BPM057997 Re-Solicitation of Supplemental Locksmith Services RFB.pdf

Request for Bids for

Re-Solicitation of Supplemental Locksmith Services

Solicitation #BPM0057997

Issue Date: July 17, 2026

A Prospective Bidder that has received this document from a source other than eMarylandMarketplace

Advantage (eMMA) https://procurement.maryland.gov should register on eMMA https://emma.maryland.gov/

MINORITY BUSINESS ENTERPRISES ARE ENCOURAGED TO RESPOND TO THIS

SOLICITATION.

https://procurement.maryland.gov/ https://emma.maryland.gov/

KEY INFORMATION SUMMARY SHEET (KISS)

Request for Bids Services – Re-Solicitation of Supplemental Locksmith Services

Solicitation

Number:

BPM057997

RFB Issue Date: July 17, 2026

RFB Issuing

Office:

Maryland Department of Health (MDH)

Clifton T. Perkins Hospital Center (CTPHC)

Procurement

Officer:

Victoria F. Bell, Director of Procurement

Clifton T. Perkins Hospital Center

8450 Dorsey Run Rd., Jessup, MD 20794

Email:

Phone Number:

Victoria.bell1@maryland.gov

410-724-3104

Bids are to be sent to:

Submit on emma.maryland.gov under Solicitation Number BPM057997

To submit a bid, bidders must first register on emma.maryland.gov. We recommend registering in advance to become acquainted with the site.

No Bid Notice

Feedback Form

If you are not submitting a bid for this solicitation, submit Attachment 1 with your reasons why. No Bid/Proposal Notice

Pre-Bid

Conference:

BPM057997: Re-Solicitation of Supplemental Locksmith Services

Tuesday, July 21 · 9:00 – 9:30am

Time zone: America/New York

Google Meet joining info

Video call link: https://meet.google.com/imb-fmuq-ujh

Or dial: 3793-410-(US) +1 806 PIN: 354 388 679#

More phone numbers: https://tel.meet/imb-fmuq-ujh?pin=2123601591692

Scheduled Site

Visit

To attend a site visit please contact the Procurement officer via Email no later than July 27, 2026, by 12:00 pm.

Questions Due

Date and Time:

August 4, 2026, at 12:00 pm Local Time

Bid Due (Closing)

Date and Time:

August 19, 2026, by 2:00 pm Local Time

Bidders are reminded that a completed Feedback Form is requested if a no-bid decision is made: No Bid/Proposal Notice mailto:Victoria.bell1@maryland.gov https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-1.-No-Bid_Proposal-Notice_Vendor-Feedback-Form-1-1.docx https://meet.google.com/imb-fmuq-ujh https://tel.meet/imb-fmuq-ujh?pin=2123601591692 https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-1.-No-Bid_Proposal-Notice_Vendor-Feedback-Form-1-1.docx

Public Bid Opening

Date, Time, and

Location

BPM057997: Re-Solicitation of Supplemental Locksmith Bid Opening

Thursday, August 20 · 9:00 – 9:30am

Time zone: America/New York

Google Meet joining info

Video call link: https://meet.google.com/cry-kasw-cwe

Or dial: 5557-256-(US) +1 858 PIN: 680 018 478#

More phone numbers: https://tel.meet/cry-kasw-cwe?pin=6422561217614

MBE

Subcontracting

Goal:

N/A

VSBE

Subcontracting

Goal:

N/A

Procurement

Method:

A Contract will be awarded in accordance with the Small Procurement method under COMAR 21.05.07.

Multiple or

Alternate Bids:

Multiple or alternate Bids will not be accepted.

Contract Type: Indefinite Quantity Work Orders of Time & Materials and Fixed Price

Contract Duration: One Year base period with No option periods.

Primary Place of

Performance:

Clifton T. Perkins Hospital Center

8450 Dorsey Run Rd., Jessup, MD 20794

SBR Designation: No

Federal Funding: No

The remainder of this page is intentionally left blank.

https://meet.google.com/cry-kasw-cwe https://tel.meet/cry-kasw-cwe?pin=6422561217614

1. Summary Statement and Background

A. This Request for Bids (RFB) is issued to procure the goods or services, as specified in this section 4, from a contract between the successful bidder(s) and Clifton T. Perkins

Hospital Center (CTPHC) a part of the Maryland Department of Health (MDH).

