BPM050319_-_Dell_PowerEdge_Server_Renewal_-_PORFP.pdf

Purchase Order Request for Proposals (PORFP) Hardware Master Contract

Section 1 –General Information

PORFP Number:

(ADPICS PO Number)

BPM050319 - Dell PowerEdge Server Renewal

PORFP Type:

(Select one category from drop down list)

Fixed Price

Functional Area/s (FA) for this PORFP:

(Check all that apply)

FA I (Microcomputers / PCs / Servers / Associated Peripherals)

FA II (Printers / Associated Peripherals)

FA III (Network Communication Equipment)

FA IV (Installation / Training) + FA I

FA VI (Security / Cameras / Associated Peripherals)

FA IV + FA II

FA IV + FA III

FA IV + FA V (Manufacturer’s Extended Warranty)

FA IV + FA VI

FA V

FA VI (Security / Cameras / Associated Peripherals)

Manufacturer Name

Dell

Agencies must enter only one manufacturer and direct the PORFP only to those Hardware 2012 Master Contractors authorized for that manufacturer. If the manufacturer is unknown, agencies may direct the PORFP to all Master Contractors.

Designated Small Business

Reserve?(SBR):

(Select “Yes” or “No” from drop down list)

No

This is a Small Business Reserve Procurement for which the award will be limited to certified small business vendors. Only businesses that meet the statutory requirements set forth in State Finance and

Procurement Article, §§14-501—14-505, Annotated Code of

Maryland, and that are certified by GOSBA Small Business Reserve

Program are eligible for the award of a contract.

Information on eligibility for the SBR program is available on the following website:

https://gomdsmallbiz.maryland.gov/Pages/sbr-program.aspx

Information on the SBR Vendor Registration processes is available on the following website:

https://gomdsmallbiz.maryland.gov/Pages/SBR-Registration.aspx

Minority Business Enterprise (MBE) Goal for FA IV Below

(See “Hardware Master Contract MBE Participation Worksheet”):

N/A

PORFP Issue Date:

mm/dd/yyyy

04/08/2025 PROPOSAL DUE

DATE and TIME:

04/18/2025 @ 12pm

Eastern Standard

Time (EST)

Place of Performance: Department of Housing and Community Development (DHCD)

7800 Harkins Road

Lanham, MD 20607

Special Instructions:

Limited to Master Contractors

Only Master Contractors that are awarded a contract under the

Hardware 2012 Master Contract # 060B2490022 are eligible to submit a bid in response to this secondary competition Purchase

Order Request for Proposal (PORFP). A current Master Contractor under the named contract may submit a LOA with their bid to be considered for the award.

Bid Submission Instructions

Purchase Order Request for Proposal (PORFP) responses will only be accepted through the State's eMaryland Marketplace Advantage

(eMMA) e-Procurement system.

Instructions on how to submit proposals electronically can be found at, under Vendor Instruction:

https://mdprocurement.freshdesk.com/support/solutions

Questions Due (Closing) Date and Time:

04/14/2025 at 5:00 PM EST

Questions must be submitted via e-mail with the subject line, "Question(s) for PORFP # BPM050319 – Dell Power Edge Server

Renewal ", to the Agency Point of Contact listed in Section 2 no later than the date and time specified.

SPECIAL REQUIREMENTS

1. The Department reserves the right to purchase more or less than the specified quantity to the extent limited by funding. Charges that are multiple years shall be provided at a per-year price.

2. Purchase new and unused equipment.

3. The Master Contractor shall not impose a restocking fee if an item is returned due to damage or incorrect product shipped.

https://doit.maryland.gov/contracts/Pages/HWMasterContractHomepage.aspx https://doit.maryland.gov/contracts/Pages/HWMasterContractHomepage.aspx

4. The Master Contractor must provide the estimated ship date/lead time for each item listed in the PORFP.

5. Please allow for pricing provided in response to this PORFP to be valid for at least 90 days after the set due date above.

