BPM006010 Solicitation Requirements.pdf

Request for Proposal under A.R.S. § 41-2534

Notice Page

Arizona Department of Environmental Quality (ADEQ)

1110 W. Washington Street Phoenix, AZ 85007

Solicitation Requirements | Revision No. 7 | Revised 10-23 | Page 1 of 83

Solicitation Number: BPM006010

Description: ASRAC Assessment and Remediation of Hazardous Substances

Solicitation Due Date and Time: As indicated in APP

Pre-Offer Conference: Pre-Offer Conference will not be conducted

Proposals will only be accepted online in the “State’s eProcurement System”, Arizona Procurement Portal (APP), at https://app.az.gov until the “Bid/Offer Due Date” indicated in the “State’s eProcurement System” for the Solicitation No. shown at the top of this page. Proposals must be in the State Procurement Office’s possession online no later than that deadline.

Submit technical inquiries about navigating and/or submitting proposals in the State’s eProcurement System to the State’s eProcurement System Help Desk by phone at (602) 542-7600, or by email to app@azdoa.gov.

LATE PROPOSALS WILL NOT BE CONSIDERED. No extension or grace period will be given for delays or incomplete proposals caused by internet connectivity problems, file uploading difficulties, or misunderstanding of the requirements or procedures for online submission in the “State’s eProcurement System”.

FOR QUESTIONS REGARDING THE SOLICITATION - Submit questions in writing via the “Discussions with buyer” tab in APP no later than: March 4, 2024 at 3:00 P.M. Local Arizona Time.

It is the responsibility of the Prospective Offeror to routinely check the APP website for Solicitation Amendments. Additional instructions for preparing an Offer are included in this solicitation.

Persons with a disability may request a reasonable accommodation, such as a sign language interpreter, by contacting the Solicitation contact person. Requests shall be made as early as possible to allow time to arrange for the accommodation.

https://app.az.gov/ https://app.az.gov/ mailto:app@azdoa.gov

Table of Contents Request for Proposal under A.R.S. § 41-2534

Solicitation No. BPM006010 ASRAC Assessment and Remediation of Hazardous

Substances

Arizona Department of Environmental Quality (ADEQ)

Solicitation Requirements | Revision No. 7 | Revised 10-23 | Page 2 of 83

Click here to return to the Table of Contents

Notice Page

Table of Contents

Solicitation Summary……………………………………………………………………………………. 3

Scope of Work……………………………………………………………………………………………. 5

Exhibit A - Quality Assurance to Project Plan (QAPP) Review Checklist………………. 15 Exhibit B - Contractor Performance Report………………………………………………. 30 Exhibit C - Detailed Cost Worksheet………………………………………………………... 32 Exhibit D - ASRAC Task Order Form ……………………………………………………… 33

Special Terms and Conditions………………………………………………………………………. 34

Addendum A to the Special Terms and Conditions……………………………………………….. 60

Uniform Terms and Conditions………………………………………………………………………...67

Solicitation Summary

Solicitation No. BPM006010 ASRAC Assessment and Remediation of Hazardous

Substances

Arizona Department of Environmental Quality (ADEQ)

Solicitation Requirements | Revision No. 7 | Revised 10-23 | Page 3 of 83

Solicitation Summary

1. What is the State Soliciting?

The Arizona Department of Environmental Quality (ADEQ), Procurement Division, as authorized under A.R.S. § 41-2501 et seq. is seeking to establish one or more single-agency Contract(s) to satisfy the needs of ADEQ to provide oversight of the characterization and remediation of the State of Arizona Superfund Sites under the Water Quality Assurance Revolving Fund Program (WQARF). Awarded Contractors shall have the expertise, experience and capacity to provide ALL of the services listed under the Scope of Work, Section 5.0 General Scope Requirements.

ADEQ, also referred as the “eligible agency” anticipates awarding one or more “single-agency” contract(s) with the intent to secure service coverage statewide. Based on the competitive range of proposals received, the number of Contractors to perform the work will be chosen at the time of evaluation. Whether or not it actually enters into any contracts, how many contracts it enters into, and how the work is awarded between those contracts are all at the State’s discretion.

Furthermore, the State will use any awarded contracts on an as-needed basis, with no guarantee as to its actual spending under them. The term of the Contract is anticipated to commence on June 1, 2024.

2. What is in the Solicitation?

2.1. At the time of publication, the following documents are included in the Solicitation:

2.1.1. Attachment: BPM006010 Solicitation Requirements

2.1.1.1. Notice / Cover Page

2.1.1.2. Table of Contents

2.1.1.3. Solicitation Summary

2.1.1.4. Scope of Work

2.1.1.5. Scope of Work Exhibits

2.1.1.6. Special Terms and Conditions

2.1.1.7. Addendum A to the Special Terms and Conditions

2.1.1.8. Uniform Terms and Conditions

2.1.2. Attachment: BPM006010 Solicitation Instructions

2.1.2.1. Special Instructions to Offerors

2.1.2.2. Standard Instructions to Offerors (RFP)

2.1.3. Solicitation Attachments

2.1.3.1. Offer and Acceptance

2.1.3.2. Boycott of Israel Disclosure

Solicitation Summary

Solicitation No. BPM006010 ASRAC Assessment and Remediation of Hazardous

Substances

Arizona Department of Environmental Quality (ADEQ)

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2.1.3.3. Forced Labor of Ethnic Uyghurs Ban

2.1.3.4. Confidential Information Designation

○ Confidential Information Designation (for reference only)

2.1.3.5. Conformance Statements

○ Supplement – Conformance Statements - Exceptions to Instructions

○ Supplement – Conformance Statements - Exceptions to Scope of Work

○ Supplement – Conformance Statements - Exceptions to Contract Terms and Conditions

2.1.3.6. Key Personnel

2.1.3.7. Letter of Insurability

2.1.3.8. Organization Profile

2.1.3.9. Proposed Subcontractors

2.1.3.10. Experience and Capacity Response

2.1.3.11. References

2.1.3.12. Method of Approach

2.1.3.13. Pricing Document

2.1.3.14. Offer Checklist

2.2. ADEQ may issue a Solicitation Amendment at any time after Solicitation publication and before the Offer due date. It is the responsibility of the Prospective Offeror to routinely check the APP website for any Solicitation Amendments and revised documents.

