BPA Terms and Conditions.pdf

RRB PROMOTIONAL ITEMS

W911YN25Q0039

TERMS AND CONDITIONS

PREPRICED BLANKET PURCHASE AGREEMENT

1. NEGOTIATION AUTHORITY: The issuance of individual calls under this Blanket Purchase Agreement (BPA) will be made under the authority of 10 USC 2304 (g).

2. DESCRIPTION OF AGREEMENT: This agreement is offered for the purchase of the supplies covered by the APPROVED PRICE LIST, when and if called for by the Contracting Officer (KO) or a designated representative, during the delivery period specified.

The Contractor shall provide the supplies as specified by the KO or designated representative during the period specified on cover page.

(a) This Agreement, including Paragraphs a and b hereof, may be modified or may be canceled in its entirety by either party upon thirty (30) calendar days written notice to the other party, except that this Agreement may be canceled by the Florida Army National Guard (FLARNG) at any time if the parties fail to agree upon any deletion, amendment or addition to this Agreement which is required by statute, Executive order, the FAR and/or this Supplement. No deletion, modification, addition to, or cancellation of, this Agreement shall affect any contracts therefore entered into between the parties in which this Agreement or portion thereof has been incorporated by reference.

(b) This Agreement shall be reviewed, as a minimum, annually before the anniversary of its effective date, and revised to conform to all requirements of statues, Executive orders, or the FAR and this Supplement. This revision shall be evidenced by an agreement modifying this BPA or by the issuance of a superseding BPA.

3. PERIOD OF PERFORMANCE: 3 years total from date of award of BPA

4. EXTENT OF OBLIGATION: The FLARNG is obligated only to the extent of authorized calls actually placed against this BPA and shall not be liable in any manner in the event no calls are made.

5. PRICING: The Contractor hereby warrants that the prices to the FLARNG shall be as low as or lower than those charged to the Contractor’s most favored customer, in addition to any discounts for prompt payment.

The Contractor will furnish the KO a price list for items/services they propose to furnish under this Agreement. The listing must be identified with the BPA number, and must be for a specific period (not to exceed 12-months). No price changes may be made unless approved by the KO. If prices are expected to change frequently, the Contractor must provide monthly price lists prior to the effective date of the change. Calls will be made for only the items that appear on the APPROVED PRICE LIST. Negotiation or solicitation for prices and additional requirements will be conducted by the KO only.

Price lists will not be effective until signed by the KO.

6. PURCHASE (CALL) LIMITATION: No individual purchase (call) placed against this agreement shall exceed $50,000. BPA Ceiling is $249,000.

7. NOTICE OF INDIVIDUALS AUTHORIZED TO PLACE CALLS: A list of individuals authorized to place calls under this agreement, identified by office and phone number, will be furnished the Contractor by the KO by separate letter. Calls received by the Contractor from personnel not so listed will not be honored.

8. DELIVERY TICKETS: All supplies provided under this agreement will be accompanied by one Delivery Ticket or Sales Slip which shall contain the following minimum information:

(1) Name of Supplier

(2) BPA Number and Call Number

(3) Date of Purchase (Call)

(4) Quantity, Unit Price and Extension of each item less applicable discounts

(5) Name of Individual Placing Call

(6) Submit invoices to: (See WAWF Clause)

9. INVOICES: An itemized invoice shall be submitted to the KO and Ordering Officer within ten (10) days of order delivery. Copies of sales slips are required to support invoices. Payment may be made via Delivery Order or Government Purchase Card.

10. SALES TAX: All orders placed under this agreement are instruments of the United States of America and that the supplies or services ordered thereon are for the exclusive use of an agency of the United States of America. (Federal Acquisition Regulation, Part 29)

The Federal Government is NOT liable for State and Local Taxes.

11. CALLS: A call is defined as the placing of an order (orally or written) for merchandise. Only the persons listed on the Ordering Officer Letter or the KO may make orders.

Calls (purchases) will be made orally or by informal correspondence. Contractor personnel receiving such calls verbally should assure themselves that sufficient information is obtained to prepare the delivery ticket as required.

12. BPA ADMINISTRATION: All issues regarding the terms and conditions, payment and collection of debts should be referred to the KO at (904) 823-0567 or by email at darrin.j.weaver.mil@army.mil mailto:darrin.j.weaver.mil@army.mil

13. CANCELLATION PROVISIONS: When the KO or designated representative has requested a supply or supplies and it is found that supplies are no longer required, a 7-day notice will relieve the FLARNG from incurring any costs and the reservation is automatically canceled, without penalty as long as the contractor has been notified in writing within the aforementioned time.

14. RPI/PPI WILL INCLUDE (at a minimum):

a. FL Call to Action as part of the design – logo will be provided by the ordering officer.

b. A sample product provided 1 week prior to full production of any items ordered.

The KO reserves the right to waive this requirement ONLY if the item is a re-order.

c. Orders must be available to be shipped to the FLARNG armory address requested in the call.

15. INSPECTION: An inspection of any and all supplies received under this agreement will be conducted at time of delivery from the vendor. If orders are shipped, the vendor will be responsible for return of any order not within the agreed upon standards of the sample.

Customer Surveys will be conducted quarterly as a method for assurance orders and service are adequate. The Survey will include but not be limited to

1) Timeliness of Orders

2) 90% of time sample is correct

16. WITHDRAWAL OF AGREEMENT:

(a) Withdrawal of this BPA may be effected by either party, giving the other party written notice of intent to withdraw, thirty (30) calendar days prior to the effective date of withdrawal.

(b) The above will not relieve either party from performance or acceptance of those calls which were issued and accepted prior to the effective date of withdrawal, unless otherwise agreed to by the parties herein.