejected. The Bidder/Offeror shall promptly replace Rejected materials. The State reserves the right to purchase replacement materials in the open market. Contractors failing to promptly replace materials lawfully rejected shall be liable for any excess price paid for the replacement, plus applicable expenses, if any.

E. EPA Compliance

Materials, supplies, equipment, or other services shall comply in all respects with the

Federal Noise Control Act of 1972, where applicable.

F. Occupational Safety and Health Act (OSHA)

All materials, supplies, equipment or services supplied as a result of this contract shall comply with the applicable U.S. and Maryland Occupational Safety and Health Act

Standards.

G. Returned Goods

Contractor(s) shall be entitled to recover reasonable compensation for any and all goods shipped in accordance with authorized agency orders, meeting all contract requirements, and returned by the agency for reasons other than the Contractor’s failure to meet contract requirements. Compensation shall be limited to costs allowable, reasonable and allocable to the returned goods in accordance with COMAR 21.09. Contractor must provide written proof of claimed costs. A return of goods covered by this section shall be deemed a partial termination for convenience as to the returned goods, and other contract provisions and principles applicable to a partial termination for convenience shall apply.

5. State Staff and Roles

A. Contract Monitor

1) The State will provide a Contract Monitor, who may select a designee, with the responsibility for providing authorization for work to be performed and validation of completed work under this solicitation and subsequent contract.

2) The Contract Monitor will designate additional personnel and will provide associated contact information as needed.

3) The Contract Monitor or their designee shall provide access to work areas required to complete assigned tasks pursuant to this solicitation and subsequent contract.

6. Contract term

A. The contract resulting from this solicitation shall be a one-time purchase in the form of a purchase order, which shall commence upon acceptance of the bid.

B. The total cost of shall not exceed $50,000.00 for the term of the contract.

7. Procurement method This Contract will be awarded in accordance with the Small Procurement method under COMAR

21.05.07.

8. Bid/Proposal submission information

A. The Bid/Proposal is due on October 27, 2026, at 2:00 p.m. Local Time (Key

Information Sheet)

B. Bids may only be submitted via eMMA (eMaryland Market Place Advantage.

Bidders shall provide their Bids in one submission through eMMA following the

Quick Reference Guides (QRG). Please DO NOT hand deliver any replies to the facility.

C. What must be submitted.

i. The bid form with appropriate pricing.

ii. A transmittal letter prepared on the Bidder’s business stationery MUST accompany the bid. The purpose of this letter is to transmit the bid and references; therefore, it should be brief. The letter shall be signed by an individual or corporate officer who is authorized to bind his firm to all statements, including services, material availability, timeliness and prices contained in the bid.

iii. At least three (3) references that can attest to the Contractor’s experience in providing services for a similar business entity of this nature.

iv. With the transmittal letter, each Contractor is to provide a list of all contracts with any entity of the State of Maryland that it is currently performing, or which have been completed within the last five (5) years. For each identified contract the Contractor is to provide:

1) The State contracting entity.

2) A brief description of the services/goods provided.

3) The dollar value of the contract.

4) The term of the contract.

5) The State employee contact person (name, title, telephone number and e-mail address).

6) Whether the contract was terminated before the end of the term specified in the original contract, including whether any available renewal option was not exercised.

v. Qualifications documentation that may be required, as set forth in RFB Section

2. Minimum Qualifications. Failure to submit the bid form or documentation as stated in Section 2 will result in the Contractor's offer being deemed ineligible for consideration.

vi. Additional required attachments listed in Section 17.

vii. Any Addendum posted after this solicitation with required signatures.

D. Inquiries Statement:

i. Written questions from prospective Bidders will be accepted by the Procurement

Officer and shall be submitted via eMMA to the Procurement Officer indicated in Section 3 of this document. Questions should be submitted no later than

October 20, 2026, by 12:00 p.m. Local Time, (Key Information Summary Sheet)

ii. The Procurement Officer, based on the availability of time to research and communicate an answer, shall decide whether an answer can be given before the

Bid due date.

9. Award Determination

The award for this solicitation will be made BY LOT to the responsive and responsible Vendor with the lowest price, as determined by the Procurement Officer to be in the best interests of the

State of Maryland.

A. BY LOT is defined as all items or none. The bidder/offeror must bid ALL line items.

Vendor shall submit a bid/proposal price based on product description (specification) and unit of measure specified on each line. For example:

1) Unit of Measure (U/M) – By Lot

2) Specification – Purchase of Dietary Equipment

The State reserves the right to make the award by item, or groups of items, or Total Bid/Proposal

Price if it is in the best interest of the State to do so unless the Bidder/Offeror specifies in its bid/proposal that a partial or progressive award is not acceptable.

10. Payment

The Contractor shall invoice the Department for the Unit Lot after receipt confirmation. The total cost of work may not exceed $50,000.00 for the term of the contract.