Scope of Work

Solicitation No. BPM006010 ASRAC Assessment and Remediation of Hazardous

Substances

Arizona Department of Environmental Quality (ADEQ)

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Scop e of W ork

Scope of Work

1.0 Purpose and Background

1.1 Purpose:

The Arizona Department of Environmental Quality (ADEQ) is seeking to establish one or more “single-agency” contracts to provide Assessment and Remediation of Hazardous Substances. Awarded Contractors shall have the expertise, experience and capacity to provide ALL of the services listed under Section 5.0 General Scope Requirements of the scope of work.

1.2 Background:

The ADEQ Remedial Projects Unit (RPU) is responsible for the investigation, assessment, and remediation of the State of Arizona Superfund Sites under the Water Quality Assurance Revolving Fund (WQARF) Program. The WQARF Program identifies, prioritizes, assesses, manages, and remediates threats and impacts to public health and the environment from hazardous substances. The WQARF Program is also used to mitigate pollutants creating an imminent threat to the environment. The WQARF Program was created under the Environmental Quality Act of 1986 (and significantly revised in 1997), to support hazardous substance cleanup efforts in the State. The fund is dependent upon legislative appropriations, cost recovery from responsible parties, corporate income tax, and special fees. The program identifies sites that are most in need of cleanup and adds them to the WQARF Registry. Sites on the Registry receive first consideration for distribution of funds. Currently, there are 38 sites on the WQARF Registry and an additional 20 to 25 sites that are currently undergoing preliminary investigation.

Typical sites under WQARF include, but are not limited to, active and former dry cleaners, landfills, manufacturing facilities, plating shops, and mining sites. Hazardous substances in soil, soil vapor, and groundwater at these sites include, but are not limited to, solvents, heavy metals, and dense non-aqueous phase liquids (DNAPL).

2.0 Acronyms

A.A.C. - Arizona Administrative Code

ADEQ - Arizona Department of Environmental Quality

A.R.S. - Arizona Revised Statutes

ASRAC - Arizona Superfund Response Action contract

CPR - Contractor Performance Review

DNAPL - Dense non-aqueous phase liquids

RPS - Remedial Projects Section

Solicitation No. BPM006010 ASRAC Assessment and Remediation of Hazardous

Substances

Arizona Department of Environmental Quality (ADEQ)

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RPU - Remedial Projects Unit

QAPP - Quality Assurance Project Plan

WQARF - Water Quality Assurance Revolving Fund

3.0 Regulatory Requirements

Specific Laws: The Contractor agrees that all work authorized must be performed in conformance with all applicable Federal, State, and local laws, regulations, and rules including, but not limited to the following:

3.1 Arizona Revised Statutes (A.R.S.) Title 49 - The Environment

3.2 Arizona Administrative Code (A.A.C.) Title 18 - Environmental Quality Chapter 16

- Department of Environmental Quality - Water Quality Assurance Revolving Fund Program

4.0 Scope Summary

Arizona Department of Environmental Quality (ADEQ) Remedial Project Unit (RPU) is requesting proposals from qualified Contractors for the assessment and remediation of hazardous substances for ADEQ’s Water Quality Assurance Revolving Fund (WQARF) program. This Contract will be known as the Arizona Superfund Response Action contract (ASRAC) and will be used to implement the WQARF program throughout Arizona.

The Contractors awarded for this contract will be eligible to receive task orders for completing projects for the WQARF Program. The Contractors and ADEQ will develop the scope, schedule, and budget for each task order based upon time needed to complete the task and program funding. Contractors are expected to provide ADEQ the highest quality services and will provide monthly reporting through monthly work reports on each task order to identify project status, schedule, and budget for cost tracking by ADEQ. The Contractors shall provide ADEQ with all project management, technical support personnel, equipment, supplies, materials, and effort necessary to perform the specified task orders at a level of quality that consistently meets or exceeds ADEQ’s expectations. Contractors that do not consistently meet or exceed ADEQ’s expectations may not receive additional work or new task order(s) as part of this contract.

Solicitation No. BPM006010 ASRAC Assessment and Remediation of Hazardous

Substances

Arizona Department of Environmental Quality (ADEQ)

Solicitation Requirements | Revision No. 7 | Revised 10-23 | Page 7 of 83

5.0 General Scope Requirements

Awarded Contractors shall have the expertise, experience and capacity to provide ALL of the services listed below.

The services required, include, but are not limited to, the following:

1. Collect existing information regarding a release or threatened release of a hazardous substance, prepare a conceptual site model if necessary, and prepare a Preliminary Investigation Reports in accordance with A.A.C. R18-16-201.

