BPA_VendorTraining.pdf

BPA Tool – Vendor Training 12-Oct-2023

Background

• Effective September 30th, 2023, the Naval Air Warfare Center –

Aircraft Division (NAWCAD) is unable to solicit new requirements on the Unison platform.

• NAWCAD has developed a tool to manage acquisition utilizing Blanket Purchase Agreements (BPAs). It will ensure that:

▪ New solicitations are consistently communicated to vendors with established

BPA contracts

▪ Vendor responses are collected and fairly evaluated

▪ All correspondence is preserved to maintain audit readiness

• The NAWCAD tool does not support reverse auction capability. Vendors are expected to provide their best offer in their bid responses.

How will you be informed of new solicitations?

How will you be informed of new solicitations? (1/5)

• You will receive an e-mail with the details for any new solicitations.

• The e-mail will originate from the address NAVAIR_Acquisition@us.navy.mil

• The subject of the e-mail will contain the Buy Number and an Assigned Vendor Specific Number.

▪ The Buy Number is the number associated with the solicitation

▪ The Assigned Vendor Specific Number is a randomly generated number that is representative of your specific bid

• Each e-mail will contain an Excel attachment with the details of the requirement.

• The Excel file has multiple sheets:

▪ General Information

▪ Bidding Requirements

▪ Buy Terms

▪ Line Item Input

Buy Number Assigned Vendor Specific Number mailto:NAVAIR_Acquisition@us.navy.mil

How will you be informed of new solicitations? (2/5)

• The General Information tab contains information about the request, the delivery and shipping information, and vendor specific information.

How will you be informed of new solicitations? (3/5)

• The Bidding Requirements tab contains the Bidding Requirements that apply to this solicitation. These requirements will be specific to each solicitation and should be reviewed by the offeror prior to preparing a bid.

How will you be informed of new solicitations? (4/5)

• The Buy Terms tab contains the Buy Terms that apply to this solicitation. These requirements will also be specific to each solicitation and should be reviewed by the offeror prior to preparing a bid.

How will you be informed of new solicitations? (5/5)

• The Line Item Input tab contains the specific line items that are being requested by the government. If you intend to submit a bid, you will need to populate all the cells under the green headings (Seller Description, Delivery Days, and Unit Price).

How to Submit a Bid

• To submit a bid, complete the cells under the green heading on the Line Item Input tab of the Excel file.

• Save the Excel file onto your computer.

• Reply to the original e-mail (from NAVAIR_Acquisition@us.navy.mil) with your saved Excel file.

How to Submit Questions

• Submit questions by replying to the original e-mail (from NAVAIR_Acquisition@us.navy.mil) with your question.

• Questions will be periodically reviewed by the assigned buyer.

How will I be notified if I won a bid

• If your bid is the lowest and technically acceptable bid, the buyer will contact you directly to notify you of the award.