B. CTPHC is a maximum-security psychiatric hospital that provides a comprehensive program for the evaluation and treatment of mental illness, with emphasis on assessment, treatment and recovery. The hospital program is structured to facilitate recovery through a graduated release process that begins in maximum security and culminates in release into the community.

C. CTPHC has an average daily inpatient population of approximately 285 patients and is accredited by the Joint Commission on the Accreditation of Healthcare Organization

(TJC).

D. The facility is seeking a contractor able to provide the Security Department of the facility with supplemental locksmith services on a as-need basis through work orders.

2. Minimum Requirements

As part of the determination to be considered responsive, the Bidder must submit documentation in its Bid that satisfies the following Minimum Qualifications:

A. The Bidder or its subcontractors shall be licensed and registered with Maryland’s

Locksmith Licensing Program in order to perform the work as defined in the Scope of

Work. To perform work under the resulting contract the Bidder must include the following documentation of licensing, certifications and applicable experience:

1) A copy of their Licensing and Registration for the Business and/or Employees issued by the Maryland Department of Labor.

2) A copy of their state or county Business License where they perform business.

B. The Bidder or its subcontractors shall provide at least 3 references that attest to their capabilities and general experience (corroboration of at least 3 years of experience total) as applicable to the Scope of Work.

3. The identity of the Procurement Officer Victoria F. Bell, MBA, CMPO

Director of Procurement

Clifton T. Perkins Hospital Center

8450 Dorsey Run Rd.

Jessup, MD 20794

410-724-3104

Email: victoria.bell1@maryland.gov

4. Deliverables / Scope of Work A. The Contractor shall provide all labor, equipment, materials, supplies, and insurance, etc.

required to perform the necessary supplemental locksmith services on the CTPHC mailto:vbell1@maryland.gov campus. Services shall be administered as specified in this RFB and from a Contract between the selected Bidder and the State.

B. The Contractor shall provide supplemental locksmith services to include the repairs and maintenance of all locks and locking systems throughout the CTPHC Campus and its surrounding buildings. Locksmith services include, but are not limited to, emergency response, possible design, installation, maintenance, reconditioning, troubleshooting, or repairs that may be required by CTPHC.

C. General Locksmith Service Requests:

1) Installation

2) Key Cutting

3) Repairs and modification

a) Modification of locks, locking mechanisms, door hardware, door closures, padlocks, door sweeps and associated weather stripping.

b) Specialized locksmith repairs and services as required.

D. Emergency Locksmith Service Requests:

1) Lock-out events

2) Lock-in events

E. All locksmith and locksmith related work or services performed shall be performed in accordance with the most current standards and in accordance with all federal, state, county, and local codes and recognized work practices. However, if the criteria for the work performed in the specifications are more stringent than the most current standards and in accordance with all federal, state, county, and local codes and recognized work practices, the procedure listed in the specifications shall apply.

F. The Contractor shall furnish all labor, materials, and equipment, to perform all operations required to complete the total work in accordance with the specifications in compliance with The Joint Commission Hospital Accreditation requirements, NIST, ANSI, applicable codes, and Federal, State, and local laws and regulation, which include, but are not limited to: I. National Institute of Standards and Technology (NIST) II. American

National Standards Institute (ANSI) III. Federal environmental Protection Agency (EPA)

IV. The Occupational Safety and Health Administration (OSHA) V. Maryland

Department of the Environment (MDE).

G. Any specialized equipment which is rented by the Contractor for use on a project and is intended to be billed as a direct charge must be identified on the initial estimate for that project as a “not to exceed cost estimate” and shall be charge to CTPHC at actual cost to the Contractor.

H. A normal work crew will consist of one (1) licensed locksmith. Preference will be given for licensed locksmiths who have successfully worked in hardware secure facilities. On complicated work assignments or as required, additional technicians may be used after being pre-approved by the CTPHC authorized representative. A licensed locksmith shall always be required to be on-site either performing or overseeing the work of a technician.

