BPM004794 Reladyne Proposal.pdf

Procurement

ADOT CONFIDENTIALITY AND TRADE SECRETS

Solicitation No: BPM004794 Available online at https://app.az.gov

Rev 04/2020

All materials submitted as part of a response to a solicitation are subject to Arizona public records law and will be disclosed if there is an appropriate public records request at the time of or after the award of the contract.

Recognizing there may be materials included in a solicitation response that is proprietary or a trade secret, a process is set out in A.A.C. R2-7-103 (attached) that will allow qualifying materials to be designated as confidential and excluded from disclosure. For purposes of this process the definition of “trade secret” will be the same as that set out in A.A.C. R2-7-101(52).

This form must be completed and returned with the response to the solicitation and any supporting information to assist the State in making its determination as to whether any of the materials submitted as part of the solicitation response should be designated confidential because the material is proprietary or a trade secret and therefore not subject to disclosure.

All offerors must select one of the following:

XX My response does not contain proprietary or trade secret information. I understand that my entire response will become public record in accordance with A.A.C. R2-7-C317.

My response does contain trade secret information because it contains information that:

1. Is a formula, pattern, compilation, program, device, method, technique or process, AND

2. Derives independent economic value, actual or potential, from not being generally known to, and not being readily ascertainable by proper means by, other persons who can obtain economic value from its disclosure or use; AND

3. Is the subject of efforts by myself or my organization that are reasonable under the circumstances to maintain its secrecy.

Please note that failure to attach an explanation may result in a determination that the information does not meet the statutory trade secret definition. All information that does not meet the definition of trade secret as defined by A.A.C. R2-7-101(52) will become public in accordance with A.A.C. R2-7-C317. The State reserves the right to make its own determination of Proposer’s trade secret materials through a written determination in accordance with A.A.C. R2-7-103.

If the State agrees with the proposer’s designation of trade secret or confidentiality and the determination is challenged, the undersigned hereby agrees to cooperate and support the defense of the determination with all interested parties, including legal counsel or other necessary assistance.

By submitting this response, proposer agrees that the entire offer, including confidential, trade secret and proprietary information may be shared with an evaluation committee and technical advisors during the evaluation process. Proposer agrees to indemnify and hold the State, its agents and employees, harmless from any claims or causes of action relating to the State’s withholding of information based upon reliance on the above representations, including the payment of all costs and attorney fees incurred by the State in defending such an action.

Reladyne West LLC.

4440 N Tom Murray Ave James Leathers

Glendale, AZ 85301 Regional Sales Manager https://app.az.gov/

ADOT CONFIDENTIALITY AND TRADE SECRETS

Rev 04/2020

City State Zip Title

R2-7-103. Confidential Information

A. If a person wants to assert that a person's offer, specification, or protest contains a trade secret or other proprietary information, a person shall include with the submission a statement supporting this assertion. A person shall clearly designate any trade secret and other proprietary information, using the term "confidential". Contract terms and conditions, pricing, and information generally available to the public are not considered confidential information under this Section.

B. Until a final determination is made under subsection (C), an agency chief procurement officer shall not disclose information designated as confidential under subsection (A) except to those individuals deemed by an agency chief procurement officer to have a legitimate state interest.

C. Upon receipt of a submission, an agency chief procurement officer shall make one of the following written determinations:

1. The designated information is confidential and the agency chief procurement officer shall not disclose the information except to those individuals deemed by the agency chief procurement officer to have a legitimate state interest;

2. The designated information is not confidential; or

3. Additional information is required before a final confidentiality determination can be made.

D. If an agency chief procurement officer determines that information submitted is not confidential, a person who made the submission shall be notified in writing. The notice shall include a time period for requesting a review of the determination by the state procurement administrator.

E. An agency chief procurement officer may release information designated as confidential under subsection (A) if:

1. A request for review is not received by the state procurement administrator within the time period specified in the notice; or

2. The state procurement administrator, after review, makes a written determination that the designated information is not confidential.

BOYCOTT OF ISRAEL DISCLOSURE

SPO Form 205 (rev 09-2022)

Boycott of Israel Disclosure Please note that if any of the following apply to this Solicitation, Contract, or Contractor, then the Offeror shall select the “Exempt Solicitation, Contract, or Contractor” option below:

• The Solicitation or Contract has an estimated value of less than $100,000;

• Contractor is a sole proprietorship;

• Contractor has fewer than ten (10) employees; OR

• Contractor is a non-profit organization.

Pursuant to A.R.S. §35-393.01, public entities are prohibited from entering into contracts “unless the contract includes a written certification that the company is not currently engaged in, and agrees for the duration of the contract to not engage in, a boycott of goods or services from Israel.”

Under A.R.S. §35-393:

1. "Boycott" means engaging in a refusal to deal, terminating business activities or performing other actions that are intended to limit commercial relations with entities doing business in Israel or in territories controlled by Israel, if those actions are taken either:

(a) Based in part on the fact that the entity does business in Israel or in territories controlled by Israel.

(b) In a manner that discriminates on the basis of nationality, national origin or religion and that is not based on a valid business reason.

2. "Company" means an organization, association, corporation, partnership, joint venture, limited partnership, limited liability partnership, limited liability company or other entity or business association, including a wholly owned subsidiary, majority-owned subsidiary, parent company or affiliate, that engages in for-profit activity and that has ten or more full-time employees.

5. "Public entity": (a) Means this State, a political subdivision of this State or an agency, board, commission or department of this

State or a political subdivision of this State. (b) Includes the universities under the jurisdiction of the Arizona board of regents and community college districts as defined in section 15-1401.

The certification below does not include boycotts prohibited by 50 United States Code Section 4842 or a regulation issued pursuant to that section. See A.R.S. §35-393.03.

In compliance with A.R.S. §§35-393 et seq., all offerors must select one of the following:

The Company submitting this Offer does not participate in, and agrees not to participate in during the term of the contract, a boycott of Israel in accordance with A.R.S. §§35-393 et seq. I understand that my entire response will become public record in accordance with A.A.C. R2-7-C317.

