BPM038803 - PORFP - Aruba Upgrades.pdf

Purchase Order Request for Proposals (PORFP) Hardware Master Contract

Section 1 –General Information

PORFP Number:

(ADPICS PO Number)

BPM038803 – Aruba Upgrades

PORFP Type:

(Select one category from drop down list)

Fixed Price

Functional Area/s (FA) for this PORFP:

(Check all that apply)

FA I (Microcomputers / PCs / Servers / Associated Peripherals) FA II (Printers / Associated Peripherals) FA III (Network Communication Equipment) FA IV (Installation / Training) + FA I FA VI (Security / Cameras / Associated Peripherals)

FA IV + FA II

FA IV + FA III

FA IV + FA V (Manufacturer’s Extended Warranty)

FA IV + FA VI

FA V

FA VI (Security / Cameras / Associated Peripherals)

Manufacturer Name

Aruba

Agencies must enter only one manufacturer when the manufacturer is known and direct the PORFP only to those Hardware Master Contractors authorized for that manufacturer.

If the PORFP is generic or manufacturer(s) are unknown, agencies must direct the PORFP to all Hardware Master Contractors.

Designated Small Business Reserve?(SBR):

(Select “Yes” or “No” from drop down list)

Yes

Small Business Reserve (SBR) Procurement This is a Small Business Reserve Procurement for which the award will be limited to certified small business vendors. Only businesses that meet the statutory requirements set forth in State Finance and Procurement Article, §§14-501—14-505, Annotated Code of Maryland, and that are certified by GOSBA Small Business Reserve Program are eligible for the award of a contract.

Information on eligibility for the SBR program is available on the following website:

https://gomdsmallbiz.maryland.gov/Pages/sbr-program.aspx

Information on the SBR Vendor Registration processes is available on the following website:

https://gomdsmallbiz.maryland.gov/Pages/SBR-Registration.aspx

MBE Participation Goal An overall MBE subcontractor participation goal as identified above has been established for this procurement, representing a percentage of the total Contract dollar value, including all renewal option terms, if any, has been established for this procurement.

https://gomdsmallbiz.maryland.gov/Pages/sbr-program.aspx https://gomdsmallbiz.maryland.gov/Pages/SBR-Registration.aspx

Notwithstanding any subgoals established for this IFB, the Contractor is encouraged to use a diverse group of subcontractors and suppliers from any/all of the various MBE classifications to meet the remainder of the overall MBE participation goal.

By submitting a response to this solicitation, the Bidder acknowledges the overall MBE subcontractor participation goal and subgoals, and commits to achieving the overall goal and subgoals by utilizing certified minority business enterprises, or requests a full or partial waiver of the overall goal and subgoals.

A Bidder that does not commit to meeting the entire MBE participation goal outlined in this Section 4.26 must submit a request for waiver with its bid submission that is supported by good faith efforts documentation to meet the MBE goal made prior to submission of its Bid as outlined in Attachment D-1B, Waiver Guidance. Failure of a Bidder to properly complete, sign, and submit Attachment D-1A at the time it submits its Bid(s) to the IFB will result in the State’s rejection of the Bidder’s Bid for the applicable Service Category. This failure is not curable.

https://procurement.maryland.gov/wp-content/uploads/sites/12/2018/05/AttachmentDMBE-Forms-1.pdf

Minority Business Enterprise (MBE) Goal for FA IV Below (See “Hardware Master Contract MBE Participation Worksheet”):

10 %

PORFP Issue Date:

mm/dd/yyyy

10/13/2023 PROPOSAL DUE

DATE and TIME:

10/27/2023

Place of Performance: Department of Housing and Community Development (DHCD) 7800 Harkins Road Lanham, MD 20607

Special Instructions:

Limited to Master Contractors Only Master Contractors that are awarded a contract under the Hardware 2012 Master Contract # 060B2490022 are eligible to submit a bid in response to this secondary competition Purchase Order Request for Proposal (PORFP).

Bid Submission Instructions Purchase Order Request for Proposal (PORFP) responses will only be accepted through the State’s eMaryland Marketplace Advantage (eMMA) e-Procurement system. Instructions on how to submit proposals electronically can be found at:

https://procurement.maryland.gov/emma-qrgs/ Refer to Vendor QRG 4 – eMMA QRG Responding to Solicitations

(IFB).

Questions Due (Closing) Date and Time:

10/20/2023 @ 5:00 PM Eastern Time (ET) https://procurement.maryland.gov/wp-content/uploads/sites/12/2018/05/AttachmentDMBE-Forms-1.pdf https://procurement.maryland.gov/wp-content/uploads/sites/12/2018/05/AttachmentDMBE-Forms-1.pdf https://doit.maryland.gov/contracts/Pages/HWMasterContractHomepage.aspx https://procurement.maryland.gov/emma-qrgs/

Questions must be submitted in writing with the subject line “Question for PORFP # BPM038803 – Aruba Upgrades” and must be submitted in writing via e-mail to the Procurement Officer, Amanda Sadler, no later than the date and time specified above.

Please allow proposals and/or bids provided in response to this PORFP to be valid for at least 90 days after the bid due date above.