6. The Master Contractor must be an authorized reseller for the

Manufacturer named in Section 1. The state reserves the right to request a Letter of Authorization (LOA) from the Manufacturer or

Distributor.

7. The Master Contractor must include a screenshot of the

Manufacturer's Suggested Retail Price (MSRP) with the bid.

8. Bids must be received by the due date and time listed in the solicitation. Bids that are not received by the due date and time will not be accepted.

9. A "No Bid" form must be completed and submitted by the bid due date and time if your firm elects not to bid.

Security Requirements (if applicable):

N/A

Invoicing Instructions:

Email invoices to:

termia.jones@maryland.gov

An invoice not satisfying the requirements of a Proper Invoice (as defined at COMAR 21.06.09.01 and .02) cannot be processed for payment. To be considered a Proper Invoice, invoices must include the following information without error:

1. Contractor name and address;

2. Remittance address;

3. Federal taxpayer identification (FEIN) number, social security number, as appropriate;

4. Invoice period (i.e., the time period during which services covered by invoice were performed);

5. Invoice date;

6. Invoice number;

7. State-assigned Contract number;

8. State-assigned (Blanket) Purchase Order number(s);

9. Goods or services provided;

10. Amount due; and

11. Any additional documentation required by regulation or the

Contract.

mailto:termia.jones@maryland.gov mailto:termia.jones@maryland.gov

For items of work for which there is one-time pricing, those items shall be billed within 30 days of acceptance.

For items of work for which there is annual pricing, items shall be billed annually. The first year's invoice shall be billed within 30 days of contract start. Each additional year shall be billed on the anniversary of the first year's invoice.

Section 2 – Agency Point of Contact (POC) Information

Agency / Division Name: Department of Housing and Community Development (DHCD) /

Procurement

Agency POC Name: Earl O’Neal Agency POC

Phone Number:

301.429.7960

Agency POC Email

Address:

earl.oneal@maryland.gov Agency POC

Fax:

N/A

Agency POC Mailing

Address:

Department of Housing and Community Development (DHCD)

Procurement

Attn: Earl O’Neal

Lanham, MD 20706

Section 3 – Delivery Address / Work Site POC Information (if different from above)

Agency On-site Contact

Name:

Termia Jones Agency On-site

Phone Number:

301.429.7677

Agency On-site Email

Address:

Termia.jones@maryland.gov Agency On-site

Fax:

N/A

Agency On-site Address: Department of Housing and Community Development (DHCD)

Information Technology

Attn: Termia Jones

Lanham, MD 20706 mailto:earl.oneal@maryland.gov mailto:earl.oneal@maryland.gov mailto:Termia.jones@maryland.gov mailto:Termia.jones@maryland.gov

Section 4 – Scope of Work

FA I – Microcomputers, PCs, Servers, and Associated Peripherals

(Provide product specifications below. If some or all specifications are unknown, Master

Contractors may propose products based on a detailed description in the Business Need /

Required Functionality field*)

*Business Need / Required

Functionality

The business need is for Dell PowerEdge Server R6525 hardware upgrades and extensions. Requesting a 3-year quote, but funding will be every 12 months.