☐ The Company submitting this Offer does participate in a boycott of Israel as described in A.R.S. §§35-393 et seq.

Exempt Solicitation, Contract, or Contractor.

Indicate which of the following statements applies to this Contract:

☐ Solicitation or Contract has an estimated value of less than $100,000;

☐ Contractor is a sole proprietorship;

☐ Contractor has fewer than ten (10) employees; and/or ☐ Contractor is a non-profit organization.

RelaDyne West LLC.

Company Name Signature of Person Authorized to Sign

4440 N Tom Murray Ave

James Leathers Address Printed Name

Glendale , AZ 85301

Regional Sales Manager City State Zip Title

Item Classification County Available?

Motor Oils Mohave

Motor Oils Coconino y

Motor Oils Navajo

Motot Oils Apache

Motor Oils Yavapai y

Motor Oils Gila

Motor Oils La Paz

Motor Oils Maricopa y

Motor Oils Pinal y

Motor Oils Graham

Motor Oils Greenlee

Motor Oils Yuma

Motor Oils Pima

Motor Oils Cochise

Motor Oils Santa Cruz

Transmission Fluid Mohave

Transmission Fluid Coconino y

Transmission Fluid Navajo

Transmission Fluid Apache

Transmission Fluid Yavapai y

Transmission Fluid Gila

Transmission Fluid La Paz

Transmission Fluid Maricopa y

Transmission Fluid Pinal y

Transmission Fluid Graham

Transmission Fluid Greenlee

Transmission Fluid Yuma

Transmission Fluid Pima

Transmission Fluid Cochise

Transmission Fluid Santa Cruz

Gear Lubricant Mohave

Gear Lubricant Coconino y

Gear Lubricant Navajo

Directions:

The Contractor shall indicate which item classification below is available in each county.

"Y" for yes and a, "N" for no, "N/A" for not applicable for not applicable.

This excel file must be provided as an attachment to all offers.

Gear Lubricant Apache

Gear Lubricant Yavapai y

Gear Lubricant Gila

Gear Lubricant La Paz

Gear Lubricant Maricopa y

Gear Lubricant Pinal y

Gear Lubricant Graham

Gear Lubricant Greenlee

Gear Lubricant Yuma

Gear Lubricant Pima

Gear Lubricant Cochise

Gear Lubricant Santa Cruz

Hydraulic Fluid Mohave

Hydraulic Fluid Coconino y

Hydraulic Fluid Navajo

Hydraulic Fluid Apache

Hydraulic Fluid Yavapai y

Hydraulic Fluid Gila

Hydraulic Fluid La Paz

Hydraulic Fluid Maricopa y

Hydraulic Fluid Pinal y

Hydraulic Fluid Graham

Hydraulic Fluid Greenlee

Hydraulic Fluid Yuma

Hydraulic Fluid Pima

Hydraulic Fluid Cochise

Hydraulic Fluid Santa Cruz

Grease Mohave

Grease Coconino y

Grease Navajo

Grease Apache

Grease Yavapai y

Grease Gila

Grease La Paz

Grease Maricopa y

Grease Pinal y

Grease Graham

Grease Greenlee

Grease Yuma

Grease Pima

Grease Cochise

Grease Santa Cruz

PRICING SCHEDULE

Category 1 : Motor Oil Contractor Name: ___________________

Instructions: The basis for pricing shall be fixed minimum discount(s) off published price list(s).

The Contractor shall indicate any and all Descriptions and or Classifications that are being offered under this category. At a minimum the Contractor shall include the Manufacturer's name and the minimum discount percentage being offered by region for each classification.

Item Description/Classification Manufacturer County Column1 Precentage Discount Additional Notes

Example ; Passenger Car motor oil Pennzoil Maricopa 25%

ALLFLEET Synthetic Blend 15W-40 CK-4 (Case of 4 1-Gallon Jugs) All Fleet Maricopa $ 17.50

ALLFLEET Synthetic Blend 15W-40 CK-4 (Case of 4 1-Gallon Jugs) All Fleet Pinal $ 17.50

ALLFLEET Synthetic Blend 15W-40 CK-4 (Case of 4 1-Gallon Jugs) All Fleet Yavapai $ 17.50

ALLFLEET Synthetic Blend 15W-40 CK-4 (Case of 4 1-Gallon Jugs) All Fleet Coconino $ 17.50

DMX DEXOS G3 SYN 5W30 DR Duramax Maricopa $ 13.92

DMX DEXOS G3 SYN 5W30 DR Duramax Pinal $ 13.92

DMX DEXOS G3 SYN 5W30 DR Duramax Yavapai $ 13.92

DMX DEXOS G3 SYN 5W30 DR Duramax Coconino $ 13.92

Vehicle Lubricants BPM004794

Item Description/Classification Manufacturer County Column1 Precentage Discount Additional Notes

Item Description/Classification Manufacturer County Column1 Precentage Discount Additional Notes

Category 2 : Transmission Fluid Contractor Name: ___________________

Instructions: The basis for pricing shall be fixed minimum discount(s) off published price list(s).

The Contractor shall indicate any and all Descriptions and or Classifications that are being offered under this category. At a minimum the Contractor shall include the Manufacturer's name and the minimum discount percentage being offered by region for each classification.

Item Description/Classification Manufacturer County Column1 Precentage

Discount Additional Notes

Example ; Transmission Fluid Pennzoil Maricopa 25%

DuraMAX Global Synthetic Automatic Transmission Fluid (ATF) Duramax Maricopa 17.14$

DuraMAX Global Synthetic Automatic Transmission Fluid (ATF) Duramax Pinal 17.14$

DuraMAX Global Synthetic Automatic Transmission Fluid (ATF) Duramax Yavapai 17.14$

DuraMAX Global Synthetic Automatic Transmission Fluid (ATF) Duramax Coconino 17.14$

Category 3 : Gear Lubricant

Instructions: The basis for pricing shall be fixed minimum discount(s) off published price list(s).

The Contractor shall indicate any and all Descriptions and or Classifications that are being offered under this category. At a minimum the Contractor shall include the Manufacturer's name and the minimum discount percentage being offered by region for each classification.