2. Conduct a vertical and horizontal characterization of contamination at a site and determine the sources thereof, identify current and potential impacts of the contamination on public health, welfare, and the environment, identify current and foreseeable uses of land and waters affected by the contamination, obtain and evaluate information necessary for identification and comparison of alternative remedial actions for the contaminated site, and prepare a Remedial Investigation Report in accordance with A.A.C. R18-16-406.

3. Identify a remedy and alternative remedies that are capable of achieving remedial objectives for a contaminated site and prepare a Feasibility Study Report per A.A.C. R18-16-407.

4. Prepare a Proposed Remedial Action Plan that describes how a proposed remedy for a contaminated site will achieve remedial objectives per A.A.C. R18- 16-408.

5. Conduct a scientific evaluation (Site Specific Human Health Risk Assessment) of the probability of an adverse effect to human health from exposure to specific types and concentrations of contaminants at or from a site.

6. Design, implement, operate, maintain, monitor (including groundwater), and evaluate an early response action or selected remedy.

7. Evaluate and model groundwater data for visualization.

6.0 Work Plans, Field Sampling Plans and Quality Assurance Project Plans (QAPPs)

6.1 Contractors will be required to prepare and maintain their own work plans, Field Sampling Plans, and Quality Assurance Project Plans (QAPPs) as necessary.

Work shall be conducted in accordance with ADEQ’s most recent version of the Remedial Programs Section QAPP. Technical project planning, data and

Solicitation No. BPM006010 ASRAC Assessment and Remediation of Hazardous

Substances

Arizona Department of Environmental Quality (ADEQ)

Solicitation Requirements | Revision No. 7 | Revised 10-23 | Page 8 of 83 document management (ADEQ Groundwater Data Submittal Guidance Document Version 3.4, dated 10/29/13 or newer), and community involvement support will also be required.

6.2 Or, as part of requirements in any Task Order awarded, depending on Task Order Requirements, Contractor may be required to submit the quality control measures they will have in place to ensure integrity of the data, by way of a Quality Assurance Program/Project Plan (QAPP). The Contractor may submit their own QAPP, provided that it meets the requirements of EPA’s Directive No:

CIO 2105-S-02.0 or ADEQ’s QAPP Review Checklist provided to the Contractor for use upon contract award (EXHIBIT A – QUALITY ASSURANCE

PROGRAM/PROJECT PLAN (QAPP) STANDARDS REVIEW CHECKLIST).

Contractor must also have an individual quality system that complies fully with the American National Standard ANSI/ASQC E4-1994, Specifications and Guidelines for Quality Systems for Environmental Data Collection and Environmental Technology Programs.

7.0 Remedial Cost Recovery Packet

The Contractor shall submit invoices to ADEQ on a monthly basis which shall include all supporting documentation (e.g. subcontractor invoices, receipts for expenses, documentation of labor hours, etc.), to ADEQ accounting at accountspayable@azdeq.gov and the ADEQ WQARF Project Manager.

8.0 Additional Services

Additional services to be provided and added documents that the Contractor may be requested to prepare or review, will be negotiated on a case-by-case basis, based on the hourly rates provided in the Contract. An amendment will be required for additional services and will be agreed by both ADEQ and the Contractor.

9.0 Contractor Performance Report (CPR)

The ADEQ Project Manager may complete a CPR (Exhibit B). Exhibit B may be revised by ADEQ, as needed. Upon completion of a Task Order, the Contractor may be evaluated based on the following ratings and performance categories:

• Quality: Compliance with Contract Requirements; report accuracy; effectiveness of personnel; and technical excellence.

• Cost Control: Controlling budget, current, and accurate billing.

• Timeliness of Performance: Met interim milestones; reliability; response to technical direction; completed project on time; and met delivery schedules.

mailto:accountspayable@azdeq.gov

Solicitation No. BPM006010 ASRAC Assessment and Remediation of Hazardous

Substances

Arizona Department of Environmental Quality (ADEQ)

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• Business Relations: Effective management; reasonable/cooperative behavior;

responsive to Contract requirements; notification of problems; flexibility; and proactive versus reactive.

9.1 Upon completion of the CPR, the ADEQ Project Manager shall forward the CPR to the Contractor.

9.2 The Contractor shall have seven (7) calendar days from the date of the

Contractor’s receipt of the CPR to review and provide a response to the ADEQ Project Manager regarding the contents of the report.

9.3 Upon Contractor review, the Contractor may provide a response (if any) to the

ADEQ Project Manager. The Contractor may submit comments, rebuttal (disagreements) or additional information to the ADEQ project manager to contest the CPR ratings.

9.4 If the Contractor does not respond to the CPR within the seven (7) calendar days, the CPR is deemed appropriate for the Task Order. In this instance, the ADEQ project manager shall sign the CPR. A CPR is considered complete only after the ADEQ Project Manager signs the report.

9.5 The CPR will be attached to the Contract in the e-procurement system.

10.0 Task Orders

Any work under this contract shall be authorized by a Task Order issued by the ADEQ Project Manager. No work is to be performed without a Purchase Order. No additional work is to be performed without an approved Task Order Amendment. Firms that receive an award will be qualified to receive and compete for task orders within the best interest of the state.

10.1 Task Order Offer Requests:

10.1.1 ADEQ will submit an initial task order offer request by e-mail. Response to task order offer request shall be acknowledged by the Contractor within five (5) business days, unless instructed otherwise, by e-mail with either a “yes” or “no” interest in submitting a task order offer. The awarded Contractor(s) shall have a designated e-mail address/telephone number to receive all task orders.

10.1.2 Contractor shall respond to ADEQ with a proposal, within the timeframe specified in the task order offer request, which is generally 10 (ten) business days.

