BPM005776_Solicitation_Amendment_One__1_.pdf
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- Solicitation number
- BPM005776
- Issued by
- Maricopa County, Phoenix City, Arizona
About this file
This is a Solicitation Amendment One issued by the Arizona Department of Transportation for Global Positioning Systems (GPS) Monitoring Services for Fleet Equipment (Solicitation No. BPM005776). The amendment modifies the original solicitation document to clarify requirements for GPS monitoring and lease services to be installed in agency vehicles and equipment across designated service counties. Key modifications include the addition of requirements for seatbelt sensor installation on all GPS units, a hosted software platform with minimum one-year data retention capability, and the ability to monitor four-wheel drive and emergency lighting usage. The contractor is responsible for equipment installation and removal at contract end, while the Department retains responsibility for removing old equipment prior to new equipment installation. The amendment also establishes a minimum 95% annual uptime requirement for the web-based system and specifies that service charges shall not commence until the day after installation. The revised proposal submission deadline was changed to April 19th, 2024.
The pricing structure was updated to reflect all-inclusive pricing with tax omitted and now incorporates seatbelt sensor costs into the monthly service fee alongside separate line items for installation and removal costs. The pricing sheet was reorganized to reflect updated unit of measure and quantities for clarity. The amendment removes several original proposal requirement questions related to method of approach, qualifications and experience, key personnel qualifications, and pricing, while adding a new requirement for offerors to submit copies of any lease, user, or license agreements. No incumbent vendor information, specific budget amounts, or set-aside designations are referenced in this amendment document.
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Text version
Procurement
ARIZONA DEPARTMENT OF TRANSPORTATION
1739 W. Jackson Street, MD 100P
Phoenix, AZ 85007 602.712.7211
Solicitation Amendment Summary SOLICITATION NO.: BPM005776 AMENDMENT NO.: One (1)
DESCRIPTION: Global Positioning Systems (GPS) Monitoring Services for Fleet Equipment
Rev. 04/2020
Pursuant to the Uniform Instructions to Offerors, Item B.6, Solicitation Amendments, the above referenced solicitation shall be amended as follows:
Solicitation Requirements Title Page:
1. Title header, is hereby changed to “Request for Proposal”.
Scope of Work, Section 3, General Requirements:
2. Paragraph 3.1, is hereby changed to “The contractor shall provide for the monitoring and lease of Global Positioning Systems (GPS) to be installed in agency vehicles and equipment. Refer to Exhibit 3, Map of Service Counties for coverage areas. ”
3. Paragraph 3.2, is hereby changed to “The GPS system refers to the CDL vehicle inspection guide within the GPS software. The driver needs the ability to add comments on the items inspected as part of the inspection record. The operator or driver will use this function in real time”.
4. Paragraph 3.3, is hereby added as “All work performed under this contract shall be pursuant to a purchase order issued for equipment and services from an eligible agency”.
Scope of Work, Section 4, Specific Requirements:
5. Paragraph 4.6.4 is hereby changed to read “Software must be a hosted platform and store information for a minimum of one (1) year by the offeror. After one (1) year all data must be submitted to agency in an electronic file format. The file shall be readable by using agency. The contractor shall work with the agency to determine an acceptable electronic file format.”
6. Paragraph 4.6.9, is hereby added as “Uptime for web based system must be above 95% annually”.
7. Paragraph 4.6.10, is hereby added as “Charges shall not begin until the day after installation”.
8. Paragraph 4.7, is hereby added as “All GPS installations will have a seatbelt sensor installed”.
9. Paragraph 4.7 is hereby changed to 4.8 and paragraph 4.8 is changed to 4.9.
10. Paragraph 4.9.6 (formerly 4.8.6) is hereby changed to “System must have the ability to monitor 4 wheel drive and emergency lighting usage for locating and reporting purposes.”
Scope of Work, Section 5, Contractor Responsibilities:
11. Paragraph 5.5, Contractor’s Responsibilities, “Uptime for web based system must be above 95% annually.” is hereby removed.
Procurement
ARIZONA DEPARTMENT OF TRANSPORTATION
1739 W. Jackson Street, MD 100P
Phoenix, AZ 85007 602.712.7211
Solicitation Amendment Summary SOLICITATION NO.: BPM005776 AMENDMENT NO.: One (1)
DESCRIPTION: Global Positioning Systems (GPS) Monitoring Services for Fleet Equipment
Rev. 04/2020
12. Paragraph 5.6, Contractor’s Responsibilities, “Charges shall not begin until the day after installation.” is hereby removed.
13. Paragraph 5.6, Contractor’s Responsibilities, is hereby added as “The Contractor shall remove installed equipment at the end of the contract per eligible agency request”.
Scope of Work, Section 6, Department Responsibilities:
14. Paragraph 6.4, Contractor’s Responsibilities, is hereby added as “The Department or Agencies shall have the prior contractor remove old equipment prior to the purchase of new equipment. Seatbelt sensors and connecting wiring will be left intact”.
APP Technical Questions:
15. Proposal Requirements for Method of Approach, Proposal Requirements for Qualifications and Experience, Proposal Requirements for Key Personnel Qualifications and Experience and Proposal Requirements for Price is hereby removed.
APP Financial Questions:
16. Question added to Proposal Requirements for Method of Approach to allow offerors to upload a copy of any lease/user/license agreement.
APP Attachment - Pricing Sheet:
17. Pricing sheet updated to be all inclusive pricing with tax omitted.
18. Pricing sheet monthly service updated to include seatbelt sensors.
19. Pricing sheet updated to list installation costs as well as removal costs.
20. Pricing sheet updated for unit of measure and quantities.
21. The solicitation due date is changed to April 19th, 2024.
22. All other terms, conditions and provisions of this solicitation remain unchanged.
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