BPM030373 RFB LAL Endotoxin Testing Supplies Small Procurement Template- 2022-25.pdf

Revised 11/5/2017

Maryland Department of Health

Deer’s Head Hospital Center 351 Deer’s Head Hospital Rd

Salisbury, MD 21801

INVITATION FOR BIDS FOR

DIALYSIS LAL/ENDOTOXIN TESTING SUPPLIES

BPM030373

Issue Date: June 16, 2022

1. Summary Statement and Background

Deer’s Head Hospital Center (DHHC) is requesting bids for chemical laboratory services to include LAL Endotoxin Testing for one year.

2. Minimum Requirements

Three years of chemical laboratory services to include LAL Endotoxin Test Kits, AAMI Water Analysis Panel Tests and Bacteria Tests.

3. Procurement Officer:

3a. Melane’ Boltz Procurement Officer II Deer’s Head Hospital Center P.O. Box 2018

Salisbury, MD 21801 410-543-4084 Melane.boltz@maryland.gov

3b. CONTRACT MONITOR:

Olawanle Turton RN Manager Kidney Dialysis Unit Deer’s Head Hospital Center P.O. Box 2018 Salisbury, MD 21802 410-543-4132 Olawanle.turton@maryland.gov

4. Deliverables

Vendor to provide the following tests’:

4.a LAL Endotoxin Tests to include:

• 4 tubes, mailers, freezer packs, pre-paid mailing labels, specimen cups

• Estimated 252 determinations with results faxed next day and hard copy to be mailed

• If a positive result appears, then the vendor is to contact the person designated by the contract monitor immediately by the method of communication as defined by the contract monitor.

4.b AAMI Water Analysis Panel Tests:

• Panel #1103/2337 Iron/1242 Nickel/2353 Phosphorus, Dialysis Electrolytes & Calcium Panel #1690

• To include: 5 bottles, mailers and mailing labels.

4.c Bacteria Tests (water colony count/colony count for dialysate) to include:

• 4 tubes, mailers, freezer packs, pre-paid mailing labels, specimen cups

• Estimated 252 determinations

• With results faxed next day and hard copy to be mailed

• If a positive result appears, then the vendor is to contact immediately

5. Contract term

The contract resulting from this solicitation will be for a period of three (3) years. The approximated start and end dates are; July 1, 2022 – June 30, 2025

6. Procurement method mailto:Melane.boltz@maryland.gov mailto:Olawanle.turton@maryland.gov

Small Procurement procedure as described in COMAR 21.05.07.

7. Bid/Proposal submission information

7a. BID SUBMISSION DATE AND TIME

Bids are due for submission no later than June 24, 2022 at 2:00 pm.

7b. Where the response must be received

Bids should be submitted via eMMA (eMaryland Marketplace Advantage in the

Solicitation bid tab.

7c. How the response is to be transmitted

Bids May only be submitted via eMMA. No bids will be accepted via email, USPS or hand delivered to the facility. It is the responding vendors responsibility to ensure that you receive the confirmation of their bid submission from eMMA.

7d. Inquiries Statement

Potential bidders can submit questions or comments to the Procurement Officer via eMMA. Questions and comments must be submitted by June 21, 2022. This ensures the contract monitor and procurement officer have ample time to reply.

No questions or comments will be accepted after June 21, 2022.

Once award is made, the Contract Monitor in Section 3b, will be the point of contact for the duration of the contract for fulfillment of the services. The

Procurement Officer will be the sole point of contact for any questions regarding the contract specifications.

8. Award Determination

The Contract to result from this solicitation will be awarded to the lowest responsive bid from a responsible bidder.

9. Payment

9a. Invoices should be mailed to the following:

Deer’s Head Hospital Center P.O. Box 2018 Salisbury, MD 21802

Attn: Accounts Payable

When invoices can be submitted

9b. Upon completion of each deliverable for which individual prices are requested on the Price Form. Invoices must include the following information. Invoices that do not have proper Information may be returned to the vendor resulting in a delay in processing.

Vendor’s FEIN

Contract Number

Location of Services – Route or address for response and destination

Dates and hours of service

Vendor’s name, address, phone, fax, email

10. Attachments:

C – Bid Proposal Affidavit

N- Contract Affidavit

K-Mercury Affidavit

And

SAMPLE - Small Procurement Contract with terms and conditions that will govern the contract period once the contract is legally executed.