The Master Contractor must be an authorized reseller for Manufacturer.

The state reserves the right to request a Letter of Authorization (LOA) from the Manufacturer or Distributor

The Master Contractor must provide a Mercury Affidavit as applicable.

The Mercury Affidavit can be found at:

https://procurement.maryland.gov/wp-content/uploads/sites/12/2018/04/Attachment-K-MercuryAffidavit.pdf

A guarantee that any operating software provided with the Hardware is virus-free must be included with all bids.

For FA III, the proposed price shall include a screenshot of the Manufacturers Suggested Retail Price (MSRP).

A no bid form must be completed and submitted by the due date and time if your firm does not intend to bid.

Security Requirements (if applicable):

N/A

Invoicing Instructions:

Email to: termia.jones@maryland.gov Mail to: Department of Housing and Community Development

(DHCD)

Information Technology Attn: Termia Jones

Lanham, MD 20706

Section 2 – Agency Point of Contact (POC) Information

Agency / Division Name: Department of Housing and Community Development (DHCD) /

Procurement

Agency POC Name: Jullian Agency POC Phone Number:

301.429.7701

Agency POC Email Address:

Jullian.johns@maryland.gov Agency POC Fax:

N/A

Agency POC Mailing Address:

Department of Housing and Community Development (DHCD) Procurement Attn: Jullian Johns 7800 Harkins Road Lanham, MD 20706 https://procurement.maryland.gov/wp-content/uploads/sites/12/2018/04/Attachment-K-MercuryAffidavit.pdf https://procurement.maryland.gov/wp-content/uploads/sites/12/2018/04/Attachment-K-MercuryAffidavit.pdf mailto:termia.jones@maryland.gov mailto:Jullian.johns@maryland.gov

Section 3 – Delivery Address / Work Site POC Information (if different from above)

Agency On-site Contact Name:

Termia Jones / Robert Dean Agency On-site Phone Number:

301.429.7677 / 301.429.7552

Agency On-site Email Address:

Termia.jones@maryland.gov Robert.dean@maryland.gov

Agency On-site Fax:

N/A

Agency On-site Address:

Department of Housing and Community Development (DHCD) Information Technology Attn: Termia Jones

Lanham, MD 20706

Section 4 – Scope of Work

FA I – Microcomputers, PCs, Servers, and Associated Peripherals

(Provide product specifications below. If some or all specifications are unknown, Master Contractors may propose products based on a detailed description in the

Business Need / Required Functionality field*) *Business Need / Required Functionality

Product Name Product Description Model # Qty Due Date mm/dd/yyyy

1.

2.

3.

(insert additional rows as needed)

FA II - Printers and Associated Peripherals

Master Contractors may propose products based on a detailed description in the

Business Need / Required Functionality field*)

Product Name Product Description Model # Qty

Due Date

1.

2.

3.

FA III - Network Communication Equipment

Master Contractors may propose products based on a detailed description in the

Business Need / Required Functionality field*) *Business Need /

Equipment for Lanham mailto:Termia.jones@maryland.gov mailto:Robert.dean@maryland.gov mm/dd/yyyy

1. AP-635 (US) -

Campus - wireless access point - ZigBee Bluetooth 5.0 - ZigBee Bluetooth Wi-Fi 6E - 2.4 GHz 5 GHz 6 GHz

R7J28A

AP-635

44 12/1/2023

2. AP-MNT-MP10-B

Campus Type B - Mounting bracket (pack of 10) - for HPE Aruba

AP

Q9G69A

5 12/1/2023

FA IV – Installation and Training Services (Provide a detailed description of required services and deliverables and include MBE goal listed above. MBE goal should be calculated only on FA IV value.

Installation / Training Services

Deliverables

Start Date

End Date

1. Lanham [upgrade for existing deployment]: Retain current two (2) SSID configurations and permit lists for 44 replacement Access Points, which are to be mounted in same points on the ceiling.

12/1/2023 12/15/2023

FA V - Manufacturer’s Extended Warranty (Provide a detailed description of warranty requirements and deliverables)

Warranty Requirements

Deliverables

Start Date

End Date

1.

2.

(insert additional rows as needed)

FA VI – Security, Cameras and Associated Peripherals

Master Contractors may propose products based on a detailed description in the

Business Need / Required Functionality field*)

1.

2.

3.

Section 5 – Evaluation Criteria – Technical Proposal (Provide a list of evaluation criteria in descending order of importance)

Evaluation Criteria

1. The Bids will be evaluated based on the Total Bid Price, as per COMAR 21.05.02.13. All responsible Bidders will be ranked from the lowest (most advantageous) to the highest (least advantageous) price 2.

3.

(insert additional rows as needed)

Basis for Award Recommendation Evaluation criteria for award will be established at the PORFP level. PORFPs will be awarded in accordance with the competitive Sealed Proposals process under COMAR 21.05.03. The agency POC will recommend award to the Master Contractor whose proposal is determined to be the most advantageous to the State, considering price and the evaluation factors set forth in the PORFP. The agency POC will initiate and deliver a PO to the selected Master Contractor.