SOL-OAA-12-000026 Amendment II.pdf

UNITED STATES AGENCY FOR INTERNATIONAL DEVELOPMENT

Request for Quotation

Establishment of a Blanket Purchase Agreement

SOL-OAA-12-000026 – Amendment II - Kitchen Set Procurement

This is a Total Small Business Set Aside

Issuance Date: February 17, 2012 Prior Closing Date: February 21, 2012 Amended Closing Date: February 24, 2012, at 12:00 P.M.

USAID hereby amends Request for Quotation (RFQ) SOL-OAA-12-000026 by amending the following:

1. Extend the closing date for the submissions of quotations from February 21, 2012, at

5:00 p.m. to February 24, 2012, at 12:00 p.m. Eastern Standard Time; and

2. Revise the statement of work to include quote quantities for Kitchen Sets.

All other terms and conditions of the RFQ remain unchanged. Revisions to the statement of work are detailed on the following pages.

USAID/OFDA

STATEMENT OF WORK

Procurement of 20,000 Kitchen Sets

1.0 - Introduction:

Ongoing humanitarian emergency support around the world requires the procurement of 20,000 Kitchen Sets.

2.0 – Background:

The capacity of the United States’ Government (USG) to quickly respond to international emergencies is dependent on having commodities on hand. To accomplish this, USAID/ Office of Foreign Disaster Assistance (OFDA) maintain stockpiles of commonly requested materials. As these commodities are drawn down to fulfill emergency requests, they are replenished in preparation for the next emergency situation. There is a current need to add to our existing stockpiles of Kitchen Sets.

3.0 - Technical Requirements and Specifications:

Geographic Code:

The geographic code for the procurement of supplies under this RFQ is 935.

Kitchen Sets:

OFDA specifications for the kitchen sets contents are as follows (metric equivalent packages may vary slightly):

Material Specifications:

The type of metal, either aluminum or stainless steel, used in the fabrication of kitchen set should be one of the following types.

(1). Aluminum type Al99, 0, ISO209-1 (minimum 99% Aluminum) - Wrought aluminum and aluminum alloys – part1: chemical composition. EN602 - Aluminum and aluminum alloys-Wrought products-Chemical composition of semi products used for the fabrication of articles for use in contact with food.

(2). Stainless steel must be of the type 1.4016 (X6Cr17, 430) or of the higher quality type

1.4301 (X5CrNi18-10, 304).

-Much higher quality steel like 1.4401 or 1.4404 (CrNiMo17-12-2, 316) is not required.

For culinary grade metal specification please reference EN 10088-1, American ASTM standard grades, and French/German ISO standard grades.

The contractor must provide supporting documentation specifying the material specifications of the Kitchen Set.

Specifications per item:

1 x COOKING POT, 7L, with lid/frying pan

Capacity: 7 liters Material: Aluminum or stainless steel, as per above material specifications Diameter: min: 27cm max: 28cm Thickness: Aluminum min 1.75 mm or steel min 0.8mm Handles: 2 Aluminum or stainless steel handles, attached with strong rivets, bent up to allow a hanging bar to pass through Lid: see ‘fry-pan’ Edges: no sharp edges

1 x FRYING PAN, 2.5L, lid for the 7L cooking pot Capacity: 2.5 liters Material: Aluminum or stainless steel, as per above material specifications Diameter: adaptable as a lid for the 7 liter cooking pot Handle: 1 detachable aluminum or stainless steel handle Thickness: Aluminum min 1.75mm or steel min 0.8mm Edges: no sharp edges

1 x COOKING POT, 5L, with lid Capacity: 5 liters Material: Aluminum or stainless steel, as per above material specifications Diameter: min: 22cm max: 24cm Thickness: Aluminum min 1.75mm or steel min 0.8mm Handles: 2 Aluminum or stainless steel handles, attached with strong rivets, bent up to allow a hanging bar to pass through Lid: Aluminum min 1.0mm or stainless steel min 0.6mm thick with handle, as per above material specifications Edges: no sharp edges

5 x BOWL, 1L, metallic Capacity: 1 liter Material: Aluminum or stainless steel, as per above material specifications Height: 5 to 7cm Thickness: Aluminum min 1mm or steel min 0.5mm Edges: no sharp edges

5 x PLATE, 0.75L, metallic Capacity: 0.75 liter Material: Aluminum or stainless steel, as per above material specifications Thickness: Aluminum min 1mm or steel min 0.5mm Diameter: 24 to 25cm Edges: no sharp edges

5 x CUP, 0.3L, metallic Capacity: 0.3 liters

Material: Aluminum or stainless steel, as per above material specifications Thickness: Aluminum min 1mm or steel min 0.5mm Handle: Strongly attached with rivets or welded Edges: no sharp edges

5 x SPOON, table, 15ml, stainless steel Capacity: 15ml Material: Stainless steel, as per above material specifications Length: 20cm Thickness: Min 1mm Edges: no sharp edges