Solicitation No. BPM006010 ASRAC Assessment and Remediation of Hazardous

Substances

Arizona Department of Environmental Quality (ADEQ)

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10.1.3 ADEQ may choose to solicit task order offers from one or more than one Contractor in whatever manner is in the best interest of the State.

10.2 Task Order Offers:

10.2.1 Task order offers shall contain all necessary information and detail documenting the proposal to fully address the scope of work and project goals of the task order offer request. Suggested changes to the initial Scope of Work, if any.

10.2.2 Task order offer cost information. Task Order offers shall include all documentation of estimated costs, including required supporting documentation, for conducting the work specified in the task order request.

10.2.3 Firm fixed price cost proposal, including the awarded contract hourly rates, as specified in the Pricing Sheet. The Detailed Cost Worksheet (Exhibit C) will be used to explain the cost proposal total. All applicable cost lines on the Detailed Cost Worksheet (Exhibit C) must be filled in even if subcontracted to other companies for the work. If the rate is a subcontracted rate, mark with an asterisk. Subcontracted Services (i.e. drillers, laboratories, remediation services, etc.) mark-up shall not exceed five (5%) percent of the total cost of the subcontracted service. No other mark-up will be allowed.

10.2.4 The task order offer may include additional assumptions and/or recommendations for additional work, including supporting rationale, for satisfying the requirements of the solicited scope of work.

10.2.5 Specific personnel to be assigned to complete the work. Key Personnel is reviewed and approved by ADEQ. If key personnel change at any time during execution of the contract, the Contractor is responsible to notify ADEQ of the key personnel changes and submit resumes for review and approval.

10.2.6 Conflict of Interest language is included in Section 11 below.

10.2.7 If a task order scope of work is sent to the Contractor and the Contractor finds additional work is required to complete the Task Order this will be negotiated between the ADEQ Project Manager and the Contractor at that time.

10.2.8 ADEQ reserves the right to add related services to the contract as determined to be in the best interest of the State. The cost of any additional services shall be negotiated.

Solicitation No. BPM006010 ASRAC Assessment and Remediation of Hazardous

Substances

Arizona Department of Environmental Quality (ADEQ)

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10.3 Task Order Offer Selection Process:

10.3.1 A Task Order may be assigned in any manner appropriate for fair and competitive purposes. A Task Order may be assigned based on performance, geography or cost, whichever is in the best interest of ADEQ.

10.3.2 The intent of the Task Order process is to achieve the best value for ADEQ.

Negotiations may be held with the Contractors who submit a task order offer.

Labor rates as specified in the Contract are not negotiable.

10.3.3 If fair and reasonable compensation and Task Order requirements cannot be agreed upon with the chosen Contractor, the Contractor shall be notified in writing of the termination of negotiations and ADEQ will then negotiate with the next most qualified Contractor until an agreement is reached or the Task Order may be canceled.

10.4 Award of Task Order Offer:

10.4.1 ADEQ will award task orders using the Task Order Form (Exhibit D). Exhibit D may be revised by ADEQ, as needed.

10.5 Changes in Task Order Scope:

10.5.1 ADEQ at any time by written Task Order Amendment (i.e. Change Order) may make changes to the Task Order.

10.5.2 No adjustment in the project budget or the scheduled completion date shall be made unless authorized in a Change Order by the ADEQ manager.

10.5.3 If differing site conditions are discovered or encountered, the Contractor shall immediately notify the ADEQ Project Manager. Detailed site condition, work description, and supportive data of revised costs shall be provided in writing within three (3) days if a change in scope will be required.

10.5.4 ADEQ may choose to reject, accept, or negotiate the proposed changes, cost increases, and timeline changes. No request by the Contractor for a change order under this clause shall be allowed unless the Contractor has given the required written notice, a written task order amendment has been completed and final payment has not been made.

Solicitation No. BPM006010 ASRAC Assessment and Remediation of Hazardous

Substances

Arizona Department of Environmental Quality (ADEQ)

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11. Conflict of Interest

11.1 The Contractor shall submit a written disclosure regarding the existence of any real or potential Conflict of Interest that the Contractor, individual employee, or applicable Subcontractor(s) may have. The following shall be considered Conflict of Interest:

11.1.1 The existence of a current financial relationship between the Contractor and the

Conflicting Party within the past five years. Financial relationship includes owing money to or being owed money by a conflicting party.

11.1.2 Having performed work for a Conflicting Party and having issued a warranty or guarantee for the work that is still in effect.

11.1.3 Allowing a Contractor employee to work on the Task Order project area if that

Contractor employee was an employee of a Conflicting Party or was an employee of a Contractor to a Conflicting Party within the previous two years.

11.1.4 Acceptance by the Contractor of any gifts or gratuities from a Conflicting Party.

11.1.5 The existence of a past financial relationship in which the Contractor provided opinions or conclusions to a Conflicting Party.

11.1.6 The existence of a potential Conflict of Interest between a Contractor and a

Conflicting Party that is not defined above, but which creates an appearance of impropriety. An appearance of impropriety shall be defined as a situation where the activity of a Contractor may create the impression that a Conflict of Interest and/or a similar improper relationship exists between a particular Conflicting Party and the Contractor. An appearance of impropriety may exist even if a real Conflict of Interest (as defined above) does not exist. ADEQ will make a determination in the best interests of the ADEQ on a specific project basis.

11.2 It shall be the duty of the Contractor to report in writing to ADEQ any real or potential Conflict of Interest situations, as noted above, within five (5) days of when the Contractor knew or should have known of their existence.

