BPM007254_Request_for_Information.pdf

COMMISSIONERS

KEVIN THOMPSON - CHAIRMAN

NICK MYERS – VICE CHAIRMAN

LEA MÁRQUEZ-PETERSON

RACHEL WALDEN

RENÉ LOPEZ

ARIZONA CORPORATION

COMMISSION

Executive Director

DOUGLAS R. CLARK

BPM007254 REQUEST FOR INFORMATION

RFI Template Written Submissions | Revision No. 0 | Revised 04-24 | Page 1 of 3

Description: AZCC Vehicle Lease

Date: November 12, 2025

Procurement Officer: James Redican

Response Due: November 20, 2025, at 5:00 PM AZ Time.

GENERAL INFORMATION

In accordance with Arizona Revised Statutes (A.R.S.) § 41-2555, the Arizona Corporation Commission hereby gives notice via this Request for Information (RFI), that it is seeking responses, feedback, suggestions and comments regarding the items set forth herein.

In accordance with Arizona Administrative Code (A.A.C.) R2-7-G301, responses to an RFI are not Offers (as defined in A.A.C. R2-7-101(34)) and cannot be accepted to form a binding contract. To the extent allowed by law, information contained in a response to an RFI shall remain confidential until the procurement process is concluded or two (2) years from the RFI’s due date have lapsed, whichever occurs first.

If information in the RFI submission is considered proprietary, trade secret, or otherwise confidential, please follow the instructions regarding confidential information below to maintain the confidentiality beyond the conclusion of the RFI process.

Respondents are solely responsible for expenses associated with responding to the RFI. The State of Arizona is under no obligation to the respondents with respect to the outcome of this RFI; there is no guarantee that this RFI will lead to a solicitation.

INSTRUCTIONS

1. INQUIRIES:

All questions related to this RFI must be submitted through the State’s eProcurement System, Arizona Procurement Portal (APP) (https://app.az.gov/) using the Discussion Forum tab. All inquiries must be marked as Q&A and addressed to the Procurement Officer identified as the solicitation’s owner. Any other contact shall be directed to the Procurement Officer listed in APP.

Questions should reference the applicable page and paragraph number.

https://app.az.gov/

NICK MYERS – VICE CHAIRMAN

LEA MÁRQUEZ-PETERSON

RFI Template Written Submissions | Revision No. 0 | Revised 04-24 | Page 2 of 3

2. SUBMISSION OF RFI RESPONSE:

a. Any submission contents considered by the respondent to be proprietary or confidential shall be clearly marked as such. In response to such requests, the State will make reasonable efforts to maintain the confidentiality of these materials to the extent permissible by law. However, should the State be required to release these materials, the State will provide the respondent reasonable notice in advance of doing so in order to allow the respondent time to take any action to prevent these materials from being released.

b. Respondents should, at a minimum, address those items listed in the “Requested Items” section of the RFI. Information should be provided in the same relative order as requested in the RFI for consistency and continuity. Responses should be as detailed as possible.

Respondents may provide supplemental information in addition to those items requested.

c. RFI Responses must be submitted electronically through the State’s eProcurement system before the due date and time identified in APP.

d. The State may request respondents to provide a presentation as it relates to their response.

e. APP Support: To assist in the submission of a response, additional resources offered by the

State Procurement Office and Quick Reference Guides available. This information can be found at https://spo.az.gov/app/supplier/training. Additional assistance is available through the APP Help Desk. The Help Desk can be contacted via email at app@azdoa.gov or via telephone support at (602) 542-7600.

3. PURPOSE:

a. The purpose of this Request for Information (RFI) is to obtain information from qualified vendors regarding the provision of a comprehensive vehicle leasing program for the Arizona Corporation Commission.

b. The intent is to gather information that will assist the Arizona Corporation Commission in evaluating available market options, identifying potential suppliers, and developing a future Request for Proposal (RFP) for the acquisition of leased vehicles and associated services.

c. This RFI does not constitute a solicitation for bids or proposals and does not obligate the

Arizona Corporation Commission to issue an RFP or award a contract. All responses will be used for informational and planning purposes only.

https://spo.az.gov/app/supplier/training mailto:app@azdoa.gov

NICK MYERS – VICE CHAIRMAN

LEA MÁRQUEZ-PETERSON

RFI Template Written Submissions | Revision No. 0 | Revised 04-24 | Page 3 of 3

4. OVERVIEW:

a. The Arizona Corporation Commission seeks to establish a leasing program that provides access to a range of vehicles, including:

i. Passenger cars (sedans)

ii. Light-Duty Crew Cab Pickup Trucks (1/2 ton)

iii. 4x4 Heavy-Duty Crew Cab Pickup Trucks (3/4-1 ton)

iv. 4x4 Sport Utility Vehicles (SUVs)

b. The desired leasing program should be flexible and cost-effective, covering the full lifecycle of vehicle usage, maintenance, and replacement.

c. The successful vendor(s) (in any later RFP) should be able to provide vehicles that meet current safety and emissions standards and align with the Commission’s branding and operational needs.

5. REQUESTED ITEMS:

Vendors are requested to provide information addressing the following areas:

a. Vehicle Leasing Program Details

i. Description of available lease structures (e.g., operating lease, closed-end lease, open-end lease).

ii. Available lease terms and mileage options.

iii. Vehicle availability timelines and delivery processes.

iv. Flexibility to increase or decrease the fleet as needed, without restrictions.

b. Service and Maintenance Plans

i. Description of included maintenance services (routine maintenance, repairs, roadside assistance, etc.).

ii. Service network coverage and turnaround times.

iii. Reporting and tracking tools for service and maintenance.

iv. Loaner vehicles during service.

c. Insurance Coverage

i. Outline of insurance coverage options included in the lease (liability, collision, comprehensive).

ii. Claim management processes and response timelines.

iii. Flexibility for integrating the customer’s own insurance provider if desired.

NICK MYERS – VICE CHAIRMAN

LEA MÁRQUEZ-PETERSON

RFI Template Written Submissions | Revision No. 0 | Revised 04-24 | Page 4 of 3

d. GPS and Fleet Management Capabilities

i. Details on GPS tracking hardware and software solutions.

ii. Access to real-time data, driver behavior analytics, and fleet usage reporting.

iii. Integration options with existing fleet management systems.

e. Vehicle Replacement and Turnover

i. Vehicle replacement policy and timelines.

ii. End-of-lease return process and vehicle condition standards.

iii. Options for early replacement or upgrades.

f. Branding and Customization

i. Ability for customers to apply organizational decals, wraps, or other visual identifiers to vehicles.

ii. Restrictions or requirements related to branding applications.

iii. Cost for removal after lease.

g. Pricing and Financial Information

i. General pricing structure for lease options and services.

ii. Any available volume discounts or long-term contract incentives.

iii. Optional cost models or total cost of ownership estimates.

h. Vendor Qualifications

i. Overview of company background, size, and experience in fleet leasing.

ii. Current or past clients with similar leasing arrangements.

iii. References or case studies, if available.

Please discuss any other factors, issues, or items that the Arizona Corporation Commission should be considering at this time.