5 x FORK, table, 20cm, stainless steel Material: Stainless steel, as per above material specifications Length: 20cm Thickness: Min 1.5mm Edges: no sharp edges

5 x KNIFE, table, 17cm, stainless steel Material: All stainless steel in 1 piece, as per above material specifications Length: 17cm Thickness: Back of the blade: 1mm, Handle: 1.5mm Edges: no sharp edges, rounded at the end

1 x KNIFE, kitchen, 15cm stainless steel blade Material: Stainless steel blade, wood or plastic handles Thickness: Blade base min 1.5mm Length: Blade min 15cm

1 x SPOON, wooden, stirring, 30cm Material: Hard wood Thickness: Min 10mm Length 30cm

It is preferable that no products included in the disaster kitchen sets show a date of expiration. If expiration dates are required on any of the products, please identify the product and associated date in your quote.

4.0– Packaging/Dimensions (Kitchen Sets):

Packing:

Type: 1 carton box, outer dimensions Height 7.5 inches (max) Width 12 inches (max) Length 12 inches (max) Material: Double White corrugation export quality cardboard box Strength: To withstand 6m high stacking more than 48m, and 10 handlings Seal: Tape plus 4 plastic straps of 10mm

The master containers should be palletized onto a standard 4 way skid measuring 48” x 40”. The height should not exceed 46” in height and the skids should be able to be double-stacked in standard 20’ and 40’ shipping container. Each pallet must have reinforced corners to protect and prevent damage from double stacking. The pallets must be fully wrapped in plastic stretch film, with two pallet straps securing the master containers to the wooden skids.

Contractors can provide alternative packing, however, the goods shall be packaged in such a way that allows USAID to ship and distribute the kitchen sets as efficiently as possible.

The offeror shall describe how the goods will be packaged in the quote. This description shall include packing information about the kitchen set and the individual pallets.

5.0– Labeling/Branding:

The USAID logo and the phrase “FROM THE AMERICAN PEOPLE” shall be printed on one side of both the individual Kitchen Set box and the outside Master Container box in accordance with USAID Branding requirements.

Below is the web-link for USAID Branding instructions.

White cartons should be used and two color imprints on two panels.

http://www.usaid.gov/branding/

6.0 – Schedule/ Deliverables/First Article Testing:

The 20,000 Kitchen Sets units should be available within four weeks from the award date.

The contractor shall provide one (1) first article Kitchen Set to the USAID/OFDA Contracting Officer Representative (COR) no later than 10 calendar days after award. The OFDA COR will inspect the first article to ensure conformance with the specifications set forth in this solicitation. The first article shall be shipped/delivered to the following address per FAR 52.247-35 F.o.b. Destination, within Consignee’s Premises (APR 1984).

United States Agency for International Development Office of Foreign Disaster Assistance Attn: OFDA Logistics 1300 Pennsylvania Ave, NW, Room 8.7.69 Washington, D.C 20523

No later than twenty (21) calendar days after written notification of acceptance of the first article, the contractor shall have available for pickup at his/her place of manufacture the 20,000 Kitchen Sets per FAR 52.247-30 F.O.B. Origin, Contractor’s Facility (FEB 2006).

The contractor shall give the USAID COR reasonable notification, at least 7 days prior to pick up, that the Kitchen Sets will be ready for inspection/acceptance.

The contractor shall provide the OFDA COR with weekly updates until the order is completed. Notify OFDA Logistics of updates by telephone at (202) 712-0234 or facsimile at (202) 216-3399. Once the order is complete, the OFDA Logistics Officer will inspect the complete order before arranging transport to the OFDA warehouse.

Packaging and branding must meet the requirements established in the RFQ.

The contractor shall provide the OFDA COR with complete packaging (palletized) information relating to:

- Weight per box pallet

- Number of Kitchen Sets per pallets and

- All relevant shipping information

The Contractor shall package the commodity in such a way that USAID branding requirements are met.

A separate contract will be awarded for transportation of the wrapped pallets. The pallets will be picked up from the Contractor’s facility; no shipping costs are included in this purchase order.

The Contractor is responsible for any and all storage (if any) in the execution of this task order.

7.0 - Inspection and Acceptance

Inspection and acceptance of the First Article shall take place at the Government address specified under the First Article Approval clause under Section 8.0 Clauses below. Inspection and acceptance of the productions units shall take place at the contractor’s place of manufacture.

8.0 – Payment

Upon inspection and acceptance by the OFDA Logistics officer of the 20,000 each Kitchen Sets, the contractor shall be paid the firm fixed-price of $.______ (to be determined).

The second page of the SF 1449 (attached) shall be presented for inspection/acceptance.

Once the authorized Government Representative performs inspection and acceptance and signs at the bottom of the form, the contractor shall submit a copy of the SF 1449 to the address cited under Clause 5.0 Deliverables/Schedule for payment authorization. After the COR certifies for payment, the invoice shall be forwarded to the payment address cited in block 18a of the SF 1449 cover page for payment processing.

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Sincerely, /s/

Renee Reed Contracting Specialist Office of Acquisition and Assistance

USAID