11.3 The Contractor shall provide and maintain adequate procedures and controls to ensure that if a real or potential Conflict of Interest arises or is discovered between the Contractor and a Conflicting Party, that ADEQ is notified within five

(5) days of when the Contractor knew or should have known of their existence.

Solicitation No. BPM006010 ASRAC Assessment and Remediation of Hazardous

Substances

Arizona Department of Environmental Quality (ADEQ)

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11.4 ADEQ reserves the right to waive Conflicts of Interest as it deems in its best interest.

11.5 All proposed Subcontractors shall be subject to the same Conflict of Interest provisions as stated above. Conflict of Interest provisions must be included in all Contracts with Subcontractors.

11.6 The Contractor shall submit with their Offer a disclosure statement concerning potential Conflicts of Interest for all employees of the Contractor potentially assigned as Personnel on an Offer.

11.7 The Disclosure statement shall address all Conflicting Party relationships. The

Contractor is to provide along with its disclosure statement, information on its financial and business relationship with all Conflicting Parties and with the Contractor's parent companies, subsidiaries, affiliates, Subcontractors or current clients. This disclosure requirement encompasses past financial and business relationships, including services related to any proposed or pending litigation, with such parties.

11.8 The Contractor shall not provide data generated or otherwise obtained in the performance of a Task Order to any party other than ADEQ, or its authorized agents for the life of the Task Order, and for a period of five (5) years after completion of the Task Order except as directed by the ADEQ.

11.9. The Contractor shall not accept employment from any party other than State or

Federal agencies for work directly related to the Task Order project area(s) under the Contract for five years after the Task Order has terminated. ADEQ may exempt the Contractor from this requirement through a written release.

12.0 Contractor’s Personnel

Professional staffing: Contractor agrees and understands that some work, when requested in the Task Order SOW, may require the performance of a Professional Engineer (PE) and /or a Registered Geologist (RG), registered in the State of Arizona and consistent with the applicable rules and by-laws of the Arizona Board of Technical Registration. Plans, specifications, reports and other professional documents, as required by ADEQ, must be sealed by such registered professional and must be acceptable to the ADEQ Project Manager or Project Coordinator in form, timeliness, contents and presentation. "All staff referenced must be currently employed by the vendor" to make the evaluation of the vendor accurate and better represented.

Solicitation No. BPM006010 ASRAC Assessment and Remediation of Hazardous

Substances

Arizona Department of Environmental Quality (ADEQ)

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Regardless of position, role or duties, Contractor shall only assign personnel who are appropriately alert, fit, qualified, trained, and equipped for their assignments. Unless a particular Task Order specifies certain numbers of personnel, Contractor shall:

12.1 Provide adequate numbers of appropriately qualified and authorized personnel as necessary to carry out the services successfully;

12.2 Assign, at minimum, the key personnel identified in the Accepted Offer to the positions, roles, and/or duties indicated therein; and

12.3 Not remove or reassign any of those key personnel without ADEQ’s prior consent, which ADEQ may withhold at its discretion.

EXHIBITS to the Scope of Work

Exhibit A – Quality Assurance to Project Plan (QAPP) Review Checklist

Exhibit B – Contractor Performance Report

Exhibit C – Detailed Cost Worksheet

Exhibit D – ASRAC Task Order Form

Scope of Work – Exhibit A

Solicitation No. BPM006010 ASRAC Assessment and Remediation of Hazardous

Substances

Arizona Department of Environmental Quality (ADEQ)

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EXHIBIT A: QUALITY ASSURANCE PROJECT PLAN (QAPP) REVIEW CHECKLIST

Offeror IS NOT to provide Quality Assurance Project Plan (QAPP) in its Solicitation Proposal submission.

Exhibit A QAPP REVIEW CHECKLIST is provided as a reference only, Offerors to refer to Scope of Work, Section 6.0 Work Plans, Field Sampling and Quality Assurance Project Plans (QAPPs) As part of requirements, Contractor may be required to submit the quality control measures they will have in place to ensure integrity of the data, by way of a Quality Assurance Project Plan (QAPP). The Contractor may submit their own QAPP, provided that it meets the requirements of EPA’s QA/G-5 Guidance for Quality Assurance Project Plans (2002) or ADEQ’s QAPP Review Checklist provided to the Contractor for use upon contract award (EXHIBIT C – QUALITY ASSURANCE PROJECT PLAN (QAPP) REVIEW CHECKLIST). Contractor must also have an individual quality system that complies fully with the American National Standard ANSI/ASQC E4- 1994, Specifications and Guidelines for Quality Systems for Environmental Data Collection and Environmental Technology Programs.

This checklist based on the elements in EPA Directive No: CIO 2105-S-02.0 (Quality Assurance Project Plan Standard) and can be used to either write or review an ADEQ QAPP.

Program Title: Approved:

Preparer: ☐ Yes

Date Submitted for Review: ☐ Yes, with Edits Reviewer: ☐ No, please review comments and set up Start Date of Review: a meeting to discuss.