I. Clifton T. Perkins Hospital Center’s authorized representative shall notify the Contractor of the type of service call at the time of call in. The Contractor shall respond to routine/general service calls within forty-eight (48) hours after notification. The

Contractor shall be able to physically respond to the CTPHC facility for emergency service calls within two (2) hours after notification, this will include lock in situations and lock out situations. CTPHC reserves the right to contact and request services from a company other than the awarded bidder in the event that routine service calls are not addressed or remedied within forty-eight (48) hours and if emergency services are not addressed or remedied within the specified two (2) hour timeframe. No minimum onsite duration shall be paid under this contract. Man-hours billed under this RFB, or subsequent contract shall be only for productive hours at the job site. Time spent for idle time, breaks and lunch is not directly chargeable but is overhead and shall be included in the hourly rate bid for basic labor.

J. The locksmith shall contact the CTPHC authorized representative upon all arrival and departure times of on-site work performed. The locksmith shall prepare a service ticket indicating date, location, arrival time, name of locksmith performing work, technician name if applicable, brief description of service to be performed and list any parts or materials used for the job on the service ticket. Note: No lunch or material acquisition time shall be included on the service ticket without the approval of the Contract Monitor.

K. Upon completion of the service, the Contractor must obtain signed verification from the contract monitor or designee that the service has been performed. All inspections shall be coordinated with the contract monitor or designee and any problems which require attention shall be reported to the contract monitor or designee.

L. Parts furnished under the purchase order or contract shall be the latest improved models in current production, as offered to commercial trade, and shall be quality material.

Manufacturer’s warranties shall apply to new material/parts provided. The Contractor shall provide the CTPHC authorized representative with all manufacturers' warranty documents upon completion of installation and prior to leaving the job site.

M. The Contractor shall guarantee all work included in the “Contract” against any defects in workmanship; and shall satisfactorily correct, at no cost to CTPHC, any such defect that may become apparent within a period of two (2) years after completion of work. The warranty period shall commence upon the date of acceptance by CTPHC.

N. Any failure by the Contractor to become acquainted with available information shall not relieve the Contractor from the responsibility for estimating properly the difficulty or cost of successfully performing the work. CTPHC assumes no responsibility for any conclusions or interpretations made by the Contractor on the basis of the information made available.

O. Travel time for service calls shall be the sole responsibility of the Contractor, and the

Contractor shall bear the cost as part of the Contractor’s base bid proposal.

P. The Contractor shall provide services that meet the specifications contained and referenced within this solicitation to the satisfaction of the Contract Monitor or Designee.

Should the Contract Monitor or Designee determine the service does not satisfactorily meet the requirements, the Contractor shall remain at the site to complete the job to the satisfaction of the Contract Monitor or Designee. In the event the work performance of the Contractor is unsatisfactory, but the contractor is unable to remain onsite, the

Contractor shall be notify the CTPHC Contract Monitor and be given seven (7) calendar days to correct the work. There will be no cost to CTPHC for re-works.

Q. Contractor shall keep the premises free from accumulation of waste materials or rubbish caused by his operations at all times. The Contractor shall leave the work area clean and free of materials, debris, and Contractor equipment to the satisfaction of the authorized

CTPHC authorized representative. Contractor shall be responsible for removal and disposal of all debris and defective materials removed in performance of the service and in strict accordance with all applicable regulations, codes, laws, and ordinances.

R. No additional work shall be performed that is not stated in specifications that may lead to additional costs without written approval from the Contract Monitor or Designee or the

CTPHC Procurement Office. The Contractor must have the approval of the Contract

Monitor or designee before any modifications or alternations are made to any items of equipment.