Item Description/Classification Manufacturer County Unit of Meas

Example ; Gear Lubricant Maricopa Drydene GearALL Elite 75W-140 bulk Drydene Maricopa 1g Drydene GearALL Elite 75W-140 bulk Drydene Pinal 1g Drydene GearALL Elite 75W-140 bulk Drydene Yavapai 1g Drydene GearALL Elite 75W-140 bulk Drydene Coconino 1g Drydene GearALL Elite 75W-90 bulk Drydene Maricopa 1g Drydene GearALL Elite 75W-90 bulk Drydene Pinal 1g Drydene GearALL Elite 75W-90 bulk Drydene Yavapai 1g Drydene GearALL Elite 75W-90 bulk Drydene Coconino 1g

Contractor Name: ___________________

Precentage Discount Additional Notes

25% $ 25.57 $ 25.57 $ 25.57 $ 25.57 $ 25.57 $ 25.57 $ 25.57 $ 25.57

Category 4 : Hydraulic Fluid

Instructions: The basis for pricing shall be fixed minimum discount(s) off published price list(s).

The Contractor shall indicate any and all Descriptions and or Classifications that are being offered under this category. At a minimum the Contractor shall include the Manufacturer's name and the minimum discount percentage being offered by region for each classification.

Item Description/Classification Manufacturer County

Example ; Hydraulic Fluid Maricopa Drydene Radias AW 32 Hydraulic Fluid Drydene Maricopa $ 9.93 Drydene Radias AW 32 Hydraulic Fluid Drydene Pinal $ 9.93 Drydene Radias AW 32 Hydraulic Fluid Drydene Yavapai $ 9.93 Drydene Radias AW 32 Hydraulic Fluid Drydene Coconino $ 9.93

Discount Additional Notes

25%

Category 5 : Grease

Instructions: The basis for pricing shall be fixed minimum discount(s) off published price list(s).

The Contractor shall indicate any and all Descriptions and or Classifications that are being offered under this category. At a minimum the Contractor shall include the Manufacturer's name and the minimum discount percentage being offered by region for each classification.

Item Description/Classification Manufacturer County

Example ; Grease Maricopa

MYS JT-6 HT GRS #2 (10qty /14oz) Case Cartridge - 5 case minimum Mystik Maricopa

MYS JT-6 HT GRS #2 (10qty /14oz) Case Cartridge - 5 case minimum Mystik Pinal

MYS JT-6 HT GRS #2 (10qty /14oz) Case Cartridge - 5 case minimum Mystik Yavapai

MYS JT-6 HT GRS #2 (10qty /14oz) Case Cartridge - 5 case minimum Mystik Coconino

Discount Additional Notes

25%

$ 42.00

$ 42.00

$ 42.00

$ 42.00

Category 5 : Grease Contractor Nam

Instructions: The basis for pricing shall be fixed minimum discount(s) off published price list(s).

The Contractor shall indicate any and all Descriptions and or Classifications that are being offered under this category. At a minimum the Contractor shall include the Manufacturer's name and the minimum discount percentage being offered by region for each classification.

Item Description/Classification Manufacturer County Precentage Discount

Example ; Heat Transfer Oil Maricopa 25% me: ___________________

Additional Notes

EVALUATION PRICING

SPO Form 205 (rev 10-2019)

The Contractor shall submit pricing for any of the following categories that are being offered. Some categories have multiple item options, if the Contractor is submitting an offer on that category, the Contractor shall provide pricing to at least one of the items listed. The categories and equipment listed is representative of the scope of work that will be purchased under this contract, and therefore constitutes a fair method for determining price fair and reasonable:

Category Equipment Estimated

Quantity Unit Price (Each) Extended Price

(Estimated QTY x Unit Price)

1-Motor oil Oil, Multi Vis 15W-40 – Northern Arizona

75 Gallons 17.50 1312.50

1-Motor oil Oil, Multi Vis 15W-40 - Central Arizona

150 Gallons 17.50 2625.00

1-Motor oil Oil, Multi Vis 15W-40 – Southern Arizona

75 Gallons 17.50 1312.50

1-Motor oil Oil, Multi Vis - Full Synthetic 5W-30 – Northern Arizona

2 Drums 13.92 1531.20

1-Motor oil Oil, Multi Vis - Full Synthetic 5W-30 – Central Arizona

5 Drums 13.92 3828.00

1-Motor oil Oil, Multi Vis - Full Synthetic 5W-30 – Southern Arizona

3 Drums 13.92 2296.80

2- Transimission

Fluid

Fluid, Transmission Dexron3/Mercon or equal Northern Arizona

50 Gallons

2- Transmission

Fluid

Fluid, Transmission Dexron3/Mercon or equal Central Arizona

120 Gallons

2- Transmission

Fluid

Fluid, Transmission Dexron3/Mercon or equal – Southern Arizona

80 Gallons

2- Transimission

Fluid

Fluid, Transmission - Full Synthetic Mercon 5 or equal

– Northern Arizona

300 Bulk 17.14 6856.00

2- Transmission

Fluid

Fluid, Transmission - Full Synthetic Mercon 5– or equal Central Arizona

250 Bulk 17.14 6856.00

2- Transmission

Fluid

Fluid, Transmission - Full Synthetic Mercon 5– or equal Southern Arizona

400 Bulk 17.14 6856.00

EVALUATION PRICING

SPO Form 205 (rev 10-2019)

Category Equipment Estimated Quantity

Unit Price (Each) Extended Price

3-Gear Lubricant

Oil, Gear Oil 75w140– Northern Arizona

300 Bulk 25.57 7671.00

3- Gear Lubricant

Oil, Gear Oil 75w140– Central Arizona

250 Bulk 25.57 6392.50

3- Gear Lubricant

Oil, Gear Oil 75w140 – Southern Arizona

400 Bulk 25.57 10228.00

4- Hydraulic Fluid

Hydraulic Fluid Aw 32 – Northern Arizona

4 Drums 9.93 2184.60

4- Hydraulic Fluid

Hydraulic Fluid Aw 32 – Central Arizona

7 Drums 9.93 3823.05

4- Hydraulic Fluid

Hydraulic Fluid Aw 32 – Southern Arizona

5 Drums 9.93 2730.75

5- Grease Multi-Purpose Grease NLGI or equal #2– Northern Arizona

4 Pounds

5- Grease Multi-Purpose Grease NLGI or equal #2– Central Arizona

12 Pounds

5- Grease Multi-Purpose Grease NLGI or equal #2– Southern Arizona

8 Pounds

FORCED LABOR OF ETHNIC UYGHURS BAN

SPO Form 205 (rev 09-2022)

Forced Labor of Ethnic Uyghurs Ban Please note that if any of the following apply to the Contractor, then the Offeror shall select the “Exempt Contractor” option below:

• Contractor is a sole proprietorship;

• Contractor has fewer than ten (10) employees; OR

• Contractor is a non-profit organization.