End Date of Review:

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Substances

Arizona Department of Environmental Quality (ADEQ)

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General Comments:

Total Checklist Items is 105

Completed and acceptable

Unacceptable Missing Total Percent Complete

Section A (38)

50/50 0/50 0 100%

Section B (54)

62/62 0/62 0

Section C (6) 7/7 0/7 0 Section D (7) 7/7 0/7 0

Notes:

IA = included and acceptable IU = unacceptable, need to be augmented M = missing information needs to be provided NA = not applicable

Element

IA IU M NA

Comments

A1. Title Page

Contains program title and date ☐ ☐ ☐ ☐

Contains Grant number, contract number, and task order number, if applicable

Indicates revision number, if applicable ☐ ☐ ☐ ☐

Indicates organization’s name and name of organization that developed the QAPP, if different

A2. Approval Page

Date signature of Manager or operations manager ☐ ☐ ☐ ☐

Dated signature of organization’s QA manager present ☐ ☐ ☐ ☐

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Substances

Arizona Department of Environmental Quality (ADEQ)

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Other signatures, as needed. EPA, section personnel, division manager

A3. Table of Contents

Lists QAPP information sections, tables, diagrams, charts, worksheets, and other deliverables

Document version control and revisions page included ☐ ☐ ☐ ☐

Title, page numbers, version, and date in footers. ☐ ☐ ☐ ☐

A4. Project Purpose, Problem Definition, and Background

Identifies QA planning document that relevant requirements such as QMPs.

Describes the purpose of the project’s environmental information operations (to include, but not limited to research, monitoring, environmental technology for clean-up, and use of existing data from other sources)

Defines the problem(s) to be addressed and question(s) to be answered

States decision(s) to be made, actions to be taken, or outcomes expected from the information to be obtained

Identifies regulatory information, applicable criteria, action limits, etc. necessary to the program

Includes a conceptual site model, as applicable ☐ ☐ ☐ ☐

Describes and/or cites background information, plans, and/or reports to provide the historical, scientific, and regulatory perspective for the project as well as identify the sources for existing information for the project.

A5. Project Task Description

Description of work to be performed, including the type and quantity of information needed for its intended use

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Substances

Arizona Department of Environmental Quality (ADEQ)

Solicitation Requirements | Revision No. 7 | Revised 10-23 | Page 18 of 83

Includes products to be produced ☐ ☐ ☐ ☐

Provides a general work schedule indicating critical milestones, e.g., sequence of activities such as sampling, analysis, data or file reviews, and assessments ☐ ☐ ☐ ☐

Table will be NA for most Program Plans, unless a generic timeline can be created.

Details geographical locations to be studied, including maps where possible, if applicable

Discusses resource and time constraints, if applicable ☐ ☐ ☐ ☐

A6. Information/Data Quality Objectives and Performance/Acceptance Criteria

Identifies quality of information needed for its intended use and describes the acceptance and performance criteria.

Describes the information/data quality objectives.

Author used DQO template to define objectives and criteria

Describes the performance and/or acceptance criteria of each type of information or data, such as matrix, analyte or analyte group, and concentration level, to achieve the objectives

Identifies the information/data quality indicators ☐ ☐ ☐ ☐

Standard Information/data quality indicators (DQI) Discusses precision ☐ ☐ ☐ ☐

Addresses bias ☐ ☐ ☐ ☐

Discusses representativeness ☐ ☐ ☐ ☐

Identifies the need for completeness ☐ ☐ ☐ ☐

Describes the need for comparability ☐ ☐ ☐ ☐

Discusses desired method sensitivity ☐ ☐ ☐ ☐

Solicitation No. BPM006010 ASRAC Assessment and Remediation of Hazardous

Substances

Arizona Department of Environmental Quality (ADEQ)

Solicitation Requirements | Revision No. 7 | Revised 10-23 | Page 19 of 83

A7. Distribution List

Includes all individuals who are to receive a copy of the QA Program Plan and identifies their organization

A8. Project Organization

All organizations participating in the project's environmental information operations are identified

Identifies key individuals involved in all major aspects of the program, including contractors and discusses their responsibilities

Including senior manager, operations manager, and

QAM

Identifies individual responsible for maintaining the official, approved QAPP

Identifies contractors, subcontractors, sub-grantees, supporting environmental information operators

Principal environmental data/information users within the organization conducting the environmental information operations as well as outside of this organization

A9. Project Quality Assurance Manager Independence

Describes how the QAM’s independence is ensured ☐ ☐ ☐ ☐

A10. Project Organization Chart and Communications

Project/Program organizational chart shows lines of authority and reporting responsibilities

Details timing and lines of communication ☐ ☐ ☐ ☐

Describes or cites the standard procedures for communications that include elevating discrepancies and QAPP non-conformances

A11. Personnel Training/Certifications

Solicitation No. BPM006010 ASRAC Assessment and Remediation of Hazardous

Substances

Arizona Department of Environmental Quality (ADEQ)

Solicitation Requirements | Revision No. 7 | Revised 10-23 | Page 20 of 83

Identifies any program personnel specialized training or certifications

Discusses how this training will be provided ☐ ☐ ☐ ☐

Indicates individual responsible for ensuring the trainings are satisfied

Identifies where this information is documented ☐ ☐ ☐ ☐

A12. Documentation and Records

Identifies all program documents and records that will be produced

Identifies where program information should be kept and for how long

Discusses back up plans for records stored electronically

States how individuals program/project personnel will receive the most current copy of the approved QA Project Plan and identifying the individual responsible for this

Control system of all documents including preparation, review, approval, issuance, revision, and archiving

B1. Identification of Project Environmental Information Operations

Describes and justifies design strategy, indicating size of the area, volume, or time period to be represented by data/information collection

Details the type and total number of data/information types/matrix or test runs/trials expected and needed

Indicates where data/information is collection, how data/information location will be identified/located

Discusses what to do if sampling sites become inaccessible

Solicitation No. BPM006010 ASRAC Assessment and Remediation of Hazardous

Substances

Arizona Department of Environmental Quality (ADEQ)

Solicitation Requirements | Revision No. 7 | Revised 10-23 | Page 21 of 83

Identifies program activity sequences such as the sampling event, times samples should be sent to the laboratory, etc.