S. The Contractor shall provide CTPHC with two (2) current working telephone numbers and a name of their representative who is able to be contacted at all times (can be reached on a twenty-four (24) hour per day basis, 7 days per week, 365 days per year) for the necessity during these hours:

1) Normal working hours (7:00am – 4:30pm, Monday – Friday)

2) “After” normal working hours/evenings

3) Saturdays and Sundays

4) State Holidays

T. The Contractor shall perform the duties as defined in the RFB, during normal working hours (7:00am – 4:30pm, Monday – Friday, except during state holidays). The Contractor shall be available on a twenty-four (24) hour basis for emergency work (i.e. lock-in and lock-out events) 365 days per year. The Contractor shall supply a monitored 24-hour a day phone number(s) to contact for service. Work that is required during hours other than the normal hours shall be approved by the Contract Monitor or designee prior to the work being performed. The working schedule to be adhered to for the duration of the contract resulting from this solicitation shall be determined and confirmed by the Contract

Monitor or their designee.

U. Upon completion of each day’s work, the Contractor shall submit to the Contract Monitor or designee, a service ticket for review and approval, and must include:

1) Date of service

2) Location of work performed

3) Type of work performed

CTPHC and the Contractor both shall maintain one copy for records and verification upon invoicing.

V. The service ticket is the authorizing document for verification of satisfactory work completion and must be submitted with the Contractor’s invoice. If Contractor’s service tickets are not submitted with the invoice, and/or was not approved by the Contract

Monitor or Designee, the invoice processing may be delayed and possibly not approved for payment.

W. The Contractor shall, at all times, execute the work in a manner which shall not interfere with the operation and daily routine carried on by CTPHC and the Contractor shall agree to any reasonable request by the Contract Monitor for scheduling and performance of the work.

X. Subcontracting:

1) The Contractor may sub-contract all or any portion of the work assigned under this Contract. All work shall be performed by the Contractor’s workforce. Any

Contractor or Sub-Contractor responsible for the locksmith related tasks assures that the services provided are capable of performing all Locksmith services related tasks and duties described herein or as requested. Any changes to the sub-contractor must be pre-approved by the Contract Monitor thirty (30) days prior to the change. The sub-contractor technicians must be trained and certified.

2) The Contractor or sub-contractors utilized to perform Locksmith services shall have trained personnel in his or her employ who are trained/licensed/certified to work/perform Locksmith services and related task and duties. This should be documented by providing a list of personnel who shall perform services under this Contract and their experience and background relative to their experience with Locksmith services related tasks and duties.

Y. Responsibility for Damages:

The Contractor shall repair and restore to its original condition any equipment, materials, or surfaces damaged or disturbed by his operations. The Contractor shall be entirely responsible for any loss or damage to his own materials, supplies, and equipment, and to the personal property of his employees while they are on State premises. The Contractor shall be solely responsible for any damage to the building or its contents and for any loss or damage to any property belonging to the owner or the owner’s employees when such loss or damage may be attributable to his actions or negligence or the actions of his employees. This shall include any subcontractor as part of the Contract.

5. State Staff and Roles

A. Contract Monitor

1) The State will provide a Contract Monitor within the Security Department, who may select a designee, with the responsibility for providing authorization for work to be performed and validation of completed work under this solicitation and subsequent contract.

2) The Contractor shall meet with the Contract Monitor or Designee, within three

(3) business days of the Contract Award, for confirmation of the required inspections/service start date and will work with CTPHC’s staff as assigned/designated by the Contract Monitor or Designee/designee.

3) The Contract Monitor or designee will give written notice of performance issues to the Contractor, clearly describing the problem and delineating remediation requirements(s). The Contractor shall respond with a written remediation plan within three (3) Business Days and implement the plan immediately upon written acceptance of the Contract Monitor. If performance issues persist, the Contractor

Monitor may request the immediate removal of the person(s) whose performance is at issue and determine whether a substitution is required.

6. Contract term

A. The contract resulting from this solicitation shall be for one year, which shall commence upon execution of the contract, with no option periods.

B. The total cost of work shall not exceed $50,000.00 for the term of the contract.

7. Procurement method This Contract will be awarded in accordance with the Small Procurement method under COMAR

21.05.07.

8. Bid/Proposal submission information

A. The Bid/Proposal is due on August 19, 2026, at 2:00 p.m. Local Time (Key

Information Sheet)

B. Bids may only be submitted via eMMA (eMaryland Market Place Advantage.

Bidders shall provide their Bids in one submission through eMMA following the

Quick Reference Guides (QRG). Please DO NOT hand deliver any replies to the facility.