Pursuant to A.R.S. § 35-394, the State of Arizona prohibits a public entity from entering into or renewing a contract with a company unless the contract includes written certification that the company does not use the forced labor, or any goods or services produced by the forced labor, of ethnic Uyghurs in the People's Republic of China.

Under A.R.S. §35-394:

1. "Company" means an organization, association, corporation, partnership, joint venture, limited partnership, limited liability partnership, limited liability company or other entity or business association, including a wholly owned subsidiary, majority-owned subsidiary, parent company or affiliate, that engages in for-profit activity and that has ten or more full-time employees.

(a) Based in part on the fact that the entity does business in Israel or in territories controlled by Israel.

(b) In a manner that discriminates on the basis of nationality, national origin or religion and that is not based on a valid business reason.

2. "Public entity" means this State, a political subdivision of this State or an agency, board, commission or department of this State or a political subdivision of this State.

In compliance with A.R.S. §§ 35-394 et seq., all offerors must select one of the following:

The Company submitting this Offer does not use, and agrees not to use during the term of the contract, any of the following:

• Forced labor of ethnic Uyghurs in the People’s Republic of China;

• Any goods or services produced by the forced labor of ethnic Uyghurs in the People’s Republic of China; or

• Any Contractors, Subcontractors, or suppliers that use the forced labor or any goods or services produced by the forced labor of ethnic Uyghurs in the People’s Republic of China.

☐ The Company submitting this Offer does participate in use of Forced Uyghurs Labor as described in A.R.S. § 35-394.

Exempt Contractor.

Indicate which of the following statements applies to this Contractor (may be more than one):

☐ Contractor is a sole proprietorship;

☐ Contractor has fewer than ten (10) employees; and/or ☐ Contractor is a non-profit organization.

RelaDyne West LLC

Company Name Signature of Person Authorized to Sign

4440 N Tom Murray

James Leathers Address Printed Name

Glendale AZ 85301

OFFER AND ACCEPTANCE

Rev 04/2020

OFFER

TO THE STATE OF ARIZONA:

The undersigned hereby offers and agrees to perform in compliance with all terms, conditions, specifications and amendments of this solicitation and any written exceptions in the offer. Signature also acknowledges receipt of all pages indicated in the Table of Contents.

Reladyne West LLC.

Offeror (Company) Name Signature of Person Authorized to Sign Offer

4440 N Tom Murray Ave.

James Leathers

Address Printed Name Date Glendale, Arizona 85301

James.Leathers@reladyne.com

(602) 759-5559

Email Address Phone Number Ric.flores@reladyne.com

Company Email Address Fax Number

By signature in the Offer section above, the Offeror certifies that the submission of the Offer did not involve collusion or other anticompetitive practices.

ACCEPTANCE OF OFFER (FOR DEPARTMENT USE ONLY)

The Contractor is now bound to perform based upon Contract Number _________________________________including all terms, conditions, specifications, amendments, etc., and the Contractor's offer as accepted by the state.

The Contractor is hereby cautioned not to commence any billable work or provide any material, service or construction under this contract until contractor receives a purchase order document.

State of Arizona

Effective this day of 20

Procurement Officer Awarded Date mailto:James.Leathers@reladyne.com https://www.bing.com/ck/a?!&&p=3f900c60d4ba9af6JmltdHM9MTY2NTYxOTIwMCZpZ3VpZD0yMjM3ZjE3OS1iNTUyLTY5YzEtMjViNC1lMDg3YjE1MjZmNTYmaW5zaWQ9NTcxOQ&ptn=3&hsh=3&fclid=2237f179-b552-69c1-25b4-e087b1526f56&psq=new+west+oil&u=a1dGVsOjYwMjc1OTU1NTk&ntb=1 mailto:Ric.flores@reladyne.com

PRICE INCREASE PERCENTAGES

https://appstate.az.gov/

Rev. 12/2020

The offeror should use the space below to identify the maximum price increase percentage that they may want to request at the time of renewal if ADOT exercises its option per the applicable provisions under any resultant contract(s).

1st Renewal Period _________18__________% Maximum Increase

2nd Renewal Period __________36_________% Maximum Increase

3rd Renewal Period _________54__________% Maximum Increase

4th Renewal Period ____________72_______% Maximum Increase

The offeror is cautioned that each renewal period’s increase percentage shall be computed against the ORIGINAL contract price. If information is not provided in the space above, prices shall remain the same as the original contract term. Please see the following example for further clarification.

Example: If the offeror anticipates requesting a 2% increase at each renewal period per Special Terms and Conditions, they should enter 2%, 4%, 6%, and 8% in the attachment.

Each percentage increase is calculated using the original contract price. See example in table below.

Renewal Period

% Maximum Increase from Attachment

Original Contract

Price

Maximum Increase Allowed

Maximum Contract

Price 1 2% $100.00 $2.00 $102.00 2 4% $100.00 $4.00 $104.00 3 6% $100.00 $6.00 $106.00 4 8% $100.00 $8.00 $108.00

Furthermore, the offeror is advised that the State of Arizona does not automatically grant any increase when renewing the contract. If an increase is requested, documentation of need must be provided at the time of renewal.

https://appstate.az.gov/

Environmental, Health and Safety Document

Emergency Response and Preparedness

Plan

Location: ______________ Address: _______________ Branch: ________________

Date Prepared: ___/___/____

General Site Information

Emergency Personnel and Phone Numbers:

DESIGNATED RESPONSIBLE OFFICIAL (Highest Ranking Manager at Facility:

Name: ___________________________________________________ Phone: (________________)

EMERGENCY COORDINATOR:

Name: ___________________________________________________ Phone: (________________)

For Emergency Services 911 can be utilized, direct numbers are below.