Specifies how the information operations satisfy the project purpose, DQO’s, and performance and acceptance criteria in A4 and A6 elements

B2. Methods for Environmental Information Acquisition

Identifies and describes the methods for how environmental information will be acquired, including number/identifier, version/revision date, and regulatory citation (if applicable)

Identifies all data/information acquisition SOPs by number, date, and regulatory citation, indicating sampling options or modifications to be taken

Identifies individual(s) responsible for updating and maintaining the SOPs

For Field Activities Environmental Measurements

Describes or references detailed descriptions of procedures for all field activities, including, but not limited to information derived from tools, instruments, observational results, investigations, and sample collection

Indicates how each sample/matrix type should be collected

If in situ monitoring, indicates how instruments should be deployed and operated to avoid contamination and ensure maintenance of proper data

If continuous monitoring, indicates averaging time and how instruments should store and maintain raw data, or data averages

Indicates how samples are to be homogenized, composited, split, or filtered, if needed

Solicitation No. BPM006010 ASRAC Assessment and Remediation of Hazardous

Substances

Arizona Department of Environmental Quality (ADEQ)

Solicitation Requirements | Revision No. 7 | Revised 10-23 | Page 22 of 83

Indicates what sample containers and sample volumes should be used

Identifies whether samples should be preserved and indicates methods that should be followed

Indicates whether sampling equipment and samplers should be cleaned and/or decontaminated, identifying how this should be done and by-products disposed of

For Laboratory Analyses

Includes: Analyte, Matrix, Project Action Limit, Project Quantitation Limit, Analytical Method, Achievable Laboratory Limits

Identifies all analytical QMPs, QAPPs, SOPs (laboratory and/or office) that should be followed by number, date, and regulatory citation, indicating options or modifications to be taken, such as sub-sampling and extraction procedures

Identifies equipment or instrumentation needed ☐ ☐ ☐ ☐

Specifies any specific method performance criteria Includes: Analytical Parameter, Matrix, Analytical Method/SOP, Modified for Method (yes/no), Data package Turnaround, Laboratory Organization (Name, Address, Contact Person, Telephone Number)

Identifies procedures to follow when failures occur, identifying individual responsible for corrective action and appropriate documentation

Identifies sample disposal procedures ☐ ☐ ☐ ☐

Specifies laboratory turnaround times needed ☐ ☐ ☐ ☐

For Existing Information

Describes the information to be obtained, the collection process, and the intended use of that information

Solicitation No. BPM006010 ASRAC Assessment and Remediation of Hazardous

Substances

Arizona Department of Environmental Quality (ADEQ)

Solicitation Requirements | Revision No. 7 | Revised 10-23 | Page 23 of 83 together with criteria for acceptance and evaluation for suitability for the current project

For Environmental Technology

Identifies whether the technology is primarily for pollution prevention, contamination containment, storage, or remediation

Describes the physical parameters or processes collected using environmental technologies as well as the specific systems, devices, and their components applicable to both hardware and methods or techniques that measure and/or remove pollutants or contaminants and/or prevent them from entering the environment

Identifies any equipment and support facilities needed ☐ ☐ ☐ ☐

Addresses actions to be taken when problems occur, identifying individual(s) responsible for corrective action and how this should be documented

B3. Integrity of Environmental Information

Describes or cites the procedures for ensuring the integrity of the environmental information operations ☐ ☐ ☐ ☐

For Field Sampling

States maximum holding times allowed from sample collection to extraction and/or analysis for each sample type and, for in-situ or continuous monitoring, the maximum time before retrieval of information

Identifies how samples or information should be physically handled, transported, and then received and held in the laboratory or office (including temperature upon receipt)

Indicates how sample or information handling and custody information should be documented, such as in

Solicitation No. BPM006010 ASRAC Assessment and Remediation of Hazardous

Substances

Arizona Department of Environmental Quality (ADEQ)

Solicitation Requirements | Revision No. 7 | Revised 10-23 | Page 24 of 83 field notebooks and forms, identifying individual responsible

Discusses system for identifying samples, for example, numbering system, sample tags and labels, and attaches forms to the plan

Identifies chain-of-custody procedures and includes form to track custody

For Laboratory Analyses

Identifies each laboratory to be used as well as a back-up laboratory, as needed

Describes the processes for ensuring the laboratory maintains current accreditation and/or certification for applicable analytes and matrices

B4. Quality Control

Describes or cites the frequency of each type of QC activity, corrective actions, and how the effectiveness of the corrective action shall be determined and documented

Identifies procedures and formulas for calculating applicable statistics, for example, for precision, bias, outliers and missing data

For Field Sampling, each type of sampling, analysis, or measurement technique, identifies QC activities which should be used, for example, blanks, matrix spikes, duplicates, laboratory control samples, and surrogates, etc., and at what frequency

For existing data, systematic review, independent secondary review of studies in the open literature, and QC of constructed databases or spreadsheets

For models or modeling, model calibration and model validation (sensitivity analyses) ☐ ☐ ☐ ☐

Details what should be done when control limits are exceeded, and how effectiveness of control actions will be determined and documented

Solicitation No. BPM006010 ASRAC Assessment and Remediation of Hazardous

Substances

Arizona Department of Environmental Quality (ADEQ)

Solicitation Requirements | Revision No. 7 | Revised 10-23 | Page 25 of 83

B5. Instrument/Equipment Calibration, Testing, Inspection, and Maintenance

Identifies instruments/equipment, to include, but not limited to tools, gauges, and pumps used for environmental information operations

Describe procedures and documentation activities that are performed to ensure that the instruments/equipment are available and in working order when needed.