C. What must be submitted.

1) The bid form with appropriate pricing.

2) A transmittal letter prepared on the Bidder’s business stationery MUST accompany the bid. The purpose of this letter is to transmit the bid and references; therefore, it should be brief. The letter shall be signed by an individual or corporate officer who is authorized to bind his firm to all statements, including services, material availability, timeliness and prices contained in the bid.

3) At least three (3) references that can attest to the Contractor’s experience in providing services for a similar business entity of this nature.

4) With the transmittal letter, each Contractor is to provide a list of all contracts with any entity of the State of Maryland that it is currently performing, or which have been completed within the last five (5) years. For each identified contract the Contractor is to provide:

a) The State contracting entity.

b) A brief description of the services/goods provided.

c) The dollar value of the contract.

d) The term of the contract.

e) The State employee contact person (name, title, telephone number and e-mail address).

f) Whether the contract was terminated before the end of the term specified in the original contract, including whether any available renewal option was not exercised.

5) Qualifications documentation that may be required, as set forth in RFB Section

2. Minimum Qualifications. Failure to submit the bid form or documentation as stated in Section 2 will result in the Contractor's offer being deemed ineligible for consideration.

6) Additional required attachments listed in Section 17.

7) Any Addendum posted after this solicitation with required signatures.

D. Inquiries Statement:

1) Written questions from prospective Bidders will be accepted by the

Procurement Officer and shall be submitted via eMMA to the Procurement

Officer indicated in Section 3 of this document. Questions should be submitted no later than August 4, 2026, by 12:00 p.m. Local Time, (Key

Information Summary Sheet)

2) The Procurement Officer, based on the availability of time to research and communicate an answer, shall decide whether an answer can be given before the Bid due date.

9. Award Determination

A. The Contract to result from this solicitation will be awarded to the Bidder submitting the

Most Favorable Bid Price (“Most favorable” is defined in COMAR 21.01.02.01.B. (57).

B. The Most Favorable Bid Price, will be determined by the “lowest responsive bid from a responsible bidder”.

10. Payment

The Contractor shall bill the Department on a monthly basis for the work performed the previous month. The total cost of work may not exceed $50,000.00 for the term of the contract.

A. To be considered for payment, submission of a proper invoice must include the following information, without error:

1) Contractor name and address;

2) Remittance address;

3) Federal taxpayer identification (FEIN) number, social security number, appropriate;

4) Invoice period (i.e. time period during which services covered by invoice were performed);

5) Invoice date;

6) Invoice number;

7) State assigned Contract number;

8) State assigned (Blanket) Purchase Order number(s);

9) Goods or services provided;

10) Amount due; and

11) Any additional documentation required by regulation or the Contract.

B. The State reserves the right to reduce or withhold Contract payment in the event the

Contractor does not provide all required deliverables within the time frame specified in the Contract or otherwise breaches the terms and conditions of the Contract until such time as the Contractor brings itself into full compliance with the Contract.

C. The State is generally exempt from federal excise taxes, Maryland sales and use taxes, District of Columbia sales taxes and transportation taxes. The Contractor, however, is not exempt from such sales and use taxes and may be liable for the same. Invoices for final payment shall be clearly marked as “Final” and submitted when all work requirements have been completed, and no further charges are to be incurred under the Contract. In no event shall any invoice be submitted later than sixty (60) calendar days from the Contract termination date. The Contractor shall submit invoices by the 15th of the month in which services were delivered. Invoices must be addressed to:

Chief Financial Officer

Clifton T. Perkins Hospital Center

8450 Dorsey Run Rd.

Jessup, MD 20794

Invoices may be mailed to the address above or electronically submitted to:

dlctphcfiscalservices_MDH@maryland.gov

11. Contractor’s Responsibilities Upon Award A. Man/Person-hours paid under this contract shall be only for productive hours at the job site. Time spent for idle time, breaks and lunch is not directly chargeable but is overhead and shall be included in the hourly rate bid for basic labor.