FIRE DEPARTMENT: ______________________________

PARAMEDICS: __________________________________

AMBULANCE: ____________________________________

POLICE: _________________________________________

ENVIRONMENTAL RESPONSE (SPILL): ________________

SECURITY (If applicable): _____________________________

BUILDING MANAGER (If applicable): ___________________

Utility Company Emergency Contacts (Specify name of the company and phone number)

ELECTRIC: _____________________________________________________________________

WATER: ________________________________________________________________________

GAS (if applicable): _______________________________________________________________

TELEPHONE COMPANY: _________________________________________________________

Evacuation Routes and Emergency Equipment

Evacuation route maps must be posted in each work area. The following information is marked on evacuation maps:

1. Emergency exits

2. Primary and secondary evacuation routes

3. Locations of fire extinguishers

4. Fire alarm pull stations’ location

5. Assembly points

Emergency Equipment Location of 1st Aid Kit(s): _______________________________ Location of AED: _____________________________________ Location of Emergency Weather Radio: ___________________ Location of Spill Kit(s): _________________________________ Location of Flashlights: _________________________________ Location of Eyewash Station: ____________________________ Location of PPE: ______________________________________

1. Purpose – This plan shall provide guidance for site leadership in the preparation and response to emergency situations. In addition to providing guidance in emergency situations this plan is written to meet OSHA 1970.138 Emergency Response Plans.

2. Scope – Each RelaDyne facility is required to adopt this plan and insert site specific information where required. This plan applies to all RelaDyne facilities (owned or leased) and all RelaDyne associates, contractors and contract employees.

3. Definitions

a. Evacuation -

b. Shelter in Place

4. Responsibilities

a. Corporate Emergency Response Team

i. Stay current all emergency situations and current events throughout the company.

ii. Communicate internal needs and current events to ELT.

iii. Communicate requirements on current events to all associates; via email, Safety Plus and ADP.

iv. Provide support and guidance to any site affected by an emergency.

v. Document and track; requirements, meetings and internal emergency response and preparedness needs.

vi. Manage communication with media and other external parties post incident.

b. EHS

i. Create, maintain and ensure compliance with the written Corporate Emergency

Response and Preparedness Plan (CERPP).

ii. Audit facilities for compliance with CERPP.

iii. Provide training and guidance on CERPP and governmental requirements.

iv. Report all emergency situations to CERT.

c. Facility Managers

i. Maintain site specific written ERPP, update necessary changes to document.

ii. Ensure facility meets all requirements of the ERPP.

iii. Notify upper management of EHS or capital needs to comply with plan.

iv. Ensure all employees receive training on ERPP requirements.

v. Report all emergency situations to EHS.

d. Associates

i. Complete all required training.

ii. Follow all ERPP requirements.

iii. Participate in all emergency drills.

Title: Corporate Emergency Response and Preparedness Plan (CERPP) Created By: Darcy Ketner Created Date: 10/27/2020

Approved By: CERT Revision Date and No.:

iv. Report unsafe conditions, threats or any condition that could cause deviation from this plan.

5. Emergency Situations

a. Fire (Internal)

i. Preparedness

1. Each location shall have the following in place for fire preparedness:

a. Fire Extinguishers – Shall be located so as the travel distance is 50ft or less from any location to an extinguisher where combustible and flammable liquids or 75ft or less in office type settings. All extinguishers shall be inspected visually each month and inspected annually by a 3rd party.

b. Alarm System – Each building shall have an alarm system in place to alert associates of potential fires. All associates shall be trained on the audible alarm and what to do in the event it sounds.

c. Sprinkler System (where required per NFPA/OSHA requirements)

– must be inspected

d. Emergency exit signs in place at all man doors that exit to ground level.

e. Emergency lighting throughout the facility that provides adequate light in the event of a power outage or emergency outside of daylight hours.

f. Emergency evacuation routes posted in each work area.

g. Each site shall have an evacuation drill at least annually. See

Appendix A for evacuation drill documentation.

h. Adopt and adhere to Flammable and Combustible Liquid and Hot

Work Programs.

ii. Response

1. If a fire is reported, pull the fire alarm, (if available and not already activated) to warn occupants to evacuate. If a fire alarm system is not available notify other associates by voice, phone paging or radio system.

2. Dial 911 to alert Fire Department. Provide the following information:

a. Business (name and street)

b. Nature of Fire

c. Fire Location (building and floor)

d. Type of Protection in place

e. Name of person reporting

f. Call back Number

3. Evacuate all associates to muster point, if safe.

4. Fight the fire only if all the following apply:

a. The fire department has been notified.

b. You are trained in the use of fire-fighting equipment.

c. The fire is small and not spreading to other areas.

d. Escaping the area is possible.

5. Shut down utilities that could cause the fire to intensify.

6. Take a headcount and account for all personnel. If anyone is unaccounted for try to contact them via phone, locate them on the ELD system or check

ADP.

7. If a fire is serious or causing a safety risk evacuate employees after they are accounted for.

8. Only re-enter the building after the fire department has given the all clear to do so.

9. Report the fire to EHS and complete an incident report form. If there is damage to the building, loss of products or injury an insurance claim will need to be submitted.

iii. Equipment

b. Medical Emergency

i. Preparedness

1. All employees shall complete required EHS training to understand the hazards and safety requirements in the workplace.