Product Name Product Description Model # Qty Due Date mm/dd/yyyy

1. Dell Power Edge

Server R6525

ProSupport: Next Business

Day On-Site Service After

Problem Diagnosis

DGX4RN3 1 04/17/2025 –

04/16/2028

2. Dell Power Edge

Server R6525

ProSupport: Next Business

Day On-Site Service After

Problem Diagnosis

CGX4RN3 1 04/17/2025 –

04/16/2028

3. Dell Power Edge

Server R6525

ProSupport: Next Business

Day On-Site Service After

Problem Diagnosis

BGX4RN3 1 04/17/2025 –

04/16/2028

4. Dell Power Edge

Server R6525

ProSupport: 7x24 HW/SW

Technical Support and

Assistance

DGX4RN3 1 04/17/2025 –

04/16/2028

5. Dell Power Edge

Server R6525

ProSupport: 7x24 HW/SW

Technical Support and

Assistance

CGX4RN3 1 04/17/2025 –

04/16/2028

6. Dell Power Edge

Server R6525

ProSupport: 7x24 HW/SW

Technical Support and

Assistance

BGX4RN3 1 04/17/2025 –

04/16/2028

7. Dell Power Edge

Server R6525

Keep your Hard Drive For

Enterprise

DGX4RN3 1 04/17/2025 –

04/16/2028

8. Dell Power Edge

Server R6525

Keep your Hard Drive For

Enterprise

CGX4RN3 1 04/17/2025 –

04/16/2028

9. Dell Power Edge

Server R6525

Keep your Hard Drive For

Enterprise

BGX4RN3 1 04/17/2025 –

04/16/2028

FA II - Printers and Associated Peripherals

(Provide product specifications below. If some or all specifications are unknown, Master

Contractors may propose products based on a detailed description in the Business Need /

Required Functionality field*)

*Business Need / Required

Functionality

Product Name Product Description Model # Qty

Due Date

1.

2.

3.

(insert additional rows as needed)

FA III - Network Communication Equipment

Contractors may propose products based on a detailed description in the Business Need /

Required Functionality field*)

FA IV – Installation and Training Services

(Provide a detailed description of required services and deliverables and include MBE goal listed above. MBE goal should be calculated only on FA IV value.

Installation / Training Services

Deliverables

Start Date

End Date

(insert additional rows as needed)

FA V - Manufacturer’s Extended Warranty

(Provide a detailed description of warranty requirements and deliverables)

Warranty Requirements

Deliverables

Start Date

End Date

1. Each of the items reference in FA I PowerEdge R6525

Upgrades and

Extensions

04/17/2025 04/16/2028

PowerEdge R6525 Upgrades & Extensions

Description & SKU

FA VI – Security, Cameras and Associated Peripherals

Contractors may propose products based on a detailed description in the Business Need /

Required Functionality field*)

1.

2.

3.

Section 5 – Evaluation Criteria – Technical Proposal

(Provide a list of evaluation criteria in descending order of importance)

Evaluation Criteria

(insert additional rows as needed)

Basis for Award Recommendation

Evaluation criteria for award will be established at the PORFP level. PORFPs will be awarded in accordance with the competitive Sealed Proposals process under COMAR 21.05.03. The agency POC will recommend award to the Master Contractor whose proposal is determined to be the most advantageous to the State, considering price and the evaluation factors set forth in the PORFP. The agency POC will initiate and deliver a PO to the selected Master Contractor.

NO BID NOTICE/VENDOR FEEDBACK FORM

To help us improve the quality of State solicitations and to make our procurement process more responsive and business-friendly, please provide comments and suggestions regarding this solicitation. Please return your comments with your response. If you have chosen not to respond to this solicitation, please e-mail or fax this completed form to the attention of the Agency Point of Contact listed in Section 2.

Title: Hardware Master Contract

Solicitation No: 060B2490022

PORFP: BPM050319

1. If you have chosen not to respond to this solicitation, please indicate the reason(s) below:

Other commitments preclude our participation at this time.

The subject of the solicitation is not something we ordinarily provide.

We are inexperienced in the work/commodities required.

Specifications are unclear, too restrictive, etc. (Explain in REMARKS section)

The scope of work is beyond our present capacity.

Doing business with the State is simply too complicated. (Explain in REMARKS section)

We cannot be competitive. (Explain in REMARKS section)

The time allotted for the completion of the Bid is insufficient.

Prior State of Maryland contract experience was unprofitable or otherwise unsatisfactory. (Explain in REMARKS section)

Other: _________________________________________________________

2. If you have submitted a response to this solicitation, but wish to offer suggestions or express concerns, please use the REMARKS section below.

REMARKS: _________________________________________________________________

Offeror Name: ________________________________ Date: _______________________

Contact Person: _________________________________ Phone (____) _____ - ________

Address: _________________________________________________________________

E-mail Address: ____________________________________________________________