B. All parts and materials used by the contractor shall be billed to CTPHC at actual cost to the Contractor. No mark-up cost in addition to the cost to the Contractor will be accepted. The Contractor shall not markup the sales tax portion of the source materials invoice. CTPHC will reimburse sales tax paid by the contractor on a dollar-for-dollar basis only. CTPHC has the option to purchase any individual part/material for the repairs must accompany his invoice in order to be reimbursed. Payments shall not be made for any parts/material without the proper documentation attached to the Contractor’s original invoice.

C. Upon completion of the service, the Contractor must obtain signed verification from the contract monitor or designee that the service has been performed. All inspections shall be coordinated with the contract monitor or designee and any problems which require attention shall be reported to the contract monitor or designee.

D. The Contractor shall be required to evaluate the condition of all equipment and make appropriate recommendations to the Contract Monitor as to what items are in need of mailto:dlctphcfiscalservices_MDH@maryland.gov repair or replacement. The Contractor shall be required to gather and provide all pertinent product information on the part needing repair or replacement. This information shall be comprehensive enough so that the new repair/replacement parts may be ordered and obtained in a timely fashion. The Contract Monitor shall be consulted, and approval required before any new components are ordered.

E. If the Contractor finds that extra repair work is necessary, the Contractor will so note the problem and the cost of such repair and advise the Contract Monitor. If the additional work is authorized by CTPHC, the Contractor shall complete the extra work as soon as possible prevent any hardship to the facility.

F. Any failure by the Contractor to become acquainted with available information shall not relieve the Contractor from the responsibility for estimating properly the difficulty or cost of successfully performing the work. Clifton T. Perkins Hospital Center assumes no responsibility for any conclusions or interpretations made by the Contractor on the basis of the information made available by Clifton T. Perkins Hospital Center.

G. Procurement of parts and/or materials needed will be up to the discretion of the Contract

Monitor or designee as to whether they will be purchased through the Contractor or purchased from another supply source. This will be determined as the need arises. If any major equipment failure should occur, the Hospital Center reserves the right to obtain competitive bids for the project.

H. The Contractor shall be able to provide replacement parts and/or devices, as required, within 48 hours of notification to the Contract Monitor or designee that repairs are necessary for the locksmith components covered by this Contract.

I. Travel time for service calls shall be the sole responsibility of the Contractor, and the

Contractor shall bear the cost as part of the Contractor’s base bid proposal.

12. Department Obligations

The department agrees to:

A. Provide guidance concerning contract activities, as needed;

B. Evaluation and acceptance when appropriate of deliverable

C. Review and approval for payment of invoices.

13. Small Business Preference A. When a procurement under COMAR 21.05.02 has been designated for a small business preference, the procurement officer shall accept the most favorable responsive bid from a responsible small business if the bid does not exceed the most favorable responsive bid price received from a responsible bidder that is not certified as a small business by:

1) More than 5 percent;

2) More than 7 percent for a veteran-owned small business;

3) More than 8 percent for a disabled-veteran-owned small business; or

4) The predetermined percentage preference.

14. Insurance Requirements The Contractor shall maintain, at a minimum, the insurance coverages outlined below, or any minimum requirements established by law if higher, for the duration of the Contract:

A. Commercial General Liability - One million dollars ($1,000,000) combined single limit per occurrence for bodily injury, property damage, and personal and advertising injury and three million dollars ($3,000,000) annual aggregate. The minimum limits required herein may be satisfied through any combination of primary and umbrella/excess liability policies.

B. Crime Insurance/Employee Theft Insurance - to cover employee theft with a minimum single loss limit of one million dollars ($1,000,000) per loss, and a minimum single loss retention not to exceed ten thousand dollars ($10,000), with the State of Maryland listed as a “loss payee.”

C. Worker’s Compensation - The Contractor shall maintain such insurance as necessary or as required under Workers’ Compensation Acts, the Longshore and Harbor Workers’

Compensation Act, and the Federal Employers’ Liability Act, to not be less than. one million dollars ($1,000,000) per occurrence (unless a state’s law requires a greater amount of coverage). Coverage must be valid in all states where work is performed.

D. The State shall be listed as an additional insured on the faces of the certificates associated with the coverages listed above, including umbrella policies, excluding

Workers’ Compensation Insurance and professional liability.