2. All employee shall receive PPE and understand its uses and limitations.

3. Each site shall determine the need for onsite first aid and first responders.

ii. Response

1. If a medical emergency is reported dial 911 and request and ambulance.

Provide the following information to the emergency dispatcher:

a. Number and Location of Victims

b. Nature of Injury/Illness

c. Hazards Involved

d. Nearest Entrance

2. Alert internal emergency responders to respond to the victim’s location and bring their first aid kit and/or AED.

3. Secure the scene and ensure no one else is at risk. This could involve shutting off utilities, locking out equipment and/or moving equipment.

4. Report incident to EHS for next steps. EHS will make internal and external communication as required.

5. Complete incident report form and submit to EHS.

c. Hurricane

d. Fire (Wildfire)

i. Preparedness

ii. Response

iii. Equipment

e. Flood

i. Preparedness

ii. Response

f. Earthquake

i. Preparedness

ii. Response

g. Tornado

i. Preparedness

ii. Response

h. Blizzard

i. Preparedness

ii. Response

i. Pandemic

i. Preparedness

ii. Response

j. Spill

k. Workplace Violence

l. Terrorism and Threats

6. Training

a. Evacuation

b. Fire Extinguisher Use

c. First Aid

d. BBP

e. Incident Reporting

7. Inspection

a. Fire Extinguishers

b. Fire Suppression System

c. Fire Alarm System

d. First Aid Kits

e. Defibrillator

f. Spill Kits

g. Emergency Radio

h. Emergency Stops

8. Revision Table Revision Date Revised By Revision No. Revision Description

9. S

10. Appendices

a. Evacuation Drill Documentation b.

Instructions Français Vous trouverez dans ce fichier les données nécessaires pour répondre au questionnaire.

Les parties à compléter sont les cellules en blanc, contenues dans les cadres de réponse des onglets suivants Merci de ne pas modifier les autres parties du fichier, ni la forme des grilles, au risque que vos réponses ne soient pas correctement prises en compte.

Une fois le fichier complété, merci de le joindre en cliquant sur le lien "Charger le questionnaire" de l'onglet Puis une fois le fichier chargé dans l'application, veuillez vérifier les données de votre réponse.

Vous aurez éventuellement besoin de compléter certaines informations directement dans l'application (des pièces jointes par exemple).

English Please find in this file the data necessary to complete the questionnaire.

Please fill in blank cells.

Please not to change other parts of the file or structure of the answer grids, otherwise your answers may not be p

Once the file is completed, please attach it by clicking on "upload questionnaire" Please check the data for your reply.

You may need to complete certain information directly into the application (eg attachments).

properly imported.

Field Label

Offer and Acceptance

Boycott of Israel Certification

Forced Labor of Ethnic Uyghurs Ban

Confidential Information

Designation of Confidentiality

Does some part of your response contain trade secret or other proprietary information?

Instructions for submitting information you are requesting be designated confidential.

Supporting Information Exceptions to Terms and Conditions

Do you accept the Terms and Conditions included in this solicitation with no exceptions?

Exceptions included with your offer.

Description / Instructional Text Download the attached document. Complete, sign, and upload the completed attachment as part of your response.

Download the attached document. Complete, sign, and upload the completed attachment as part of your response.

Download the attached document. Complete, sign, and upload the completed attachment as part of your response.

Create a single attachment for any materials submitted as part of your response that are proprietary or trade secret. Navigate to "Your Offer Info & Docs" tab and upload the attachment as a confidential document. In the Provide an explanation as to why this information should not be subject to disclosure per Arizona public

Attach a document clearly identifying any exceptions to your offer. This must include the specific section and paragraph of the solicitation where the exception occurs. Exceptions may negatively impact your susceptibility

Required Answer Comment

Yes BPM004794_Offer_and_Acceptance.docx

Yes BPM004794_Boycott_of_Israel_Disclosure.docx

Yes BPM004794_Forced_Labor_of_Ethnic_Uyghurs_Ban.docx

Yes BMP004794_Confidentiality_and_Trade_Secrets.docx

Yes No

Yes

Yes

Yes Yes

Yes

Upload attachments?

Yes

Yes

Describe your method of approach detailing how you will perform the required services.

Please provide a narrative responsethat describes your organization's overall method of approach for providing the required products as stated in the solicitation. The response shall at a minimum include;

-Your understanding of the scope of Work and all the requirements -List products and any services (pickup/delivery options) being offered -List After-hours Emergency Contact Information.

Required Answer Comment Upload attachments?

Yes RELADYNE OVERVIEW V052722.pdf Yes

Ability and Capacity

Emergency Plan

Describe in detail Offer's ability and capacity to perform under this Statewidw contract. The description shall at a minimum describe:

- Details on Offer's inventory and transportation logistic ability to satisfy statewide delivery needs of multiple Please describe any natural disaster plan or pandemic plan/proceedure your company has in place to ensure effective delivery and execution to elegible agencies. This is especially important regarding severe weather conditions.

Required Answer Comment Upload attachments?

Yes RELADYNE OVERVIEW V052722.pdf Yes

Yes Emergency Response and Preparedness.docx Yes

Have you provided pricing for the line items found in the Items tab?

Price Increase Percentages

Prompt Payment Discount Enter the prompt payment discount your firm offers.

Contract Pricing Sheet

Evaluation Pricing Sheet

Complete and submit all information requested on this attachment. Information provided in this attachment will be used in the evaluation of Price.

Download attachment, fill out and upload.

Download attachment, fill out and upload.

Required Answer Comment Yes Yes

Yes BPM004794_Price_Increase_Percentages (1).docx

Yes No Yes

Yes BPM004794_Contract_Pricing_Sheet_v1.xlsx

Yes BPM004794_Evaluation_Pricing_sheetReladyne.docx

Upload attachments?

Instructions Français Vous trouverez dans ce fichier les données nécessaires pour répondre à la grille de cotation du RFx.

Les parties à compléter sont les cellules en blanc, contenues dans les cadres de réponse des onglets suivants Merci de ne pas modifier les autres parties du fichier, ni la forme des grilles, au risque que vos réponses ne soient pas correctement prises en compte.

Une fois le fichier complété, merci le joindre en cliquant sur le lien "Charger la grille de cotation Excel" de l'onglet "Grille de cotation".

Puis une fois le fichier chargé dans l'application veuillez vérifier les données de votre proposition.