Describes or references how calibration will be conducted, documented, and be traceable to the instrument

Describes or references procedures and documentation activities on how instruments and equipment will be tested, inspected, and maintained, and the schedule

Identifies testing criteria ☐ ☐ ☐ ☐

Notes availability and location of critical spare parts ☐ ☐ ☐ ☐

Indicates procedures in place for inspecting equipment before usage ☐ ☐ ☐ ☐

Identifies individual(s) responsible for testing, inspection and maintenance ☐ ☐ ☐ ☐

B6. Inspection/Acceptance of Supplies and Services

Identifies critical supplies and consumables for field and laboratory, noting supply source, acceptance criteria, and procedures for tracking, storing and retrieving these materials.

Identify services to be inspected and accepted to include, but not limited to contractors, sub-contractors, and sub-grantees which may include document development and performing environmental information operations.

Describes or references the procedures for how supplies and services are inspected and accepted ☐ ☐ ☐ ☐

Identifies the individual(s) responsible for this and the responsibilities of vendors ☐ ☐ ☐ ☐

Solicitation No. BPM006010 ASRAC Assessment and Remediation of Hazardous

Substances

Arizona Department of Environmental Quality (ADEQ)

Solicitation Requirements | Revision No. 7 | Revised 10-23 | Page 26 of 83

B7. Environmental Information Management

Describes or cites the environmental information management process for the project, tracing the path of the environmental information from its generation to its final use or storage (e.g., the field, the laboratory. the office, the database).

Describes or references the standard record-keeping procedures, the document control system, and the approach used for information storage and retrieval on electronic media

Describes or references the control mechanism for detecting and correcting errors and for preventing loss of information during data entry, reduction, and reporting, and data entry to databases, forms, and reports, and databases

Provides or references examples of any forms or checklists to be used in environmental data/information management

Describes or references all procedures to process, compile, and analyze the information, from environmental data/information generated as part of the project as well as environmental information from other sources

Describes or references any required computer hardware/software and address any specific performance requirements for the hardware/software configuration used

Describes or references any required computer hardware/software and address any specific performance requirements for the hardware/software configuration used

Describes or references the procedures to demonstrate acceptability of the hardware/software configuration required and for assuring that applicable information resource management requirements are satisfied.

Identifies individual(s) responsible for this ☐ ☐ ☐ ☐

Solicitation No. BPM006010 ASRAC Assessment and Remediation of Hazardous

Substances

Arizona Department of Environmental Quality (ADEQ)

Solicitation Requirements | Revision No. 7 | Revised 10-23 | Page 27 of 83

C1. Assessments and Response Actions

Lists the number, frequency, and type of assessment activities that should be conducted, with the approximate dates.

Identifies individual(s) responsible for conducting assessments, indicating their authority to issue stop work orders, and any other possible participants in the assessment process

Describes how and to whom assessment information should be reported

Addresses how assessment findings, non-conformances, and corrective actions will be developed, documented, and tracked to ensure compliance. Includes timeframe for response actions

C2. Oversight and Reports to Management

Identifies the individual(s) responsible for oversight activities

Identifies all reports to management and the content of the management reports

Identifies who should write these reports and who should receive this information and at what frequency

D1. Environmental Information Review

Describes or cite the procedures for the information/data verification and information/data validation activities

Describe or cites the data quality assessment activities that will occur after the environmental information operations phase of the project is completed, if applicable

Describes or references how performance criteria and/or acceptance criteria, and information/data

Solicitation No. BPM006010 ASRAC Assessment and Remediation of Hazardous

Substances

Arizona Department of Environmental Quality (ADEQ)

Solicitation Requirements | Revision No. 7 | Revised 10-23 | Page 28 of 83 quality indicators will be incorporated in the environmental information/data review process

Describes who will conduct these activities, and how the activities will be documented and communicated

D2. Usability Determination

Describes or references the process that will be used to determine whether the environmental information is useable

Describes how this determination will be documented and the individual(s) responsible

Describes how any known or anticipated limitations on the use of the environmental information will be communicated and to whom

Appendix A ☐ ☐ ☐ ☐

Appendix B ☐ ☐ ☐ ☐

Appendix C ☐ ☐ ☐ ☐

Appendix D ☐ ☐ ☐ ☐

Appendix E ☐ ☐ ☐ ☐

Solicitation No. BPM006010 ASRAC Assessment and Remediation of Hazardous

Substances

Arizona Department of Environmental Quality (ADEQ)

Solicitation Requirements | Revision No. 7 | Revised 10-23 | Page 29 of 83

Appendix F ☐ ☐ ☐ ☐

Appendix G ☐ ☐ ☐ ☐

Appendix H ☐ ☐ ☐ ☐

Scope of Work – Exhibit B

Solicitation No. BPM006010 ASRAC Assessment and Remediation of Hazardous

Substances

Arizona Department of Environmental Quality (ADEQ)

Solicitation Requirements | Revision No. 7 | Revised 10-23 | Page 30 of 83

Exhibit B – Contractor Performance Report

Contractor Performance Report

1110 W. Washington Street

Contractor Name:

Contractor #:

Purchase Order #:

Description of Services Provided:

Period of Performance:

On a scale of 1 to 5 (1 being the lowest and 5 the highest) rate this…