E. All insurance policies shall be endorsed to include a clause requiring the insurance carrier to provide the Procurement Officer, by certified mail, not less than 30 days’ advance notice of any non-renewal, cancellation, or expiration. The Contractor shall notify the

Procurement Officer in writing, if policies are canceled or not renewed within five (5) days of learning of such cancellation or nonrenewal. The Contractor shall provide evidence of replacement insurance coverage to the Procurement Officer at least 15 days prior to the expiration of the insurance policy then in effect.

F. Any insurance furnished as a condition of the Contract shall be issued by a company authorized to do business in the State.

G. The recommended awardee must provide current certificate(s) of insurance with the prescribed coverages, limits and requirements set forth in this section within five (5)

Business Days from the notice of the recommended award. During the period of performance for multi-year contracts, the Contractor shall provide certificates of insurance annually, or as otherwise directed by the Contract Monitor.

H. Subcontractor Insurance

The Contractor shall require any subcontractors to obtain and maintain comparable levels of coverage and shall provide the Contract Monitor with the same documentation as is required of the Contractor.

15. Security Requirements The following requirements are applicable to the Contract upon award:

A. Employee Identification:

1) Contractor Personnel shall display his or her company ID badge in a visible location at all times while on State premises. Upon request of authorized State personnel, each Contractor Personnel shall provide additional photo identification.

2) Contractor Personnel shall cooperate with State site requirements, including but not limited to, being prepared to be escorted at all times, and providing information for State badge issuance.

3) Contractor shall remove any Contractor Personnel from working on the Contract where the State determines, in its sole discretion, that Contractor Personnel has not adhered to the Security requirements specified herein.

4) The State reserves the right to request that the Contractor submit proof of employment authorization of non-United States Citizens, prior to commencement of work under the Contract.

B. Persons with a criminal record may not perform services under the Contract unless prior written approval is obtained from the Contract Monitor. The Contract Monitor reserves the right to reject any individual based upon the results of the background check.

Decisions of the Contract Monitor as to acceptability of a candidate are final. The State reserves the right to refuse any individual Contractor Personnel to work on State premises, based upon certain specified criminal convictions, as specified by the State.

16. Verification of Registration and Tax Payment A. Before a business entity can do business in the State, it must be registered with the State

Department of Assessments and Taxation (SDAT). SDAT is located at State Office

Building, Room 803, 301 West Preston Street, Baltimore, Maryland 21201. For registration information, visit https://egov.maryland.gov/BusinessExpress/.

B. It is strongly recommended that any potential Bidder complete registration prior to the

Bid due date and time. The Bidder’s failure to complete registration with SDAT may disqualify an otherwise responsive successful Bidder from final consideration and recommendation for Contract award.

17. Attachments A. Exhibit A-Contractor Construction Guidelines

B. Exhibit B-1 Bid Form

C. Exhibit C-Small Procurement Contract (Example)

D. Exhibit D-Contractor Daily Report

E. Exhibit E-Acknowledgement of Confidentiality

F. Exhibit F-Contractor Safety Reference Sheet

G. Exhibit G-Outside Vendor Tool Inventory Form

H. State Links for Bid Attachments to Include:

Bid/Proposal Affidavit

Bidder/Offer Information Sheet

Conflict of Interest Affidavit

Reference Checks

List of Current or Prior State Contracts

Legal Action Summary

List of All Subcontractors

Non-Disclosure Agreement (Contractor)

Contract Affidavit https://egov.maryland.gov/BusinessExpress/ https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-A.-Bid-Proposal-Affidavit.pdf https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-F.-Bidder-Offeror-Information-Sheet.pdf https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-I.-Conflict-of-Interest-Affidavit.pdf https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-L.-Reference-Checks.pdf https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-M.-List-of-Current-or-Prior-State-Contracts.pdf https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-N.-Legal-Action-Summary.pdf https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-P.-Prime-Contractor-List-of-ALL-Subcontractors.xlsx https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-S.-Non-Disclosure-Agreement-Contractor.pdf https://procurement.maryland.gov/wp-content/uploads/sites/12/2024/07/Attachment-U.-Contract-Affidavit.pdf