Vous aurez éventuellement besoin de compléter certaines informations directement dans l'application (des pièces jointes par exemple).

Merci enfin de valider la proposition pour la mettre à disposition de l'acheteur.

English This file allows you to respond to current RFx quotation form (Line items).

Please fill in blank cells.

Please not to change other parts of the file or structure of the answer grids, otherwise your answers may not be p

When the file has been completed, please upload it to the application using "Upload Excel quotation form" on "Quotation form" tab.

Then, please check the data imported to the application.

You will eventually have to provide additional information (Attach extra files for instance).

Finally, submit your answer to buyers using "Validate" button.

properly imported.

Parent Item Code Field type

1. Required Item

Label Please enter $1.00 in the unit price for system functionality. Pricing will be identified in the Vehicle Lubricants

Qty Order Unit Deliv. date Unit price Amount Deliv. date_1 1 Each 1 1 10/13/2022

RelaDyne

Overview

Who was RelaDyne?

•Formed in November 2010

•Four successful businesses

•324+ employees / 20 locations /

8 states

•225+ years of experience in the lubricant products and related equipment reliability services industry

• Industrial, Commercial and

Automotive markets

•Central corridor of the United

States / 50 percent of the U.S.

lubricant market

•Two Lines of Business

Distribution

Reliability Services

•Backed by AEA Investors

The Leading Provider of Equipment Reliability Products & Services

Who is RelaDyne?

Reliability in Motion.

with centuries of combined experience in lubricant products and related equipment reliability services.

Leading US Lubricant, Fuel, and Reliability Marketer servicing customers in more than 45 states and 22 nations.

Locations across the United States making it easy for customers to do business with us through industry expertise, leading technology, and value-added services.

Best-in-Class Sales, Distribution, and Service

70M+

LUBRICANT

GALLONS

450M+

FUEL

GALLONS

25M+

DEF

GALLONS

$110M

RELIABILITY

SERVICES

World Class Industrial Alliances

Integrated Product & Services Offering

Comprehensive suite of industrial and reliability services for all

RelaDyne customers.

The quality you need to get the job done in the toughest conditions: commercial, heavy-duty, and industrial.

Complete line of automotive products and value-added programs.

Drive RETENTION and PROFITABILITYComplete Line of

Automotive Products

• High quality full synthetic & synthetic blend motor oils

• Fully-licensed GF-6 and dexos1™ Gen 2 products

• Antifreeze and coolants

• Wiper blades

• Full line of air, cabin air, oil, and fuel filters

• Automotive ancillary products

Customer-Centric Programs

Customer-Centric Marketing

• DuraMAX DOLLAR$ Program with

Online and Text Redemption

• Liquid Armor Engine Warranty

• Online Presence with the Installer Locator Map

• Email Marketing

• Enhance retention and profitability for Installers

Drive RETENTION and PROFITABILITY www.DuraMAX.com http://www.duramax.com/

Drydene and the ALL TECHNOLOGY® Difference

Complete Line of Heavy-Duty and Industrial Products

• High quality synthetics

• API-licensed oils

• 10-Year Heavy Duty Engine Warranty

• RelaDyne Fluid Analysis Program powered by ALS

• Reduced operating cost per mile to enhance profitability www.Drydene.com http://www.drydene.com/

Drydene Products are Guaranteed…Period.

Guaranteed product performance with our industry-exclusive warranty gives you peace of mind knowing your equipment is operating efficiently with best-in-class lubricants!

• Equipment: Full repair or replacement of equipment damaged. Replacement and/or reimbursement of any lubricant products.

• Heavy-Duty Engines: 10 Years / up to 600,000 Miles of guaranteed heavy-duty engine life.*

• Completely Transferrable

• Signing up is Absolutely Free!

• https://drydene.com/limited-warranty

*Visit drydene.com/limited-warranty for Terms and Conditions.

https://drydene.com/limited-warranty

Drydene Diesel Exhaust Fluid

• API-licensed product at market competitive pricing

• End-to-End Logistics: DEF inventory across the central corridor of the US strategically located for efficient deliveries

• Established leader with over 500 Combined Years of Experience

Best-in-class DEF solutions:

• Closed-Loop Handling Equipment

• Certified pumps, hoses, nozzles

• Mini-bulk systems

• Bulk & Box delivery trucks

• Transport trucks

• Tank wagons

World Class Commercial/Industrial Alliances

UNITED STATES

DEFENSE SUPPLY CENTER

RelaDyne - Fuels Over 450 million gallons of distillates, biodiesel, and gasoline sold annually

• Significant assets in place to support the growing volume of sales

• State-of-the-art information systems, such as SmartLogix, to facilitate the needs of customers wanting this type of technology for deliveries and invoicing

• Comprehensive underground storage tank cleaning services

• FPS (Fuel Performance Solutions): RelaDyne’s diesel fuel additive

Transportation

Agriculture

Industry

Construction

Oil and Gas Production

Refineries

Truck Stops

Retail

Contracted Generator Refueling

Direct Equipment Fill

Marine

Railroad

Home Heat

ISO 9001:2015 Certified

• Solving problems with product design and development to increase customer productivity

• Provide technical support to customers and products in the field

• Competitive product analysis

• Over 800 active products with a proven track record

• Custom label and specialty packaging options

• Ability to manufacture products that competitors no longer offer

Equipment Services

LubriMist®

ThermoJet®

Lube Equipment Maintenance and

Installation

Fuel and DEF Equipment

Maintenance and Installation

Equipment Sales/Rentals

Product Cleaning

Oil Filtration

Vacuum Dehydration

Degasification

Centrifugal Separation

Varnish Mitigation

System Cleaning

Tank Decontamination

High Velocity Flushing

Chemical Cleaning

Hydroblasting

Varnish Removal

Fueling Services

Maintenance Fueling

Turnaround Fueling

Generator Fueling

Fleet Fueling

Railroad and Marine

Fuel Retention Agreements

Fuel Tank Cleaning & Conditioning

Lubrication Services

Contract Lubrication Technicians &

Engineers

Lubrication Consulting & Training

Lubrication Training

Lubrication Program Design

Oil Sampling, Testing, Analysis

Comprehensive Monitored Flush

CMF

Marine Flushing

Real-time Oil Analysis

Military Tank Cleaning

Military Fuel Polishing

Weapons Cleaning

Defense & Maritime Services

Cleaning Services

Varnish Mitigation - Patent Approved

RelaDyne’s Turnkey Holistic Approach

• RelaDyne has developed a patented kidney loop oil processing technology to remove harmful system varnish from lubrication systems.

