BPM006429_RFI_Storm_Pump_Repair.pdf
PDF 497 KB Posted
- Solicitation number
- BPM006429
- Issued by
- Maricopa County, Phoenix City, Arizona
About this file
This is a Request for Information (RFI) issued by the Arizona Department of Transportation seeking industry feedback and responses regarding storm pump repair services. The Department conducted a pre-solicitation meeting on August 19, 2024, and is soliciting detailed information from potential suppliers to better understand industry standards, capabilities, and best practices. The RFI responses are due by August 23, 2024, and should be submitted to Aimee Fields at afields@azdot.gov or 602.712-4585. This RFI is an exploratory phase designed to gather market intelligence before issuing a formal solicitation; responses to the RFI are not offers and cannot form a binding contract.
The RFI requests comprehensive information from suppliers including their experience with government agencies, pricing structures for on-call contracts, cost drivers and markup percentages for parts, equipment requirements for standard and confined space work, industry challenges and best practices, and anticipated issues such as supply chain disruptions and labor shortages. Respondents are responsible for all submission expenses, and the Department has no obligation to the respondents regarding the RFI outcome. The State will make reasonable efforts to maintain confidentiality of proprietary information to the extent permitted by law while providing advance notice if disclosure is required. No specific budget, contract term, or award timeline was provided in this preliminary information-gathering document.
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Text version
ARIZONA DEPARTMENT OF TRANSPORTATION
1655 W. Jackson Street, Phoenix, AZ 85007
REQUEST FOR INFORMATION
Page 1 of 3 Rev. 04/2020
Procurement
Description: Storm Pump Repair Services
Date: August 19, 2024
Submit Inquiries and Response To:
Aimee Fields afields@azdot.gov
602.712.4585
Response Due: August 23, 2024
GENERAL INFORMATION
In accordance with A.R.S. § 41-2555, the Arizona Department of Transportation (the Department) hereby gives notice via this Request for Information (RFI), that it is seeking responses, feedback, suggestions and comments regarding the items set forth herein.
In accordance with A.A.C. R2-7-G301, responses to an RFI are not offers and cannot be accepted to form a binding contract. To the extent allowed by law, information contained in a response to an RFI may be considered confidential until the procurement process is concluded or two (2) years from the RFI’s due date have lapsed, whichever occurs first.
Respondents are solely responsible for expenses associated with responding to the RFI. The Department is under no obligation to the respondents regarding the outcome of this RFI.
INSTRUCTIONS
Any submission contents considered by the respondent to be proprietary or confidential shall be clearly marked as such. In response to such requests, the State will make reasonable efforts to maintain the confidentiality of these materials to the extent permissible by law. However, should the State be required to release these materials, the State will provide the respondent reasonable notice in advance of doing so in order to allow the respondent time to take any action to prevent these materials from being released.
Respondents should, at a minimum, address those items listed in the “Requested Items” section of the RFI. Information should be provided in the same relative order as requested in the RFI for consistency and continuity. Responses should be as detailed as possible. Respondents may provide supplemental information in addition to those items requested.
Page 2 of 3 Rev. 04/2020
PURPOSE/INTRODUCTION
The purpose of this RFI is to solicit industry information and feedback regarding storm pump repair services. A pre-solicitation meeting was held on August 15, 2024 to gain a better understanding of industry standards and best practices. In addition to the Pre-Solicitation Meeting the Department is requesting additional information from Suppliers through this RFI.
OVERVIEW
The Department has a need for storm pump repair services. This pre-solicitation meeting is intended to understand the industry, and gather information on the ability to perform work by region.
REQUESTED ITEMS
Please provide responses to the following questions:
1. What other government agencies has your company provided storm pump repair services for? If you’ve had/have a contract for these services, please list out the agency and contract number. If possible provide a copy of the contract and pricing structure.
2. For an on-call contract, what type of information do you need from the Department to adequately provide a quote at the time of task order? What is the typical process and timeline for getting a quote to starting work?
3. For an on-call contract, what are your considerations or cost drivers when you quote on a specific job?
o When submitting a quote, what factors play into how you price things for that particular task assignment? I.e. current workload, time of year (seasonality), capacity, labor market?
4. Generally, what is the markup percentage for parts? If possible, list the percentage you would charge by manufacturer.
5. What is the typical (general ballpark) cost of parts as a percentage of the overall cost for services? Would parts typically account for 20% of the total cost of the job, or 10%?
6. At a minimum, what type of equipment is needed to perform these services?
7. What is the minimum equipment needed to complete work in a confined space?
8. Do all the suppliers have confined space capabilities?
9. What are some challenges that you have had with storm pump repair service contracts? Are there any areas that you’ve found that have room for improvement? If so, what are your suggestions?
Page 3 of 3 Rev. 04/2020
10. What issues are being faced in industry that we should be aware of? I.e. supply chain issues, labor shortages, etc.
11. What challenges do you anticipate for a contract of this nature?
12. What are industry best practice standards as it pertains to storm pump repair services; can you provide examples of those best practices?
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