A. To be considered for payment, submission of a proper invoice must include the following information, without error:

1) Contractor name and address;

2) Remittance address;

3) Federal taxpayer identification (FEIN) number, social security number, appropriate;

4) Invoice period (i.e. time period during which services covered by invoice were performed);

5) Invoice date;

6) Invoice number;

7) State assigned Contract number;

8) State assigned (Blanket) Purchase Order number(s);

9) Goods or services provided;

10) Amount due; and

11) Any additional documentation required by regulation or the Contract.

B. The State reserves the right to reduce or withhold Contract payment in the event the

Contractor does not provide all required deliverables within the time frame specified in the Contract or otherwise breaches the terms and conditions of the Contract until such time as the Contractor brings itself into full compliance with the Contract.

C. The State is generally exempt from federal excise taxes, Maryland sales and use taxes, District of Columbia sales taxes and transportation taxes. The Contractor, however, is not exempt from such sales and use taxes and may be liable for the same. Invoices for final payment shall be clearly marked as “Final” and submitted when all work requirements have been completed, and no further charges are to be incurred under the Contract. In no event shall any invoice be submitted later than sixty (60) calendar days from the Contract termination date. The Contractor shall submit invoices by the 15th of the month in which services were delivered. Invoices must be addressed to:

Chief Financial Officer

Clifton T. Perkins Hospital Center

8450 Dorsey Run Rd.

Jessup, MD 20794

Invoices may be mailed to the address above or electronically submitted to:

dlctphcfiscalservices_MDH@maryland.gov

11. Receiving and Inspection mailto:dlctphcfiscalservices_MDH@maryland.gov

A. Upon delivery of supplies, the Department shall be responsible for visually inspecting, and noting any deviations between the items delivered and the purchase order specifications issued by the Department. If a substitute is found, the Department shall reject it and submit a vendor performance report immediately. If the need is critical, the appropriate Procurement Officer shall be notified immediately.

B. Department receiving personnel shall sign delivery receipts and complete receiving reports for only the quantities received. The receiving personnel shall note any shortages on the delivering carrier's freight bill and shall immediately inform the vendor and the

Department of the shortage. Concealed damage or shortages shall also be reported to the vendor as soon as discovered.

12. Department Obligations

The department agrees to:

A. Provide guidance concerning contract activities, as needed;

B. Evaluation and acceptance when appropriate of deliverable

C. Review and approval for payment of invoices.

13. Small Business Reserve Requirements A. This is a Small Business Reserve Procurement for which award will be limited to certified small business Contractors. Only businesses that meet the statutory requirements set forth in State Finance and Procurement Article, §§14-501 —14-505, Annotated Code of Maryland, and that are certified by the Governor’s Office of Small, Minority &

Women Business Affairs (GOSBA) Small Business Reserve Program are eligible for award of a contract.

14. Insurance Requirements The Contractor shall maintain, at a minimum, the insurance coverages outlined below, or any minimum requirements established by law if higher, for the duration of the Contract:

A. Worker’s Compensation - The Contractor shall maintain such insurance as necessary or as required under Workers’ Compensation Acts, the Longshore and Harbor Workers’

Compensation Act, and the Federal Employers’ Liability Act, to not be less than. one million dollars ($1,000,000) per occurrence (unless a state’s law requires a greater amount of coverage). Coverage must be valid in all states where work is performed.

B. Subcontractor Insurance

The Contractor shall require any subcontractors to obtain and maintain comparable levels of coverage and shall provide the Contract Monitor with the same documentation as is required of the Contractor.

15. Verification of Registration and Tax Payment A. Before a business entity can do business in the State, it must be registered with the State

Department of Assessments and Taxation (SDAT). SDAT is located at State Office

Building, Room 803, 301 West Preston Street, Baltimore, Maryland 21201. For registration information, visit https://egov.maryland.gov/BusinessExpress/.

https://egov.maryland.gov/BusinessExpress/

B. It is strongly recommended that any potential Bidder complete registration prior to the

Bid due date and time. The Bidder’s failure to complete registration with SDAT may disqualify an otherwise responsive successful Bidder from final consideration and recommendation for Contract award.

17. Attachments A. Exhibit A- Small Procurement Contract (Example

B. Exhibit B-1 Bid Form

C. State Links for Bid Attachments to Include:

Bid/Proposal Affidavit

Bidder/Offer Information Sheet

Conflict of Interest Affidavit

Reference Checks

List of Current or Prior State Contracts

Legal Action Summary

List of All Subcontractors

Contract Affidavit https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-A.-Bid-Proposal-Affidavit.pdf https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-F.-Bidder-Offeror-Information-Sheet.pdf https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-I.-Conflict-of-Interest-Affidavit.pdf https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-L.-Reference-Checks.pdf https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-M.-List-of-Current-or-Prior-State-Contracts.pdf https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-N.-Legal-Action-Summary.pdf https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-P.-Prime-Contractor-List-of-ALL-Subcontractors.xlsx https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-U.-Contract-Affidavit.pdf