• The process has been uniquely developed to remove lubricating oil varnish and system varnish without interrupting customer production.

• This patented process addresses varnish as a holistic approach to bring long term varnish solutions to our customers. BEFORE

AFTER

Sludge found in CRP System.

Source: Livingstone

Our Leading Clients

Improve Profitability through Equipment Reliability

New Oil is Not Clean Oil… The journey from blend plant to your facility presents many opportunities for new lubricants to pick up contamination. As oil is transferred, it can pick up contaminants too small to see with the naked eye. Without proper handling and filtering procedures, every transfer of oil typically DOUBLES the amount of contaminants in the oil.

RelaDyne PetroClean Lubricants

What does RelaDyne bring to the Customer?

✓Knowledge and expertise to deliver products on target without increasing customer overhead or equipment

✓Optimize equipment and lubricant performance – increasing life in both

✓Quick response and flexibility to meet today’s and tomorrow’s needs

✓Long-term solutions partnership focused on the customer’s bottom line

Improve Profitability through Equipment Reliability

Determine proper fluid and package size needed

Set cleanliness targets

Pre-filter the oil

Analyze for accuracy to target levels

Seal, package, deliver PetroClean Lubricants

Continue with on-going lube program improvements

RelaDyne’s PetroClean™ Lubricants Program delivers pre-filtered lubricants into your bulk tanks or in packaged products to help you meet system fluid specifications for specific OEMs or your desired target levels.

What Makes RelaDyne the Key to Clean?

Account Management and Online Ordering for Customers and Sales Reps

• Purchase history, payment history, invoices, proof of deliveries – all available at your fingertips

• Personalize Buying Experience with product recommendations and due for reorder prompts

• Ordering made easy with quick ways to add products based on previous purchases, favorites lists, and more

• Optimized for mobile. No app or software required.

RelaDyne

Overview

Who was RelaDyne?

•Formed in November 2010

•Four successful businesses

•324+ employees / 20 locations /

8 states

•225+ years of experience in the lubricant products and related equipment reliability services industry

• Industrial, Commercial and

Automotive markets

•Central corridor of the United

States / 50 percent of the U.S.

lubricant market

•Two Lines of Business

Distribution

Reliability Services

•Backed by AEA Investors

The Leading Provider of Equipment Reliability Products & Services

Who is RelaDyne?

Reliability in Motion.

with centuries of combined experience in lubricant products and related equipment reliability services.

Leading US Lubricant, Fuel, and Reliability Marketer servicing customers in more than 45 states and 22 nations.

Locations across the United States making it easy for customers to do business with us through industry expertise, leading technology, and value-added services.

Best-in-Class Sales, Distribution, and Service

70M+

LUBRICANT

GALLONS

450M+

FUEL

GALLONS

25M+

DEF

GALLONS

$110M

RELIABILITY

SERVICES

World Class Industrial Alliances

Integrated Product & Services Offering

Comprehensive suite of industrial and reliability services for all

RelaDyne customers.

The quality you need to get the job done in the toughest conditions: commercial, heavy-duty, and industrial.

Complete line of automotive products and value-added programs.

Drive RETENTION and PROFITABILITYComplete Line of

Automotive Products

• High quality full synthetic & synthetic blend motor oils

• Fully-licensed GF-6 and dexos1™ Gen 2 products

• Antifreeze and coolants

• Wiper blades

• Full line of air, cabin air, oil, and fuel filters

• Automotive ancillary products

Customer-Centric Programs

Customer-Centric Marketing

• DuraMAX DOLLAR$ Program with

Online and Text Redemption

• Liquid Armor Engine Warranty

• Online Presence with the Installer Locator Map

• Email Marketing

• Enhance retention and profitability for Installers

Drive RETENTION and PROFITABILITY www.DuraMAX.com http://www.duramax.com/

Drydene and the ALL TECHNOLOGY® Difference

Complete Line of Heavy-Duty and Industrial Products

• High quality synthetics

• API-licensed oils

• 10-Year Heavy Duty Engine Warranty

• RelaDyne Fluid Analysis Program powered by ALS

• Reduced operating cost per mile to enhance profitability www.Drydene.com http://www.drydene.com/

Drydene Products are Guaranteed…Period.

Guaranteed product performance with our industry-exclusive warranty gives you peace of mind knowing your equipment is operating efficiently with best-in-class lubricants!

• Equipment: Full repair or replacement of equipment damaged. Replacement and/or reimbursement of any lubricant products.

• Heavy-Duty Engines: 10 Years / up to 600,000 Miles of guaranteed heavy-duty engine life.*

• Completely Transferrable

• Signing up is Absolutely Free!

• https://drydene.com/limited-warranty

*Visit drydene.com/limited-warranty for Terms and Conditions.

https://drydene.com/limited-warranty

Drydene Diesel Exhaust Fluid

• API-licensed product at market competitive pricing

• End-to-End Logistics: DEF inventory across the central corridor of the US strategically located for efficient deliveries

• Established leader with over 500 Combined Years of Experience

Best-in-class DEF solutions:

• Closed-Loop Handling Equipment

• Certified pumps, hoses, nozzles

• Mini-bulk systems

• Bulk & Box delivery trucks

• Transport trucks

• Tank wagons

World Class Commercial/Industrial Alliances

UNITED STATES

DEFENSE SUPPLY CENTER

RelaDyne - Fuels Over 450 million gallons of distillates, biodiesel, and gasoline sold annually

• Significant assets in place to support the growing volume of sales

• State-of-the-art information systems, such as SmartLogix, to facilitate the needs of customers wanting this type of technology for…