BPM057607 - Idera SQL Performance - PORFP.pdf

Purchase Order Request for Proposals (PORFP) COTS Software Master Contract

Section 1 –General Information

PORFP Number:

(eMMA BPM Number) BPM057607 - Idera SQL Performance

PORFP Type:

(Select one category from the drop-down list)

Fixed Price

Functional Area/s (FA) for this PORFP: FA III – Manufacturer's Software Maintenance

Manufacturer Name

(Enter one manufacturer only per PORFP)

Idera

Agencies must enter only one manufacturer and direct the PORFP only to those COTS Software Master Contractors authorized for that manufacturer. If the manufacturer is unknown, agencies may direct the PORFP to all Master Contractors.

Designated Small Business Reserve?(SBR):

(Select "Yes" or "No" from the drop-down list)

Yes

PORFP Issue Date:

mm/dd/yyyy 07/15/2026 PROPOSAL DUE

DATE AND TIME:

07/29/2026 @ 2:00

PM ET

Place of Performance:

Department of Housing and Community Development (DHCD) 7800 Harkins Road Lanham, MD 20706

Special Instructions:

LIMITED TO MASTER CONTRACTORS Only Master Contractors awarded a contract under the Commercial Off-the-Shelf Software (COTS 2012) - 060B2490021 are eligible to submit a bid in response to this secondary competition.

BID SUBMISSION INSTRUCTIONS

• All bids must be submitted electronically through the State's eMaryland Marketplace Advantage (eMMA) portal.

• Instructions for electronic submission can be found under Vendor Instructions at: Maryland Procurement Helpdesk.

• Bids must be received by the due date and time listed. Late bids will not be accepted.

• A "No Bid" form must be completed and submitted by the bid due date and time if your firm elects not to bid.

QUESTIONS DUE DATE AND TIME

• All questions must be submitted in writing via email to the

Agency Point of Contact listed in Section 2 no later than

07/22/2026 @ 2:00 PM ET.

• Please use the subject line: "Question for PORFP # BPM057607 – Idera SQL Performance".

SPECIAL REQUIREMENTS

https://mdprocurement.freshdesk.com/support/solutions

• The Department reserves the right to purchase more or less than the specified quantity to the extent limited by funding.

Multi-year pricing must be provided on a per-year basis.

• Software maintenance/subscriptions must be new, authorized, and registered to the State of Maryland.

• The Master Contractor must be an authorized reseller for Idera. The State reserves the right to request a formal Letter of Authorization (LOA).

• Bidders must include a screenshot of the Manufacturer's Suggested Retail Price (MSRP) with their bid to verify pricing is at or below MSRP.

• Proposed software/maintenance deliverables must be delivered virus-free.

• Bids must remain valid for at least 90 days after the submission due date.

Security Requirements (if applicable): N/A

Invoicing Instructions:

Invoicing Instructions Invoices must be emailed to: termia.jones@maryland.gov Invoices must satisfy the requirements of a Proper Invoice (per COMAR 21.06.09.01 and .02). To be processed, they must include:

• Contractor name, address, and remittance address;

• Federal Taxpayer Identification Number (FEIN) or SSN;

• Invoice period, date, and unique invoice number;

• State-assigned Contract Number and Blanket Purchase Order

(BPO) number;

• Description of goods/services provided and the exact amount due.

• Note: Annual pricing items shall be billed annually. The first year's invoice must be billed within 30 days of contract start, with subsequent years billed on the anniversary of the first invoice.

Section 2 – Agency Point of Contact (POC) Information

Agency / Division Name: Department of Housing and Community Development (DHCD)

Office of Procurement Agency POC Name:

Amanda Sadler Agency POC Phone Number:

(301) 429-7780

Agency POC E-mail Address:

amanda.sadler@maryland.gov Agency POC Fax:

N/A

Agency POC Mailing Address:

Department of Housing and Community Development (DHCD) Office of Procurement Attn: Amanda Sadler

Section 3 – Delivery Address / Work Site POC Information (if different from above)

Agency On-site Contact Name: Termia Jones

Agency On-site Phone Number:

(301) 429-7677

Agency On-site E-mail Address:

Termia.jones@maryland.gov Agency On-site Fax:

N/A

Agency On-site Address: Department of Housing and Community Development (DHCD) Information Technology Attn: Termia Jones mailto:amanda.sadler@maryland.gov mailto:Termia.jones@maryland.gov

Section 4 – Scope of Work

FA I – COTS Software (Provide product specifications below. If some or all specifications are unknown, Master Contractors may propose products based on a detailed description in the Business Need /

Required Functionality field*)

*Business Need / Required Functionality

The business need is for a 36-month (3-year) subscription renewal for Idera SQL Performance Licenses.

Product Name

Product Description

Version

Release

Quantity of Licenses

Due Date mm/dd/yyyy

1. Not Applicable (N/A)

FA II – Installation and Training Services

(Provide a detailed description of required services and deliverables)

Installation / Training Services

Deliverables

Start Date

End Date

1. Not Applicable (N/A)

FA III - Manufacturer's Software Warranty / Maintenance

(Provide a detailed description of warranty / maintenance requirements and deliverables)

Warranty / Maintenance

Requirements Deliverables Start Date mm/dd/yyyy

End Date

1. SQL Secure - RM-Test & Dev (8)

08/04/2026 08/03/2029

2. SQL Secure – RM (14)

3. SQL Performance Suite RM-Test & Dev (3)

4. SQL Performance Suite – RM (10)

Section 5 – Evaluation Criteria Technical Proposal Evaluation Criteria (In descending order of importance)

Technical Conformance: Breadth and accuracy of the proposed subscription renewals in meeting the exact line-item specifications and the 3-year coverage window.

Delivery/Activation Timeline: The Master Contractor's ability to provision and activate the renewals seamlessly on or before 08/04/2026 to prevent gaps in coverage.

Basis for Award Recommendation

The Agency POC will recommend the award to the responsive and responsible Master Contractor whose proposal represents the most advantageous offer to the State, considering price and the evaluation factors set forth above. All awards shall comply with COMAR 21.05.13.06.

NO BID NOTICE/VENDOR FEEDBACK FORM

To help us improve the quality of State solicitations and to make our procurement process more responsive and business-friendly, please provide comments and suggestions regarding this solicitation. Please return your comments with your response. If you have chosen not to respond to this solicitation, please e-mail or fax this completed form to the attention of the Agency Point of Contact listed in Section 2.

Title: Commercial Off-the-Shelf Software 2012 (COTS 2012) Solicitation No: 060B2490021

PORFP: BPM057607

1. If you have chosen not to respond to this solicitation, please indicate the reason(s) below:

� Other commitments preclude our participation at this time.

� The subject of the solicitation is not something we ordinarily provide.

� We are inexperienced in the work/commodities required.

� Specifications are unclear, too restrictive, etc. (Explain in REMARKS section) � The scope of work is beyond our present capacity.

� Doing business with the State is simply too complicated. (Explain in REMARKS section) � We cannot be competitive. (Explain in REMARKS section) � The time allotted for the completion of the Bid is insufficient.

� Prior State of Maryland contract experience was unprofitable or otherwise unsatisfactory. (Explain in REMARKS section) � Other: _________________________________________________________

2. If you have submitted a response to this solicitation, but wish to offer suggestions or express concerns, please use the REMARKS section below.

REMARKS: _________________________________________________________________

Offeror Name: ________________________________ Date: _______________________

Contact Person: _________________________________ Phone (____) _____ - ________

Address: _________________________________________________________________

E-mail Address:______________________________________________________